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Home My WebLink AboutBPW-04-03-13 v cF.o4A � o City of Carmel '�PO N.co. Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, APRIL 3, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, APRIL 3, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 Affile Ses ry 05 CA ® „ 11 City ®f Carmel Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, April 3, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a Minutes from the March 20,2013 Regular Meeting 2. BID OPENING/AWARDS a Bid Opening for the Sewer Vacuum Truck; John Duffy, Director of the Department of Utilities 3. CONTRACTS a Request for Purchase of Goods and Services; Wilkinson Brothers; ($22,500.00); Update and Maintain Art and Design District Website; Nancy Heck, Director of Department of Community Relations b Request for Purchase of Goods and Services; Gordon Flesch Company; ($4,550.00); Copier; Mike McBride, City Engineer c Request for Purchase of Goods and Services; Change Order#2; E&B Paving; (increase $41,396.83); Illinois Street Extension; Mike McBride, City Engineer d Request for Purchase of Goods and Services; Change Order#3; E&B Paving; (increase $13,595.14); Illinois Street Extension; Mike McBride, City Engineer e Request for First Amendment to Lease (Water Tower); T-Mobile; John Duffy, Director of the Department of Utilities f Request for Purchase of Goods and Services; App-Order, LLC; ($2,880.00); Mobile Apps; Mike Hollibaugh, Director of the Department of Community Services g Request for Purchase of Goods and Services; Blue Grass Farms of Indiana; ($40,000.00); Trees; Mike Hollibaugh, Director of the Department of Community Services h Request for Purchase of Goods and Services; Angel's Touch Lawn Care; ($75,000.00); Tree Removal and Maintenance; Mike Hollibaugh, Director of the Department of Community Services ONE CIVIC SQUARE CARb1EL,INDIANA 46032 317/571-2414 i Request for Reimburse Agreement; Vectren; ($13,099.00); Elizabeth Warren Drain & River Road; Mike McBride, City Engineer j Request for Purchase of Goods and Services; TSW Utility Solutions; ($306,358.00); Bid Award of 96`h and Towne Water Main Extension; John Duffy, Director of the Department of Utilities 4. CITY FACILITIES/STREETS/USE a Request to Use City Streets; Race; Thursday, July 4, 2013; 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo Brothers b Request for Use Caucus Room; Meeting; April 22, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill c Request for Use Caucus Room; Meeting; Tuesday, September, 10, 2013; DPS, Inc. d Request to Use City Streets; Race; October 5, 2013; 7:30 a.m. to 10:00 a.m.; University High School 5. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b Conflict of Interest; Douglas Haney c Request for Curb Cut; The Seasons of Carmel; Bradley Schrage, American Structurepoint, Inc. d Request for Lane Closure/Sidewalk Closure; Barrington Project; Shirley Hunter, Duke Energy e Request for Lane Sidewalk Closure; Panera Bread Location; Hal Paul, Phoenix Signworks, Inc. f Request for Temporary Construction Entrance; Walkway Closure; Butler Hyundai Development; 96`h Street; Andrew Taylor, American Structurepoint g Request for Storm Water Technical Standards Variance; The Seasons of Carmel; Bradley Schrage, American Structurepoint, Inc h Request for Stormwater Technical Variance Section 701-1; The Bridges; Andrew Taylor, American Structurepoint i Request for Stormwater Technical Variance Section 303.5; The Bridges; Andrew Taylor, American Structurepoint j Request for Variance 2534 Murphy Circle North; Tim/Janet Shirak k Request for Replat; Block G and Block Q; The Cottages at Carmel; Troy Terew, True North Surveying 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,APRIL 3,2013 —10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the March 20, 2013 Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS CBid Opening for the Sewer Vacuum Truck; Board Member Burke opened and read the bids aloud; Company Amount Jack Doheny 5394,744.00 The bids were given to John Duffy Director of the Department of Utilities for review and recommendation. CONTRACTS Request for Purchase of Goods and Services: Wilkinson Brothers; (522.500.00); Update and Maintain Art and Design District Website; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gordon Elesch Company: (54,550.00); Copier; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #2; E&B Paving; (increase 541,396.83); Illinois Street Extension: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #3; E&B Paving; (increase 513,595.14); EIllinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IRequest for First Amendment to Lease (Water Tower); T-Mobile; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; App-Order, LLC; (52,880.00); Mobile Apps; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Blue Grass Farms of Indiana; ($40,000.00); Trees; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Angel's Touch Lawn Care; (575,000.00): Tree Removal and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Reimburse Agreement; Vectren: (513,099.00); Elizabeth Warren Drain & River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: TSW Utility Solutions; (S306,358.00); Bid Award of 96!1? and Towne Water Main Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets; Race; Thursday. July 4, 2013: 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo Brothers; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Use Caucus Room; Meeting; April 22, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Use Caucus Room: Meeting; Tuesday. September. 10, 2013; DPS, Inc.: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets: Race; October 5. 2013; 7:30 am. to 10:00 a.m.; University High School: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Sheets: Traditions on the Monon Conflict of Interest: Douglas Haney Request for Curb Cut; The Seasons of Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. li Request for Lane Closure/Sidewalk Closure; Barrington Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Sidewalk Closure; Panera Bread Location; Hal Paul, Phoenix Signworks, Inc. Request for Temporary Construction Entrance; Walkway Closure; Buller Hyundai Development; 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Standards Variance: The Seasons of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variance Section 701-1: The Bridges; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variance Section 303.5; The Bridges; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance 2534 Murphy Circle North; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat; Block G and Block O; The Cottages at Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. IN ADD—ON Request for Additional Item to be Added to the Agenda: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Construction Plan Set Cover Sheet to be signed; I I 1`h and Pennsylvania; Gary Duncan, Assistant City Engineer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:22 a.m. /Diana L. Cordray, IAA Clerk-Treasurer Approved , A M yor James 1 rainard • ATTEST: ,/ 10 111 i Diana L. Cordray, IAM '',Clerk-Treasurer