219463 04/24/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC
CARMEL, INDIANA 46032 11711 N PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $46,894.00
s? CARMEL IN 46032 CHECK NUMBER: 219463
CHECK DATE: 4/24/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 CARMEL0413 46, 894 . 00 OTHER CONT SERVICES
INVOICE
Invoice:
CARMEL0413
Date:
April 1.2013 FP7
Department of Administration � �i .;:
Attn: Director
One Civic Square By
Carmel, IN 46032
Due April 1, 2013 for the period 4/1/13-4/30/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 4/1/13 $ 46,894.00
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services, LLC
11711 N. Pennsylvania,St.,Ste.200
Carmel, IN 46032
Property#7C
Operating Expense Detail
For the Period January 1 through December 21,2013
Second Floor Support Space Black Box Main Theater Theater Support Space
Billing City of City of City of
Total 1/12 of Expenses Total Carmel Total Carmel Total Carmel-
Telephone/Internet tines - - - -
General Maintenance Services 2,000 166.63 5,217 435 32,225 2,685 4,728 394
General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350
Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1,676 139.66 6,097 508 77,505 6,459 S,42S 452
Elevator Maintenance - 4,394 366 -
Snow Removal
Landscaping - - - - -
Security 3,391 283 6,783 565 67,829 5,652 9,044 754
Insurance -
Garage and Complex Common Area 750' 63 2,626 219 11,750 979 -
Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900
Electric 3,370 281 12,259 1,022 48,508 4,042 10,908 909
Direct Bill Electricity - - -
Water 317 26 1,387 116 338 28
Direct Bill Water -
Sewer 353 29 1,015 85 422 35
Direct Bill Sewer - - -
Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770
Janitorial Supplies - - 180 15 1,380 115 1,500 125
Trash Removal 59 5 213 18 1,511 126 190 16
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696
Real Estate Taxes - - - -
26,078 2,173 74,598 6,216 392,369 32,697 69,699 5,808
10096 1/12 100- 1/12 100% 1/12 10096 1/12
Parcel VC Operating Budget
Operating Expense Summary
Line item Description
Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance,
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area
Bldg Common Area Users share of expenses for the Entry Atrium
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A
Parcel VC
Four Center Green-The James Building
Date Contract Date Current Status/
Vendor Service Equipment Billing Freauencv Slantd Terms ExnMes Notes
RE[Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mos 6/30/2013
Simplex Grinnell Monitoring Fire Panel Annually 11/5/2010 (1)Year 12/5/2011 In Auto Renew!of(1)yr pds
Simplex Grinnell Inspection Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)year 12/31/2013
Every other Week(Nov-Mar)
MacAllister Inspection Generator Annually 3/3/2011 (3)Year 2/28/2014 Does not induce tax on parts
MacAJUster Monitoring Generator Annually 8/5/2011 In Auto renewal
ARAB Pest Control N/A Monthly 1/512011 In Auto Renewal
Plymate's MatMan Cleaning/Rental Entry Mats Monthly(Apr-act) 1/18/2013 (3)Year 1/18/2016
ANS,Inc. Window Washing Entry Windows/Doors Monthly 3/21/2012 (1)Year 3/21/2013
ANS,Inc. Window Washing Al!Exterior Windows(outside) Seml-Annual 3/21/2012 (1)Year 3/21/2D13
ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/2112012 (1)Year 3/21(2013
DEEM Inspection HVAC Semi-Annual 4/1/2012
Thyssen Krupp Inspection Elevators 3 (1)Year 4/0/201
O Monthly 4(30/2012 (2)Year 4/30/2014
Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2D33
Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Monthly 4/1/2012
(2)Year 4/1/2014
Ray's Trash Service Trash/Recyding Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Monthly 12/1/2010 31mos 6/30/2013
AT&T Phone Unes Elevators(2);EMS System(1);Fire Panel(2) Monthly 11/2010 (1)year 10/21/2013 Under(2)yr auto renewal at same rate
AT&T Phone Une Elevator(1) Monthly (1)year SD/21/2013 Under(2)yr auto renewal at same rate
Department of Homeland Security Certification Elevators(3) Annually
Unsure who to Pay District Cooling Monthly
Duke Energy Electric Monthly
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Parcel#7C
Three Center Green-The Tarkington
B1111"K Date Contract Date Current Status/
Vendor Service Equipment frequency Sinned Terms Expires Notes
RE]Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013
Multlguard Monitoring Fire Panel quarters 4 28/2011
Y / (3)Years 4/27/2014
Multlguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annually 6/1/2012 (1)Year Auto renews each yr
MacAllister Inspection Generator Annually 2/4/2011 (31 Year 2/4/2014
MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal
ARAB Pest Control Monthly 1/5/2011 In Auto Renewal
ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013
ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013
DEEM Inspection HVAC Semi-Annually 6/25/2012 (1)Year Auto renews each yr
Thyssen Krupp inspection Elevator(1) Monthly 11/1/1012 (2)Years 10/31/2014
Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2012 Will attach to Elevator Contract
Engledow,Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013
Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014
Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Line EMS System Monthly
AT&T Phone Lines Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014
Department of Homeland Security Certification Elevator(1);Wheelchair Lift(1) Annually
Unsure who to Pay District Cooling Monthly
Duke Electric Monthly
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Parcel VC
881 Third Avenue-Garage and Support Space
Date Contract Date Cufrent$tatus/
Vendor Service Equipment 81111ng Frequency Signed Terms Expires Notes
REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013
Simplex Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal
Multlguard Inspection Fire Risers-Garage Annually 6/3/2011
Koorsen Inspection Fire Alarm System-Support Space only Annually 6125/2012 Auto renews each year
MacNlister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014
MaWilster Monitoring Generator Annually 8/5/2011 In Auto Renewal
ARAB Pest Control Monthly 1/5/2011 In Auto Renewal
DEEM Inspection HVAC-Support Space Only Semi-Annually 6/12/2012 (1)Year Auto renews each year
Eagle Trident On-site/Patrol Security Support Space Only Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Support Space Only Monthly 4/1/2012 12)Year 4/1/2014
Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/3D/2012 (5)Year 11/30/2017
RE[Real Estate Property Management Support Space only Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Line EMS System-Support Space only Monthly
AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate
Unsure who to Pay District Cooling Monthly
Duke Electric Monthly
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF $
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1208 I CARMEL0413 I -509.00 I $46,894.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, April 22, 2013
Director, Adminstratio
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
04/01/13 CARMEL0413 James Building $46,894.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer