HomeMy WebLinkAboutBPW-04-17-13 MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, APRIL 17, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
APRIL 17, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
Board of Public Works and Safety Meeting
AGENDA
Wednesday, April 17, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the April 3, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Bid Opening for the Retail Parkway Extension Phase 1; Mike McBride, City
Engineer
b Quote Opening for Trailer Mounted Soda Blaster; Dave Huffman, Street
Commissioner
c Bid Award; Sewer Vac Truck; Jack Doheny Supplies; ($394,744.00); John Duffy,
Director of the Department of Utilities
d Bid Award for Nash Building Utility Relocation; Renascent; ($157,777.00); this
was the lowest most responsive bid; Mike McBride, City Engineer
e Bid Award for 136th Street Culvert Replacement; Hunt Paving; ($41,920.00); Mike
McBride, City Engineer
3. CONTRACTS
a Request for Purchase of Goods and Services; Victory Sun; ($50,000.00); Art and
Design District Event Planning; Nancy Heck, Director of Department of Community
Relations
b Request for Purchase of Goods and Services; Gordon Flesch Company; Copier;
Mike Hollibaugh, Director of the Department of Community Services
c Request for Purchase of Goods and Services; Additional Services 1; TMT;
($65,000.00); Tree Planting; Mike Hollibaugh, Director of the Department of
Community Services
d Request for Purchase of Goods and Services; Renascent; ($157,777.00); Nash
Building Utility Relocation; Mike McBride, City Engineer
e Request for Purchase of Goods and Services; Simon & Company; (524,996.00);
Federal Affair Assistance; John Duffy, Director of the Department of Utilities
f Request for Purchase of Goods and Services; American United Life; Application
for Group Annuity Contract (457(b) — Deffered Compensation; Barb Lamb, Human
Resources
g Request for Purchase of Goods and Services; American United Life; Application
for Group Annuity Contract (401(a)— Deffered Compensation; Barb Lamb, Human
Resources
h Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement(457(b) Plan; Language Substitution; Barb Lamb. Human
Resources
i Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement (457(b) Plan; Default Investments; Barb Lamb. Human
Resources
j Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement (401(a) Plan; Default Investments; Barb Lamb. Human
Resources
k Request for Purchase of Goods and Services; Amendment Number 1-457 (b) Plan;
Installment Payments; Barb Lamb, Human Resources
I Request for Purchase of Goods and Services; Amendment Number 1-401 (a) Plan;
Installment Payments; Barb Lamb, Human Resources
m Request for Purchase of Goods and Services; American United Life ; Automatic
Rollover IRA Agreement; Barb Lamb. Human Resources
n Request for Purchase of Goods and Services; American United Life ; Perpetual
Continuing Proxy; Barb Lamb, Human Resources
4. CITY FACILITIES/STREETS/USE
a Request to Council Chambers; National Day of Prayer; Thursday, May 2, 2013;
11:30 a.m. to 1:00 p.m.; Jane Reiman
b Request for Use Japanese Garden; Saturday September 7,2013; 5:00 p.m. to 10:00
p.m.; Sean Cardwell
5. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Resolution No. BPW-04-17-13-01; A Resolution of the City of Carmel, Indiana
Board Public Works and Safety Granting Approval to Include Real Property In
An Application for the Industrial Recovery Tax Credit; Mayor James Brainard
c Request for Utility Reimbursement Agreement; Duke Energy; (528,861.30); Mike
McBride. City Engineer
d Request for Variance; Driveway Modification; Gregory McKee, 14158 Breeders
Court
e Request for Sidewalk Closure; 820 East 116th; Upland Brewery; Kristen Kohl, Sign
Craft
f Request for Lane Closure; 865 West Carmel Drive; Jason Keenan, Duke Energy
g Request for Sidewalk Closure; 2274 East 116`x' Street; Tuchman Cleaners; Marty
Hicks, Midway Services
h Request for Curb Cut/Curb Cut Vacation; 1660 West 131st Street; Jim Shields,
Weihe Engineers
i Request for Stormwater Technical Variance Section 302.06; St. Vincent Women's
Hospital; Jon Sheidler, Woolpert
j Request for Secondary Plat; Park Grenshire; Mr. and Mrs. Jeffrey Gren
k Request for Replat; Woodgate; Sections 4-5, Lots 82-83, 101-103, 125-130;
Easement Addition; Peter Berring
I Request for Replat; Lots 7 & 11; Grandin Hall; Troy Terew, True North
6. ADJOURNMENT
1 BOARD OF PUBLIC WORKS & SAFETY MEETING
MINU.,,MTE S
WEDNESDAY,APRIL-o,2013 -10:00 A.M.
COUNCIL CHAMBERS /CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member: Mary Ann Burke and Lori Watson, Clerk Treasurer: Diana Cordray, Deputy Clerk:
Sandy Johnson
MINUTES
Minutes for the April 3, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
1 Bid Opening for the Retail Parkway Extension Phase Board Member Burke opened and read the
bids aloud;
Company Amount
Rieth—Riley S557,658.00
Milestone Construction 5522,000.00
E&B Paving 5514,174.33
Hunt Paving S533,900.00
Calumet 5474,240.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
Quote Opening for the Trailer Mounted Complete Soda Blaster System: Board Member Burke opened
and read the bids aloud;
Company Amount
IDS S33,699.00
Mid-State Truck Equipment 541,730.00
The bids were given to Dave Huffinan, Street Commissioner and the bid was awarded to IDS which
was the lowest quote received.
I
IBid Award; Sewer Vac Truck; Jack Doheny Supplies; (5394,744.00); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Bid Award for Nash Building Utility Relocation: Renascent: (5157,777.00); this was the lowest most
responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Bid Award for 136'x' Street Culvert Replacement: Hunt Paving: ($41,920.00); Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Victory Sun: (550,000.00); Art and Design District Event
Planning; Board Member Burke tnoved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gordon Pesch Company; Copier; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services: Additional Services 1; TMT: (S65,000.00): Tree
Planting; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services: Renascent: (S157.777.00): Nash Building Utility
Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services: Simon & Company; (524,996.00); Federal Affair
Assistance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Application for Group Annuity
Contract (457(b) —Deffered Compensation; Board Member Burke moved to approve. Board Member
Watson seconded. There was brief discussion on items f through n: Request approved 2-0.
Request for Purchase of Goods and Services: American United Life: Application for Group Annuity
Contract (401(a) —Deffered Compensation; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services: Amendment to Guarantee Benefit Group Retirement
(457(b) Plan; Language Substitution; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
I
Request for Purchase of Goods and Services; Amendment to Guarantee Benefit Group Retirement
(457(b) Plan; Default Investments; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Amendment to Guarantee Benefit Group Retirement
(401(a) Plan; Default Investments; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Amendment Number 1-457 (b) Plan; Installment
Payments; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Amendment Number 1-401 (a) Plan; Installment
Payments; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Automatic Rollover IRA
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Perpetual Continuing Proxy;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
10 CITY FACILITIES/STREETS/USE
Request to Council Chambers; National Day of Prayer; Thursday, May 2, 2013; 11:30 a.m. to 1:00
p.m.; Jane Reiman; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request for Use Japanese Garden; Saturday September 7, 2013; 5:00 p.m. to 10:00 p.m.; Sean
Cardwell; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Resolution No. BPW-04-17-13-01;A Resolution of the City of Carmel, Indiana Board Public Works
and Safety Granting Approval to Include Real Property In An Application for the Industrial Recovery
Tax Credit: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Utility Reimbursement Agreement; Duke Energy; (528,861.30); Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Ill
Request for Variance; Driveway Modification; Gregory McKee, 14158 Breeders Court; Board
Member Burke moved to approve. Board Member Watson seconded. There was discussion. Item
Tabled
Request for Sidewalk Closure; 820 East 116th; Upland Brewery; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Lane Closure; 865 West Carmel Drive: Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure; 2274 East 116th Street; Tuchman Cleaners; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 1660 West 131'Street; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Stormwater Technical Variance Section 302.06; St. Vincent Women's Hospital; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; Park Grenshire; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request for Replat; Woodgate; Sections 4-5, Lots 82-83, 101-103, 125-130; Easement Addition; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat; Lots 7 & 11; Grandin Hall; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.m.
lifiat_.' I ill. a e
Diana L. Cordra y7 AMC
Clerk-Treasurer
Approved
itt . 0
c,
May rr James Brainard
AT SP
// �/
Di na L. Cordray, ( A •• C- Clerk-Treasurer