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HomeMy WebLinkAbout04-15-2013Office of the Clerk - Treasurer City of Carmel COMMON COUNCIL MEETING AGENDA MONDAY, APRIL 15, 2013 - 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. March 18, 2013 Regular Meeting b. March 28, 2013 Special Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement d. Wire Transfers; March, 2013 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARIvMEL, INDIANA 46032 317/571 -2414 1 10. OLD BUSINESS a. Third Reading of Ordinance D- 2127 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 2, Article 5, Section 2 -184 (City Code of Ethics); Sponsor: Councilor Snyder. b. Second Reading of Ordinance D- 2128 -13; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Chapter 2, Article 4, Section 2 -106 (DNR/Tree City USA Special Project Grant Fund #501); Sponsor: Councilor Schleif. c. Formerly Resolution CC- 09- 17- 12 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009" Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee. 11. PUBLIC HEARINGS a. Second Reading of Ordinance Z- 572 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing The Hadley Grove (Approximately 30 Acres at the Northwest Corner of Towne Road and 13P1 Street) Planned Unit Development District: Sponsor: Councilor Rider. b. Resolution CC- 04- 15- 03 -03; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 111 Congressional Boulevard (10 Year Real Property Tax Abatement for Protective Insurance Company /Baldwin & Lyons, Inc.), Carmel, Indiana as an Economic Revitalization Area; Sponsor(s): Councilor(s) Carter, Finkam, Rider, Schleif, Seidensticker, Sharp and Snyder. 12. NEW BUSINESS a. First Reading of Ordinance D- 2130 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Between the City of Carmel and the Town of Fishers Concerning Infrastructure for a Fiber Optic Conduit); Sponsor: Councilor Sharp. b. First Reading of Ordinance D- 2131 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the Operating Balance of the Local Road and Street Fund ($1,200,000 — Street Paving) and Allocating DLGF Appropriation Reductions to Motor Vehicle Highway Fund; Sponsor: Councilor Snyder. c. Resolution CC- 04- 15- 13 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton County Drainage Board and the City of Carmel Regarding Construction of Drainage Improvements within Crooked Stick Estates, Section 4; Sponsor: Councilor Sharp. d. Resolution CC- 04- 15- 13 -02; A Resolution of the Common Council of the City of Carmel, Indiana, Disbursing Arts Fund Monies ($707, 756); Sponsor: Councilor Sharp. 2 e. Resolution CC- 04- 15- 13 -05; A Resolution of the Common Council of the City of Carmel, Indiana, to Support May as Bike Month; Sponsor: Councilor Carter. f. Resolution CC- 04- 15- 13 -06; A Resolution of the Common Council of the City of Carmel, Indiana, Granting Approval to Submit An Application Under the Industrial Recovery Tax Credit Statute; Sponsor: Councilor Rider. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENT 16. ADJOURNMENT 04/15/13 CC Meeting Agenda 3 COMMON COUNCIL MEETING MINUTES MONDAY, APRIL 15, 2013 - 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Council President Richard L. Sharp, Council Members Carol Schleif, Eric Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk- Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Fine. Mayor James Brainard was not in attendance. Council President Sharp called the meeting to order at 6:00 p.m. Pastor Mark Wright, Hazel Dell Christian Church, pronounced the Invocation. Councilor Seidensticker led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the March 18, 2013 Regular Meeting. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 7 -0. Councilor Snyder made a motion to approve minutes from the March 28, 2013 Special Meeting. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 5 -0 (Councilors Seidensticker and Carter abstained). RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Cheri Dick, representing the Booth Tarkington Civic Theatre, addressed the Council in support of the Arts Funding. Alan Davis, representing the Carmel Symphony Orchestra, addressed the Council in support of the Arts Funding. John Accetturo addressed the Council in favor of Ordinance D- 2131 -13 (repaving). Mr. Accetturo also addressed the Council regarding the poor conditions of the Veteran's Memorial Reflecting Pool. Kathy Wallace also addressed the Council regarding the poor conditions of the Veteran's Memorial Reflecting Pool. 1 COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Councilor Schleif addressed the Council regarding the Carmel Historic Preservation Commission. Councilor Seidensticker addressed Mr. Accetturo's comments of the Veteran's Memorial Reflecting Pool and referred to John Duffy, Director, Carniel Utilities, to address the Council. ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of $2,075,871.11. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 7 -0. Wire Transfers; March, 2013: Councilor Seidensticker made a motion to acknowledge wire transfers in the amount of $1,168,167.08. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Wire Transfers were acknowledged 7 -0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had met and discussed Ordinance D- 2127 -13. The committee report will be given when the item appears on the agenda. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development committee had met and discussed Resolution CC- 09- 17 -12 -01 which remains in committee. The Committee also discussed Ordinance Z- 572 -13. The committee report will be given when the item appears on the agenda. The next meeting will be held on Thursday, April 18, 2013 at 5:30 p.m. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee met and discussed the Carmel Fire Department Strategic Plan. Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for questions of the Council regarding the financial activities of the Carmel Redevelopment Commission. There was brief Council discussion. OLD BUSINESS Council President Sharp announced the Third Reading of Ordinance D- 2127 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 2, Article 5, Section 2 -184 (City Code of Ethics). Councilor Snyder presented the Finance, Administration and Rules Committee report to the Council. This item was referred back to the Council with a 4 -0 favorable recommendation with proposed amendments. Councilor Snyder presented Ordinance D- 2127 -13 As Amended, VERSION A -1 3/21/13 to the Council for discussion. There was no Council discussion. 2 Councilor Seidensticker made a motion to approve Ordinance D- 2127 -13 As Amended, VERSION A -1 3/21/13. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion to approve Ordinance D- 2127 -13 As Amended. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2127 -13 As Amended was adopted 7 -0. Council President Sharp announced the Second Reading of Ordinance D- 2128 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 4, Section 2 -106 (DNR/Tree City USA Special Project Grant Fund #501). Councilor Schleif addressed the Council and presented Ordinance D- 2128 -13 As Amended, VERSION A -1 3/21/13 to the Council for discussion. There was no Council discussion. Councilor Snyder made a motion to approve Ordinance D- 2128 -13 As Amended, VERSION A -1 3/21/13. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion to approve Ordinance D- 2128 -13 As Amended. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2128 -13 As Amended was adopted 7 -0. Council President Sharp announced Resolution CC- 09- 17- 12 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009" Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee. This item was not discussed. PUBLIC HEARINGS Council President Sharp announced the Second Reading of Ordinance Z- 572 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing The Hadley Grove (Approximately 30 Acres at the Northwest Corner of Towne Road and 131s1 Street) Planned Unit Development District. Councilor Seidensticker presented the Land Use, Annexation and Economic Development Committee report and presented Ordinance Z- 572 -13 As Amended, VERSION 2 -0 for discussion. There was no Council discussion. Councilor Seidensticker presented Ordinance Z- 572 -13 As Amended, VERSION 2 -1 to the Council for discussion. There was no Council discussion. Councilor Seidensticker made a motion to approve Ordinance Z- 572 -13 As Amended, VERSION 2 -1. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Council President Sharp opened the Public Hearing at 7:00 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 7:01 p.m. Councilor Seidensticker made a motion to approve Ordinance Z- 572 -13 As Amended. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance Z- 572 -13 As Amended was adopted 7 -0. Council President Sharp announced Resolution CC- 04- 15- 03 -03; A Resolution of the Common Council of the City of Carmel, Indiana, Designating 111 Congressional Boulevard (10 Year Real Property Tax Abatement for Protective Insurance Company /Baldwin & Lyons, Inc.), Carmel, Indiana as an Economic Revitalization Area. Councilor Seidensticker made a motion to move this item into business. Councilor Finkam seconded. There was no Council discussion. Council President Sharp opened the Public Hearing at 7:02 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 7:03 p.m. Councilor Snyder made a motion to approve Resolution CC- 04- 15- 03 -03. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 04- 15 -03 -03 was adopted 7 -0. 3 1 1 NEW BUSINESS Council President Sharp announced the First Reading of Ordinance D- 2130 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Between the City of Carmel and the Town of Fishers Concerning Infrastructure for a Fiber Optic Conduit). Councilor Seidensticker made a motion to move this item into business. Councilor Finkam seconded. Council President Sharp referred to John Duffy, Director, Carmel Utilities, to present this item to the Council. There was brief Council discussion. Councilor Snyder made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Rider made a motion to approve Ordinance D- 2130 -13. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2130 -13 was adopted 7 -0. Council President Sharp announced the First Reading of Ordinance D- 2131 -13; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the Operating Balance of the Local Road and Street Fund ($1,200,000 — Street Paving) and Allocating DLGF Appropriation Reductions to Motor Vehicle Highway Fund. Councilor Snyder made a motion to move this item into business. Councilor Rider seconded. Councilor Snyder presented this item to the Council. There was no Council discussion. Council President Sharp referred Ordinance D- 2131 -13 to the Finance, Administration and Rules Committee for further review and consideration. Council President Sharp announced Resolution CC- 04- 15- 13 -01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton County Drainage Board and the City of Carmel Regarding Construction of Drainage Improvements within Crooked Stick Estates, Section 4. Councilor Rider made a motion to move this item into business. Councilor Schleif seconded. Council President Sharp passed the gavel to Councilor Seidensticker to present this item to the Council. There was brief Council discussion. Councilor Seidensticker referred Resolution CC- 04- 15 -13 -01 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Councilor President Sharp reclaimed the gavel from Councilor Seidensticker. Council President Sharp announced Resolution CC- 04- 15- 13 -02; A Resolution of the Common Council of the City of Carmel, Indiana, Disbursing Arts Fund Monies ($707, 756). Councilor Finkam made a motion to move this item into business. Councilor Snyder seconded and presented this item to the, Council. There was brief Council discussion. Council President Sharp Tabled this item. Council President Sharp announced Resolution CC- 04- 15- 13 -05; A Resolution of the Common Council of the City of Carmel, Indiana, to Support May as Bike Month. Councilor Seidensticker made a motion to move this item into business. Councilor Rider seconded. Councilor Carter presented this item to the Council and made a motion to approve Resolution CC- 04- 15- 13 -05. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC- 04- 15 -13 -05 was adopted 7 -0. Council President Sharp announced Resolution CC- 04- 15- 13 -06; A Resolution of the Common Council of the City of Carmel, Indiana, Granting Approval to Submit An Application Under the Industrial Recovery Tax Credit Statute. Councilor Rider made a motion to move this item into business. 4 Councilor Carter seconded. Councilor Rider presented this item to the Council. There was brief Council discussion. Councilor Rider made a motion to send this item to committee. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 5 -0 (Councilors Finkam and Carter opposed). Council President Sharp referred Resolution CC- 04- 15 -03 -06 to the Land Use, Annexation and Economic Development Committee for further review and consideration. OTHER BUSINESS There was none. ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENT ADJOURNMENT Council President Sharp adjourned the meeting at 7:40 p.m. Respectfully submitted, ATTEST: Diana L. Cordray, IAMC, Clerk - Tre&rer 04/15/13 CC Meeting Minutes Clerk- Treasurer Diana L. Cordray, Approved, 5 1�� Brainard, Mayor CARMEL REDEVELOPMENT COMMISSION April 1, 2013 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 3/21/13) CRC Meetings • Upcoming Meetings: o Thursday, April 4, 2013 at 8:00 a.m. — Special Meeting o Wednesday, April 17, 2013 at 6:30 p.m. — Regular Meeting Financial Matters: • The end of month February CRC Non Operating and Operating balance is $1,436,740 CRC Public /Private Partnerships: 1. City Center (Parcel #2) a. Pedcor Development is preparing design concepts for a project that will be located on the west side of 3rd Ave, directly across from the Anderson/Birkla project. The project will be a multi - family concept, referred to as the "Kent" building. The architectural concepts will be submitted to the City and the CRC in early 2013. 2. City Center — CRC /Pedcor LLC (Parcel #5) a. Signature Construction, Pedcor Design Group, Carmel Engineering and Carmel Utilities all met and reviewed the drawings and agreed that everything is in order for bidding. The Nash Building Garage bids were received and opened at the March 20, 2013 CRC public meeting. The CRC will call a special meeting to award bids once the construction manager has had a chance to review the bids for conformity and determine the low bidders. [This is scheduled for April 4, 2013]. b. Parcel #5 stair project #2 — Precast arrived on site November 28, 2012 and erection is complete. The awning, caulking and handrails will be completed as weather permits. c. The Stair Project #2 — is being finalized. Lighting, sealants and life safety features (rails, reflectors) are being installed. When the weather gets warmer, we will produce a walkway and either seed or sod the rest of the area. 3. The Palladium (Parcel #7 -A) a. The landscape drawings for the Palladium Landscape bid package have been revised by the Construction Manager to reflect scope changes. Direction from the CRC and the City Council will determine the path forward. The limestone is being stored at the warehouse located at 457 3'd Avenue SW, a building owned by the CRC. 1 4. Parcel #7 -C a. Anderson Birkla ( "AB ") has closed. Construction planning will occur over the next couple of weeks. AB will order steel which has a 45 -60 day lead time. This time should allow us to get all of the details worked out with our development partner. b. CRD staff is working with the City Engineer on the storm water revision running east and west along the south property line. Bids were received and opened at the March 20, 2013 BPW meeting. Utilities will be updated and buried underground at the same time. Developing a plan to reroute the Monon trail during construction of the Anderson Birkla project to provide construction easements and safety for the trail. Reviewing with the City and Parks Dept. 5. Arts District Lofts & Shoppes — CRC /Keystone Development (Parcel #47) a. Work on the first phase of the west side of the Monon Trail between Main Street and 1st St NW is complete. The second phase has been bid out and two bids were received. The low bid was $85,000. The Carmel Clay Parks Department will contribute $50,000 towards the project. CRD staff met with Mark Westermeier of the Parks Department to determine if he could fund the balance of the job and he informed us that he did not have the capability at this time. Currently the work is on hold until the CRC identifies where the balance of the costs are to be funded. b. The CRD staff is working with the Plan Review Panel sub - committee to come up with a final design of the courtyard, based on Rundell & Ernstberger's design concepts. Keystone Construction, developer of the project, has been involved in the process. c. Bike Parking is being reviewed and discussed by the CRD Staff, Department of Community Services and the Sophia Square developer. David LittleJohn and the Department of Community Services worked in conjunction with the CRC to put together a plan. DOCS is going to implement a bike parking plan in the coming months. d. Keystone Construction has requested loading dock modifications with time frames for move in /out of apartments as well as pickup and delivery of food, trash, materials, etc. To define the area will require the removal of two on street, parallel parking spaces. The CRD staff has directed Keystone to take this request to the City of Cannel's Board of Public Works, as this is public right of way. City Legal and Engineering are working to finalize an ordinance package that will come before the City Council for their review and input. There is no specific timeline at this point. e. The City and Developer have finalized the Parking Management Agreement that outlines the sharing of costs, operation of the garage and public restrooms. 6. PNC Bank Site (Parcel #51) a. The Mayor has met with PNC's President for Indiana to discuss the bank's long range plans for their Main Street property. PNC has yet to answer the Carmel City Legal staff on the known site contamination issues on the south side of the property. 2 7. Miscellaneous Projects a. The Grain Tower — August Mack has completed the majority of their work plan to collect and remove all of the water and the balance of the "smaller' debris that is on site. Once the weather warms, they will be able to encapsulate the areas required and a no action letter will be received from IDEM. 3