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Home My WebLink About219857 05/07/2013 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1 0 • ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $263.75 ` CARMEL, INDIANA 46032 7250 N KEYSTONE AVE INDIANAPOLIS IN 46240 CHECK NUMBER: 219857 CHECK DATE: 5/7/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1110 4353099 133713 263 . 75 OTHER RENTAL & LEASES J p - ' (3,17)'§536E-2022� .iA9*p0iqNk6M0 RECEI C FXAAW)�MM3 a ' I Y o { w TFRI E�I,O: � r RENTED TO JOB LOCATION TICKET # CITY OF CARMEL-TREASURER OFC �`�p� CARMEL GAZEBO Res# 133713 1 CIVIC SQUARE 1 CIVIC SQUARE Con# 179903 CARMEL IN 46032 CARMEL IN 46032 Loc 100 DL/ID # V Co PHONE F DATE; TIME AR-97 W (317) 571-2495 OUT 05/01/13 AM AW F (317) 844-3498 PO/JOB # RECEIVED BY UB ANNE - 695. 9708 DUE 05/02/13 AM AW CONTRACT Charge for 1. 00 Day(s) Page: 1 QTY ITEM DAY EXT AMT NET AMT Rental Text BILLING DEL: 5/1 BETWEEN 2: 30 PM - 3PM PU: BY NOON 5/2 *****NO SU/TD****** DROP CHAIRS UNDER THE GAZEBO CONTACT ANNE ON DELIVERY 695. 9708 ************************************************** BILL TO CARMEL POLICE DEPT 3 CIVIC SQUARE CARMEL 46032 ATTN : TERESA ANDERSON PLAN IS FOR GOOD WEATHER AT THIS POINT - WILL ONLY NEED THE BACKDROP IF THE WEATHER IS BAD AND THEY MOVE EVENT INSIDE - DRAPE NOT NEEDED FOR 2013 agallagher @carmel.in.gov 6 SECTIONS OF BLACK 8 ' FOR BAD WEATHER 250 8224-0000 CHAIR BROWN SAM P* 0. 75 187 .50 187.50 1 46032 CARMEL P/D-32 65. 00 65.00 ----- Payments ------ No Payment Made If�fi�e`1'e'5r��n�� ibbi"e�'��llIHA1'&OEV�R�wit#h��rly��'di<bur•'efiLipl;i9ellt;pl�h�se ball�f�t�'��Q5�98�212. Tf�el �vNIK1 �b�5ri1� d�tfo� ditfid�r4 C3�ta �lakl�=t�nlahtfri'slpMti�ieJCalli�lmadee. RENT 187.50 Ir>5W61XX SALES 65.00 F �rd4�€ dtR��B� OTHER 0. 00 ��fR1�1��E [� 6P6Nkl9W�b §@f 8Pb6� ��0dA8P fi kHR b�@ 6R�diiTtT S; fri PWWS MEt` 2 DMG WAIVER 11.25 Yl��R�f��'RdA 1�,If�IF�f�EERR��1 �®R'YF�I��RN�i �FTSIFVI�P�I�R��E. ADDL TAX 0.00 g�E�AN� FMTAPoRS��6� �,��@��d� �t��r��e�a �s• SALE s TAX 0.00 TIT� ��4f' R3�NK8H��4� � � �vL,Cgs� S�A @ �TRH��aBRbi�iR @E��rttfi�e DEPOSIT 0.00 TOTAL PAID 0.00 RC fie. EST AMT DUE 263.75 TOTAL DUE 263.75 01-MAY-13 11:48:55 Renrrler from In_A-Pied AM_ArMArl.Fn.m 4 1n 119 Terms and Conditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee.under- stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN,Lessee right of possession terminates on the expiration of the rental Period and retention of possession after this time constitutes a material breach of Les- see's obligations under this contract.Time is of the essence in the agreement.Any extension must.at Lessor's election be Mutually agreed upon in writing. 3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours,It Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor, 4. PARTIES.As used in this Rental Agreement,the terms`Lessor'and"we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities, losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee.Lessee's employees and agent of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6. TIME.All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for F longer time period, we also have weekly(7 days)and monthly(28 days)rates. 7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied;including any implied warranties of merchantability or fitness for a particular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment,The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipment,including but not limited to.the manufacture,selection,delivery,possession,use,operation,or return of the equipment. 8, COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enforcement of the Lessor's rights under this contract, 9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les- sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto. 10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for an amount less than six percent(6%)of the equipment's rental fee, 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment. The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date. 12, THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver dce� not cover theft. 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all charges. 14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,`,while equipment Is out of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied aqaln,tthe Purchase or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement'lost when rented.The cost of repairs wi!!be borne by the Lessee,whether performed by the Lessor,or at the Lessor's option by others. 15. LOSS 08 DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of rjarnage to the leased equi'oment from any cause,No loss of or damage to the equipment shall impair any obligation of the Lessee Linder this Rental Agreement,inducing the repayment of rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs, 16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a )e- arrangKI account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not prosented at pick-rip,then a cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 17, CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.T his policy applies to all Parties,including those who have pre-arranged accounts at Party Time Rental,Cancellation of inflatable and special seasonal equipment shall be subject to a 100%fee. 18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is!nvolved. Our service does not include sot up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a special Charge quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time Permits,we will try to accommodate you after quoting the price.On,dick UP where no prior arrangements have been made and equipment is not knocked down and assembled it,one sheltered area,tables and chairs will be left until the nie,," day -,,occia!creo,cat,;)e scheduled.Thel-re bean a ddllif,.nal one oay rental.A knockdown fee will result if equipment is still set LIP, 19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natural and mian-niade,ctor to 0 af,rlwv of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense. 20. UNDERGROUND FACILITIES,Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew, Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee MUS1 call one week prior to installation.CALL BEFORE YOU DIG 800-382-5544. 21. SET UPITEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item'to be set-up;torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum$50 fee. 22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the Lessee's license, 23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,Licion picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are=lot correct or acceptable,we must be advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner. 24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility shall be to refund to the Lessee the rental fee for the particular equipment. 25, SEVERABILITY.It any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but such invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions. 26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action.shall pay to tho successful party,in addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees. 27, LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste. 28, COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs rcu nVil for damage,and or cleaning expense to tent tops due to cooking processes under or near tents. VOUCHER NO. WARRANT NO. ALLOWED 20 Party Time Rental IN SUM OF $ 7250 North Keystone Avenue Indianapolis, IN 46240 $263.75 ON ACCOUNT OF APPROPRIATION FOR Carmel Police Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1110 I 133713 , 43-530.99 I $263.75 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Wednesday, May 01,2013 v4Z'Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/01/13 133713 chairs for Police Memorial Service $263.75 1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer