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Home My WebLink About219814 05/07/2013 `I CITY OF CARMEL, INDIANA VENDOR: 354575 Page 1 of 1 ' ONE CIVIC SQUARE LS/OLDS CONSULTING LLC CHECK AMOUNT: $9,420.00 CARMEL, INDIANA 46032 10907 FOREST LAKE COURT L o» INDIANAPOLIS IN 46278 CHECK NUMBER: 219814 CHECK DATE: 5/712013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1801 4341999 42613 9, 420 . 00 OTHER PROFESSIONAL FE I MOLDS C®NSULTING9 LLC Invoice City of Carmel Carmel Redevelopment Department 30 West Main Street, Suite 220 Carmel, IN 46032 Regarding—redevelopment consultation and department oversight for the City of Carmel Redevelopment Department, based on a consulting contract approved by the City of Carmel Board of Public Works. I For the period April 1, 2013 thru April 24, 2013 Date Description Yours 04/01/13 • Prepare outline of items to be addressed at Mayors' regular 6.50 Tuesday meeting with legal team, CRD staff and City Department directors • Meeting with Mike Anderson to review scopes of work and bidding format on Palladium dome retrofit per recommendations by Walter P. Moore • Discussion with Rob Schien on pre trial conference with judge on Palladium dome lawsuit and the inclusion of WPM technical details and report • Review of revised space plan provided by City Utilities designer incorporating CRC offices under a sub-lease with the city • Review of"Partytime" Phase YY environmental report for its inclusion in the building demolition scope of work for public bidding 10902 Forest Lake Court Indianapolis, IN 46278 T: 317.496.0379 E: Isolds @aol.com 04/02/13 a PEDC®R team meeting with developer, Signature 7.00 Construction, PEDC®R Design, legal counsel, and CRD Staff to review various City Center projects for design and construction s Requested from StructurePoint Engineers plan on Monon Trail adjacent to Parcel #11 to determine scope of Duke Energy's easement on both Parcel #11 and Mohawk Place e Review of proposed construction sequencing for office space remodel and impact on staff for temporary relocation due to construction work e Respond to Mayor on Reflecting Pool concrete issues with cracked caps around perimeter and their replacement with granite for long term durability o Email responses and administration 04/03/13 a Signature Construction project meeting with StructurePoint 7.00 Engineers and CRD Staff to review construction projects underway at City Center e Meeting with Anderson/Birkla team and CRD Staff to kickoff construction process for their two projects located on Parcel 7-c e Meeting with Mayor, Nancy Heck, Palladium Staff and attorneys on schedule for construction work inside the building to make sure there is no interference with theater events e Review with Mike Anderson bids received for Palladium roof retrofit by trade contractors for steel work and general repairs o Email responses and administration 04/04/13 a Meeting with Steve Engleking on operating costs passed on 6.00 to the city by CRC/4CDC for 2011, 2012, 2013 for properties officially turned over to city control e Review of updated space plan for CRD offices as part of a sub-lease to City Utilities on the 2°d floor of the Lurie building o Email responses and administration 04/05/13 a Meeting with the Mayor, CRC Finance Committee, 4CDC, 3.00 and accountants to review 2013 CRC/4CDC budgets to determine amount of funds to be granted back to the city 04/08/13 a Meeting with Mike Anderson, CM for Palladium roof 5.50 retrofit to review low bid contractors for notice to mobilize for construction subject to contracts being approved by the CRC ® Prepare agenda for Mayor's Tuesday morning meeting with attorney, CRD Staff and City Department Directors to review CRC projects in City Center and Arts District ® Review with Bob Merrill CRC counter proposal on Chaos Building land exchange and the CRC expectations on a new two story building with tenants e Job site review of Reflecting Pool and damaged concrete band around pool edge and the possible retrofit of material to resist weather and chemicals 04/09/13 a Attend 4CDC monthly meeting to review status of Energy 7.00 Center expansion close out to include payment to contractors final retention ® Attend PEDCOR team meeting with PEDCOR Design, Signature Construction, CRD staff and attorneys to review City Center design and construction issues o Mayor's weekly meeting with attorneys, CRC Staff and City Department Directors to review CRC efforts in City Center and Arts District v Preparation of public advertised REP for "Partytime" property to offer for sale the 7 acre site to prospective bidders a Review revised CRC 2013 budget based on meeting with Mayor, CRC and 4CDC financial terms 04/10/13 a Construction meeting with Signature Construction, PEDCOR 7.00 Design, StucturePoint and CRD Staff to review design and construction of PEDCOR projects o Preconstruction meeting with Anderson/Birkla construction team and CRD Staff to discuss schedules and details for the two projects located on Parcel 7-c i ® Conference call with PNC bank representative and Peter Racher environmental lawyer on PNC Old 'Town site future development and site environmental issues e Review of Reflecting Pool necessary coping replacement in conjunction with City Street Department and painting interior side walls and bottom o Email responses and administration 04/15/13 * Meeting with Mike Anderson to review construction status 7.00 at Palladium retrofit to include engineers direction to trade contractors working on roof fix o Review of attorney provided file with original documents from 2000 to the present for various projects to be turned over to the Clerk/'Treasurer's office ® Review of list of contractors that Nash Building Garage Cliff will recommend to the CRC to award at April 17, 2013 meeting not to exceed $2,000,000 per city 2012 bond ® Meeting with StructurePoint Engineer on the preparation bidding documents for the replacement coping at Reflecting Pool 04/16/13 a PEDC®R team meeting with developer, Signature 6.00 Construction, PEDC®R Design, legal counsel, and CRD staff to review various City Center projects for design and construction e Coordinate joint Executive Session with CC/CRS and attorneys to review status of Palladium lawsuit e Meeting with Brandon Bogan of CS® to discuss the progress of Anderson/Birkla Construction documents and issues of tying into the Energy Center o Continued review of WSH legal documents to be sent to the Clerk/'Treasurer office as part of the transfer of original documentation of CRC projects per parcel number 04/17/13 ® Construction meeting with Signature Construction, 11.00 PEDC®R Design, StructurePoint Engineers and CRD staff to review progress on various City Center projects e Progress meeting with Anderson/Birkla and CRD Staff to review design and construction issues for the new projects on Parcel 7-c attached to garage and Energy Center Meeting with Bob Merrill and John Levensholn on their offer on the Chaos Building and the CRC counter-offer based on the Commissions direction e Prepare documents for CRC Executive Session and monthly public Commission meeting e Review Walter P. Moore invoices for structural review and engineering covering the Palladium roof retrofit 04/18/13 * Response to City Council regarding questions on the 4.00 Sofia Square parking management and restroom maintenance responsibility by City Department a Bond counsel comments on CRC or CRD awarding of construction contracts for the Nash Building Garage and the use of the 2012 bond funds ® Responded to Bob Merrill on counter-offer for the Chaos property based on 04/17/13 CRC meeting per Commissioners direction of land exchange 04/22/13 ® Construction meeting on Palladium roof retrofit with 5.00 Mike Anderson to review procedures, schedules and cost for repair work e Reviewed construction contract format for Nash Building Garage with City attorney and bond counsel to reflect approval process for contracts and pay requests per the 2012 bond agreement • Review and approve vendor pay requests for fund from City budget for operations for the CRD and CRC pay requests approved at the 04/17/13 meeting out of the TTE funds 04/23/13 ® PEDC®R team meeting with Signature Construction, 6.00 PEDC®R Design, attorneys and CRD staff to discuss and review City Center design and construction projects • Review of Nash Building Garage contracts using CRC template and the modifications necessary to meet City requirements and the 2012 covenants ® Begin preparation of Shapiro's RFP for sale of property based on values from updated appraisals with anticipated June or July 2013 bid date ® Email responses and administration 04/24/13 a Review with attorney for Palladium lawsuit the preparation 5.00 for the May 21, 2013 mediation prior to the scheduled court date in June 2013 for SSE and the CRC ® Update status of delivery of original final closing documents and agreement to the Clerk/Treasurer's office to the President of the CRC ® Discussion with Curt Coonrod on CRC properties that are going to be offered for sale using the RFP process as required by state law requiring public advertising of the real estate for sale ® Outlined for the CR Department the steps being taken for repair of Reflecting Pool and the need to publicly advertise the construction work based on engineers cost estimates ® Review vendor pay request for work carried out for CRC projects that will come from T'IF funds and those payments paid out of operating funds from the City 2013 budget T'OT'AL. HOURS 93.00 93.00 Hours z $100.00 Hourly Rate = $ 9300.00 Additional Cell Phone Allowance = $120.00 T'OT'AL., DUE _ $ 9420.00 Invoice City of Carmel Carmel Redevelopment Department 30 West Main Street, Suite 220 Carmel, IN 46032 Regarding—redevelopment consultation and department oversight for the City of Carmel Redevelopment Department, based on a consulting contract approved by the City of Carmel Board of Public Works. For the period April 1, 2013 thru April 24, 2013 Date Description Hours 04/01/13 a Prepare outline of items to be addressed at Mayors' regular 6.50 Tuesday meeting with legal team, CRD staff and City Department directors ® Meeting with Mike Anderson to review scopes of work and bidding format on Palladium dome retrofit per recommendations by Walter P. Moore * Discussion with Rob Schien on pre trial conference with judge on Palladium dome lawsuit and the inclusion of WPM technical details and report a Review of revised space plan provided by City Utilities designer incorporating CRC offices under a sub-lease with the city ® Review of"Partytime" Phase H environmental report for its inclusion in the building demolition scope of work for public bidding 10902 Forest Lake Court Indianapolis, IN 46278 T: 317.496.0379 E: Isolds @aol.com Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. f ff Payee / l on�Q Ill L�� Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) (0ts0vm 1 p SIfl 6,Do �Jrettor for h e Q( Total 9,41vo 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. I II ALLOWED 20 �OnS14 �T117�i � — IN SUM OF $ $ ON ACCOUNT OF APPROPRIATION FOR Board Members DE T# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), d _ 2- or bill(s) is (are) true and correct and that the materials or services itemized thereon t for which charge is made were ordered and received except r �1 2013 -Sian ture Title Cost distribution ledger classification if claim paid motor vehicle highway fund