HomeMy WebLinkAbout BPW 05-01-13 Ili,,,,
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Office of the
Clerk-Treasurer
MEE ING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MAY 1, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 1 , 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARNIEL, INDIANA 46032 317/571-2414
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Office of the Board of Public Works and Safety Meeting
Clerk-Treasurer AGENDA
Wednesday, May 1, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the April 17, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Quote Opening or the Wilson Sewer Cleaning; John Duffy. Director of the
Department of Utilities
b Bid Award; Fiber Optic Conduit; JDH; (567,456.86); John Duffy. Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a Resolution No. BPW-05-01-13-01; Ridge at Hayden Run Section 3; Interior
Sidewalks; Tim Berry, Platinum Properties
4. CONTRACTS
a Request for Purchase of Goods and Services; Crossroad Engineer; (515,000.00);
On Call Engineering and Inspection Service; Mike McBride City Engineer
b Request for Purchase of Goods and Services; Crossroad Engineer; (545,000.00);
Plan Review; Mike McBride City Engineer
c Request for Purchase of Goods and Services; Crossroad Engineer; (5200,000.00);
On Call Consulting; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Hunt Paving Company; (541,920.00);
136111 Culvert Replacement; Mike McBride City Engineer
e Request for Purchase of Goods and Services; First Mile Technology; Additional
Services; (521,584.00); Chief Hoffman, Carmel Fire Department
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/51-2414
5. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Carmel Marathon; April 25 to 26, 2014; Todd Oliver
b Request to Use City Streets; Concert; May 4, 2013; Detour An American Grille
c Request to Use City Streets; Concert; May 18, 2013; Detour An American Grille
d Request to Use City Streets; 5K; Saturday, August 3, 2013; Jeff Hess
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar_ HOA Traditions on the Monon
b TABLED: Request for Variance; Driveway Modification; Gregory McKee, 14158
Breeders Court
c Request for Lane Closure; 14341 Gray Road; Driveway Repair; Joel Puckett
d Request for Lane/Sidewalk Closure; 14596 Oakridge Road; Tornado Siren
Installation; Pam Richards, Barth Electric Company
e Request for Lane Restriction/Sidewalk Closure; 116th/Rangeline; AT&T Services;
Steven Krebs. AT&T
f Request for Variance; Fence in Easement; 12898 Pontell Place; Perkins,
Brandon/Lynn
g Request for Variance; Fence in Easement; 11007 Lakeshore Drive East; Switzer,
Shannon/Erin
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
1 MINUTES
WEDNESDAY,MAY 1,2013—10:00 A.M.
COUNCIL CHAMBERS /CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:26 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson. Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the April 17, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
IQuote Opening or the Wilson Sewer Cleaning; Mayor Brainard opened and read the quotes aloud:
Company Amount
Pro Form 541,775.00
Miller Pipeline 518.747.00
Fluid Waste Services 540.720.00
The quotes were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Award; Fiber Optic Conduit: JDH: (567,456.86); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-05-01-13-01: Ridge at Hayden Run Section 3: Interior Sidewalks: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
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CONTRACTS
1 Request for Purchase of Goods and Services; Crossroad Engineer: (515,000.00); On Call Engineering
and Inspection Service: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineer; (S45,000.00); Plan Review; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineer; (5200,000.00); On Call
Consulting; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Hunt Paving Company; (541,920.00): 136`h Culvert
Replacement: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; First Mile Technology; Additional Services;
(521,584.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CITY FACILITIES/STREETS/USE
1 Request to Use City Streets: Carmel Marathon; April 25 to 26, 2014; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Concert: May 4, 2013; Detour An American Grille; Board Member Burke
moved to approve. Board Member Watson seconded. Steve Engelking addressed the Board. There
was discussion. Request DENIED 3-0.
Request to Use City Streets; Concert; May 18, 2013; Detour An American Grille; Board Member
Burke moved to approve. Board Member Watson seconded. Steve Engelking addressed the Board.
There was discussion. Request DENIED 3-0.
Request to Use City Streets; 5K; Saturday, August 3, 2013: Board Member Burke moved to approve.
Board Member Watson seconded. There was brief discussion. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon
TABLED: Request for Variance; Driveway Modification: Gregory McKee. 14158 Breeders Court;
Board Member Burke moved to approve. Board Member Watson seconded. There was discussion.
1 Board Member Burke moved to amend. Board Member Watson seconded. Amended 3-0. Request
approved 3-0.
Request for Lane Closure; 14341 Gray Road: Driveway Repair; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane/Sidewalk Closure; 14596 Oakridge Road; Tornado Siren Installation; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request.for Lane Restriction/Sidewalk Closure: 116`x'/Rangeline; AT&T Services; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request,for Variance; Fence in Easement: 12898 Powell Place; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence in Easement; 11007 Lakeshore Drive East: Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:46 a.m.
O An 9/ d
"'Lana L. Cordial JAMC
II Clerk-Treasurer
Approved 4 l .4 l
iftayor James Brainard
ATTEST:
J/ i
Dial a L. Cordray, 1 A ' '- Clerk-Treasurer
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