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HomeMy WebLinkAbout05-06-2013 y ii c`3 LL ® City of C Office of the Clerk-Treasurer COMMON COUNCIL MEETING AGENDA MONDAY, MAY 6, 2013 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. April 15, 2013 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 1 10. OLD BUSINESS a. Resolution CC-09-17-12-01; A Resolution of the Common Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan"C3 Plan 2009" Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee. b. Resolution CC-04-15-13-01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton County Drainage Board and the City of Cannel Regarding Construction of Drainage Improvements within Crooked Stick Estates, Section 4; Sponsor: Councilor Sharp. Remains in the Utilities, Transportation and Public Safety Committee (5/13/13). c. Resolution CC-04-15-13-02; A Resolution of the Common Council of the City of Cannel, Indiana, Disbursing Arts Fund Monies ($707,756); Sponsor: Councilor Sharp. Tabled. d. Resolution CC-04-15-13-06; A Resolution of the Common Council of the City of Cannel, Indiana, Granting Approval to Submit An Application Under the Industrial Recovery Tax Credit Statute; Sponsor: Councilor Rider. Sent to the Land Use, Annexation and Economic Development Committee (5/28/13). 11. PUBLIC HEARINGS a. First Reading of Ordinance D-2129-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the General Fund to Non-Reverting Cannel Historic Preservation Fund#507 ($18,900); Sponsor: Councilor Schleif b. Second Reading of Ordinance D-2131-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the Operating Balance of the Local Road and Street Fund and Allocating DLGF Appropriation Reductions to Motor Vehicle Highway Fund ($1,200,000—Street Paving); Sponsor: Councilor Snyder. Sent to the Finance, Administration and Rules Committee (5/16/13). c. First Reading of Ordinance Z-573-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending the Westmont Planned Unit Development District; Sponsor: Councilor Sharp. d. First Reading of Ordinance Z-574-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending the Procedures and Development Requirements for Planned Unit Developments (PUD's); Sponsor: Councilor Rider. 2 12. NEW BUSINESS a. First Reading of Ordinance D-2133-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Enacting and Adopting a Supplement to the Code of Ordinances of the City of Carmel, Indiana (4th Quarter ALP Codification); Sponsor: Councilor Snyder. b. First Reading of Ordinance D-2134-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Retail Parkway Project); Sponsor: Councilor Rider. c. First Reading of Ordinance D-2135-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 6, Article 4, Section 6-50 (Barbed Wire and Electric Fences Prohibited); Sponsor: Councilor Sharp. d. First Reading of Ordinance D-2136-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing Certain Speed Limits on City Streets (8-21 - 30 mph; 8-22— 40 mph); Sponsor(s): Councilor(s) Schleif and Sharp. e. First Reading of Ordinance D-2137-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending and Restating Certain City Code Sections Relating to Bicycle Use Within the City's Corporate Limits (6-63 Regulation of Vehicular Use on Sidewalks, Multi-Use Paths, and Bicycle Lanes; 8-29 One-Way Streets and Alleys; 8-40 Operation of Vehicles in Roadways Where Bicycles are Present; 8-41 Operation of Vehicles in Roadways with Bicycle Lanes; 8-46 General Parking Restrictions); Sponsor: Councilor Carter. f. First Reading of Ordinance D-2138-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Sections 2-40 (Compensation), 2-51 (Paid Time Off—PTO), 2-52 (Holidays), 2-55 (Bereavement Leave), 2-57 (Limited Operations Days; Formerly Emergency Closure Days) of the Carmel City Code; Sponsor(s): Councilor(s) Finkam and Rider. g. Resolution CC-05-06-13-01; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Parkwood Economic Development Area and Plan; Sponsor(s): Councilor(s) Sharp and Snyder. h. Resolution CC-05-06-13-02; A Resolution of the Common Council of the City of Cannel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at over $25,000 and Associated with a City Roadway Improvement Project (Illinois Street, Springmill to 106th Street— 18 Properties); Sponsor: Councilor Rider. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENT 16. ADJOURNMENT 05'06/13 CC Meeting Agenda 3 COMMON COUNCIL MEETING MINUTES MONDAY, MAY 6, 2013 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Clerk-Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Fine. Councilor Rider was not in attendance. Mayor Brainard called the meeting to order at 6:02 p.m. Pastor Bryan Harrison, Christ Community Church, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the April 15, 2013 Regular Meeting. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 6-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Kathy Wallace, addressed the Council regarding the Carmel Redevelopment Commission reports. Karen Bohn, addressed the Council regarding multi-use paths. Roll Ogle, addressed the Council with concerns regarding Ordinance D-2137-13 (Bicycle Use) and Ordinance D-2138-13 (City of Carmel employee compensation package). COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Councilor Carter addressed the Council regarding the Carmel Farmers Market. The market will open on Saturday, May 18, 2013. The market will be open every Saturday thru October 5, 2013 from 8:00 a.m. until 11:30 a.m. 1 ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of$4,785,662.31. Councilor Schleif seconded. There was brief Council discussion. Council President Sharp called for the vote. Claims were approved 6-0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The next meeting will be held on Thursday, May 16, 2013 at 5:30 p.m. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had not met. The next meeting will be held on Tuesday, May 28, 2013 at 5:30 p.m. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. The next meeting will be held on Tuesday, May 14, 2013 at 3:00 p.m. Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee had met and discussed Resolution CC-04-15-13-01 which remains in committee. The next meeting will be held on Monday, May 13, 2013 at 6:00 p.m. Report from the Council Appointee to the Redevelopment Commission. Council President Sharp informed the Council that Mr. Bowers was not able to attend this meeting. OLD BUSINESS Council President Sharp announced Resolution CC-09-17-12-01; A Resolution of the Common Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009"Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee (5/28/13). This item was not discussed. Council President Sharp announced Resolution CC-04-15-13-01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton County Drainage Board and the City of Carmel Regarding Construction of Drainage Improvements within Crooked Stick Estates, Section 4; Sponsor: Councilor Sharp. Remains in the Utilities, Transportation and Public Safety Committee (5/13/13). This item was not discussed. Council President Sharp announced Resolution CC-04-15-13-02; A Resolution of the Common Council of the City of Carmel, Indiana, Disbursing Arts Fund Monies ($707,756); Sponsor: Councilor Sharp. Remains Tabled. This item was not discussed. Council President Sharp announced Resolution CC-04-15-13-06; A Resolution of the Common Council of the City of Carmel, Indiana, Granting Approval to Submit An Application Under the Industrial Recovery Tax Credit Statute; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee (5/28/13). This item was not discussed. 2 PUBLIC HEARINGS Council President Sharp announced the First Reading of Ordinance D-2129-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the General Fund to Non-Reverting Carmel Historic Preservation Fund#507 ($18,900). Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded. Councilor Schleif presented this item to the Council. There was no Council discussion. Council President Sharp opened the Public Hearing at 6:29 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:29:15 p.m. There was brief Council discussion. Councilor Snyder made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Seidensticker made a motion to approve Ordinance D-2129-13. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D-2129-13 was adopted 6-0. Council President Sharp announced the Second Reading of Ordinance D-2131-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the Operating Balance of the Local Road and Street Fund and Allocating DLGF Appropriation Reductions to Motor Vehicle Highway Fund (S1,200,000—Street Paving); Sponsor: Councilor Snyder. Remains in the Finance, Administration and Rules Committee (5/16/13). Council President Sharp opened the Public Hearing at 6:32 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:33 p.m. This item was not discussed. Council President Sharp announced the First Reading of Ordinance Z-573-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the Westmont Planned Unit Development District. Councilor Seidensticker made a motion to move this item into business. Councilor Schleif seconded. Council President Sharp referred to Charlie Frankenberger, Attorney representing the petitioner, to present this item to the Council. There was brief Council discussion. Council President Sharp opened the Public Hearing at 6:37 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:38 p.m. There was no Council discussion. Councilor Seidensticker made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Seidensticker made a motion to approve Ordinance Z-573-13. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance Z-573-13 was adopted 6-0. Council President Sharp announced the First Reading of Ordinance Z-574-13; An Ordinance of the Common Council of the City of Caiiuel, Indiana, Amending the Procedures and Development Requirements for Planned Unit Developments (PUD's). Councilor Seidensticker made a motion to move this item into business. Councilor Schleif seconded. Councilor Seidensticker made a motion to allow the presentation of this item in the absence of the sponsor. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Council President Sharp referred to Adrienne Keeling, Department of Community Services, to present this item to the Council. There was no Council discussion. Council President Sharp opened the Public Hearing at 6:46 p.m. 3 The following individuals addressed the Council with concerns regarding Ordinance Z-574-13: Dee Fox, Ron Ogle The following individual addressed the Council opposed to Ordinance Z-574-13: Mo Merhoff—representing the Cannel Chamber of Commerce Seeing no one else who wished to speak, Council President Sharp closed the Public Hearing at 6:58 p.m. There was brief Council discussion. Council President Sharp referred Ordinance Z-574-13 to the Land Use, Annexation and Economic Development Committee for further review and consideration. NEW BUSINESS Council President Sharp announced the First Reading of Ordinance D-2133-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Enacting and Adopting a Supplement to the Code of Ordinances of the City of Carmel, Indiana (4t Quarter ALP Codification). Councilor Seidensticker made a motion to move this item into business. Councilor Schleif seconded. Councilor Snyder presented this item to the Council and made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Seidensticker made a motion to approve Ordinance D-2133-13. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D-2133-13 was adopted 6-0. Council President Sharp announced the First Reading of Ordinance D-2134-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement (Retail Parkway Project). Councilor Snyder made a motion to move this item into business. Councilor Carter seconded. Councilor Schleif made a motion to allow the presentation of this item in the absence of the sponsor. Councilor Carter seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Snyder presented this item to the Council and referred to Mike McBride, Director of Engineering, to address the Council. Councilor Snyder made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Carter seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. There was brief Council discussion. Mayor Brainard addressed the Council. This item was set aside to allow the Assistant City Attorney to add proposed verbiage to the ordinance per instructions from the Council. Council President Sharp announced the First Reading of Ordinance D-2135-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Cannel City Code Chapter 6, Article 4, Section 6-50 (Barbed Wire and Electric Fences Prohibited). Councilor Seidensticker made a motion to move this item into business. Councilor Schleif seconded. Council President Sharp passed the gavel to Councilor Seidensticker to present this item to the Council. There was brief Council discussion. Councilor Seidensticker referred Ordinance D-2135-13 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Sharp reclaimed the gavel from Councilor Seidensticker. 4 Council President Sharp announced the First Reading of Ordinance D-2136-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing Certain Speed Limits on City Streets (8- 21 - 30 mph; 8-22— 40 mph). Councilor Snyder made a motion to move this item into business. Councilor Finkam seconded. Councilor Schleif presented this item to the Council. There was no Council discussion. Council President Sharp referred Ordinance D-2136-13 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance D-2137-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending and Restating Certain City Code Sections Relating to Bicycle Use Within the City's Corporate Limits (6-63 Regulation of Vehicular Use on Sidewalks, Multi-Use Paths, and Bicycle Lanes; 8-29 One-Way Streets and Alleys; 8-40 Operation of Vehicles in Roadways Where Bicycles are Present; 8-41 Operation of Vehicles in Roadways with Bicycle Lanes; 8-46 General Parking Restrictions). Councilor Snyder made a motion to move this item into business. Councilor Finkam seconded. Councilor Carter presented this item to the Council. There was no Council discussion. Council President Sharp referred Ordinance D-2137-13 to the Parks, Recreation and Arts Committee for further review and consideration. Council President Sharp announced the First Reading of Ordinance D-2138-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Sections 2-40 (Compensation), 2-51 (Paid Time Off—PTO), 2-52 (Holidays), 2-55 (Bereavement Leave), 2-57 (Limited Operations Days; Formerly Emergency Closure Days) of the Cannel City Code. Councilor Snyder made a motion to move this item into business. Councilor Schleif seconded. Councilor Finkam presented this item to the Council and referred to Barb Lamb, Director of Human Resources, to address the Council. There was brief Council discussion. Clerk-Treasurer Diana L. Cordray addressed the Council. Council President Sharp referred Ordinance D-2138-13 to the Finance, Administration and Rules Committee for further review and consideration. Council President Sharp announced Resolution CC-05-06-13-01; A Resolution of the Common Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Parkwood Economic Development Area and Plan. Councilor Snyder made a motion to move this item into business. Councilor Finkam seconded. Councilor Snyder presented this item to Council and referred to Bruce Donaldson, Attorney, Barnes & Thornburg, to address the Council. There was brief Council discussion. Councilor Seidensticker made a motion to approve Resolution CC-05-06-13-01. Councilor Carter seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC-05-06-13-01 was adopted 6-0. Ordinance D-2134-13. Council President Sharp informed the Council that this item was ready for Council discussion. Council President Sharp read into the record the proposed amended verbiage to be added to Ordinance D-2134-13; new Section 4—Any project cost in excess of the Intel-local Agreement amount of Four Hundred Eighty Thousand Dollars ($480,000), up to One Hundred Fifty Thousand Dollars ($150,000), will be paid from the City of Carmel Non-Reverting Thoroughfare Fund. Councilor Seidensticker made a motion to amend Ordinance D-2134-13. Councilor Schleif seconded. There was no Council discussion. Council President Sharp called for the vote to amend Ordinance D-2134-13 by substituting Ordinance D-2134-13 As Amended, VERSION A-5/16/13-/Councilor Seidensticker. The motion was approved 6-0. Councilor Seidensticker made a motion to approve Ordinance D-2134-13 As Amended. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D-2134-13 As Amended was adopted 6-0. 5 Council President Sharp announced Resolution CC-05-06-13-02; A Resolution of the Common Council of the City of Cannel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at over $25,000 and Associated with a City Roadway Improvement Project (Illinois Street, Springmill to 106`x' Street– 18 Properties). Council President Sharp asked for the approval of the Council to allow the presentation of this item in the absence of the sponsor. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Council President Sharp referred to Mike McBride, Director of Engineering, to present this item to the Council. There was no Council discussion. Councilor Snyder made a motion to approve Resolution CC-05-06-13-02. Councilor Seidensticker seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC-05-06-13-02 was adopted 6-0. OTHER BUSINESS There was none. ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENT ADJOURNMENT Mayor Brainard adjourned the meeting at 7:48 p.m. Respectfully submitted, • / - / , , , . . . , ,Clerk-Treasurer Diana L. Cord IAMC Approved, KA ca — Jan s Brainard, Mayor ATTEST: 1 _ " , ,, , 0 ., i, , IDiana L. Cordray, IAMC, Cl d'Treasurer 05/06/13 CC Meeting Minutes 6 CARMEL REDEVELOPMENT COMMISSION May 6, 2013 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 4/25/13) CRC Meetings • Upcoming Meetings: o Thursday, May 23, 2013 at 6:30 p.m.—Regular Meeting Financial Matters: • The end of month March CRC Non Operating and Operating balance is $2,460,788 • Original files are still being sent to the Clerk Treasurer's office. A delivery was made on 4/26/13. CRC Public/Private Partnerships: 1. City Center(Parcel#2) a. Pedcor Development is preparing design concepts for a project that will be located on the west side of 3rd Ave, directly across from the Anderson/Birkla project. The project will be a multi-family concept, referred to as the "Kent" building. The architectural concepts will be submitted to the City and the CRC in early 2013. City attorney reviewing construction contracts per 2012 Bond Refinance requirements for construction funding through the Clerk Treasurer's office. 2. City Center—CRC/Pedcor LLC (Parcel #5) NASH BUILDING a. Signature Construction, Pedcor Design Group, Carmel Engineering and Carmel Utilities all met and reviewed the drawings and agreed that everything is in order for bidding. The Nash Building Garage bids were received and opened at the March 20, 2013 CRC public meeting. The CRC approved the awarding of Contracts at the CRC's regularly scheduled April meeting. Engineering is holding a preconstruction meeting the week of May 6°i for the utility work. 3. The Palladium (Parcel #7-A) a. The landscape drawings for the Palladium Landscape bid package have been revised by the Construction Manager to reflect scope changes. Direction from the CRC and the City Council will determine the path forward. The limestone is being stored at the warehouse located at 457 3rd Avenue SW, a building owned by the CRC. Project on hold due to the redirection of funds for other City projects. 4. Parcel#7-C a. Anderson Birkla ("AB") has closed. Construction planning will occur over the next couple of weeks. AB will order steel which has a 45-60 day lead time. This time should allow us to get all of the details worked out with our development partner. A 1 ground breaking is scheduled for May 8th, 2013 at 4:00 p.m. This groundbreaking will take place at The Mezz on the Monon which is located along the east side of the Center for the Performing Arts parking garage. b. CRD staff is working with the City Engineer on the storm water revision running east and west along the south property line. Bids were received and opened at the March 20, 2013 BPW meeting. Utilities will be updated and buried underground at the same time. Developing a plan to protect the Monon trail during construction of the project. Reviewing with the City and Parks Dept. 5. Arts District Lofts & Shoppes—CRC/Keystone Development(Parcel#47) a. Work on the first phase of the west side of the Monon Trail between Main Street and 1st St NW is complete. The second phase has been bid out and two bids were received. The low bid was $85,000. The Carmel Clay Parks Department will contribute $50,000 towards the project. CRD staff met with Mark Westenneier of the Parks Department to determine if he could fund the balance of the job and he informed us that he did not have the capability at this time. Currently the work is on hold until the CRC identifies where the balance of the costs are to be funded. b. The CRD staff is working with the Plan Review Panel sub-committee to come up with a final design of the courtyard, based on Rundell & Ernstberger's design concepts. Keystone Construction, developer of the project, has been involved in the process. c. Bike Parking is being reviewed and discussed by the CRD Staff, Department of Community Services and the Sophia Square developer. David LittleJohn and the Department of Community Services worked in conjunction with the CRC to put together a plan. DOCS is going to implement a bike parking plan in the coming months. d. Keystone Construction has requested loading dock modifications with time frames for move in/out of apartments as well as pickup and delivery of food, trash, materials, etc. To define the area will require the removal of two on street, parallel parking spaces. The CRD staff has directed Keystone to take this request to the City of Cannel's Board of Public Works, as this is public right of way. City Legal and Engineering are working to finalize an ordinance package that will come before the City Council for their review and input. There is no specific timeline at this point. e. The City and Developer have finalized the Parking Management Agreement that outlines the sharing of costs, operation of the garage and public restrooms. 6. PNC Bank Site(Parcel#51) a. The Mayor has met with PNC's President for Indiana to discuss the bank's long range plans for their Main Street property. PNC has responded to the Carmel City Legal staff on the known site contamination issues on the south side of the property and future development of the site. 2 7. Miscellaneous Projects a. The Grain Tower— August Mack has completed their work plan to collect and remove all of the water and the balance of the "smaller" debris that is on site. IDEM is meeting on the site on 4/26/13 to approve the work. If everything is acceptable, this job will be closed out. We plan to work with the Street Department to "open the site" up a little more. b. Reflecting Pool —the CRC is working with Engineers to put together a bid package to replace all of the coping around the pool edges. This is per the Mayor's direction. We will specify granite as the base bid for the coping material and receive a couple of different options for coping materials. It is anticipated that the CRC will be able to receive bids at the June 19, 2013 public meeting. 3