HomeMy WebLinkAboutVICTORY SUN, INC. -002024 -6/16/2011 CARMEL REDEVELOPMENT COMMISSION 002024
Victory Sun, Inc. Check: 2024
Vanessa Stiles Date: 6/16/2011
PO Box 199114 Vendor: VICTORY1
Indianapolis, IN 46219
Prior
Invoice. P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
2011022 1,466.25 1,466.25 0.00 0.00 1,466.25
services 3/3 thru 4/27/2011
2011023 4,653.75 4,653.75 0.00 0.00 4,653.75
services 3/1 thru 4/29/2011
-. 6,120.00 6,120.00 0.00 0.00 6,120.00
VICTO , N
PR ADVERTISING EVENTS
INVOICE NO. 2011023 INVOICE DATE: 5/12/2011
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID #20-5022552
INVOICE TO: Megan McVicker
Rock the District
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Meeting with Carmel Marathon
representatives, Stephanie
Marshall and Megan McVicker
3/1/2011 Event Logistics re: partnership 1 $ 85.00
Notes from Merchant meeting
on 2/23 written up and sent
3/2/2011 Client Meeting to Megan and Stephanie 0.5 $ 42.50
Phone call from and returned
to Todd at Carmel Marathon
re: partnership document
3/2/2011 Event Logistics timing 0.25 $ 21.25
Director of Redevelopment/
3.5,G'G3
1 of 7 2011023 crc rock the district 2011 p I
Meeting with Gallery
Association to review CRC
tentative plan for media buy
and explore possible
partnership and optimization
with Gallery Association's
Gallery Walk media buys; 1
hour billed to RTD, .5 billed to
Artomobilia and .5 billed to
3/3/2011 Media Buy AOW 1 $ 85.00
Follow-up with Tina from
3/3/2011 Sponsorship Sophia Square 0.25 $ 21.25
Prep for meeting with WFYI
rep; Create agenda for
meeting and draft of an ideal
flight schedule; .25 billed to
RTD, .25 billed to Artomobilia
3/4/2011 Media Buy and .25 billed to AOW 0.25 $ 21.25
Meeting with WFYI rep; 1 hour
billed to RTD, .5 billed to
3/7/2011 Media Buy Artomobilia and .5 to AOW 1 $ 85.00
Meeting with IU Health North
Hospital to renew and confirm
2nd year of 3 year sponsorship
deal; .5 billed to RTD, .25
billed to Artomobilia and .25
3/9/2011 Sponsorship billed to AOW 0.5 $ 42.50
Work with Megan to answer
Joe's question about
accessibility to all roads on
the day of the Carmel
Marathon and RTD; Meeting
with Hamilton County CVB re:
transport ideas as courtesy to
3/9/2011 Event Logistics our guests 2 $ 170.00
Review invoices from 2010 re:
media buys completed to
prepare for Current in Carmel
meeting and Gallery
Association meeting; .25
billed to RTD, .25 to
3/10/2011 Media Buy Artomobilia and .25 to AOW 0.25 $ 21.25
2 of 7 2011023 crc rock the district 2011
Meeting with Kathleen from
Gallery Association re:
maximizing media for Gallery
Walks that coincide with
events; RTD billed .5 and
Artomobilia billed .5 (AOW
does not fall on a Gallery
3/11/2011 Media Buy Walk) 0.5 $ 42.50
Review Carmel Marathon
proposal and provide Megan
with feedback; Meeting with
Lt. Collins of Carmel PD to
review Carmel Marathon's plan
3/14/2011 Logistics of action and effectiveness 1.75 $ 148.75
Meeting with Megan to
confirm media buy budget and
verify that it includes
creative, 3 big events, Jazz on
the Monon, and Holiday event;
.25 billed to RTD and .25
3/14/2011 Media Buy billed to AOW 0.5 $ 42.50
Information to Tina from
Jupiter Communications
(Sophia Square) re: RTD and
3/15/2011 Sponsorship AOW 0.25 $ 21.25
Complete full sponsorships
package document for 3 major
events; 1.5 billed to RTD, 1 to
3/20/2011 Sponsorship Artomobilia and 1 to AOW 1.5 $ 127.50
3/21/2011 Sponsorship Call Suzie at PNC Bank 0.25 $ 21.25
Write news release
announcing IU Health North
Hospital partnership; Research
IU health North Hospital site
for wording; re-write standard
end paragraph tag; 1 hour
billed to RTD, .5 billed to
3/22/2011 PR Artomobilia, 1 hour to AOW 1 $ 85.00
Follow-up with Suzie at PNC
3/23/2011 Sponsorship Bank 0.25 $ 21.25
3 of 7 2011023 crc rock the district 2011
Create a stage schedule draft
from which Megan and I can
work to place bands for RTD
and to define needs for
Carmel Marathon portion of
the day; Phone call with
3/24/2011 Logistics Megan re: band schedule draft 0.75 $ 63.75
Phone call with Megan to
review descriptions of events
as requested by Maureen
3/25/2011 PR Callahan 0.25 $ 21.25
Overall event timeline
3/28/2011 Event planning additions and edits 2 $ 170.00
Meeting with Angie from Party
Time Rental to review date of
event and needs for RTD;
Meeting with Megan McVicker
to review master timeline,
make additions, note
3/30/2011 Client Meeting immediate action items 1.5 $ 127.50
Review 2010 invoices from
Hirons for all CRC media buys
as they pertain to event; .5 to
RTD, .5 to AOW and .5 to
4/1/2011 Media Buy Artomobilia 0.5 $ 42.50
Phone call to Joy at IU Health,
North re: Gallery Walk ad
approval and follow-up with
4/6/2011 Media Buy Megan 0.25 $ 21.25
Prep agenda for meeting with
Carmel Marathon's Colleen
4/6/2011 PR/Creative Ward 0.25 $ 21.25
Re-work media buy budget to
compare with 2010 and add in
Indianapolis Monthly buys that
CRC would like to do for
overall branding; Phone call
with Megan re: Current in
Carmel voicemail about
4/7/2011 Media Buy advertising for the year 2.25 $ 191.25
Volunteer descriptions for
4/7/2011 Volunteer Recruitment event for posting 1.5 $ 127.50
4 of 7 2011023 crc rock the district 2011
• Review IU Health North
Hospital logo in Gallery
Association video and provide
4/7/2011 Sponsorship approval 0.25 $ 21.25
Meeting with Carmel
Marathon's Colleen Ward re:
PR efforts and combining
4/8/2011 PR/Creative resources 0.5 $ 42.50
Prepare agenda for 10am
meeting; Meeting with Megan
McVicker and Stephanie
4/8/2011 Client Meeting Marshall 2 $ 170.00
Write news release
announcing Carmel Marathon
partnership and send to Megan
4/11/2011 PR/Creative for approval and review 3 $ 255.00
Meeting with Steve G. at
Current in Carmel for
partnership and year-long
media buy; .5 billed to RTD,
4/12/2011 Media Buy .25 AOW, .25 Artomobilia 0.5 $ 42.50
Phone call Megan re: Carmel
4/12/2011 Logistics Marathon food vendor request 0.25 $ 21.25
Write media fact sheet for
4/13/2011 PR/Creative event 1 $ 85.00
Meeting with Monica and
Megan to streamline food
vendor efforts and ensure
products do not conflict with
4/13/2011 Event Logistics any CAEtDD businesses 1 $ 85.00
Edit overall event timeline;
Make additions as per Carmel
4/14/2011 Event planning Marathon partnership etc. 1.75 $ 148.75
Prepare agenda for 4/15
4/14/2011 Client Meeting client meeting 1 $ 85.00
Research and contact talent
for stage during Carmel
4/15/2011 Entertainment Marathon hours of event 2 $ 170.00
Meeting with Megan; 3 hours
billed to RTD, .5 to AOW and
4/15/2011 Client Meeting .5 to Artomobilia 3 $ 255.00
Post volunteer opportunities
4/19/2011 Volunteer Recruitment to websites and groups 0.5 $ 42.50
5 of 7 2011023 crc rock the district 2011
Continue research and
recruitment of talent for
stage during Carmel Marathon
4/19/2011 Entertainment hours of event 2 $ 170.00
Send Rock the District Fact
4/19/2011 PR/Creative Sheet to Media 0.75 $ 63.75
Contact talent for stage
during Carmel Marathon hours
of event (Return phone calls
4/20/2011 Entertainment and emails) 0.25 $ 21.25
Post fact sheet on event
4/20/2011 PR/Creative websites 1 $ 85.00
Apply edits to Carmel
Marathon release as per
4/24/2011 PR/Creative Todd's email 0.25 $ 21.25
Email final overall event
timeline to Stephanie and
4/24/2011 Logistics Megan 0.25 $ 21.25
Send news release announcing
Carmel Marathon partnership
4/25/2011 PR/Creative to media 1.25 $ 106.25
4/26/2011 PR/Creative Write blog for posting 0.25 $ 21.25
Review materials provided by
Carmel Marathon and write
bio for headliner: Yacht Rock
4/27/2011 PR/Creative Review 1 $ 85.00
Phone call with Meredith from
Mitchell's Seafood's NYC office
re: sponsor opportunities at
CABDD events; .5 billed to
4/27/2011 Sponsorship RTD and .25 billed to AOW 0.5 $ 42.50
Return phone calls and
schedule entertainment for
stage during Carmel Marathon
4/28/2011 Entertainment hours of the event 3 $ 255.00
Re-start volunteer match
4/28/2011 Volunteer Recruitment account 0.25 $ 21.25
Review and re-write email to
merchants re: use of space in
front of their stores and
review activity sheet to be
4/28/2011 Logistics sent to merchants 0.75 $ 63.75
6 of 7 2011023 crc rock the district 2011
' Draft letter to be sent to
entertainment on stage during
Carmel Marathon hours of
4/29/2011 Entertainment event 0.5 $ 42.50
Client meeting with Stephanie
Marshall and Megan McVicker;
3.75 billed to RTD and .25 to
AOW (no Artomobilia was
4/29/2011 Client Meeting discussed) 3.75 $ 318.75
$ -
INVOICE TOTAL $ 4,653.75
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
7 of 7 2011023 crc rock the district 2011
t a
(1, -) P R ADVERTISING EVENTS
INVOICE NO. 2011022 INVOICE DATE: 5/2/2011
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID#20-5022552
INVOICE TO: Megan McVicker
ARTOMOBILIA
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Planning meeting with Gallery
Association; 1 hour billed to
RTD, .5 to AOW and .5 to
3/3/2011 Media Buy Artomobilia 0.5 $ 42.50
Prep WFYI meeting; .25 billed
to AOW, .25 billed to RTD and
3/4/2011 Media Buy .25 billed to Artomobilia 0.25 $ 21.25
Address Kevin Rider's concerns
over type of vehicles parked
in front of Woody's for the
event; Call John Leonard, ask
John to speak directly to
Kevin about the topic and
coordinate response with
3/4/2011 Logistics Megan 0.5 $ 42.50
Meeting with WFYI
representative; 1 hour billed
to RTD, .5 to AOW and .5 to
3/7/2011 Media Buy Artomobilia 0.5 $ 42.50
Director of Redevelopment / S j 7i
1 of 4 2011022 crc artomobiiia 2011
IU Health North Hospital
meeting; .5 billed to RTD, .25
to AOW and .25 for
3/9/2011 Sponsorship Artomobilia 0.25 $ 21.25
Review Current in Carmel
2010 media buy for
comparison and leverage
meeting with Steve; .25 billed
to AOW, .25 bitted to RTD and
3/10/2011 Media Buy .25 billed to Artomobilia 0.25 $ 21.25
Meeting with Gallery
Association representative to
review their media plan and
discover any partner
opportunities; .5 billed to RTD
and .5 billed to Artomobilia
(AOW does not fall on a
3/11/2011 Media Buy Gallery Walk) 0.5 $ 42.50
Develop and complete
sponsorship package for all
events in the District for
Summer 2011; 1.5 billed to
RTD, 1 billed to AOW and 1
3/20/2011 Sponsorship hour billed to Artomobilia 1 $ 85.00
Research IU Health website
re: community statement;
Write news release for W
Health Partnership; Billed 1
hour to RTD, 1 to AOW and .5
3/22/2011 PR/Creative to Artomobilia 0.5 $ 42.50
9pm conference call with John
3/22/2011 Exhibitor Recruitment Leonard and Andrew Lee 1 $ 85.00
!Phone call to Megan McVicker
to update her on Exhibitor
!Committee plan for fee and j I
'Friday evening fundraiser at
3/23/2011 Client Meeting [Palladium I 0.251 $ 21.25
(Determine amount American
!Family paid in 2010 for
'sponsorship to move forward
3/23/20111 Sponsorship 'with 2011 0.25 $ 21.25
2 of 4 2011022 Vl li 0i I I IVUI IIG 2011
Prep timelines for long-term
planning meeting for all
3/28/2011 Event Planning events 1.5 $ 127.50
Phone call with Andrew Lee
re: American Family
sponsorship to go to local
3/28/2011 Sponsorship agents 0.25 $ . 21.25
9pm conference call with John
3/28/2011 Exhibitor Recruitment Leonard and Andrew Lee 1 $ 85.00
Send IU Health North Hospital
logo to John and Andrew for
3/28/2011 Sponsorship FB page 0.25 $ 21.25
Prepare review of timeline
meeting with Megan and
logistics review of needs with
Angie from Party Time Rental;
Attend meeting with Angie to
review needs for 3 events;
Meeting with Megan to go over
master planning timelines for
AOW and RTD only; 1.5 billed
to RTD, .5 billed to AOW, .5
3/30/2011 Client Meeting billed to Artomobilia 0.5 $ 42.50
Meeting with Sherry from
Metro Traffic; .75 billed to
AOW and .5 to Artomobilia
(RTD not part of Metro Traffic
3/31/2011 Media Buy plan) 0.5 $ 42.50
Review 2010 invoices from
Hirons for all CRC media buys
as they pertain to event; .5 to
RTD, .5 to AOW and .5 to
4/1/2011 Media Buy Artomobilia 0.5 $ 42.50
Phone call with Andrew re:
letter going out to past
4/1/2011 Exhibitor Recruitment exhibitors and car clubs 0.25 $ 21.25
Volunteer descriptions for
4/7/2011 Volunteer Recruitment event for posting 1 $ 85.00
Meeting at Shapiros with
4/9/2011 Exhibitor Recruitment exhibitor selection committee 1.5 $ 127.50
3 of 4 2011022 crc artomobilia 2011
Meeting with Steve G. at
Current in Carmel for
partnership and year-long
media buy; .5 billed to RTD,
4/12/2011 Media Buy .25 AOW, .25 Artomobilia 0.25 $ 21.25
Phone call to Megan re:
Andrew's meeting with
Monarch Beverage and plans
for possible biergarten at
4/12/2011 Client Meeting Artomobilia 0.25 $ 21.25
Edits to long-term event
4/13/2011 Event Planning planning timeline 0.5 $ 42.50
4/14/2011 Event Planning Make additions to timeline 0.75 $ 63.75
Meeting with Megan re: all 3
events; 3 hours billed to RTD,
.5 to AOW and .5 to
4/15/2011 Client Meeting Artomobilia 0.5 $ 42.50
Review timeline and send
edits to Bethany for final
4/18/2011 Event Planning version to be completed 0.25 $ 21.25
Edits and additions as per
4/19/2011 Event Planning planning for event timeline 0.5 $ 42.50
8:30pm Conference call with
4/25/2011 Exhibitor Recruitment exhibitor committee 1 $ 85.00
Email communications with
4/27/2011 Logistics John and Andrew re: judges 0.25 $ 21.25
INVOICE TOTAL $ 1,466.25
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
4 of 4 2011022 crc artomobilia 2011