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Home My WebLink AboutVICTORY SUN, INC. -002235 -8/18/2011 CARMEL REDEVELOPMENT COMMISSION 002235 Victory Sun, Inc. Check: 2235 Vanessa Stiles Date: 8/18/2011 PO Box 199114 Vendor: VICTORY1 Indianapolis, IN 46219 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 2011038 1,955.00 1,955.00 0.00 0.00 1,955.00 Art of Wine.event . 2011042 11,262.50 11,262.50 0.00 0.00 11,262.50 Rock the District services , - 1.3,217.50 13;217.50: 0.00" 0.00... . 13,217.50 VIICTORY S P R ADVERTISING EVENTS INVOICE NO. 2011042 INVOICE DATE: 7/26/2011 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID #20-5022552 INVOICE TO: Megan McVicker Rock the District Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION HOURS PRICE Write blogs; Contact Brent with Tax Brandywine re: Possible phone call from Noblesville Current as per media pitch completed; Media pitch to IndyStyle TV show - provide details on band, why they would be ideal for the show, and info on RTD; Confirm and coordinate Tax Brandywine appearance on IndyStyle for 6/9; Clarify Steph's request re: IREF story 6/1/2011 PR not being pitched 2.75 $ 233.75 1 of 9 2011042 crc rock the district 2011 Approval of t-shirt design; Confirm fire truck with Steph and request cell phone number for Jim as per Steph being out of office with health problems; Add Jim/fire truck to DOE timeline; Confirm quantity of printed pieces needed to promote CA£tDD merchant discounts in the Carmel Marathon participant goody bags; Confirm delivery location for final printed 6/1/2011 Event Logistics piece to Carmel Marathon 1 $ 85.00 Approval on ad 1/4 page for Gallery Walk call out at RTD; Provide screen shot of RTD 6/1/2011 Media Buy online ad from Indy Star 0.5 $ 42.50 Write communication to merchants; Proofread and edit 6/1/2011 Merchant Communication it before sent 0.75 $ 63.75 Meet with and work with Mary Et Martha's on their needs and specifics for their fashion show at RTD and communicate conversation with M£tM to Steph; Contact Sophia Square's Victoria (as per leasing agent email that she will be doing half marathon) re: specifics on what they will be doing the DOE; Clarify email from Steph 6/1/2011 Merchant Logistics on merchant needs for DOE 2.75 $ 233.75 E£tB Paving instructions and 6/1/2011 Sponsorship confirmations 0.5 $ 42.50 2 of 9 2011042 crc rock the district 2011 Communicate with committed volunteers; Continue recruitment of volunteers to 6/1/2011 Volunteer Management fill spots still open 2 $ 170.00 Communicate with Carmel 6/2/2011 Entertainment Marathon performers 1 $ 85.00 Respond to request from Carmel Marathon for instructions and drawing for PNC Bank parking lot and main 6/2/2011 Event Logistics stage area 0.5 $ 42.50 Follow-up on NPR avails and frequency options for mid-day shows; Review on-air read copy and send edit; Touch base with Broad Ripple ART FAIR representative to explain why we could not move forward with that option in 2011 ; Share Nuvo screen shot with client ; Confirm ad size for upcoming Jazz on the 6/2/2011 Media Buy Monon ad in Current in Carmel 1.25 $ 106.25 Write email to be sent to 6/2/2011 Merchant Communication merchants 0.75 $ 63.75 Provide Sophia Square with pictures from 2010 and confirm hours of the event with their representatives for set-up of their promotional area; Communicate and verify information with Steph in regard to merchant activities 6/2/2011 Merchant Logistics for DOE 4 $ 340.00 3 of 9 2011042 crc rock the district 2011 Edit and proof Jacob blog; Confirm cell phone numbers of the band and provide to IndyStyle; Confirm monitors needed for in studio set-up for IndyStyle; Send information to Julie from AroundCarmel re: 6/2/2011 PR RTD 0.75 $ 63.75 Continue volunteer recruitment; Draft letter to 6/2/2011 Volunteer Management volunteers 2 $ 170.00 Prepare agenda; Meeting with 6/3/2011 Client Meeting Megan 6.5 $ 552.50 Deliver letters and maps to merchants as resource for day of event and how to get into District with Marathon going on; Answer merchant 6/3/2011 Merchant Logistics questions etc. 1.25 $ 106.25 Write volunteer blog and edit 6/3/2011 PR Carmel Bed ft Breakfast blog 1.25 $ 106.25 EftB Paving phone call and 6/3/2011 Sponsorship email of logo 0.25 $ 21.25 Pitch RTD to weekend producers at WTHR, WRTV and WISH; Send fact sheet and follow-up with phone calls to newsrooms; Posting on CAftDD social media sites (Twitter 6/4/2011 PR and Facebook) 1 $ 85.00 Sort and organize merchant day of event activities; Confirm, clarify and communicate with Stephanie Marshall on merchant 6/5/2011 Merchant Logistics activities received to date 2 $ 170.00 4 of 9 2011042 crc rock the district 2011 Publish and post Carmel Bed Et Breakfast blog; Edit volunteer blog; Email edits to Wilkinson 6/5/2011 PR Brothers for the RTD website 1.25 $ 106.25 Victory Sun on-site at CRC office to assist with deliveries, answer phone calls, follow-through on merchant day of event logistics as per Stephanie's sick leave, complete action 6/6/2011 Event Management items affiliated with the event 7.75 $ 658.75 Media Pitch follow-up to print 6/6/2011 PR and TV producers 1 $ 85.00 Victory Sun on-site at CRC office to assist with deliveries, answer phone calls, follow-through on merchant day of event logistics as per Stephanie's sick leave, communicate with Carmel Marathon, provide regular PR-related social media updates, review Part Time Rental order, communicate with volunteers, complete action items 6/7/2011 Event Management affiliated with the event 10 $ 850.00 5 of 9 2011042 crc rock the district 2011 Victory Sun on-site at CRC office to assist with deliveries, answer phone calls, design band schedule info sheet for DOE, coordinate water hook-up with Water Company representative, confirm Tax Brandywine has complete directions for IndyStyle appearance on 6/9, Contact Current In Carmel re: wrong ad ran for the week of the event, publish blog, provide regular PR-related social media updates, review Part Time Rental order, communicate with volunteers, complete action items 6/8/2011 Event Management affiliated with the event 5 $ 425.00 Provide load-in instructions to outside of festival footprint District businesses, verify placement and logistics for merchants, call merchants who phoned in or wrote in with questions and/or who did not receive previous communications about the 6/8/2011 Merchant Logistics event 4.5 $ 382.50 6 of 9 2011042 crc rock the district 2011 Victory Sun on-site at CRC office to assist with deliveries, answer phone calls, edit band schedule info sheet for DOE, move items from storage, stuff volunteer gift bags, transfer items from Chaos to CRC office, volunteer communications, provide regular PR-related social media updates, write talking points on event for Nancy Heck and send to her with notes, edit Party Time Rental order, complete action items 6/9/2011 Event Management affiliated with the event 8.75 $ 743.75 Provide load-in instructions to outside of festival footprint District businesses, verify placement and logistics for merchants, call merchants who phoned in or wrote in with questions and/or who did not receive previous communications about the 6/9/2011 Merchant Logistics event 4.75 $ 403.75 7 of 9 2011042 crc rock the district 2011 Victory Sun on-site at CRC office to execute day before event action items: receive golf cart delivery, pick-up food for volunteers, assist with detour signs, volunteer management, confirm Carmel Marathon entertainment and answer their last minute questions, prep all materials for load out first thing in the morning on day of event, shopping trip for materials needed for day of event, finalize order with Party Time Rental and emphasize 6am 6/10/2011 Event Management tight time frame 11.5 $ 977.50 Victory Sun Team member on hand to assist with day before event action items : make weights, no parking signs, A- frame preparation, meeting to review volunteer assignments and review DOE timeline to 6/10/2011 Event Management serve as team leader 5 $ 425.00 Merchant communication, including merchant placement 6/10/2011 Merchant Logistics and load-in instructions 3 $ 255.00 Victory Sun event direction on 6/11/2011 Event Management day of event, 5:30am-12:30am 19 $ 1,615.00 Victory Sun team of 6 assigned throughout the day to assist with shuttles, trash, set-up, teardown, volunteer management and all action items necessary to complete 6/11/2011 Event Management event, 6am-12am 18 $ 1,530.00 8 of 9 2011042 crc rock the district 2011 Follow-up with Current in Carmel re: wrong full page ad ran the previous week for the event; Emails from Dennis 6/13/2011 Media Buy O'mailia and Lara Acton 0.25 $ 21.25 $ - INVOICE TOTAL $ 11,262.50 Thank you for choosing Victory Sun. Winning relationships make you THE star. 9 of 9 2011042 crc rock the district 2011 i' VICT . i . Y SU1\I,`>�t_4 1 PR ADVERTISING EVENTS INVOICE NO. 2011038 INVOICE DATE: 7/20/2011 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID #20-5022552 INVOICE TO: Megan McVicker ART OF WINE Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION Hours PRICE Review 2010 invoices from Hirons for all CRC media buys as they pertain to event; .5 to RTD, .5 to AOW and .5 to 4/1/2011 Media Buy Artomobilia 0.5 $ 42.50 Respond to Mike Et Joe re: not able to do AOW in 2011 and provide explanation on timing for 2012 planning as per their interest in next year; Inform Megan McVicker of status of Mike a Joe and send information on the band 4/4/2011 Entertainment Remedy 0.5 $ 42.50 1 of 5 2011038 crc art of wine 2011 Review Gallery Association ad for IU Health Hospital logo verification and call Joy Davis re: ad from Gallery Association heads-up that 1 emailed it to her for review 4/5/2011 Sponsorship and approval 0.25 $ 21.25 Volunteer descriptions completed for event and shift times established so volunteer 4/7/2011 Volunteer Recruitment recruitment can be posted. 1 $ 85.00 Current in Carmel meeting; .5 billed to RTD, .25 to AOW and 4/12/2011 Media Buy .25 to Artomobilia 0.25 $ 21.25 Phone call with Kathleen re: Gallery Guide and IU Health 4/12/2011 Sponsorship North Hospital logo placement 0.25 $ 21.25 Edits applied to Winery application as per MMcVicker edits and insert IU Health North Hospital logo onto 4/14/2011 Winery Recruitment documents 0.5 $ 42.50 Meeting with Megan; 3 hours billed to RTD, .5 to AOW and 4/15/2011 Client Meeting .5 to Artomobilia 0.5 $ 42.50 Reply to Remedy as per status of client review of their sound link and send reminder to MMcVicker that we need to 4/18/2011 Entertainment make a decision on band 0.25 $ 21.25 2 of 5 2011038 crc art of wine 2011 • Winery recruitment letter written (edit from last year), merged for 2010 participating wineries and send out; Partial completion of merged letter to wineries that did not participate in 2010; Send a status update to the entire team on whose letters were sent and remind everyone on feedback we already received on possible conflict from some of our regular participating 4/20/2011 Winery Recruitment wineries 2.25 $ 191.25 Fire and police meeting for all events; RTD billed .5, AOW 4/23/2011 Client meeting .25 and Artomobilia .25 0.25 $ 21.25 Email Steph re: Donald Mee's contact with 21st Amendment as per emails exchanged in 4/24/2011 Winery Recruitment 2010 0.25 $ 21.25 Update overall planning timeline and print out to 4/25/2011 Event Management review 0.75 $ 63.75 Emails between Megan McVicker and Stephanie Marshall re: status of contact with Evan Lurie re: his contacts for non-Hoosier 4/25/2011 Winery Recruitment related wineries at the event 0.25 $ 21.25 Reply to wineries unable to attend but expressing interest 4/26/2011 Winery Recruitment for 2012 0.25 $ 21.25 Phone call with Meredith from Mitchell's Seafood's NYC office re: sponsor opportunities at CAItDD events; .5 billed to RTD and .25 billed to AOW; Phone call to Shawn Quick Rafflick to review possibilities for IU Health North Hospital 4/27/2011 Sponsorship logo saturation 0.5 $ 42.50 3 of 5 2011038 crc art of wine 2011 • Merge, print and send letters for wineries that did not take 4/27/2011 Winery Recruitment part in 2010 3.75 $ 318.75 4/28/2011 Winery Recruitment Call Steve at Vine Et Table 0.25 $ 21.25 4/28/2011 PR Update fact sheet 0.5 $ 42.50 Client meeting with Stephanie Marshall and Megan McVicker; 3.75 billed to RTD and .25 to AOW (no Artomobilia was 4/29/2011 Client Meeting discussed) 0.25 $ 21.25 Finalize wine glass count for 5/4/2011 Event Logistics use at 2011 event 3.5 $ 297.50 Review final breakdown of 2 golf cart pricing options (billed only to AOW; also 5/4/2011 Event Management affected RTD) 0.25 $ 21.25 Advise on Indianapolis Monthly ad creative; Provide Julie with NUVO contact as per Melanie 5/4/2011 Media Buy Lentz email 0.25 $ 21.25 Email contact provided by MMcVicker from Sophia Square and schedule phone meeting to determine their needs (applies to all events, billed 5/4/2011 Sponsorship only AOW) 0.25 $ 21.25 Sophia Square proposal .5 billed to RTD and 1 hour billed 5/8/2011 Sponsorship to AOW/Jazz on the Monon 1 $ 85.00 Star and Nuvo options in process and awaiting 5/9/2011 Media Buy confirmation 0.25 $ 21.25 5/11/2011 Winery Recruitment Follow-up with Wineries 1.5 $ 127.50 Field request from Metro 5/11/2011 Media Buy Traffic sates rep Sherry Weir 0.25 $ 21.25 Field request for banners on light poles from IU Health 5/12/2011 Sponsorship North Hospital 0.25 $ 21.25 Final insertion order confirmations prepped and 5/12/2011 Media Buy ready for client sign-off 0.25 $ 21.25 Follow-up on napkins, wine accessories and volunteer shirts with Shawn at Fine 5/16/2011 Event Management Promotions 0.25 $ 21.25 4 of 5 2011038 crc art of wine 2011 • Send Megan specs on the calendar of events design work so she can obtain printing bid from Regal (applies to all events; billed 5/18/2011 Media Buy only to AOW) 0.25 $ 21.25 Obtain and provide approval to Fine Promotions on napkin 5/19/2011 Media Buy expenditure 0.25 $ 21.25 Manage the approval process on napkins with IU Health 5/24/2011 Sponsorship North Hospital 0.5 $ 42.50 Edits to calendar of events 5/24/2011 Media Buy card 0.25 $ 21.25 Send Megan numbers breakdown for approval on volunteer shirts (applies to RTD and AOW; billed AOW 5/24/2011 Event Management only) 0.25 $ 21.25 Approval on IU Health North Hospital re: Gallery 5/31/2011 Sponsorship Association ad 0.25 $ 21.25 $ - $ INVOICE TOTAL $ 1,955.00 !, Thank you for choosing Victory Sun. Winning relationships make you THE star. 5 of 5 2011038 crc art of wine 2011 Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee /Gory //,c . Purchase Order No. PU'vX /927/ / Terms / c/Skr, e, 0/x'3, 1://62/ Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 7/ /// Z.OIIULl2 eock 14, 0,:5/- /Cio,-/� 8 2-62-5-6' 7/ &/// ;-0//O3 f7,-fof' J9575-.0 • Total /32/7.56 I hereby certify that the attached invoice(s), or bill(s), is (are) true and c udted same in accordance with IC 5-11-10-1.6. , 20 t( - reasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ 0c a /9 //4/ /4/ $ ON ACCOUNT OF APPROPRIATION FOR 902 Board Members PO#.r# NO. ACCT#!TITLE AMOUNT hereby certify invoice(s),DEPT.# I hereb certif that the attached invoices , or 9&,2 Zo//C''2 33-9 (7.3 /62 bill(s) is (are) true and correct and that the 9°7 2o/7 38 F.3.5.-20:3 3 //955:a> materials or services itemized thereon for which charge is made were ordered and received except g 20 // Signature Director of Redevelopment Title Cost distribution ledger classification if claim paid motor vehicle highway fund