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220086 05/21/2013i CITY OF CARMEL, INDIANA VENDOR: 027850 Page 1 of 1 ONE CIVIC SQUARE JAMES BRAINARD CHECK AMOUNT: $2,578.76 CARMEL, INDIANA 46032 CHECK NUMBER: 220086 CHECK DATE: 5121/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4343001 1, 198 . 50 TRAVEL FEES & EXPENSE 1160 4343003 485 . 26 TRAVEL & LODGING 1160 4343004 195 . 00 TRAVEL PER DIEMS 1160 4357004 700 . 00 EXTERNAL INSTRUCT FEE �tv OF CggM '1rnrar{�'! CITY OF CARMEL Expense Report (required for all travel expenses) NDIANA EXHIBIT A EMPLOYEE NAME: James Brainard DEPARTURE DATE: Various TIME: AM / PM DEPARTMENT: Mayor' s Office RETURN DATE: TIME: AM/PM REASON FOR TRAVEL: 1) Econ.Dev.. , 2) Urban DESTINATION CITY: 1) San Diego, 2 Toronto 3 Las 'Vegas, Symposium, 3) USCM Annual Meeting , 4) Conference 4) Portland, regon EXPENSES ARE FOR(check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT X TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 3/27/13 $700.00 $700.00 4/13/13 $310.80 $25.00 $335.80 4/15/13 1 $65.00 $65.00 4/16/13 / $65.00 $65.00 4/17/13 ✓ $65.00 $65.00 4/18/13 .16 $577.16 4/18/13 $133.24 $133.24 4/19/13 $25.00 $25.00 4/20/13 $310.80 $40.86 $351.66 5/10/13 $200.90 $200.90 5/10/13 $151.90 $151.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $974.40 $133.24 $50-001 $40.86 $577.161 $0.00 $0.001 $0.00 $0.00 $195.00 $700.00 DIRECTOR'S STATEMENT: I hereby affirm that all cpenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 5/20/2013 Page 1 /'Auberge Del Mar l540 Camino Del Mar ' B {). Box Z889 � --'------------''' - -- --' ---- - - 7~--------- ----- —'- -- -------- '-- � Del Mar, California 92014 (858) 259-1515 INE6J\F -----(858) 955-4940 Fmx----- -------------- ---------- -----'--- Folio 132 '--' -'�ame�-----------'---'--'----'----'-------'__-_-'-_----_----_---__- -' '- ' y« u»om U4/I3/I3 umc ' ' 12662 Royce Ct Arrival 04 /I8/13 &ddn,{�o, 'armel IN 46033 Departure Du't: o==ri»n"" c*mt Cna./ 04/13/13 Room Revenue 249. 00 04/13/13 Occupancy Tax 31 . 13 04/13/13 Resort Fee 16 . 00 04/13/13 Parking - Valet 14 . 00 04/14/13 Parking - Valet 14 . 00 04/14/13 Room Revenue 189 . 00 04/14/13 ----=_-_" -_-' -- ' ~~ - 04/14/13 Res ort Fee 16 . 00 04/15/13 Parking Valet 14 . 00 04/15/13 Room Revenue 189 . 00 04/15/13 Occupancy Tax 23 . 63 04/15/13 Resort Fee 16 . 00 04/16/13 Parking - Valet 14 . 00 04/16/13 Room Revenue 189 . 00 04/16/13 Occupancy Tax 23 . 63 04/16/13 Resort Fee 16 . 00 | / 04/17/13 Room Revenue 189 . 00 04/17/13 Occupancy Tax 23 ' 63 04/I7/I3 Resort Fee I6 . 00 m"es,ykno*� .�~*^��^ ,IN^^^*"y.==°~~~�=w �W~�"�*~��=op.^.�° '~^',w� `.~"~^*;--."*,a+, 7&m/kJo*for lAuhemoD6Mar. 6mmovrnleouncmarve]ww. UEST!NAr[9w ' l D� k�ur 1540 Camino Del Mar _- '`-- -_-_�-01-8ou 2889 L__--_- Del Mar, California 9`Ol4 / ^ \~~ (858) 259-1.515 I2JE6AF -' ------f��5��Sh#]��-------'----------'------------------------'----------------' ' ' —' pnhn 132 ---' -Bz*a� m---------- ---'----'-- ------------ -------'--------'------^------- -- Room O4/I3/I3 Name � ' I2662 Royce Ct Ai-rival 04/18/I3 Carmel, IN 46033 Auu/u^y DepoTiore � °=" Desalptiun n"m` Credit 04/17/13 Parking - Valet 14 . 00- w4 1442 . 91 04/ 19/13 XXXX6001 I5 ' 12 ========================= . Subtotals ¢ I458 . 03 I458 . 03 ~~==================~==== PAID IN FULL --- THANK YOU! , . . . . .Guest Signature: r�+ ,�c*""..°thin".�l" p~°~='= .�"'��^n --w°��. Thank)wu6* D��r6 ��ple4sure m serve�u. E&.�lN��!w ' . Sheeks, Cindy L From: Kibbe, Sharon Sent: Monday, May 20, 2013 4:53 PM To: Sheeks, Cindy L Subject: Expense Report for Mayor Brainard Hi Cindy— The Mayor obtained a copy of the hotel bill for his trip to San Diego, and I'll give you a copy of it in the morning. While the Mayor actually stayed at the hotel five nights, he is requesting reimbursement from the city for two nights, or $457.26, and parking for two days, or$28.00. The new amounts total $485.26. The Expense Report that I gave you earlier today identified the hotel expense as$577.16. Please make the appropriate corrections. Thank you, Sharon M. Kibbe Mayor's Office City of Carmel One Civic Square Carmel, IN 46032 317.571.2483 Direct 317.844.3498 Fax skibbe@carmel.in.gov 1 Allocation of Airfare Expense San Diego, California Toronto, Canada On April 13th, I traveled from Indianapolis to San Diego for an economic development opportunity for the City of Carmel. On April 181h, I traveled from San Diego to Toronto for a speaking engagement at the Association of Municipalities of Ontario on April 19th. I returned to Carmel on April 20th. The total airfare was $1,408.04. Since the airfare from Indianapolis to San Diego was $310.80, 1 am assuming the return flight from San Diego to Indianapolis would have been$310.80 and, therefore, request reimbursement of$621.60 from the City of Carmel. The total roundtrip airfare between Indianapolis and Toronto would be the balance, or $786.44, which I am submitting for reimbursement to the Association of Municipalities of Ontario. Attached are copies of my AMEX credit card receipts and flight itineraries. In summary: City of Carmel—Airfare Expense $621.60 Association of Municipalities of Ontario—Airfare Expense $786.44 jz'� A,> y Z213 J s Brainard Date Vayor itinerary: pan viego Yage 1 of 1 Access your itinerary anywhere. Download the free Expedia mobile app. CA EX*ic• Itinerary#1563-1600- 7258 San Diego April 13,2013-April 13,2013 Important Information Remember to bring your itinerary and government-issued photo ID for airport check-in and security. Indianapolis(IND) San Diego(SAN) COMPLETED April 13,2013-April 13,2013, 1 one way ticket US AirwaysKGSZHV We hope you had a great trip.Thank you for choosing Expedia for your travel reservations. Price Summary Traveler Information Traveler 1:Adult $310.80 James C.Brainard Ticket#0377219473394 Adult Flight $268.84 Taxes&Fees $41.96 'Seat assignments,special meals,frequent flyer point awards and special assistance requests should be confirmed directly with the airline. Total:$310.80 April 13,2013-Departure 1 stop Total travel time:5 h 58 m All prices quoted in US dollars. Indianapolis Phoenix IND 6:00am PHX 6:52am 3 h 52 m US Airways 24 Additional Flight Services Economy/Coach(L)i Confirm seats with the airliner Layover:0 h 53 m The airline may charge additional fees for checked Phoenix San Diego baggage or other optional services. PHX 7:45am SAN 8:58am 1 h 13 m US Airways 180 Economy/Coach(L)i Confirm seats with the airliner Airline Rules&Regulations We understand that sometimes plans change.We do not charge a cancel or change fee.When the airline charges such fees in accordance with its own policies,the cost will be passed on to you. Tickets are nonrefundable,nontransferable and name changes are not allowed. Please read the complete penalty rules for changes and cancellations applicable to this fare. Please read important information regarding airline liability limitations. Call us at 1-800-EXPEDIA(1-800-397-3342)or 1-404-728- 8787 For faster service,mention itinerary#1563-1600.7258 https://www.expedia.com/itinerary-details?tripid=414dO261-882e-4252-bdfO-b3 fbbe4ee7e... 5/20/2013 Page 1 of 1 Transaction Date: 04/07/2013 Sun Transaction Description: EXPEDIA INC ATLANTA GA .............._................ ... ...... ..... ............._..........,..._....................... .................... US AIRWAYS INC ..........._._...... .. ...... ............ ..... ........... _. ......... ......._....... From: To Carrier Class: INDIANAPOLIS PHOENIX SKY HARBOR US L SAN DIEGO LINDBERG US L N/A YY 00 N/A YY 00 ... ..................... ... .. ........... ............ ......... ........ ... ...._......_ ..... Ticket Number:03772194733941 Date of Departure:04/13 Passenger Name:BRAINARD/JAMES C Document Type PASSENGER TICKET Cardmember Name: JAMES C BRAINARD ...................._......................_................_................................_........ .............................. ...... ..._ .. .......___................_ _.................. .... ........ ........... ..........................._......_..._......,...........................-..........._......._.............. . Amount$: 310.80 --...._......._........._..._..........____......_..................._._......._.._................_.........................................................._................... ............................ ........................ ................ .............. ......._......._........... ....... Doing Business As: US AIRWAYS ARC SALES ..._........_....._...._...___-......._..........._..................................................._............._.....-................_....................._......_........................._... ............._...... .... ....._.......................... .. Merchant Address: 4000 E SKY HARBOR BLVD PHOENIX AZ 85034-0664 UNITED STATES ................_................................_............................................................................................................................................ ................... ........................... .........................................................................._............................... .. Reference Number: 320130980112022912 ........................................................ ._............__......._......_................ ............... .. ...... .... ._.. . ...... . . Category: Travel-Airline https://online.americanexpress.com/myea/estmt/us/print_doc.html 5/17/2013 Page 1 of 1 Transaction Date: 04/05/2013 Fri Transaction Description: EXPEDIA INC ATLANTA GA ...-........._......................._........................._.. ............_............ ....-. ....I................-.. _. DELTA AIR LINES INC. . .................................................,...,........ .......... ...................... ........... ,.............. ................ From: To Carrier: Class: SAN DIEGO LINDBERG MINNEAPOLIS INTERN DL T TORONTO LESTER B P DL T N/A YY 00 ....... .... ........... ......... ..... .. .. ... ............. ... .... ..... ......... N/A YY 00 Ticket Number 00672190893301 Date of Departure:04/18 Passenger Name:BRAINARD/JAMES C ............................._.......... .............. . .... .. ......... _. .... .. ......_... Document Type:PASSENGER TICKET ...................._......_.................._......._....... ............._........................_..._.............._._.__......_......... ...._............_ ........................ ..._ .. ... .. ... ._ .._.............._ ... ............._.._._..._.............................. Cardmember Name: JAMES C BRAINARD ......._......._._................_---........................................ _...._.. ... ............. .. ......__.. . _.__.. . .. _. ... .. .. .. .. ... .. .... ....... Amount$: 297.54 ._.__.......-___-----............---'--...._......................................................................_.._.....---......_.._.._.........._..................._..._.................._..._...._........ .. ...__....._..._....__._............."-.__..._.._.........._..._..._............ _ Doing Business As: DELTA AIR LINES .._.........................._................___._....._........................................................._........................................................................_.........................................................._............................._......................................................................................_............................._..........._ Merchant Address: ATLANTA AIRPORT ATLANTA GA 30320 UNITED STATES ............................................._._......._... ............................_...........................................................................I........................... ........ ............................................................... ................. ..._... . Reference Number: 320130960087240814 Category: Travel-Airline https:H online.americanexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Itinerary: Print Preview Page 1 of 2 Expedia Toronto Thu Apr/18/2013-Thu Apr/18/2013 I Itinerary#1562-4745-1303 Important Information • Proof of citizenship is required for international travel. Be sure to bring all necessary documentation(e.g. passport, visa,transit permit).To learn more, visit our Visa and Passport page. San Diego (SAN) --+ Toronto (YYZ) COMPLETED Thu Apr/18/2013-Thu Apr/18/2013, 1 one way ticket Delta ZHYXGL We hope you had a great trip. Thank you for choosing Expedia for your travel reservations. Price Summary Traveler Information Traveler 1: Adult $297.54 Flight $256.50 James C. Brainard No frequent flyer Ticket# Taxes&Fees $41.04 Adult details provided 0067219089330 Expedia Booking Fee $0.00 Seat assignments, special meals,frequent flyer point awards and special Total: $297.54 assistance requests should be confirmed directly with the airline. All prices quoted in US dollars. 4/18/13- Departure 1 stop Total travel time:6 h 43 m San Diego Minneapolis 3 h 47 m I Additional Flight Services SAN 6:30am MSP 12:17pm ^. Delta 568 Economy/Coach(T) I Confirm seats with the airline* The airline may charge additional ........................................................................................................ fees for checked baggage or other ...................................................................................................................Layover....0.h.53..m..... optional services. Minneapolis Toronto 2 h 3 m MSP 1:10pm YYZ 4:13pm Delta 4187 Economy/Coach (T) I Confirm seats with the airline Airline Rules& Regulations • We understand that sometimes plans change.We do not charge a i cancel or change fee.When the airline charges such fees in accordance with its own policies,the cost will be passed on to you. • Tickets are nonrefundable, nontransferable and name changes are not allowed. https://www.expedia.com/itinerary-print?tripid=2169cf8f-adbf-481 f-a70f-656ee6165088&... 5/20/2013 Itinerary: Print Preview Page 2.of 2 • Please read the complete penalty rules for changes and cancellations applicable to this fare. • Please read important information regarding airline liability limitations. Need help with your reservation? Call us at 1-800-EXPEDIA(1-800-397-3342) or 1-404-728-8787 For faster service, mention itinerary#1562-4745-1303 https://www.expedia.com/itinerary-print?tripid=2169cf8f-adbf-481 f-a70f-656ee6165088&... 5/20/2013 American Express 04109113 EXPEDIA INCATLANTA GA $799.70 UNITED AIRLINES From: To: Carrier: Class: TORONTO LESTER B P INDIANAPOLIS UA M N/A YY 00 N/A YY 00 N/A YY 00 Ticket Number: 01672200231295 Date of Departure: 04120 PassengerName: BRAINARD/JAMES C Document Type: PASSENGER TICKET i Itinerary: Print Preview Page 1 of 2 0�d .Expedia Indianapolis Sat Apr/20/2013-Sat Apr/20/2013 I Itinerary# 1563-8377-4010 Important Information • All passengers traveling to the US must provide valid travel documents and details of their full US destination address for US Immigration. • Proof of citizenship is required for international travel. Be sure to bring all necessary documentation (e.g. passport, visa,transit permit).To learn more,visit our Visa and Passport page. Toronto (YYZ) ---> Indianapolis (IND) COMPLETED Sat Apr/20/2013-Sat Apr/20/2013, 1 one way ticket UNITED MOLWFP We hope you had a great trip. Thank you for choosing Expedia for your travel reservations. Price Summary Traveler Information Traveler 1:Adult $799.70 Flight $656.00 James C. Brainard No frequent flyer Ticket# Taxes&Fees $143.70 Adult details provided 0167220023129 Expedia Booking Fee $0.00 *Seat assignments, special meals,frequent flyer point awards and special Total: $799.70 assistance requests should be confirmed directly with the airline. All prices quoted in US dollars. 4/20/13-Departure Nonstop Total travel time: 1 h 31 m Toronto Indianapolis 1 h 31 m Additional Flight Services UNfTEDO YYZ 2:00pm IND 3:31pm UNITED 8113 Economy/Coach (M) I Confirm seats with the airline* The airline may charge additional fees for checked baggage or other Airline Rules&Regulations optional services. • We understand that sometimes plans change.We do not charge a cancel or change fee. When the airline charges such fees in accordance with its own policies,the cost will be passed on to you. • Tickets are nonrefundable, nontransferable and name changes are not allowed. • Please read the complete penalty rules for changes and cancellations II applicable to this fare. • Please read important information regarding airline liability limitations. https://www.expedia.com/itinerary-print?tripid=987 840e4-82ac-4c6d-8998-d l 4952eab3 9b... 5/20/2013 Itinerary: Print Preview Page 2 of 2 Need help with your reservation? Call us at 1-800-EXPEDIA(1-800-397-3342)or 1-404-728-8787 For faster service, mention itinerary#1563-8377-4010 https://www.expedia.com/itinerary-print?tripid=987840e4-82ac-4c6d-8998-d l 4952eab3 9b... 5/20/2013 Page 1 of 1 Transaction Date: 04/18/2013 Thu Transaction Description: HERTZ CAR RENTAL SAN DIEGO CA R/A#588446121 800-654-4173 Location Date Rental:SAN DIEGO CA Rental SAN DIEGO Agreement Number 588446121 Renter Name BRAINARD/JAMES Charge Ref Number: Cardmember Name: JAMES C BRAINARD Amount$: 333.10 .__.......................................-....._......_.... ........_......_........._....._........I.................. ............._.................... .......... .. .. ........_...__................__........... ... ..... ..................._................ ............. ....._._.............. Doing Business As: HERTZ RAC/ADVANTAGE ..........................--I...............I....... ..................._._.......................... .............._...................................................................... ....... ... .. .. ...................... .... ...... .................................................................................................... Merchant Address: CREDIT BILLING BILLING 14501 HERTZ QUAIL SPGS PK OKLAHOMA CITY OK 73134 UNITED STATES ................................................._......................................,....................... .. ................ ............................. .... .................._ ........... ... . .. .. . .. Reference Number: 320131080244823691 ................................ ............._..............._................_......... ......._... ............._._.._........................ .. ....._. ....... .._. .. .. .. _. ... ......_ ..... .... ......__.._ Category: Travel-Vehicle Rental a� https:H online.americanexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Page 1 of 1 PRINT THE HERTZ CORPORATION -- - -- - -` Rental Agreement No: 588446121 Phone: 800-654-4173 Invoice Date: 04/18/2013 Fax: Document: 963000581982 Web: www.hertz.com � J Renter: JAMES BRAINARD Direct All Inquiries REPRINT ii To: Account No.: *********** THE HERTZ CORPORATION PO BOX 26120 OKLAHOMA CITY, OK 73126-0120 JAMES BRAINARD 12662 ROYCE COURT CARMEL, IN 46033 RENTAL DETAILS RENTAL REFERENCE Rate Plan: IN: MCLS OUT: MCLS Rental Agreement No: 588446121 Rented On: 04/13/2013 09:44 LOC# 112011 Reservation ID: F8034624702 SAN DIEGO AP, CA Frequent Traveler: DL2016335578 Returned On: 04/18/2013 05:10 LOC# 112011 SAN DIEGO AP, CA Car Description: COROLLA 6UZZ610 Veh. No.: 5086376 CAR CLASS Charged: C MILEAGE In: 30,951 Rented: C Out: 30,793 Reserved: C Driven: 158 RENTAL CHARGES MISCELLANEOUS INFORMATION DAYS 5 @ 40.49 202.45 CC AUTH: 177035 DATE: 2013/04/13 AMT: 532.00 SUBTOTAL 202.45 FUEL PURCHASE OPTION 52.26 CONCESSION FEE RECOVERY 22.49 FF SURCHARGE 0.64 CA TOURISM FEE 5.77 CUSTOMER FACILITY CHARGE 30.00 REFUEL SALES TAX 2.75% 1.44 TAX 8.00% 18.05 AMOUNT DUE 333.10 USD THANK YOU FOR RENTING FROM HERTZ ALL CHARGES HAVE BEEN BILLED TO YOUR ACCOUNT. Direct All Inquiries To: THE HERTZ CORPORATION PO BOX 26120 OKLAHOMA CITY, OK 73126-0120 UNITED STATES AMOUNT BILLED TO ACCOUNT: 333.10 USD Phone: 800-654-4173 Web: www.hertz.com https://www.hertz.com/rentacar/emember/receipts/listDetails 5/20/2013 Page 1 of 1 Transaction Date: 04113/2013 Sat Transaction Description: US AIRWAYS INDIANAPOLIS IN ......................................... .......... ................. US AIRWAYS From, To Carrier Class ... . .................................... ... ............ N/A N/A YY 00 N/A YY 00 N/A YY 00 N/A YY 00 Ticket Number 0372309825379 Passenger Name:BRAINARD/JAMESC Document Type.EXCESS BAGGAGE ._.�... ......._................_....._.._............. _... ....... .... ...................... ......_.._.._. .. ._.. ...._.. ....... ... ._.. .. .......... .... ..... ........ .. ... .. ..... .. .... ... ._._.. ........ .. Cardmember Name: JAMES C BRAINARD Amount$: 25.00 ._...._.................................. ............................ ...__...._........_.. .. ..... ...... .. .. ... ... ... .._ _ ..... _..._... ... _ .. _ .. ._ .. .._. ...... .. Doing Business As: US AIRWAYS DIRECT SALES MerchantAddress..._.__.__..__................_..._.__..._.........._................__..........4000 ESKY HARBOR BLVD..............._...._............._..............._................._.._......................_..........................._................................ .... __ PHOENIX AZ 85034-0664 UNITED STATES ._.......................................... ........................................................................................................................................................................... ... ........................ ................................................................... Reference Number: 320131040191262045 Category: Travel-Airline (j" https://online.americanexpress.com Jmyca/estmt/us/print_doc.html 5/17/2013 Page 1 of 1 Transaction Date: 04/1912013 Fri Transaction Description: DELTA AIR LINES ATLANTA 18002211212 �( f DELTA AIR LINES From:To Carrier Class N/A N/A YY N/A YY N/A YY N/A YY Ticket Number 00682137529640 Date of Departure: Passenger Name:BRAINARD/JAMESC Document Type EXCESS BAGGAGE ...._......_........................................................................... .............................................................................................................................. ....._.._..................................__............. ....................._._....._................................... ........_.... ........_....... Cardmember Name: JAMES C BRAINARD ...................................................... .... ................................. ..........._......,.......... .................... ... ........... ............I.......... .._............_.... . ... ......... ...... ............... .... .......... .............. ............. .. Amount$: 25.00 Doing Business As: DELTA AIR LINES ...._..........._—""............_.........................................................._............................._............................_.........._..._.................................................._...........,........................................._..._........... _.........._................ .........- ... Merchant Address: DEPT 680 1030 DELTA BLVD ATLANTA GA 30354 UNITED STATES .................._......................................._.........................._............................._._.......................................................,................................................................................,............... .............................................................. .- Reference Number: 320131090257332787 ........._..___..... ......_..._.._.. ..._..... ............_.......... .........__....._......._._...... .. ......_ ...... .. .. Category: Travel-Airline I https://online.americanexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Kibbe, Sharon From: Brainard,James C Sent: Saturday, April 20, 2013 12:12 PM To: Kibbe, Sharon Subject: Fwd: Air Canada - Receipt - Baggage Fee Sent from my iPhone Begin forwarded message: From: Air Canada<confirmation cbaircanada.ca> Date: April 20, 2013, 11:58:35 AM EDT To: <ibrainard(c�carmel.in.gov> Subject: Air Canada - Receipt- Baggage Fee Your fees have been successfully collected. Departure Date: 2013-04-20 Passenger: JAMESC BRAINARD Departure city: Toronto-T1 YYZ Destination city: INDIANAPOLIS IND Fee Breakdown: Excess baggage fee (1 piece): 25.00 CAD GST: 1.25 CAD Total CAD: 26.25 CAD Form of payment used: American Express 6001 Please Note: This fee is non refundable. GST - HST: #100092287 RT0001 Fly through paying on your mobile device with Air Canada Mobile+! Air Canada mobile+ can remember your personal and payment information so you can fly through your mobile experience and pay for items like upgrades and flight changes quickly, easily and securely. Click the link below to Learn More, http://services.aircanada.com/portal- web/mobile/static/mobileplus.html You can view all your available Air Canada mobile+messages here: http://myMessages.aircanada.com/en/32KwLHYmA5NfQOvUR9Kbg i *This is an automated message, please do not reply to this e-mail* **************************************** "Best International Airline in North America" -- Skytrax 2012 World Airline Awards. "Best Airline in North America" -- Global Traveler magazine 2012 readers' survey. Meilleur transporteur a?rien international en Am?rique du Nord -- Skytrax World Airline Awards 2012. 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Presentation Date: April 19 , 2013 (2 : 30 — 3 : 30 p.m. ) Location: Novote l Toronto Mississauga By signing below I acknowledge that I have read and agreed to the following: 1. My name, and biographic or other information may be used by AMO in connection with my presentation. Copies of any visual aids and other materials used or provided by me may be made and distributed by AMO in connection with the presentation. 2. 1 grant to AMO on a nonexclusive basis the right to reproduce, distribute, and display, my presentation materials in whole or in part, by means of the Internet or by other means as follows: YES NO 14 [ ] to the general public via the Internet; and/or 'A [] to the conference delegates via physical media 3. To the extent my presentation or presentation materials are protected by copyright law, I reserve those rights to myself except as granted above. 4. Except as noted below to the best of my knowledge,the presentation and presentation materials are my own original material for which I have full authority to grant the rights set forth in this Speaker Consent and Release Form. 5. The rights set forth in this Speaker Consent and Release Form are granted on a royalty free and irrevocable basis. Signature: Date: April 8 , 2013 Name: James Brainard Title: Mayor Company Name: City of Carmel, Indiana, USA 200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada E-mail: amo amo.on.ca www.amo.on.ca Tel: (416) 971-9856 1 Fax: (416) 971-6191 I Toll-free in Ontario: 1-877-426-6527 1 Page 1 of 1 Transaction Date: 04/20/2013 Sat Transaction Description: INDY PARK RIDE&FLYINDIANAPOLIS IN 8608285900 8608285900 ... .._........_.._......................................._. .... ..._................. ....... ..................................... ... ..... ...._.__..,. .... .._... ......__._..._......._. _.. .... ...... _. .......,............................._...._............... Cardmember Name: JAMES C BRAINARD .................................................................... ....................... ................. ..........................._...,............ ...... . .......................... .......... ....... .... ....._............... .. ....... .....................................................,....... .................... Amount E: 71.50 Doing Business As: INDY PARK RIDE&FLY LLC .............................................................................. .... ......................... ........................................................ .._... ... . ... ... ............ .. .. .... .. _.................... ....... .-. ........ .... ................,...... ............... Merchant Address: 3875 PLAINFIELD RD INDIANAPOLIS IN 46231 UNITED STATES ...._..............._..............._.. ................................................._.......................... ............._............._......_. ......................... .. Reference Number: 320131110283829864 Category: Transportation-Parking Charges L� r https://online.ameri6anexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Page 1 of 1 Transaction Date: 03120/2013 Wed Transaction Description: US CONF OF MAYORS 00WASHINGTON DC 202-293-7330 Descnption CONTRIBUTIONS/DONAT Cardmember Name: JAMES C BRAINARD Amount S: 700.00 Doing Business As: U S CONFERENCE OF MAYORS Merchant Address: 16201 ST NW LOWR 40 WASHINGTON DC 20006-4034 UNITED STATES i. i Reference Number: 320130800374537542 I Category:_____ _ Other-Charities UNITED STATES CONFERENCE OF MAYORS For USCM Use Only 1620 EYE STREET, N.W., WASHINGTON, D.C. 20006 REGISTRATION RECEIPT PLEASE PRESENT AT REGISTRATION) IDNo: 82 3/27/2013 Fee: $700.00 Date: Paid: Yes Payment: CreditCard 81st Annual Meeting, Las Vegas,June 21-24,2013 RegType: Member Mayor Meeting: 82 James Brainard Mayor City of Carmel 1 Civic Square Carmel, IN 46032 Arrival Date:6/20/2013 Departure Date:6/24/2013 The Mandalay Bay Original https:H online.americanexpress.com/myea/estmt/us/print_doc.html 5/17/2013 81st ANNUAL, CONFERENCE OF MAYORS June 21-24, 2013 Las Vegas,Nevada Mandalay Bay Hotel 1 DRAFT AGENDA (As of May 14) MESSAGE TO CONFERENCE ATTENDEES Unless otherwise noted, all plenary sessions, committee meetings,task force meetings, workshops and social events are open to all mayors and other officially-registered attendees. However,only member mayors of a standing committee are eligible to vote on resolutions before that standing committee. The deadline for submission of proposed resolutions by member mayors is May 22,2013 at 5:00 pm EDT. This is the same deadline for standing committee membership changes. FRIDAY,JUNE 21 Be a part of the conversation about the 81st Annual Meeting online. Use the hashtag#uscm2013 when Tweeting about the meeting. Registration 7:00 a.m. - 5:00 p.m. Orientation for New Mayors and New Members (Continental Breakfast) 8:30 - 9:30 a.m. The U.S. Conference of Mayors welcomes its new mayors, new members, and first time attendees to this informative session. Connect with fellow mayors and learn how to take full advantage of what the Conference has to offer. Presiding: TOM COCHRAN CEO and Executive Director The United States Conference of Mayors BRIAN C. WAHLER Mayor of Piscataway Chair, Standing Committee on Membership TASK FORCE/COUNCIL, MEETINGS Council on Metro Economies and the New American City 9:00 - 10:30 a.m. Chair: MICHAEL B. COLEMAN Mayor of Columbus 1 THE U.S. CONFERENCE OF MAYORS WORKFORCE DEVELOPMENT COUNCIL (WDC) FRIDAY,JUNE 21 Workforce Development Council Board Meeting/Annual Meeting 8:30 a.m. - 3:15 p.m. President: MARLENA SESSIONS CEO Workforce Development Council of Seattle-King County Seattle, WA The Workforce Development Council is an affiliate organization of the U.S. Conference of Mayors. SATURDAY,JUNE 22 Workforce Development Council Annual Meeting 7:00 a.m. - 3:45 p.m. NOTICE: 7:00 a.m.— 8:15 a.m. WDC members will attend the Mayors and Business Leaders Plenary Breakfast in Room at the Mandalay Bay Hotel. 15 Page 1 of 1 Transaction Date: 05/10/2013 Fri Transaction Description: SW AIR DALLAS TX 7900092482(214)792-4223 SOUTHWEST AIRLINES(MASTE From:To:Camer:Class: INDIANAPOLIS LAS VEGAS MCCARRANWNW N/A WNW N/A YY N/A YY Ticket Number:5262128857249 Date of Departure.0619 Passenger Name BRAINARD/JAMES Document Type PASSENGER TICKET ................._...._....................._................................_.... .........................,.........................................................,............................................._................................................. ._... ._. ................_...........- . .... ... ...... ................... Cardmember Name: JAMES C BRAINARD ....I..._......_.............I........._................. ........._.................. ........... ........ .._._...................I................. ........ ._._._. ..... .._ ...-. _... ._. .._. ..._. .............._. ..... .._.. .. ................. ............. Amount$: 20090 .........I.......__..-..............^.._-___.._....._...._.... ..__ _ __........... .. . _. .. .. ... _ _ .. _.... .. .._ ........_....................... _...__ ....._...._._. Doing Business As: SOUTHWEST AIRLINES ._.__...-----._......._....__.___..........................................._......_..................._.........._..................._........_.._.........._..........._..._. ...............__._................._.. ......................_.................................................................................................._............................ Merchant Address: PO BOX 36611 DALLAS TX 75235 UNITED STATES ..............._..........._..............._....................................................... ...,......................................................._..........................................,........ ........................... ............... ........................ Reference Number: 320131310056592934 Category: Travel-Airline https:H online.americanexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Southwest Airlines - Retrieve Itinerary Page 1 of 1 A- SOUTHWEMCM Your Flicaht for Wednesday. June 19. 2013 This is your confirmation and itinerary. ]UN 19 L WED j 06/19/13 - Las Vegas AIR Indianapolis,IN-IND to Las Vegas,NV-LAS Confirmation#ALXZQH 06/19/2013 Passenger(s) Rapid Rewards# JAMES BRAINARD 00001037393534 DEPART 07:15 AM Depart Indianapolis,IN Flight 0. luN 19 (IND)on Southwest 92955 N KMCN ai Wednesday,June 19,2013 Airlines + I WED Travel Time 4 h 00 m 08:15 AM Arrive in Las Vegas,NV (Nonstop) (LAS) Wanna Get Away i What you need to know to travel: Don't forget to check in for your flight(s)24 hours before your trip on southwest.com or your mobile device. Southwest Airlines does not have assigned seats,so you can choose your seat when you board the plane.You will be assigned a boarding position based on your checkin time.The earlier you check in,within 24 hours of your flight,the earlier you get to board. https://www.southwest.com/flight/view-air-reservation.html?disc=pdc%3A 136906253 8.09... 5/20/2013 Page 1 of 1 Transaction Date: 05/10/2013 Fri Transaction Description: EXPEDIA INC ATLANTA GA 051009 AIRLINE/AIR CARRIER ALASKA AIRLINES INC From:To Carrier Class LAS VEGAS MCCARRAN PORTLAND ASV N/A ASV N/A YY N/A YY Ticket Number.02772451306181 Date of Departure 0624 Passenger Name:BRAI NARD/JAMES C Document Type:PASSENGER TICKET ............................................................................................................... ..............._._.................................................................................. ........._................................................................._......................... _..................._....................................... ... Cardmember Name: JAMES C BRAINARD ...............................I. ........................,.................................................._. ...__...... .....................,................. .... ... ..... ._............._................_. .._...... ....... ._............. ..... .... ........................................._ ...... ........... Amount$: 151.90 Doing Business As: ALASKA AIRLINES .............._..__................._........._..........................._...............................................................................................................,....... ........................................................................................... ..................................................................................................................................... Merchant Address: SEATTLE TACOMA AIRPORT SEATTLE WA 98158 UNITED STATES ............................................_.........................................................................................................................................................................,....................................._.... .................................................................................... ..... . Reference Number: 320131310056592935 ........_...__......_......_. _. .. .. _._.._ .._.. ............._............... .............. ....__...... ._ _ _. ...._ Category: Travel-Airline https://online.americanexpress.com/myca/estmt/us/print_doc.html 5/17/2013 Itinerary: Print Preview Page 1 of 2 '0*0 Expedial• Portland Mon Jun/24/2013-Mon Jun/24/2013 I Itinerary#1573-9104-5600 Important Information • Remember to bring your itinerary and government-issued photo ID for airport check-in and security. I Las Vegas (LAS) —+ Portland (PDX) CONFIRMED Mon Jun/2412013-Mon Jun/24/2013, 1 one way ticket Alaska Airlines KLZWWG Expedia Booking ID 669M25 Your reservation is booked and confirmed. There is no need to call us to reconfirm this reservation. I Price Summary Traveler Information Traveler 1:Adult $151.90 Flight $131.16 , James C. Brainard No frequent flyer Ticket# Taxes& Fees $20.74 Adult details provided 0277245130618 f .. ... . ...... ............ ....... Expedia Booking Fee $0.00 ' Seat assignments, special meals,frequent flyer point awards and special Total: $151.90 assistance requests should be confirmed directly with the airline. i I All prices quoted in US dollars. 6/24/13- Departure Nonstop Total travel time: 2 h 9 m Las Vegas Portland 2 h 9 m Additional Flight Services LAS 7:05am PDX 9:14am — -- Terminal 3 Alaska Airlines 629 • The airline may charge additional fees for checked baggage or other Economy/Coach(V) I Seat 24F,31 B I Confirm or change seats with optional services. the airline* Airline Rules&Regulations • We understand that sometimes plans change.We do not charge a cancel or change fee.When the airline charges such fees in accordance with its own policies,the cost will be passed on to you. • Tickets are nonrefundable, nontransferable and name changes are not allowed. • Please read the complete penalty rules for changes and cancellations applicable to this fare. • Please read important information regarding airline liability limitations. —' https://www.expedia.com/itinerary-print?tripid=3fl e4d03-e070-4dbc-b339-3c8c3035d845... 5/20/2013 RW��[Q�� 0BQQ�� 8�� C� LLC Publications C UERENCES OF Making Cities Livable DIRECTOR November 4, 2O12 Suzanne H.Cm*hurst Lennard Mayor James Brainard ADVISORY BOARD City of[8rzoel' lyV Koyn��8ioda<K� � 'k� �hraiD�r��caroze� iogov DavidC|ou(ior(Son1aFo) jbrainard@carmel.in.gov ' Vera Dunyluk(MonUnaU Derek Drummond(Montr*al) AndmaoFo|dtko||or (Tbbinyon) Mayor Dio1morHuhkwog Dear Mayor, (Erlangen) Charlie Hales(Portland) Richard J.Jackson(Los lt was a great pleasure tU talk with you last week, and to receive your Angeles) confirmation that you will give 8 presentation atthe 50mlY0CL FordJohns,(Bozeman) Conference 0oReshaping Suburbia into Hea��m/Co0N��uni�esin | JaquonKoo*mn(Bo�o�0 '—�� Gianni Longo(New York) Portland, OR,LJune 33-27, 2013. Michael LykouUis(South Bond) Donald MacDonald(San The example you are setting io Carmel iocreating a truly urban City Francisco) Center will be inspirational for our delegates, and your message that iti3 L»mi»*Muhdj»«bi(Bhst»|) important to learn from the most livable European citv-roakiogtraditions Tom Muninoau(Tx|�haom�) ' E#omMuhoMazzo|a(Romo) will make 8 deep impression. RnUMonhoim(8aymuth) Judge Robert Morrow Please send cuea tentative title for your talk Your keynote presentation (Hamilton) ' Peter Novak(U|m) will be scheduled for amorning plenary session. l will let you know which Tatiu Prieto(Humtemvi|le) day when vve get a little closer to the conference. B000uRuhimi(Los Angeles) JOrgon Rauch(Munioh) Mayor Joseph P Riley Jr. l regret that nve cannot cover your travel and accommodation expenses, (Charleston) but lacD happy tOwaive theregistration fee, and you will be our guest at EdoardoSa|zano(Voniuo) Philip Stafford(8|oominUmn) the receptions, Conference Luncheon and Discussion Dinner/Awards Sven von Unyom'Stemborg Ceremony. (Freiburg) Mayor Sylvia Sutherland (Peterborough) }\8 promised, larn sending you a copy of our most recent book, Genius of HartmutToPP the European Square with the hard copy 0f this letter. (Kaiserslautern) Mayor Hermann Vogler (Rovonoburg) \ \O0k forward to receiving materials about Carmel City Center, and the PROGRAM COMMITTEE further plans for development. | CHAIRS Suzanne H.Cmwhunst With m/8rOm regards, LonnandPh.D.(Anch.) Director IMCLConferencem 1O3ONWJoh�mnSt#�1 JnnZ- oB. [rUvvburst Leonard, Ph.D.(Arch) Portland,�B0�2V8 USA ' ' Director, International Making Cities Livable Conferences Tel:503-200-2817 Dr.Sven von Ungom- Sternberg Reg|omngoprisidont State ofSouth-Baden � Freiburg LB.GERMANY w°nw./ivablecdoo.mu / i Page 1 of 1 Transaction Date: 04/18/2013 Thu Transaction Description: L'AUBERGE DEL MAR 1DEL MAR CA 0027716631(858)269-1515 Cardmember Name: JAMES C BRAINARD ......................................._..-..................................................................................._...................................................._......_...................... ........................._...._......... ......._...._... ............_ ......................_...................................... Amount$: 1,44291 ............................................_........ ._...._.... .... ...._..... ........................................_............................ ..... ..... ._... ... .. ....._.. ...-............. .............................................,................ .............................. ........ Doing Business As: L'AUBERGE DEL MAR Merchant Address: 1540 CAMINO DEL MAR DEL MAR CA 92014-2411 UNITED STATES Reference Number: 320131090257332788 ......_......................._..._.........._......... ....,..............._............................_.... ..................................... ..._ ._.................. ........................_................................ .._........ .. ....... ...._.................. ................................................. Category: Travel-Lodging arl C, U � k4d https:H online.americanexpress.com/myca/estmt/us/print_doe.html 5/17/2013 Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 03/27/13 Receipt $700.00 05/20/13 Expense Report $40.86 05/20/13 Expense Report $50.00 05/20/13 Expense Report $133.24 05/20/13 Expense Report $974.40 05/20/13 Expense Report $577.16 05/20/13 Expense Report $195.00 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Mayor Jim Brainard IN SUM OF $ One Civic Square Carmel, IN 46032 `$2 fflo-66- LW . �� ON ACCOUNT OF APPROPRIATION FOR Mayor's Office PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1160 Receipt 43-570.04 $700.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the 1160 Expense Report 43-430.01 $ 0.86 materials or services itemized thereon for 1160 Expense Report 43-430.01 ' I$50.00 which charge is made were ordered and 1160 Expense Report 43-430.01 $133.24 received except 1160 Expense Report 43-430.01 $974.40 1160 Expense Report 43-430.03 —$ 95 1160 Expense Report 43-430.04 $195.00 Monday, May 20, 2013 J0 Llp�- Mayor Title Cost distribution ledger classification if claim paid motor vehicle highway fund