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Home My WebLink About220178 05/21/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK AMOUNT: $8,671.00 CARMEL IN 46032 CHECK NUMBER: 220178 CHECK DATE: 5/21/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 1, 599. 00 OTHER EXPENSES 1081 4340000 247 . 00 LEGAL FEES 1091 4340000 3 , 783 . 00 LEGAL FEES 1125 4340000 3 , 042 . 00 LEGAL FEES �,`FT VED MAY 0 0 2013 Professional Services Invoice ,�Y: s-�V FOR SERVICES RENDERED Date: 5/8/13 FROM 4/1/13 THROUGH 4/30/13 Purchase � Se►-v ces � �� Provider: Debra M. Grisham, Attorney at Law Description P.O.# PorF Address: 922 East Greyhound Pass c.L_# A'XXk— 434 0 000 Carmel, Indiana 46032 "ud Descr (-PG10 1 ��es Telephone : 317-690-1597 Purchaser Date _ Approval Date.5 z r Email: dgrishamlaw @gmail.com Project Name: General Park Legal and Business Services Invoice No: 4-13 Hourly Hours Amount Service Description of Service Rate Worked Due Date $130 4-1-13 Continued work on pool memorandum with focus .8 $ 104.00 c9 on Indiana Operational code requirements for the Brookshire Pool Property and the Monon Community Center(MCC'). Prepared for Agenda and Project Status meeting 2.6 $ 338.00 101 with Senior Management for the 4-9-13 Regular Park Board Meeting and attended the same. Multiple communications regarding DB .4 $ 52.00 (o(c> Engineering ("DBE") Professional Services Agreement ("PSA") regarding the Founders Park Sports Field Improvements Project (the "SFIP"). 4-2-13 Worked on DBE PSA for extensive construction 4.2 $ 546.00 (o(o oversight of the SFIP, including review of accepted DBE Services, discussion of the same with M Snyder for clarification; review of General Conditions regarding the addition of consultants, appropriate PSA form identification, review of The Schneider Corporation ("TSC") PSA for ��`�� / Services distinction and interaction with DBE; } a LA t . DO Discussed pertinent contract matters with M Westermeier; Received and revised DBE n q �� Services Summation for PSA Exhibit consistent 15 q q , co with discussions and otherwise worked on a draft 10(o - 5(D2--3q 90 5-�>3.00 CLAY 7W P --)CIA L- Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due of the DBE PSA. Created file. 4-3-13 Reviewed R Leirer's Conflict of Interest .5 $ 65.00 1 0 1 disclosure information, reviewed the applicable law and communications to R Leirer regarding the same. Updated the file. Reviewed ProLiance Quote and drafted 3.0 $ 390.00 ProLiance coversheet for Park Board consideration at the 4-9-13 Park Board Meeting regarding recommended contract terms for the next one year extension term and communications with M Westermeier, D Murphy and S Young regarding the same. Addressed M Klitzing inquiry regarding increased time to tender payment on the monthly billing by reviewing the ProLiance contract and discussing the issue for clarification with P Schlemmer and updated A Kostrzewa. Communications to D Murphy regarding payment terms amendment Request and communications with Senior Management regarding the same. Worked on Real Estate Acquisition process .5 $ 65.00 1 0 1 Memorandum for M Westermeier. 4-4-13 Met with M Westermeier regarding various park .6 $ 78.00 I o 1 matters including real estate acquisition process Memo status, construction progress status and service contract process for post 2013 mowing needs. Multiple communications with M Snyder and 1.9 $ 247.00 M Westermeier regarding DBE PSA draft for the SFIP; Further revised contract and multiple communications to arrange for execution by the parties. Multiple communications regarding ProLiance .7 $ 91.00 Quote update for inclusion in the Park Board Meeting packet and the requested payment terms revision. Communications with M Krosschell regarding .4 $ 52.00 as MCC deck square footage added in 2012 And 2013 regarding affect on bather load calculation. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 4-5-13 Multiple communications with M Snyder and 2.7 $ 351.00 lo(o M Westermeier regarding DBE PSA draft for the SFIP; Further revised PSA. Delivered to M Snyder pertinent provisions of General Conditions regarding contractor indemnification Responsibilities. Received, reviewed and prepared PSA for execution by Park Board President J Engledow and met with Mr. Engledow for the same. Communications regarding ProLiance contractual .5 $ 65.00 1 c I I Payment terms. Continued work on Real Estate Acquisition .5 $ 65.00 j a i memorandum and discussed the same with M Westermeier. 4-8-13 Continued work on Real Estate Acquisition 2.5 $ 325.00 I o Process memorandum. 4-9-13 Continued work on Real Estate Acquisition 1.0 $ 130.00 (o l Process memorandum. Prepared for and attended Regular Park Board 2.0 $ 260.00 lot Meeting. 4-10-13 Completed and distributed Real Estate Process 3.5 $455.00 I o l memorandum with M Westermeier. Reviewed and communications to M Klitzing regarding TSC PSA for design and construction .5 $ 65.00 f o t, documents regarding Founders Park Pavilion. 4-11-13 At M Klitzing's request, prepared TSC PSA 1.6 $ 208.00 I o cD regarding the Founders Park Pavilion project with all exhibits and multiple communications with M Klitzing, Park Board President J Engledow and M Krosschell regarding execution of the same. Updated Real Estate Acquisition file and .5 $ 65.00 10 l discussed memorandum with M Westermeier. Reviewed communications regarding partial .3 $ 39.00 failure of MCC roundabout pavement in conjunction with the Rebid Drainage and Overflow Parking Project ("DOPP"). Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 4-12-13 Met with M Westermeier and M Krosschell of .5 $ 65.00 I it S-yi3r2 TSC regarding unexpected location of bad soils at the DOPP site and potential solutions. Met at separate times with M Krosschell and J 1.0 $ 130.00 Engledow for execution of the Founders Park Pavilion PSA and distributed the same to A Kostrzewa. Updated file. Worked on pool memorandum and discussed the 2.0 $260.00 (01,11 same with M Westermeier; communications with the Indiana Department of Homeland Security ("DHS") regarding occupant load calculations and communications with Travelers and Williams Architects regarding MCC bather load documentation. 4-15-13 Communications with T Poulos of Williams 2.5 $ 325.00 1D51 Architects regarding the 2006 MCC bather load calculation and applicable code requirements And otherwise worked on pool memorandum. 4-16-13 Communications regarding ProLiance contract .2 $ 26.00 payment terms; updated file. Received Williams bather load memo last revised 1.0 $ 130.00 1091 January 20, 2006 and communications with T Poulos regarding the same. Met with M Westermeier regarding the same. Worked on pool memorandum with new information and communications to M Krosschell regarding additional deck square footage. Continued work on Purchasing Rules revisions. .8 $ 104.00 10 4-17-13 Continued work on pool memorandum. 2.0 $ 260.00 1 v4l 4-18-13 Communications regarding status of ProLiance .6 $ 78.00 �q payment terms. Continued work on pool memorandum. 2.0 $ 260.00 4-19-13 Continued work on pool memorandum. 2.5 $ 325.00 Communications regarding status of ProLiance .4 $ 52.00 wit payment terms. A Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 4-22-13 Reviewed and provided comments to M .6 $ 78.00 IZiT`1i30 Krosschell and M Klitzing regarding TSC change order for Gibraltar on the DOPP. Reviewed and provided comments to M .6 $ 78.00 1 Z 1 S-'13 . Krosschell and M Klitzing regarding TSC change order for Myers Construction on the Water Park Cabanas Project ("WCP"). Per M Klitzing's request, drafted Coversheet for 1.2 $ 156.00 lug-4-10r- DOPP Change Order No. 1 and WCP Change 1 5---10(� Order No. 1 with additional Director authority prior to Park Board meeting and communications Regarding the same. Status communications to M Westermeier 2.0 $ 260.00 l °4 t requesting and receiving direction to continue pursuit of answers. Communications with M Krosschell regarding FlowRider(R) pool surface sq. ft. Communications sent to the Indiana State Department of Health (°ISDH") to discuss bather load and occupant load and other operation related questions. Worked on purchasing rules revision. .8 $ 104.00 1 0 l 4-23-13 Communications regarding documents for the .3 $ 39.00 1?-1! -q 6—T- Myers Change Order for the WCP. Communications regarding documents for the .2 $ 26.00 IL15--41dV2 Gibraltar Change Order for the DOPP. Prepared for and attended Regular Park Board 1.0 $ 130.00 I t meeting. Attended workshop presented by L Younger of 1.9 $ 247.00 10 PROS regarding the comprehensive Master Plan. Worked on purchasing rules revision. 1.5 $ 195.00 1 0 1 Worked on pool memorandum. .5 $ 65.00 10- 1 4-24-13 Received and addressed employee subpoena 1.9 $ 247.00 1071-11 including discussing the same with V Simmonds, A Kostrzewa, M Klitzing and J Hester. Called Hendricks County court for information as well as L ■ Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due J Butler. Summarized pertinent facts and provided all necessary information for, and engaged J Hester to file, a motion to quash and kept Senior Management apprised of status. Worked on purchasing Rules revisions. 1.8 $ 234.00 t o l 4-25-13 Discussed with M Klitzing Park Board questions .4 $ 52.00 /Z1s-,t,3,0, regarding the DOPP Gibraltar Change Order, communications with M Krosschell regarding the same and further discussed with M Klitzing. Continued work on purchasing rules manual 1.4 $ 182.00 i o revisions. . Prepared for telephone call with ISDH regarding .5 $ 65.00 1 6 5 1 bather load and occupant load questions. 4-26-13 Communications with ISDH regarding bather load 2.0 $ 260.00 loll and occupant load questions and continued work on pool memorandum. 4-29-13 Continued work on pool memorandum. 2.5 $ 325.00 10 41 4-30-13 Continued work on pool memorandum. 3.0 $ 390.00 1091 NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOUR BILLED: 70.8 TOTAL DUE: $ 9 400 Signature: ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc Payee Purchase Order No. Terms 115100 Grisham, Debra 922 East Greyhound Pass Date Due Carmel, IN 46032 Ing4EF.j(jor,,note Description note attached invoice(s) or bill(s)) PO # Amount 3,042.00 5ces Apr'13 $ 247.00 5/8/13 3 ices Apr'13 $ 3,783.00 5/8/13 4/13 Legal services Apr'13 ^ $ 1,599 00 5/8/13 4/13 Legal services Apr'13 ***do not mail Total $ 8,671.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 8,671.00 ON ACCOUNT OF APPROPRIATION FOR 101-General/108ESE/109MCC/106 Park Impact PO#or INVOICE NO. CCT#/TITLI AMOUNT Board Members Dept# 1125 4/13 4340000 $ 3,042.00 1 hereby certify that the attached invoice(s), or 1081-99 4/13 4340000 $ 247.00 bill(s) is (are)true and correct and that the 1091 4/13 4340000 $ 3,783.00 materials or services itemized thereon for 106 4/13 5023990 $ 1,599.00 which charge is made were ordered and received except 16-May 2013 l Signature $ 8,671.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund