220317 05/21/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1
` ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC
CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $46,894.00
CARMEL IN 46032 CHECK NUMBER: 220317
CHECK DATE: 5/21/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 CARMEL0513 46, 894 . 00 OTHER CONT SERVICES
INVOICE
Invoice:
CARMEL0513
Date:
May 1,2013
Department of Administration
Attn: Director
One Civic Square
Carmel, IN 46032
Due May 1, 2013 for the period 5/1/13-5/31/13
for the property known as the James Building:
2nd Floor Support Space
Estimated 2013 Monthly Operating Expense $ 2,173.00
Black Box Theater(aka Studio Theater)
Estimated 2013 Monthly Operating Expense $ 6,216.00
Main Theater
Estimated 2013 Monthly Operating Expense $ 32,697.00
Theater Support Space
Estimated 2013 Monthly Operating Expense $ 5,808.00
Total Estimated Monthly Operating Expenses Effective 5/1/13 $ 46,894.00
i
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services, LLC
11711 N. Pennsylvania, St., Ste. 200
Carmel, IN 46032
D Q �
MAY 202013
By
Property#7C
Operating Expense Detail
For the Period January 1 through December 21,2013
77:;166.63 e Black Box. Main Theater Theater Support Space
g City of City of City of
enses Total Carmel Total Carmel Total Carmel
Telephone/Internet Lines General Maintenance Services 5,217 43S 32,225 2,685 4,728 394
General Maintenance Supplies 1,700 141.67 2,700 22S 4,515 376 2,350 196
Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350
Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184
District Cooling 1,676 139.66 6,097 S08 77,505 6,459 5,425 4S2
Elevator Maintenance - - - 4,394 366 -
Snow Removal
Landscaping
Security 3,391 283 6,783 565 67,829 5,652 9,044 754
Insurance _
Garage and Complex Common Area 750 63 2,626 219 11,750 979 _
Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900
Electric' 3,370 281 12,259 1,022 48,508 4,042 10,908 909
Direct Bill Electricity _
Water 317 26 1,387 116 338 2g
Direct Bill Water
Sewer 3S3 29 1,015 85 422 35
Direct Bill Sewer
Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770
Janitorial Supplies - 180 15 1,380 115 1,500 125
Trash Removal 59 5 213 18 1,511 126 190 16
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696
Real Estate Taxes _
26,078 2,173 74,598 6,216 392,369 i 32,697 69,699 5,808
100% 1/12 100% 1122 100% 7/12 100% 1/12
Parcel 47C Operating Budget
Operating Expense Summary
Line Item Description
Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc.
Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance,
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area
Bldg Common Area Users share of expenses for the Entry Atrium
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A
Parcel#7C
Four Center Green-The James Building
Date Contract
Vendor Service Equipment Date Current Status/
Billing Frequency Signed Terms Expires Notes
REI Real Estate Maintenance Service
N/A Monthly 12/1/2010 31 mos 6/30/2013
Simplex Grinnell Monitoring Fire Panel
'Simplex Grinnell Inspection Annually 11/5/2010 (1)Year 12/5/2011 In Auto Renewl of 1
Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2013 ()yr pds
Every other Week(Nov-Mar)
MacAllister Inspection Generator Annuall
MacAllister Monitoring Generator y 3/3/2011 (3)Year 2/28/2014 Does not include tax on parts
Annuall In Auto renewal
ARAB Pest Control N/A V 8/5/2011
PI mate's MatMan Monthly 1/5/2011 In Auto Renewal
Y Cleaning/Rental Entry Mats Monlhly(Apr-Oct) 1/18/2013
ANS,Inc. Window Washing Entry Windows/Doors (3)Year 1/18/2016
Monthly 3/21/2012 (1)Year 3/21/2013
ANS,Inc. Window Washing All Exterior Windows outside
ANS,Inc. (outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013
Window Washing All Exterior Windows(Inside) Annually 3/21/2012
(1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annual 4/1/2012 (1)Year 4/1/2013 Thyssen Krupp Inspection Elevators(3) Monthl y 4/30/2012 Engledow Group Mwmg/Weeding
(2)Year 4/30/2014
e
Eagle Trident On-Site/Patrol Security y(Apr-S Pt) 212812012 (1)Year 2/28/2013
Janitorial
Marquis Monthly 1/1/2012 In Auto Renewal
Monthly 4/1/2012
Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthl (2)Year A/I/2014
REI Real Estate Property Management Monthly 17/30/2012 (5)Year 11/30/2017
Y 12/1/2010 -31 mos 6/30/2013
AT&T Phone Lines Elevators(2);EMS System(1),Fire Panel(2) Monthly 11/2010
AT&T Phone Line Elevator(1) (1)year 10/21/2013 Under(2)yr auto renewal at same rate
Department of Homeland Security Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate
Y Certification Elevators(3) Annually
Unsure who to Pay District Cooling Monthly
Duke Energy Electric
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Monthly
Parcel OC
Three Center Green-The Tarkington
Billing Date Contract Date Current Status/
Vendor Service Equipment Frequency Signed Terms Expires Notes
REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013
Multiguard Monitoring Fire Panel Quarterly 4/28/2011
(3)Years 4/27/2014
Multiguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annual) (
/ 1)Year
MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 Auto renews each yr
MacAllister Monitoring Generator Annually 8/5/2011
ARAB Pest Control Month) In Auto Renewal
Y 1/5/2011 In Auto Renewal
ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013
ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3121/2012 (1)Year 3/21/2013
DEEM Inspection HVAC Semi-Annually 6/25/2012 1 Year
Thyssen Krupp Inspection Elevator(1) Month) ( ) Auto renews each yr
Thyssen Krupp Inspection Y 11/1/2012 (2)Years 10/31/2014
p Wheelchair Lift(1) Annual)
Engledow Group Mowing/Weeding Y 7/19/2012 Will attach to Elevator Contract
Eagle Trident On-Site/Patrol Security Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013
_ 7k. Monthly 1/1/2012
In Auto Renewal
Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014
Ray's Trash Service Trash/Recycling Trash Dumpstenn Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Line EMS System Monthly
-,. AT&T Phone Lines Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014
.. s. Department of Homeland Security Certification Elevator III;Wheelchair Lift(1) Annually
-"�°�'r Unsure who to Pay District Cooling Monthly
Duke Electric
Monthly
x° City of Carmel Utilities Water
Monthly
City of Carmel Utilities Sewer Monthly
ya,
s
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_ 12
Parcel#7C
881 Third Avenue-Garage and Support Space
Vendor Service Equipment Date Contract Date Current Status/
Billing Frequent
Y Signed Terms Expires Notes
REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013
Simplex Grinnell Monitoring Fire Panel
Annually 11/3/2010
(1)Year In Auto Renewal Multiguard Inspection Fire R aers-Garage Annually 6/3/2011 Koorsen Inspection
Fire Alarm System-Support Space only Annuall
MacAllister Y 6/25/2012
Inspection Generator Annuall Auto renews each year
MacAllister y 2/4/2011
Monitoring Generator Annually 3(Year 2/4/2014
ARAB Pest Control Monthly 8/5/2011 In Auto Renewal
DEEM y 1/5/2011 In Auto Renewal
Inspection FIVAC-Support Space Only Semi-Annually 6/12/2012 1 Year
Patrol Security ( � Auto renews each year
Eagle Trident On-site
/ V Support Space Only Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Support Space Only Monthly 4/1/2012
Ray's Trash Service Trash/Recycling 2(Year 4/1/2014
Y g Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Support Space Only Mon thl
Y 12/1/2010 31 mos 6/30/2013
Bright House Phone Line EMS System-Support Space only Monthly
AT&T Phone Lines Fire Panel(2( Monthl
Unsure who to Pay District Cooling Y (1)year 10/21/2013 Under(2)yr auto renewal at same rate
Duke Electric Monthly
Monthly
City of Carmel Utilities Water Monthly
City of Carmel Utilities Sewer Monthly
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
05/01/13 CARMEL0513 James Bldg 5/1/13-5/31/13 $46,894.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
RE[ Real Estate Services, LLC
IN SUM OF$
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$46,894.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1208 I CARMEL0513 I -509.00 I $46,894.00 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, May 20, 2013
Director, Adminstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund