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Home My WebLink About220317 05/21/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ` ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK AMOUNT: $46,894.00 CARMEL IN 46032 CHECK NUMBER: 220317 CHECK DATE: 5/21/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0513 46, 894 . 00 OTHER CONT SERVICES INVOICE Invoice: CARMEL0513 Date: May 1,2013 Department of Administration Attn: Director One Civic Square Carmel, IN 46032 Due May 1, 2013 for the period 5/1/13-5/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 5/1/13 $ 46,894.00 i PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N. Pennsylvania, St., Ste. 200 Carmel, IN 46032 D Q � MAY 202013 By Property#7C Operating Expense Detail For the Period January 1 through December 21,2013 77:;166.63 e Black Box. Main Theater Theater Support Space g City of City of City of enses Total Carmel Total Carmel Total Carmel Telephone/Internet Lines General Maintenance Services 5,217 43S 32,225 2,685 4,728 394 General Maintenance Supplies 1,700 141.67 2,700 22S 4,515 376 2,350 196 Contract Maintenance 2,887 240.61 4,818 402 11,106 926 4,197 350 Contract HVAC Maintenance 976 81.34 2,734 228 5,686 474 2,204 184 District Cooling 1,676 139.66 6,097 S08 77,505 6,459 5,425 4S2 Elevator Maintenance - - - 4,394 366 - Snow Removal Landscaping Security 3,391 283 6,783 565 67,829 5,652 9,044 754 Insurance _ Garage and Complex Common Area 750 63 2,626 219 11,750 979 _ Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 900 Electric' 3,370 281 12,259 1,022 48,508 4,042 10,908 909 Direct Bill Electricity _ Water 317 26 1,387 116 338 2g Direct Bill Water Sewer 3S3 29 1,015 85 422 35 Direct Bill Sewer Janitorial Services 4,372 364 9,141 762 41,227 3,436 9,246 770 Janitorial Supplies - 180 15 1,380 115 1,500 125 Trash Removal 59 5 213 18 1,511 126 190 16 Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 Real Estate Taxes _ 26,078 2,173 74,598 6,216 392,369 i 32,697 69,699 5,808 100% 1/12 100% 1122 100% 7/12 100% 1/12 Parcel 47C Operating Budget Operating Expense Summary Line Item Description Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel#7C Four Center Green-The James Building Date Contract Vendor Service Equipment Date Current Status/ Billing Frequency Signed Terms Expires Notes REI Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Fire Panel 'Simplex Grinnell Inspection Annually 11/5/2010 (1)Year 12/5/2011 In Auto Renewl of 1 Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2013 ()yr pds Every other Week(Nov-Mar) MacAllister Inspection Generator Annuall MacAllister Monitoring Generator y 3/3/2011 (3)Year 2/28/2014 Does not include tax on parts Annuall In Auto renewal ARAB Pest Control N/A V 8/5/2011 PI mate's MatMan Monthly 1/5/2011 In Auto Renewal Y Cleaning/Rental Entry Mats Monlhly(Apr-Oct) 1/18/2013 ANS,Inc. Window Washing Entry Windows/Doors (3)Year 1/18/2016 Monthly 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows outside ANS,Inc. (outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annual 4/1/2012 (1)Year 4/1/2013 Thyssen Krupp Inspection Elevators(3) Monthl y 4/30/2012 Engledow Group Mwmg/Weeding (2)Year 4/30/2014 e Eagle Trident On-Site/Patrol Security y(Apr-S Pt) 212812012 (1)Year 2/28/2013 Janitorial Marquis Monthly 1/1/2012 In Auto Renewal Monthly 4/1/2012 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthl (2)Year A/I/2014 REI Real Estate Property Management Monthly 17/30/2012 (5)Year 11/30/2017 Y 12/1/2010 -31 mos 6/30/2013 AT&T Phone Lines Elevators(2);EMS System(1),Fire Panel(2) Monthly 11/2010 AT&T Phone Line Elevator(1) (1)year 10/21/2013 Under(2)yr auto renewal at same rate Department of Homeland Security Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Y Certification Elevators(3) Annually Unsure who to Pay District Cooling Monthly Duke Energy Electric City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Monthly Parcel OC Three Center Green-The Tarkington Billing Date Contract Date Current Status/ Vendor Service Equipment Frequency Signed Terms Expires Notes REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Multiguard Monitoring Fire Panel Quarterly 4/28/2011 (3)Years 4/27/2014 Multiguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annual) ( / 1)Year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 Auto renews each yr MacAllister Monitoring Generator Annually 8/5/2011 ARAB Pest Control Month) In Auto Renewal Y 1/5/2011 In Auto Renewal ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3121/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annually 6/25/2012 1 Year Thyssen Krupp Inspection Elevator(1) Month) ( ) Auto renews each yr Thyssen Krupp Inspection Y 11/1/2012 (2)Years 10/31/2014 p Wheelchair Lift(1) Annual) Engledow Group Mowing/Weeding Y 7/19/2012 Will attach to Elevator Contract Eagle Trident On-Site/Patrol Security Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013 _ 7k. Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpstenn Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System Monthly -,. AT&T Phone Lines Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014 .. s. Department of Homeland Security Certification Elevator III;Wheelchair Lift(1) Annually -"�°�'r Unsure who to Pay District Cooling Monthly Duke Electric Monthly x° City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly ya, s 'r i� t . +F' fr, _ 12 Parcel#7C 881 Third Avenue-Garage and Support Space Vendor Service Equipment Date Contract Date Current Status/ Billing Frequent Y Signed Terms Expires Notes REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal Multiguard Inspection Fire R aers-Garage Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space only Annuall MacAllister Y 6/25/2012 Inspection Generator Annuall Auto renews each year MacAllister y 2/4/2011 Monitoring Generator Annually 3(Year 2/4/2014 ARAB Pest Control Monthly 8/5/2011 In Auto Renewal DEEM y 1/5/2011 In Auto Renewal Inspection FIVAC-Support Space Only Semi-Annually 6/12/2012 1 Year Patrol Security ( � Auto renews each year Eagle Trident On-site / V Support Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 Ray's Trash Service Trash/Recycling 2(Year 4/1/2014 Y g Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Mon thl Y 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System-Support Space only Monthly AT&T Phone Lines Fire Panel(2( Monthl Unsure who to Pay District Cooling Y (1)year 10/21/2013 Under(2)yr auto renewal at same rate Duke Electric Monthly Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 05/01/13 CARMEL0513 James Bldg 5/1/13-5/31/13 $46,894.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 RE[ Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 I CARMEL0513 I -509.00 I $46,894.00 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, May 20, 2013 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund