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Home My WebLink About220392 05/21/2013 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1 ` ONE CIVIC SQUARE VICTORY SUN INC ` too CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $2,188.75 INDIANAPOLIS IN 46219 CHECK NUMBER: 220392 CHECK DATE: 5/21/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 26813 2013030 2, 188 . 75 EVENT PLANNING V � CTO RY S U N P R AD V E R T IS I N G E V E N T S INVOICE NO. 2013030 INVOICE DATE: 5/9/2013 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Appropriation#1203-43559003 PO#26813 INVOICE TO: Megan McVicker City of Carmel One Civic Square Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION COST Event Management and Public See detailed activity sheet April 2013 Relations for description $2,188.75 INVOICE TOTAL $2,188.75 Thank you for choosing Victory Sun. Winning relationships make you THE star. ac 2013030 Activity Description Victory Sun, Inc. Date WC-tivity Hours Total Investigate Q Artistry contacts for living statues at events and call Ben for info; Provide descriptions to IREF for AOW volunteer needs, focus on teardown; Placement of 4/1/2013 Nancy K. near Art Splash for AOW 0.75 $63.75 Develop art direction, write web copy and compile elements for web re: AOW; review potential AOW band music and links, confirm WTTS cross promote band and on-air time for band; Confirm 5 ROS on-air reads on 4/2/2013 WFYI for April gallery walk 1.75 $148.75 Work with IUHNH to determine balloon use at gallery walks; Make edits to AOW web copy and send revisions to Wilkinson Brothers; Send links to MM re: potential 4/3/2013 AOW band for review and approval 1.25 $106.25 Contact caricature artist to request cost re: AOW; 4/4/2013 Develop agenda for client meeting 0.75 $63.75 4/5/2013 Client meeting 2 $170.00 Review AOW web page draft and send edits to Wilkinson 4/7/2013 Brothers 0.751 $63.75 Confirm media buy and sponsorship partnership with WITS; Provide WITS with updated billing information as 4/8/2013 per changes made from '12 to '13 0.5 $42.50 Write draft of email for District businesses re: summer event schedule, road closures and sample of day of event timeline and send draft of email to MM for review and approval; Request status on Bill Patterson from Artomobilia volunteers; Work with SM re: scheduling of IREF (cannot do teardown)work crew for AOW; Introduce idea of expanding sponsorship to Wine Check sponsor 4/9/2013 re: StorAmerica at AOW 1.75 $148.75 Respond to request for sample of certificate of insurance; Plan for Muldoon's to sell outside food options at AOW; 4/10/2013 Respond to WTTS as per status of band approval 0.75 $63.75 Confirm we will need 3 radio rental bids for 2013; Follow- up WFYI re: billing information correct as provided in early March; Confirm with StorAmerica on square feet 4/11/2013 available for official wine check area at AOW 0.75 $63.75 4/12/2013 Follow-up with WITS re: band approval status 0.25 $21.25 Follow-up with SM re: artist John Baker for Artomobilia; Work with SM for artist placement at AOW; Phone call 4/15/2013 with MM re: logistics for artist placements at AOW 0.75 $63.75 Make initial contact with Carmel Chamber Arrows for AOW volunteers; Reach out to Zeller Properties re: client party at AOW; Follow-up with Vine & table re: licensure 4/17/2013 for AOW 0.75 $63.75 Consult with City Center and provide detailed information on ATC guidelines as per late request made by Carmel Marathon to MTM on beer service at event; Contact Lt Foster re: Artomobilia request for Riley parade of kids; Phone call with MM re: Riley Parade; Edit volunteer descriptions to address CC Arrows only; Send volunteer descriptions to Josh with Arrows re: AOW; Call StorAmerica re: sponsorship AOW; Confirm communications with Patty re: porch tastings at AOW; Address SM's positive feedback from Mud Bugs re: 4/18/2013 AOW; Develop agenda for client meeting 3.25 $276.25 Provide Artomobilia representative contact information for CPD; Work with Artomobilia re: stage and IDC needs and 4/19/2013 approvals; Client meeting 2.5 $212.50 Review and proof Carmel City Magazine ad; Follow-up with Harmony Winery and Vine & Table; Contact Hubbard & Cravens re: AOW; Request extension from band manager to obtain approval and work with MM to obtain 4122/2013 approval; Update WTTS on band status as necessary 1 $85.00 Review Artomobilia committee request to CPD for Riley „- parade police escort; Receive verbal commitment for 13 AOW from Vine & Table as per follow-up 0.5 $42.50 '. 4/23/20 Write detailed description as per performance times and description of event to band manager and phone call withY4 band manager for AOW; Confirm promotion obligations } 4/24/2013 from WITS for AOW band 1 $85.00 Coordinate with AOW team to reschedule meeting; ..�. __-- Confirm with MM that upcoming gallery walk ad is her action item; Fill out band offer form for AOW and send 4/25/2013 questions to MM; Obtain band bio and photos 1 $85.00 Update band manager as per status of the offer sheet; Work with IREF to confirm set-up work crew at AOW; Follow-up StorAmerica re: sponsorship at AOW; Provide ? 4/26/2013 Mud Bugs with info on temporary beer sales license 1.25 $106.25 IN Proof Art Collectors ad to make compliant with IUHNH sponsorship, Phone call with MM re: confirm signage at <kw; wine check for StorAmerica; Develop and send StorAmerica formal proposal for AOW sponsorship; . Confirm Vine& Table at AOW; Phone call with > Artomobilia exhibitor committee volunteer re: apparel • � °` F 4/29/2013 sales at event 2.25 $191.25 " Confirm with Current that MM working with them on 4/30/2013 gallery walk ad 0.25 $21.25 TOTAL $2,188.75 l a Y Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 05/09/13 2013030 $2,188.75 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Victory Sun, Inc. IN SUM OF $ Vanessa Stiles P. O. Box 199114 Indianapolis, IN 46219 $2,188.75 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members 26813 I 2013030 I 43-590.03 I $2,188.75 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, May 17,2013 Director, Co munity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund