LONDON WITTE GROUP -002442 -11/18/2011 CARMEL REDEVELOPMENT COMMISSION 002442
London Witte Group Check: 2442
1776 N Meridian Street Date: 11/18/2011
Suite 500 Vendor: LONDONW1
Indianapolis, IN 46202
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
24392 13,541.69 13,541.69 0.00 0.00 13,541.69
October accounting services
13,541.69 13,541.69 0.00 0.00 13,541.69
-
LONDON
LWG WITTE
GROUP
Carmel Redevelopment Commission Client No: 1002.004
30 W.Main Street Date: 10/31/2011
Suite 220 Invoice No: 24392
Cannel, IN 46032
For services rendered as detailed in the attached summary. $ 13,541.69
Current Amount Due $ 13,541.69
Certified Public Accountants
1776 N. Meridian Street,Suite 500 Indianapolis,Indiana 46202
Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteOroup.com
London Witte Group, LLC
• October 2011 Billing Detail
Carmel Redevelopment Commission 1 of 4
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 10/03/2011 0.50 295.00 147.50 Sign checks presented by Don Cleveland; follow-up
with Don re: availability to review and sign
additional checks/claims,
Higgins 10/03/2011 0.50 295.00 147.50 Follow-up meeting with Bob Reynolds re: status of
various projects and open items.
Reynolds 10/03/2011 1.00 75.00 75.00 Certificate of Compliance- Reviewed the
Certificates of Compliance and updated the debt
service formula and expenditures.
Higgins 10/04/2011 0.50 295.00 147,50 Stop in CRC offices to sign checks/claims; deliver
signed check that Don mailed in the prior week;
follow-up with Mike Lee on open and pending items.
Higgins 10/06/2011 2.75 295.00 811.25 Prepare for and meet with Les, Mike, Ben and Kurt
re: 2012 budgets for the CRC and 4CDC.
Higgins 10/07/2011 0.25 295.00 73.75 Review and forward Regions Bank Statement
(September) to Mike Lee.
Lucas 10/14/2011 0.44 Postage
Reynolds 10/18/2011 0.50 75.00 37.50 Certificate of Compliance-Called Ryan to discuss
why there were reporting changes in the Certificate
from 2009 to 2010 to prepare for my meeting with
Katie Smith from Regions Bank on Wednesday.
Higgins 10/19/2011 1.00 295.00 295.00 Follow-ups with Don Cleveland re: availability to
review claims and sign checks; follow-ups with Mike
Lee and Bob Reynolds re: 4CDC requests for
claims and payments; follow-ups with Rich Taylor
and Harris Bank re: same. Conversation with Katie
Smith (Regions) re: funds available for payment of
claims and transfers.
Higgins 10/19/2011 2.50 295.00 737.50 Prepare for and attend CRC meeting.
• Higgins 10/19/2011 1.25 295.00 368.75 Prepare for and attend CRC Executive Session;
review and sign claims and checks.
Reynolds 10/19/2011 1.00 75.00 75.00 Certificate of Compliance-Telephone meeting with
Katie Smith at Regions Bank to discuss the
Certificate of Compliance. Explained to her why
there were changes in cash reported and other
changes from 2009 to 2010.
Higgins 10/20/2011 0.25 295.00 73.75 Confirm that requested wires from 4CDC(Harris
Bank) have been received.
Reynolds 10/20/2011 0.50 75.00 37.50 Harris Wire and Key Bank Compliance -Discussed
with Ben Roager when the money will be wired from
Harris Bank to Oppenheimer. Also called Mike to
discuss my conversation with Ben. Contacted to
Key Bank about the Certificate of Compliance
questions.
Higgins 10/21/2011 0.25 295.00 73.75 Call from Megan (CRC)to inquiry about availability
for a special meeting on 11/1 8:00 AM -schedule
meeting accordingly.
Reynolds 10/24/2011 6.00 75.00 450.00 2012 Budget- Updated budget items and reviewed
Mike's budget. Met with Jim to discuss changes
and what needs to go Into the budget. Discussed
changes with Mike and made changes accordingly.
Reynolds 10/25/2011 1.00 75.00 75.00 2012 Budget- Reviewed Budget items in
preparation for meeting with Mike.
London Witte Group, LLC
October 2011 Billing Detail
Carmel Redevelopment Commission 2 of 4
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Reynolds 10/25/2011 2.00 75.00 150.00 2012 Budgets- Met with Mike to discuss 2012
Budget. Went over all line items to discuss what
they were and how the numbers were derived.
Reynolds 10/26/2011 4.50 75.00 337.50 2012 Budget - Reviewed and created 2012 budget
documents.
Higgins 10/27/2011 0.25 295.00 73.75 Review and sign claims and checks as provided by
Don Cleveland.
Reynolds 10/27/2011 9.00 75.00 675.00 2012 Budget- Updated and created the 2012
budget. Input all of Mike's revisions in the budget,
and created the Monthly Fiscal Projections.
Inserted all Line of Credit information and created
spreadsheets to show the expected LOC availability
and the amounts of LOC expected to be drawn and
when.
Higgins 10/28/2011 0.50 295.00 147.50 Follow-up email to Casey Arnold re: Community
Bank re: 2010 financial information for their loan
file. Pull SBOA Examination Report for 2010 and e-
mail to Casey.
Higgins 10/31/2011 1.00 295.00 295.00 Prepare a summary of the 2011 budget
adjustments in advance of Tuesday's Commission
meeting.
37.00 5,305.44 Financial Advisory- General Totals
Higgins 10/20/2011 0.25 295.00 73.75 Follow-up calls to Pam Vogel Cole and Ann Forey
(message)at US Bank re: outstanding obligations
associated with the Merchants Square EDA.
Higgins 10/21/2011 0.25 295.00 73.75 Call with representatives of US Bank(Trustee)for
Merchants Square Bonds-re: scheduled debt
service payments and bonds outstanding.
Higgins 10/27/2011 0.25 295.00 73.75 Calls with representatives of US Bank re:
Merchants Square developer bonds and related
matters.
0.75 221.25 Financial Advisory-TIFs Totals
Higgins 10/11/2011 0.50 295.00 147.50 Emails with Karl Haas re: 2011 and 2012 budget
matters and lines of credit along with Regions
questions on the compliance certificates.
Reynolds 10/11/2011 2.00 75.00 150.00 2012 Budget- Created the first draft for the 2012
CRC Monthly Forecasted Budget.
Higgins 10/20/2011 0.50 295.00 147.50 Meeting with Bob Reynolds-review of outstanding
and open items in advance of next Fridays Finance
Committee meeting; request that Bob follow-up with
Mike and be prepared to send out the revised 2011
Budget information and all dashboard items by this
coming Monday to allow the Finance Committee
the opportunity to review the documents in advance
of the meeting. The same for the proposed 2012
Budget.
Reynolds 10/21/2011 1.00 75.00 75.00 Met with Mike Lee to discuss the 2012 budget and
what needs to be completed for the 10/28 Finance
committee meeting.
London Witte Group, LLC
October 2011 Billing Detail
Carmel Redevelopment Commission 3 of 4
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Reynolds 10/21/2011 5.50 75.00 412.50 Financial Dashboard - Updated Finance Committee
items in preparation for 10/28/11 meeting.
Higgins 10/21/2011 0.25 295.00 73.75 Follow-up conversation with Bob Reynolds re:
update on meeting with Mike Lee and related
matters; schedule time on Monday to review
documents before distribution to the Finance
Committee.
Higgins 10/21/2011 0.50 295.00 147.50 Follow-ups with Bob Reynolds on the status of the
outstanding and open items in advance of next
week's Finance Committee Meeting.
Reynolds 10/21/2011 1.00 75.00 75.00 2012 Budget and Finance Committee- Met with
Mike to discuss the 2012 Budget and preparation of
the finance committee documents.
Reynolds 10/24/2011 2.00 75.00 150.00 Finance Committee- Discuss with Dave items that
need to be added to the Financial Dashboard
presentation. Updated Developer bonds page to
include needed information, and contacted trustees
to send information. Discussed IPC section with
Mike and created printout in preparation for
TI IASCIAVR MAAti no
Higgins 10/24/2011 0.50 295.00 147.50 Follow-up conversation with Bob Reynolds re:
planning and open matters in advance of Friday's
Finance committee Meeting.
Higgins 10/24/2011 1.00 295.00 295.00 Meet with Bob Reynolds to review updated financial
information for distribution to the Finance
Committee meeting on Friday.
Reynolds 10/25/2011 3.00 75.00 225.00 Financial Dashboard - Met with Dave and Mike to
discuss all financial documents.
Reynolds 10/25/2011 1.25 75.00 93.75 Financial Dashboard- Reviewed and updated
Financial dashboard items to be prepared for
meeting with Dave.
Reynolds 10/27/2011 3.50 75.00 262.50 Financial Dashboard-Updated and made all
changes to the financial dashboard documents from
Dave's feedback on the 10-25-11 meeting.
Higgins 10/27/2011 0.50 295.00 147.50 Follow-up conversations with Bob Reynolds on the
forms of the revised 2011 and proposed 2012
budgets and related matters.
Higgins 10/27/2011 3.00 295.00 885.00 Meeting with Bob Reynolds to review the
documentation associated with the revised 2011
and proposed 2012 budgets; call with Mike Lee re:
same; review of the revised financial dashboard
documents in advance of the morning Finance
Committee Meeting.
Reynolds 10/28/2011 2.50 75.00 187.50 Attended Finance Committee Meeting
Higgins 10/28/2011 3.50 295.00 1,032.50 Prepare for and attend the executive and regular
meetings of the CRC Finance Committee.
Higgins 10/28/2011 1.00 295.00 295.00 Post Finance Committee Meeting review with Bob
Reynolds; review open items list and timing for
related matters.
Reynolds 10/30/2011 2.25 75.00 168,75 Financial Dashboard - Made all updates and
changes from the 10-28 finance committee and
submitted them to Jim for Review.
London Witte Group, LLC
October 2011 Billing Detail
Carmel Redevelopment Commission 4 af4
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Reynolds 10/31/2011 1.75 75.00 131.25 Financial Dashboard - Made all of review change
per Jim on all Dashboard items in preparation for
the 11-7-11 meeting.
Higgins 10/31/2011 2.00 295.00 590.00 Review BMO Harris/Pedcor documents from Karl in
advance of Tuesdays CRC meetings.
Higgins 10/31/2011 1.00 295.00 295.00 Review and comment on the revised form of the
financial dashboard; follow-up with Bob Reynolds
re: same; request copies for distribution to the
Committee Members at tomorrow's CRC meeting.
Reynolds 10/31/2011 0.75 75.00 56.25 Line of Credit Summary- Created a line of credit
summary for Jim for the 11-01-11 Special
Committee meeting.
Higgins 10/31/2011 0.50 295.00 147.50 Follow-up with Bob Reynolds on dashboard
documents and line of credit summaries.
41.25 6,338.75 Financial Advisory- Finance Committee Totals
Reynolds 10/06/2011 4.00 75.00 300.00 Budgets- Prepared spreadsheets for budget
meetings on 10-6-11.
Reynolds 10/06/2011 2.50 75.00 187.50 Attended Budget meeting at CRC
Higgins 10/13/2011 0.25 295.00 73.75 Return call to Mike Lee re: changes to the 2011
Budget and related matters for the information to be
provided to the commissioners.
Higgins 10/17/2011 0.50 295.00 147.50 Meeting with Bob Reynolds to review the status of
the 2012 budget, cash flow updated and related
matters.
Higgins 10/19/2011 0.50 295.00 147.50 Calls with Mike Lee re: preliminary changes to the
2011 budget for presentation and consideration by
the Commission.
Financial Advisory- Monthly Budget Report
7.75 856.25 Totals
Reynolds 10/10/2011 3.00 75.00 225.00 Financial Summary and Bank Reconciliation -
Prepared Financial Summary and the Bank
Reconciliation for the month of September.
Reynolds 10/14/2011 4.00 75.00 300.00 Finance Committee Packets- Reviewed bank rec
and financial summary, reviewed Mike's work for
the monthly forecast and monthly analysis. Sent
changes to Mike and helped update information
accordingly.
Higgins 10/21/2011 1.00 295.00 295.00 Restructuring Analysis- preliminary review and
organization of materials from the proposals
received by Umbaugh; give to Michelle for
preparing a binder.
Financial Advisory- Monthly Financial
8.00 820.00 Summary Totals
94.75 13,541.69 Total Due This Invoice.
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Lai►dfln \/rtf f Group Purchase Order No.
R ,rici4M(776 N. � 5fnli� 506 Terms
IOA I i t)202_ Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
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Total 15 5 i.
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct a • .+-•.udi - accordance
with IC 5-11-10-1.6.
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reasurer
VOUCHER NO. WARRANT NO.
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materials or services itemized thereon for
which charge is made were ordered and
received except
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Executive Director
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund Carmel Redevelopment Commission