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Home My WebLink AboutLONDON WITTE GROUP -002292 -9/22/2011 CARMEL REDEVELOPMENT COMMISSION 002292 London Witte Group Check: 2292 1776 N Meridian Street Date: 9/22/2011 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 24248 10,885.07 10,885.07 0.00 0.00 10,885.07 August 2011 services 10,885.07 10,885.07 0.00 0.00 10,885.07 LONDON LWG WITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 08/31/2011 Suite 220 Invoice No: 24248 Carmel,IN 46032 For services rendered as detailed in the attached summary. $ 10,885.07 Current Amount Due $ 10,885.07 I/fr Certified Public Accountants 1776 N. Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC August 2011 Billing Detail Carmel Redevelopment Commission 1 of 4 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 08/11/2011 4.00 75.00 300.00 S&P TIF Questionnaire-Viewed through all pay 10 TIF information to create Total AV, Base AV, and captured AV for all TIF areas. Organized appeals information recieved from the Auditors office for the report. Parson 08/18/2011 0.25 70.00 17.50 Made copies of information for Griffiths & Sharp and mailed to Lois Fine, per Jim's request Lucas 08/08/2011 26.39 Jim UPS 7/26/11 Lucas 08/26/2011 0.44 8/8/11 Lucas 08/26/2011 1.08 Lucas 08/26/2011 1.08 8/5/11 Lucas 08/26/2011 1.08 4.25 347.57 Unassigned Totals Higgins 08/03/2011 0.25 295.00 73.75 Follow-up email with Jim Rush re: inquiry from a lender re: audit and TIF forecasts and related matters Higgins 08/08/2011 0.25 295.00 73.75 Follow-ups with John Alexander(Regions)and Cindy Sheeks (Clerk-Treasurer's Office) re:wire instructions for the Lofts fees for the Economic Development Commission Higgins 08/09/2011 1.00 295.00 295.00 Information gathering (2009 SBOA Audit of the City and 2010 CRC information for the City Financials); scan and send to Jim Rush (copy- Karl Haas) along with additional information/questions as requested by Harris Bank (financing consideration) Higgins 08/09/2011 0.25 295.00 73.75 Review and sign postage meter check. Follow-up with Don re: same Higgins 08/11/2011 0.50 295.00 147.50 Review and follow-up on an email from Karl Haas regarding the First Farmers Financing and related matters (Bingham McHale) issues Higgins 08/16/2011 0.50 295.00 147.50 Follow-ups with Jim Rush and Cindy Sheeks re: 2010 financial statements and related matters for Harris Bank Higgins 08/17/2011 0.50 295.00 147.50 Attend and present at the monthly CRC meeting Higgins 08/17/2011 1.00 295.00 295.00 Attend the Executive Session of the CRC at City Hall Higgins 08/17/2011 0.25 295.00 73.75 Follow-up email to Mike Lee re: S&P follow-up to Umbaugh's information Higgins 08/17/2011 0.25 295.00 73.75 Follow-up emails with Don, Les and Matt re: petty cash fund and Commissioners meeting Higgins 08/18/2011 1.00 295.00 295.00 Follow-up and review and sign checks for the establishment of the petty cash fund and relocation dollars as approved by the Commission on Wednesday evening; follow-up with Matt and Don re: same. Follow-up with Don and Cindy re: need for return of the disc of the transcript for the energy center financing London Witte Group, LLC • August 2011 Billing Detail 2 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 08/18/2011 0.50 75.00 37.50 Wells Fargo- Uploaded Wells Fargo transfer to document and contacted Scott Hagwell to let him know the document was uploaded and available. Reynolds 08/18/2011 2.50 75.00 187.50 Petty Cash -Created Petty Cash policy. Higgins 08/19/2011 0.25 295.00 73.75 Follow-up emails with Don and Bob Reynolds (Petty Cash)and Bob Reynolds re: Wells Fargo transfer Higgins 08/23/2011 0.25 295.00 73.75 Conversation with Bob Reynolds re: project status, open items and follow-ups needed 9.25 2,068.75 Financial Advisory - General Totals Higgins 08/24/2011 0.50 295.00 147.50 Meeting with Bob Reynolds to review energy center billings and related matters Reynolds 08/25/2011 2.50 75.00 187.50 Invoices - Created invoices for the energy center billings Reynolds 08/31/2011 0.50 75.00 37.50 Invoices - Reviewed invocies and made all final changes to invoices, and contacted Mike Lee to recieve all mailing addresses. 3.50 372.50 Financial Advisory-Energy Center Totals Higgins 08/03/2011 0.50 295.00 147.50 Review and respond to an email from Councilor Accettero; follow-ups with staff and Dave Bowers re: same Higgins 08/04/2011 0.50 295.00 147.50 Retrieve message and return call to Dave Bowers to review City Council inquiries and related matters; follow-up with Mike Lee re: same Higgins 08/09/2011 1.00 295.00 295.00 Research and follow-up to Councilor Acceturro re: property tax payments (developer agreements) and other matters; scan relative documents as attachments. Copy of the response to Dave Bowers Higgins 08/18/2011 0.50 295.00 147.50 Scan and send email with the July 2011 financials to the City Council and Clerk-Treasurer 2.50 737.50 Financial Advisory-City Council Totals Higgins 08/02/2011 0.25 295.00 73.75 Follow-up with Clerk-Treasurer on the status of the inquiry/survey from Standard and Poors. Higgins 08/11/2011 0.25 295.00 73.75 Follow-up with Bob Reynolds and confirm that the S&P inquiry regarding TIF areas was completed and filed with a copy to the Clerk-Treasurer 0.50 147.50 Financial Advisory- Clerk-Treasurer Totals Reynolds 08/01/2011 3.00 75.00 225.00 TIF Register-Made changes to the TIF register so all numbers would flow through the register correctly. Reynolds 08/09/2011 3.00 75.00 225.00 S&P Tax Increment Questionnaire- Updated top ten tax payers, Pay 2011 collections numbers, and other questions in the Questionnaire. London Witte Group, LLC August 2011 Billing Detail Carmel Redevelopment Commission 3 of 4 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/09/2011 0.50 295.00 147.50 Standard and Poors Inquiry- initial drafting of the TIF inquiry from S&P; follow-up with Bob Reynolds re: additional information to be requested. Email follow-up to the Clerk-Treasurer and Bill Hammer re: status of response 6.50 597.50 Financial Advisory-TIFs Totals Baugh 08/24/2011 0.25 150.00 37.50 2010 SBOA Audit-City of Carmel -filing with MSRB per rule 15c2-12. Baugh 08/25/2011 0.25 150.00 37.50 2010 SBOA Audit filed with EMMA per rule 15c2-12. Financial Advisory - Continuing Disclosure 0.50 75.00 Totals Higgins 08/01/2011 0.75 295.00 221.25 Retrieve messages and return calls (messages) and subsequent conversation with Dave Bowers re: questions of the City Council; Finance Committee, audit and general updates and related matters Higgins 08/03/2011 4.50 295.00 1,327.50 Prepare for and attend Finance Committee Meeting at the CRC offices Reynolds 08/03/2011 3.50 75.00 262.50 Attended Finance Committe Meeting Reynolds 08/03/2011 5.00 75.00 375.00 Financial Dashboard -Reorganized the Monthly Forecast sheet to have a new lay out that breaks out all Restricted and Unrestricted funds. Created a new Grants section of the dashboard. Updated the Debt section to include fees in the debt service. Higgins 08/16/2011 0.25 295.00 73.75 Follow-up with Bob Reynolds re: committee meeting on Wednesday and related matters • Higgins 08/17/2011 1.50 295.00 442.50 Prepare for and meet with the Finance Committee at City Hall Reynolds 08/17/2011 3.00 75.00 225.00 Financial Dashboard -Updated dashboard items to include July numbers, met with Mike Lee to review and discuss updated monthly forecast sheet with seperation of restricted and unrestricted funds Higgins 08/18/2011 0.25 295.00 73,75 Follow-up email to Loren and Heidi (Umbuagh) re: status of term sheet and cost estimate for the refinancing/restructing of the CRC debt portfolio and related matters Higgins 08/24/2011 0.25 295.00 73.75 Meeting with Bob Reynolds to review open items i advance of next week's finance committee meeting Reynolds 08/25/2011 4.00 75.00 300.00 Finance Committe - Upadated TIF Regester and prepared it to be circulated amongst the finance committee Reynolds 08/26/2011 4.00 75.00 300.00 Financial Dashboard - Updated the Restricted and unrestricted funds sheet to show only debt amounts in the restricted part of the spread sheet. London Witte Group, LLC August 2011 Billing Detail Carmel Redevelopment Commission 4 of 4 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/30/2011 0.50 295.00 147.50 Meet with Bob Reynolds to review and comment on the initial draft of the segregated funds forecast and related matter Higgins 08/30/2011 3.00 295.00 885.00 Attend Finance Committee Meeting at the CRC Offices Reynolds 08/30/2011 3.00 75.00 225.00 Financial Committee Meeting-Attended financial committee meeting Reynolds 08/30/2011 3.50 75.00 262.50 Financial Dashboards - Prepared and updated all dashboard items for the 8-30 financial committee meeting. Made Jim's final changes to the Restricted nad Unrestricted work sheet. Made final updates to the TIF register. Printed and made copies of everything. Reynolds 08/30/2011 3.50 75.00 262.50 2012 Forecast sheet-Created a 2012 forecast sheet based off of the 2011 budget. Higgins 08/31/2011 0.75 295.00 221.25 Retreive message and return call to Curt Coonrod re: cash flow analysis;follow-up with Bob Reynolds re: same Reynolds 08/31/2011 2.00 75.00 150.00 Financial Dashboard -Updated schedule of Operating and Non operating forecasts by moving up TIF related expenses. Made updates to the TIF register. 43.25 5,828.75 Financial Advisory - Finance Committee Totals Reynolds 08/08/2011 3.50 75.00 262.50 Monthly Financial Summary- Updated the Cash register for the monthly Financial Summary.Also completed Bank Reconcilation. Reynolds 08/09/2011 1.50 75.00 112.50 Bank Reconciliation -Completed the CRC Bank recnonciliation Reynolds 08/09/2011 2.50 75.00 187.50 TIF Ledger- Updated the TIF Control Ledger to include all transactions from the Month of July. Higgins 08/12/2011 0.25 295.00 73.75 Retrieve message and return call to Mike Lee re: board packet questions Financial Advisory - Monthly Financial 7.75 636.25 Summary Totals Higgins 08/17/2011 0.25 295.00 73.75 Receive and review the 2010 Audit Report of the CRC;forward to Mike and Les for this evening's meeting 0.25 73.75 Other-Audit Totals 78.25 10,885.07 Total Due This Invoice. Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER • CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee L )17,O) "Cr/M r- ""i0 Purchase Order No. /776 /1/./V,---,-'0/,‹.-,7 5/� Sc-/7 52 /41 - 2 22 Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) S"-3/-// 22'25' /�r�7�nss a,�/Sys-v.`� /G 8".(F S'.d7 Total AM 3=65 7 I hereby certify that the attached invoice(s), or bill(s), is (are) true a o e t an I . •Øsame in accordance with IC 5-11-10-1.6. Cler - reasurer VOUCHER NO. WARRANT NO. ALLOWED 20 L / 776 1✓ /Li��.�/�� 5� Sc-,f, 67V IN SUM OF $ /J71/� ��Q�s / 'r 02 $ /G` ON ACCOUNT OF APPROPRIATION FOR '9 6;2/ Board Members EP T. INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify DEP # that the attached invoice (s), or 21/2,4'0 39 66 / f37 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except �/— c? 20 // gnature Executive Director Cost distribution ledger classification if Title claim paid motor vehicle highway fund Carmei Redevelopment Commission