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Home My WebLink AboutCRC-03-20-13 CRC Meeting, March 20, 2013 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, March 20, 2013 President Bill Hammer called the meeting to order at 6:57 p.m. Commission members Dave Bowers,Brad Meyer and Tom Crowley were present,constituting a quorum. Also present were Les Olds,Karl Haas, Megan McVicker and Matt Worthley. Others present: Jim Higgins,Michael Lee,Carolyn Anker,Bryan Mitchell, Christy Wines(Midwest Constructors),Bob Olson(American Structure Point), Steve Warne(Signature Construction), Jason Springer(Signature Construction),Ben Huckstep(Gaylor),Fred Lusk(Verkler Inc.),Mike Smith(Gibraltar Construction),Tom Koontz(Signature Construction),Derek Davidson(F.A. Wilhelm),Mike Janl(Ind. Steel Lab) The Pledge of Allegiance was said. Bid Opening: Parcel 9-54 Parking Garage and Ramp Jason Springer, Senior Project Manager with Signature Construction, and Steve Reinbrecht, Construction Manager with Signature Construction,opened and read aloud the bids for Parcel#9- 54—Parking Garage and Ramp. [Please see attached bid tabulation results]. The Construction Manager will review the bids and provide the Commission with a recommendation on awarding of contracts at a later date. Appreciation Plaque for Carolyn Anker Mr.Hammer presented an appreciation plaque to past CRC Commissioner Carolyn Anker for her six years of volunteer service on the Redevelopment Commission and thanked Ms.Anker for the many hours she dedicated to the Commission,the City of Carmel and its citizens. Approval of Minutes February 20,2013: Moved for approval by Mr.Bowers and seconded by Mr.Meyer. Passed unanimously. March 9,2013 (Workshop with 4CDC and City Council): Moved for approval by Mr. Bowers and seconded by Mr.Meyer. Unanimously approved. Financial Matters Mr.Higgins stated the February 2013 end of month non-operating and operating balance is $1,436,740. Mr.Higgins reminded Commissioners that the operating invoice summary distributed is for informational purposes only and that those claims have been submitted to the Clerk-Treasurer's office for payment out of the operating budget that was established by the City Council. Mr.Higgins requested the Commission approve non-operating expense claims in the amount of $80,646.15. Mr.Bowers moved to approve non-operating invoices in the amount of$80,646.15, seconded by Mr.Crowley. Passed unanimously. Mr.Higgins requested approval of PAC construction fund claims in the amount of$179,759.99. Mr.Bowers moved to approve disbursement of PAC funds in the amount of$179,759.99, seconded by Mr.Meyer. Unanimously approved. Approval of Change Orders There are no change orders to come before the Commission at this time. 1 CRC Meeting, March 20, 2013 Committee Reports There were no updates from the Finance Committee,Plan Review Committee or Administrative Committee,as they have not recently met. Update on Properties Mr.Olds gave an update regarding the stairway construction. Old Business Approval of amendment to Civic agreement Mr. Olds requested this item be tabled in order to allow outstanding items to be resolved by the various parties involved in the agreement. Mr.Meyer moved to table this item, seconded by Mr.Crowley. Passed unanimously. New Business Approval of funding for CRC offices under new lease agreement Mr.Olds gave detail and background on this item. Mr. Olds stated at this point they are asking the Commission authorize approval of the expenditure of funds for construction,subject to the original design concept and plan being used. Discussion ensued. Mr. Olds noted that no matter what design concept is chosen,rent will be substantially reduced under the proposed agreement. Discussion ensued regarding timing. Mr. Bowers moved to approve up to $50,000 for build out costs for the new space of the CRC office,subject to the change in the plans and working with Commissioner Crowley for the final amount and moving forward from there. Seconded by Mr. Meyer and unanimously approved. Other Business None at this time. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr.Meyer. The meeting was adjourned at 7:35 p.m. The next regular meeting is scheduled for Wednesday,April 17,2013 at 6:30 p.m. An executive session was held directly prior to the public meeting in which pending litigation and the purchase or lease of real property were discussed. 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