HomeMy WebLinkAboutBPW 05-15-13 eTA
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Office of the
Clerk-Treasurer
MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MAY 15, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MAY 15, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571,2414
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® City of Carmel
Office of the Board of Public Works and Safety Meeting
Clerk-Treasurer AGENDA
Wednesday, May 15, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the May 1, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Quote Award for the Wilson Sewer Cleaning; Miller Pipeline; ($18,747.00); This
was the lowest and most responsive bid; John Duffy, Director of the Department of
Utilities
3. CONTRACTS
a Request for Purchase of Goods and Services; Christopher Burke Engineering;
($20,000.00); On Call NPDES Phase II Support; Mike McBride, City Engineer
b Request for Purchase of Goods and Services; IDS Blast; $33,699.00); Trailer
Mounted Soda Blaster System; Dave Huffman, Street Commissioner
c Resolution BPW No. 05-15-13-01; A Resolution of the City of Carmel Board of
Public Works and Safety Acknowledging Receipt of Contract; Highway Utility
Agreement INDOT; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Joni Sedberry, Attorney; Contract
for Indigent Defense Services; Judge Brian Poindexter, Carmel City Courts
e Request for Purchase of Goods and Services; Invoice Cloud; ($50,000.00); On-line
Payment and Electronic Billing; John Duffy, Director of the Department of Utilities
4. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Cycling Race; June 1, 2013; 7:00 a.m. to 6:00 p.m.;
Darren Reno, Truesport.com
b Request for Use of City Streets; Motorcycle Ride; August 17, 2013; 10:00 a.m. to
Noon; Donna Dellen
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414
c Request to Use City Streets, City Hall Common Grounds; Center Green;
Carmelfest and Carmelfest Parade; Tuesday, July 2, 2013 5:00 p.m. through
Thursday, July 4`h, 2013 Midnight; Jeff Worrell
d Request for Use of Gazebo and Common Area; Carmel Police Memorial; May 7,
2014; Ann Gallagher, Carmel Police Department
e Request to Use City Streets; Race; October 26, 2013; 7:30 a.m. to 10:00 a.m.;
Brian Petersson, Vision Event Management
f Request to Use City Streets; Race; June 8, 2013; 6:30 a.m. to 10:30 a.m.; Don Can,
Tuxedo Brothers
g Request to Use City Street; Race; May 31,2013; 10:30 a.m. to 12:00 p.m.;
Stephanie Stewart, Special Olympics
5. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, ROA Traditions on the Monon
b Request for Water Line Easement; A&A Development Corporation; John Duffy,
Director of the Department of Utilities
c Request for Stormwater Manual Variance; Village of West Clay Section 8002;
David Kuehnen, Schneider Corporation
d Request for Stormwater Manual Variance; Gray Oaks Subdivision; Gregory Ilko,
Crossroad Engineers
e Request for Stormwater Manual Variance; Butler Hyundai; 96th and Randall
Bypass; Andrew Taylor, American Structurepoint
f Request for Stormwater Manual Variance; The Seasons of Carmel; Bradley
Schrage, American Structurepoint
g Request for Variance; 11222 Oldfield Drive; Fence in Easement; Mr. & Mrs. Wells
h Request for Variance; 5422 North Grandin Hall Circle; Landscaping and
Retaining Wall in Easement; Mr. & Mrs. Barth
i Request for Lane Restrictions; Woodland Drive and 116th and Rolling Springs
Drive; Resa Glover, Vectren Energy
j Request for Lane Restrictions/Sidewalk Closure; East Carmel Drive; Steven Krebs,
AT&T
k Request for Lane Restriction; 12166 North Meridian Street; Steven Krebs, AT&T
1 Request for Open Pavement Cut and Lane Restrictions; Gray Road; Greg IIko,
Crossroad Engineers
m Request for two Commercial Curb Cuts, One Modification of Curb Cut; Removal
of a Portion of Existing Improvements; Randall Drive; Andrew Taylor, American
Structurepoint
n Request for Temporary Construction Entrance; 2555 West Main Street; Shannon
Allen, Original Dirt Company
o Request for Replat of Lots 13 and 14 of Sedgwick; Troy Terew, True North
Surveying
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
la MINUTES
WEDNESDAY, MAY 15,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson
MINUTES
Minutes for the May 1, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
I Quote Award for the Wilson Sewer Cleaning; Miller Pipeline: (S18,747.00); This was the lowest and
most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Christopher Burke Engineering; (S20,000.00); On Call
NPDES Phase II Support: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; IDS Blast: S33,699.00); Trailer Mounted Soda Blaster
System; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPWNo. 05-15-13-01; A Resolution of the City of Carmel Board of Public Works and
Safety Acknowledging Receipt of Contract: Highway Utility Agreement INDOT; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Joni Sedberry, Attorney: Contract for Indigent Defense
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
1
•
Request for Purchase of Goods and Services; Invoice Cloud; (550,000.00): On-line Payment and
1 Electronic Billing; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets: Cycling Race: June I, 2013: 7:00 a.m. to 6:00 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Use of City Streets: Motorcycle Ride; August 17, 2013: 10:00 a.m. to Noon; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets, City Hall Common Grounds; Center Green; Carmelfest and Carmelfest
Parade; Tuesday, July 2, 2013 5:00 p.m. through Thursday, July 4th, 2013 Midnight; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Use of Gazebo and Common Area; Carmel Police Memorial; May 7, 2014; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets: Race; October 26, 2013: 7:30 a.m. to 10:00 a.m.: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Race; June 8, 2013: 6:30 am. to 10:30 a.m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Street; Race; May 31. 2013; 10:30 a.m. to 12:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Water Line Easement; A&A Development Corporation; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; Village of West Clay Section 8002; Board Mernber Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; Gray Oaks Subdivision; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance: Butler Hyundai: 96th and Randall Bypass: Board Member
1 Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance: The Seasons of Carmel: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance: 11222 Oldfield Drive: Fence in Easement: M-. & Mrs. Wells; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Variance: 5422 North Grandin Hall Circle: Landscaping and Retaining Wall in Easement;
Mr. & Mrs. Barth; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Lane Restrictions; Woodland Drive and 116t and Rolling Springs Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Sidewalk Closure: East Carmel Drive: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 12166 North Meridian Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut and Lane Restrictions; Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for two Commercial Curb Cuts, One Modification of Curb Cut: Removal of a Portion of
1 Existing Improvements; Randall Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance: 2555 West Main Street: Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat of Lots 13 and 14 of Sedgwick: Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.
liana L. CordrrAMC
Clerk-Treasur • 1
Approved i A �, b-f• A �
Mry r James Brainard
ATTES :
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Di. a L. Cordray, C- Clerk-Treasurer