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Home My WebLink AboutLONDON WITTE GROUP- 001559- 1/27/20118 S.- :1T; HISS: CHECKIHASt' ATOLOREDIOACKGROUNDLAND :CONTA1NSIMULTIPLE' SECURITY.. IFEATURES%ZSEEMACK1F,ORtDETAILS f61 ? Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, IN 46032 PAY TO THE ORDER OF ' 1/27/2011 * * *"` * * * * * ** *13;952:50 THE SUM OF THIRTEEN THOUSAND NINE HUNDRED FIFTY TWO DOLLARS AND 50 CENTS Landon-Witte Group '1776 N Meridian Street Suite 500 Indianapolis, IN 46202 0 0 b559 1:0740b42b31: 00E1 7504bbbii' CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice 23382 Dec 2010 services P.O. Num. X- 1.1=52LTD ComputerEaso Forms Division (877) 577 -5791 IN506700 001559 Check: 1559 Date: 1/27/2011 Vendor: LONDONW1 Prior Invoice Amt Balance Retention Discount Amt. Paid 13,952.50 13,952.50 0.00 0.00 13,952.50 13,952.50 13,952.50 - 0.00 - 0.00 13,952.50 Cannel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 12/31/2010 Invoice No: 23382 LONDON WITTE GROUP For services rendered as detailed in the attached summary. Director of Redevelopment $ 13,952.50 Current Amount Due $ 13,952,50 83 /o3()6 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 -634 -4747 Facsimile 1 317- 632 -2727 Web 1LondonWitteGroup.com London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo General Matters: 1 of 6 Higgins 12/1/2010 0.25 275.00 68.75 Follow -up with Don re: processing and check signing for Req. # 3 - Energy Center and payment of utility bills Carusillo 12/2/2010 3.50 85.00 297.50 scan invoices, set up on portal, email banker re: wire transfer, prepare checks for Courier to return, email Ben re: LCB balance, set up December spreadsheet, email LCB banker re: overdraft - email to Don, Jim, Karl, Ryan re: overdraft, p/c to Karl and Les re: overdraft, email to Jim re: overdraft Higgins 12/2/2010 0.50 275.00 137.50 Follow -ups with staff re: Lake City financing matters Carusillo 12/3/2010 1.25 85.00 106.25 talk to Bob and Jim re: LCB overdraw, email LCB banker Dan Lee, call Don and Les re: preparing a wire transfer, Call Dan Lee for wire transfer instructions, email Rachel at LCB for wire transfer instructions, fill out wire transfer instruction form, send to Katie at Regions Higgins 12/3/2010 1.00 275.00 275.00 Follow -up calls and emails re: Lake City financing and related matters Swintz 12/3/2010 0.50 275.00 137.50 Update from Teresa. call and confirm ability to wire funds Higgins 12/6/2010 0.25 275.00 68.75 Follow -up with Teresa re: end of month reports and related matters Carusillo 12/7/2010 5.75 85.00 488.75 Prepare November bank rec, complete November Financial Summary, update December for all activity to date, match payments with Invoice Packets Higgins 12/7/2010 0.50 275.00 137.50 Follow -up questions with Teresa re: November 30th CRC financial reports and related matters Higgins 12/8/2010 0.25 275.00 68.75 Review and sign bond payment check (2006 refunding bonds) as presented by Don - mail to trustee - Huntington Bank Carusillo 12/9/2010 2.25 85.00 191.25 call Hamilton Co. Audit Re; TIF, call Jim re: same, email Mike re: changes to Nov Financial Summary (Energy Center funds and Invoice packet totals), Match Dec pymts with invoice packets, email November Financial Summary out, email Stephanie to check in on Forecast, emails with Don re: Wells Fargo Energy Center funds/ Oppenhiemer funds, email to Mike Re; bond payments, email to /from Stephanie re; questions on CRC deposits, email to Les and Karl re: Bond transcripts Higgins 12/13/2010 0.50 275.00 137.50 Return call to Don re: checks to be signed; payments made and the status of the 2005 reserve fund release. Call to Karen Franklin (BNY Mellon re: same) Carusillo 12/13/2010 2.50 85.00 212.50 update payment sched for Energy Center Lease and PAC lease, email to Mike re: budget, emails from Don re: Wells Fargo request #4, upload support documents to Portal Higgins 12/14/2010 0.50 275.00 137.50 Follow -ups with Don and Teresa re: requests for funds from Key Bank (4CDC) and Wells Fargo (Energy Center) Higgins 12/14/2010 0.50 275.00 137.50 Conversation with Teresa re: Energy Center billing and related matters London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 2 of 6 Higgins 12/15/2010 1.50 275.00 412.50 Attend the Executive Session of the CRC Higgins 12/15/2010 1.50 275.00 412.50 Attend the regular meeting of the CRC Higgins 12/15/2010 0.25 275.00 68.75 Initiate Key Bank wire; follow -up with Rich Taylor and Ben (Coonrod) to confirm Higgins 12/15/2010 0.25 275.00 68.75 Follow -ups with Rich Taylor and John Alexander to confirm wire transfers to CRC; follow -up with Les, Mike and Don re: same Higgins 12/16/2010 0.25 275.00 68.75 Follow -up with the Clerk- Treasurer's office re: TIF receipts and bond payments Higgins 12/16/2010 1.00 275.00 275.00 Post Commission Meeting follow -up; organize notes and to do list; review energy center billing matters; scan and email energy center financing documents to John Alexander (Wells Fargo); follow -up with originals in the mail. Carusillo 12/16/2010 2.00 85.00 170.00 update check register and financial summary for expense accounts for month of December Higgins 12/20/2010 0.50 275.00 137.50 At CRC offices to sign checks; review request for a petty cash fund and related matters Carusillo 12/21/2010 1.50 85.00 127.50 update Financial Summary for wire transfers disbursing Property Tax funds, update debt schedule per info from Lauren Mathes Carusillo 12/22/2010 1,50 85.00 127.50 per request from Mike and Les - put together spreadsheet tracking $5.5M funds from Energy Center Sale and amount spent - broke out December 22, 2010 cash balance between remaining Energy Center funds and remaining Property Tax funds - p/c with Mike to discuss Higgins 12/22/2010 2.00 275.00 550.00 Lake City Bank - follow -up with team amount and date for final obligation payoff; confirm amounts and wire instructions with Lake City Bank. Request wire and provide instructions to Katie Smith (Regions); follow -up with team re: same. Review and sign check - developer TIF (Gramercy) Bernhardt 12/22/2010 0.25 85.00 21.25 Scheduling for monthly meetings Higgins 12/22/2010 0.50 275.00 137.50 Additional follow -up regarding the Lake City Bank financing Higgins 12/23/2010 0.50 275.00 137.50 Lake City Loan - confirm wire sent from Regions to cover remaining balance; follow -up with Les and Karl re: same Higgins 12/23/2010 0.25 275.00 68.75 Follow -up with Curt Coonrod re: auditable records project; schedule meeting with to follow -up re: same Carusillo 12/28/2010 1.00 85.00 85.00 update Financial Summary for wire transfer to pay off Lake City Bank loan, email to Don and Mike re: info needed to complete December Financial Summary Higgins 12/30/2010 0.25 275.00 68.75 Review email traffic with current and new commissioners and potential time changes for the January 19th meeting 5,540.00 Total - General Matters London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 3 of 6 Budget Matters Carusillo 12/6/2010 1.50 85.00 127.50 update November Financial summary with C -T report, update December report, email Don re: info needed for November Financial Summary, print, save 2011 budget, email to Mike re: cash balances and $800K reserve Carusillo 12/8/2010 1.25 85.00 106.25 emails re: 2008 Bond payment due, obtain Energy Center payment schedule from Ben Roeger, begin comparing Mike's 2011 budget to Stephanie's 2001 budget identifying differences Higgins 12/9/2010 0.50 275.00 137.50 Follow -up conversations and emails with Teresa re: debt service obligations and budgets Carusillo 12/10/2010 7.75 85.00 658.75 complete comparison of Mike's 2011 budget to Stephanie's 2011 budget, set up Bonds /Installment Contract schedule, tie out balances to amortization tables available, identify source of funds for payment, email to Mike re: differences between budgets, email Jim for missing amortization tables Higgins 12/13/2010 1.00 275.00 275.00 Follow -ups with Teresa re: debt service; 2011 Budget and fall installment of TIF revenues Higgins 12/13/2010 0.50 275.00 137.50 Conversation with Teresa re: debt service summary; 2011 budget and related matters Carusillo 12/13/2010 3.25 85.00 276.25 Travel to CRC office, meet with Mike and Les to discuss budget, changes to budget, tie out to amortization tables Carusillo 12/14/2010 8.25 85.00 701.25 changes to budget, send to Mike, update December Financial Summary for receipt of Property Taxes, check #1442 - 1508, set up wire transfer with Key Bank and Wells Fargo, email to Ben for payment sched on $8M 4CDC loan, email Developers for Installment Purchase Contract payment schedules, p/c with Mike re: Jan 1 cash balance for budget Higgins 12/14/2010 0.25 275.00 68.75 Review 2011 budget changes with Teresa; follow -up on open items Higgins 12/15/2010 1.00 275.00 275.00 Prepare for and meet with Les Olds and Mike Lee to review the proposed 2011 budget of the CRC Carusillo 12/15/2010 5.25 85.00 446.25 Budget - email Mike with ?s re: differences in 2011 budget, review info from Pedcor and REI on Installment Purchase Contracts, identify missing IPC, email Mike re: same (2.25), Update Financial Summary for Key Bank Check run (1), CRC public meeting (2) 3,210.00 Total Budget Matters Sales Tax Exemption - Utilities Matters Higgins 12/16/2010 0.50 275.00 137.50 Tax Exemption from Utilities - follow -up with Don re: need to request exemption certificate from the Department of Revenue; internal conversation with Sue Haase re: same Haase 12/16/2010 0.50 275.00 137.50 Discussion with JPH regarding the need for blanket Sales tax exempt and the proper forms to be prepared and filed London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 4 of 6 Carusillo 12/16/2010 0.25 85.00 21.25 discuss Form ST -200 and blanket approval to not pay sales tax on utilities with Sue - email to Don for utility invoices Carusillo 12/17/2010 2.25 85.00 191.25 Form ST -200 - Utility Sales Tax Exemption Application - discuss with Sue, find bills, create spreadsheet, send to Mike and Don to add missing utilities, p/c with Don re: Fed ID # Carusillo 12/20/2010 1.00 85.00 85.00 update attachments for Form ST -200 per information received from Mike Haase 12/20/2010 0.75 275.00 206.25 Following up with Deputy Clerk Treasurer for Carmel regarding sales tax exempt blanket letters of exemptions as a result of the CRC needing proof of exemption for receipt of new service from an existing provider Carusillo 12/17/2010 3.50 85.00 297.50 discuss Bond payments, Energy Center billing, SBOA report, and Form ST -200 with Jim - Developer TIF payments - match wire instructions with collections, p/c with Don and Mike re: obligations, email to Cindy re: payments, find and print SBOA report instructions and report Higgins 12/21/2010 1.00 275.00 275.00 ST109 - Sale Tax Exemptions - Utilities follow -ups with Don and Matt and a call and follow -up with Jeremy Stephenson (REI) re: same 1,351.25 Total - Sales tax Exemption - Utilities Matters SBOA Annual Report Higgins 12/17/2010 2.50 275.00 687.50 Follow -up with Teresa re: debt service payments; TIF receipts, SBOA annual report, energy center billings and related matters, follow -up with Mike Lee re: debt service and check signing; call to Katie Smith (Regions) re: wire set -ups Carusillo 12/17/2010 1.25 85.00 106.25 read SBOA annual report instructions and review schedules to complete Higgins 12/27/2010 1.50 275.00 412.50 2010 State Board of Accounts - Special District Report - review the instructions and format; notes to review with Teresa after the holidays 1,206.25 Total - SBOA Annual Report 2005 PAC Bonds Higgins 12/16/2010 1.25 275.00 343.75 2005 PAC Bonds - phone conversations with Karen Franklin (BONY), Bruce Donaldson (B &T) and Mike Lee (Lake City Bank) regarding the release of the reserve and related funds; follow -up emails with Les Olds, staff and Karl Haas re: same. Confirming email to all regarding the release of the wire London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 5 of 6 Higgins 12/28/2010 1.00 275.00 275.00 Follow -up with BNY Mellon re: 2005 PAC Bonds - Certificate and annual trustee and administration fees; follow -up with Cindy, Don, Mike and Les re: same. Call from BNY Mellon re: need for revised certificate of insurance; follow -up with Don and Mike re: same. Follow -up with Teresa re: year end accounting and status of State Board of Accounts Report and related matters 618.75 Total - 2005 PAC Bonds TIF Collections and Bond Payments Higgins 12/14/2010 0.50 275.00 137.50 Calls to the Clerk- Treasurer and Hamilton County Auditor's Offices re: December 2010 TIF distributions and related matters Higgins 12/14/2010 0.50 275.00 137.50 Follow -ups with Don re: proposed TIF collections; follow -up with Teresa re: debt service summary, November 30 financial summary and related matters Higgins 12/15/2010 0.25 275.00 68.75 Follow -up call to Cindy Sheeks (Clerk- Treasurer's Office) re: December 2010 TIF receipts Higgins 12/17/2010 0.50 275.00 137.50 Follow -up with Teresa re: process for determining the TIF (developer agreement and bond) payments to be made; call with Katie Smith (Regions Bank) re: scheduling process for the wires Carusillo 12/20/2010 2.00 85.00 170.00 email from Cindy re: wires, email to Mike re: same, email to Donna and Perrette at BONY re: Developer TIF wires, discuss payments with Jim Higgins 12/20/2010 2.50 275.00 687.50 Follow -up with Teresa re: pending CRC debt service payments; review proposed wire instructions for Regions re: developer TIF and bond payments; review of State Board of Accounts annual report requirements; email and follow -up call to Katie Smith (Regions) re: wire authorization. Call with Curt Coonrod re: CRC ?PAC matters Higgins 12/21/2010 1.00 275.00 275.00 Prepare the initial draft of the TIF collections and debt service summary; drafts to Les and Karl for their review and comment. Follow -up with Karl and Dan Lee (Lake City Bank) re: signer for 4CDC on the new note. Follow -up with Les on the draft schedule and forward same to the Commissioners; confirm wires sent by Regions Bank with Katie Smith Higgins 12/27/2010 0.50 275.00 137.50 Follow -up with Cindy and Mike Lee (re: Form 22's for the Bank of New York); review 12/28 special meeting agenda; follow -up with Teresa re: utility bills and other open items 1,751.25 Total - TIF Collections and Bond Payments London Witte Group LLC December 2010 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo City Council Matters 6 of 6 Higgins 12/16/2010 0.50 275.00 137.50 Scan and email November financial summary information to the City Council; mail enlarged copies of the Coonrod Spreadsheet to Councilors Sharp and Griffiths per the request (through Lois Fine) Higgins 12/21/2010 0.25 275.00 68.75 Follow -up email to the members of the City Council re: the summary of TIF collection and debt service payments Higgins 12/21/2010 0.25 275.00 68.75 Follow -up email to Councilman Accetturo re: question on installment purchase contacts shown on the November financial summary. 275.00 Total - City Council Matters 90.00 13,952.50 Total Due This Invoice.