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Home My WebLink AboutLONDON WITTE GROUP- 001737- 3/17/2011` . Rg IVErAt r T:HISICHECKIHASTA` COLORED' BACKGROUNDIANDICONTAINSiMULT: IP.. LEeSECURITlYpFEATUREsr isEEIBACKWORiDETAILS 6 Is DE Sr PAY TO THE ORDER OF c Carmel Redevelopment Commission 30 West Main Street Suite 220' 'Carmel, IN 46032 A REGIONS 20- 1421%740 DATE AMOUNT 37 173.7. 3/17/2011 * * * * * * * * * * * *14 ;269:16. THE SUM OF FOURTEEN THOUSAND TWO HUNDRED SIXTY: NINE. DOLLARS AND -16 CENTS' London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 4.6202 11'00 1 7 3 70 1:0 7 40 L 4 2 1 31: 008 7 50 4 CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice 030811 February services P.O. Num. 61= 52LTD ComputerEase Forms Division (877) 577 -5791 1N506700 001737 Check: 1737 Date: 3/17/2011 Vendor: LONDONW1 Prior Invoice Amt Balance Retention Discount Amt. Paid 14,269.16 14,269.16 0.00 0.00 14,269.16 14,269.16 14,269.16 0:00 - 0.00 14,269.16 Carmel Redevelopment Conunission 30 141. Alain Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: InvoiceDat e Invoice No: - InvoiceNumher I ON f) 0.N WITT G110 t_! P For services rendered as detailed in the attached summary. Director of Redevelopment $ 14269.16 Current Amount Due $ 14,269.16 5'3`1'0366c Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 317 -632 -2727 Web' Londo WitteGroup.com London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 7 Hourly Employee Date Hours Rate Invoice Memo Carusillo 2/1/2011 1.50 85.00 127.50 General Matters - update Financial Summary for voided check, record check #1579, print Installment Purchase Contract spreadsheets tying out Regions accounts to bank statements, email to and from Mike regarding transfer from 4CDC Key Bank to Wells Fargo to reimburse for IPC expenses for Office Building Higgins 2/1/2011 0.50 295.00 147.50 Emails with Matt re: status of payment to Yardberry Landscaping; follow -up with Katie Smith (Regions). Carusillo 2/2/2011 1.50 85.00 127.50 General Matters - email to Don about PAC Bills (do we need to set up a transfer), print and save PAC and NON -PAC checks, match checks to January Invoice Packets, email Katie Smith regarding check #1579 clearance, forward cancelled check to Mike Lee, Les, Matthew Worthley, and Ryan Wilmering Higgins 2/2/2011 0.50 295.00 147.50 Follow -ups with Teresa and Matt re: Yardberry Payment; confirm cleared bank on 1/31; follow -up with team re: same Higgins 2/3/2011 0,50 295.00 147.50 Sign checks courier by Don; follow -up with Don re: same Higgins 2/4/2011 0.50 295.00 147.50 Drop off signed checks at the CRC offices; conversations with Don and Mike Carusillo 2/7/2011 0.50 85.00 42.50 General Matters - email correspondence related to Wells Fargo wire transfer #5 - set up on Client Portal Carusillo 2/8/2011 1.00 85.00 85.00 General Matters - phone call with Don, prepare schedule of transfers into and out of Regions Account, print and save C -T January 2011 reports Carusillo 2/8/2011 1.00 85.00 85.00 General Matters - record January 2011 activity in C -T accounts, email Ben Roeger for 4CDC January bank statement, send January 2011 check register to Stephanie Lilly Carusillo 2/9/2011 0.25 85.00 21.25 General Matters - tie out Lake City Bank December and January statements to 4CDC grant balance on Financial Summary Carusillo 2/10/2011 0.50 85.00 42.50 January 2011 Bank Reconciliation Higgins 2/10/2011 0.25 295.00 73.75 Follow- up with Katie Smith (Regions) re: availability of back -up for the recently submitted installment purchase contract invoice Higgins 2/11/2011 0.25 295.00 73.75 Review and comment on the draft of the monthly activity report with Teresa Carusillo 2/11/2011 0.75 85.00 63.75 General Matters - add 4CDC Grant rights to Financial Summary per Jim, email Stephanie with final January Check Register, prepare Financial Summary draft and email to Mike, Don, and Les Higgins 2/14/2011 0.50 295.00 147.50 Calls to Don (inability to attend Wednesday's Commission Meeting and audit matters) and Mike (REI and Region adjustments and audit matters) Higgins 2/14/2011 0.25 295.00 73.75 Emails to Les, Bill, Carolyn and Karl re: inability to attend Wednesday's Commission Meeting and status of adjustments for REI and Regions matters Carusillo 2/15/2011 2.00 85.00 170.00 Calc and send cash balance to Mike, make changes to January Financial Summary per Curt, send Dec and Jan bank statements and reconciliations to Jim, record first 2 check runs of February Carusillo 2/16/2011 0.25 85.00 21.25 email from and to Don regarding January deposit of $11,771.86 Carusillo 2/16/2011 1.00 85.00 85.00 attend Public session Commission meeting London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 2 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 2/17/2011 1.00 295.00 295,00 Meeting with Mike Lee - sign CRC checks and pick up documents for the SBOA auditor Carusillo 2/18/2011 2.75 85.00 233.75 Complete recording February activity for Financial Summary - email check register to Mike and Don - ask Don for expense accounts for most recent check run Carusillo 2/18/2011 0.25 85.00 21.25 email bank reconciliations and statements for January 2011 and December 2010 to Jim Carusillo 2/19/2011 0.25 85.00 21.25 Print, save, and read Fiscal Plan from Stephanie Lilly at Coonrod Bernhardt 2/21/2011 0.50 85.00 42.50 Met with Jim to discuss CRC Higgins 2/21/2011 0.50 295.00 147.50 Conversations with Bob Reynolds and Greg Bernhardt re: need to meet with Teresa and learn CRC functions and issues for assistance with upcoming projects- follow -up email to Teresa re: same Higgins 2/23/2011 0.50 295.00 147.50 Review and set -up wires from 4CDC accounts for checks and to correct the REI project payment postings Carusillo 2/24/2011 0.50 85.00 42.50 General Matters - put together a list of important documents for training with Bob R and Greg Carusillo 2/24/2011 1.75 85.00 148.75 Questions from Lindsay at Coonrod's office related to the Energy Center and Certificates of Participation 2010 Series C - prepare schedule showing amount available to CRC and draws made, prepare schedule showing use of $5.5M transfer Carusillo 2/24/2011 0.50 85.00 42.50 Set up wire transfers from Key Bank, email Rich and Ben Roeger, emails to Mike regarding Oppenheimer vs. Wells Fargo Higgins 2/24/2011 0.25 295.00 73.75 Follow -up with Teresa re: issue regarding 4CDC wire request Carusillo 2/25/2011 1.00 85.00 85.00 Update SDAR and check register to remove transfers per Cindy Sheeks, emails and phone calls to Mike and Rich regarding wire transfers, email Cindy regarding capital assets schedule Carusillo 2/25/2011 1.50 85.00 127.50 phone call from Matt regarding wire transfer and checks, emails to Mike, Ben Roeger, and Cindy regarding SDAR report and Capital assets report, emails with Rich regarding wire transfers, save documents in Outlook to Document, email to Jim summarizing items related to SDAR report, DLGF report, and capital assets Higgins 2/25/2011 0.25 295.00 73.75 Sign checks as presented for payment by Don Higgins 2/25/2011 0.50 295.00 147.50 Review and revise wire instructions for request form 4CDC to correct the REI related issues; follow -ups with Rich Taylor and Key Bank Wire Operations re: same Higgins 2/26/2011 0.50 295.00 147.50 Follow -ups (emails) to Don, Mike and Les re: requested wires for pending claims and to correct REI /Oppenheimer issues. Follow -up issues with Wells Fargo Relationship Manager (re: same) Higgins 2/28/2011 0.25 295.00 73.75 Follow -ups with Mike and Don re: weekend emails on various matters 26.25 3,701.25 Totals - General Matters Higgins 2/15/2011 1.00 295.00 295.00 Return call to Lori Danford (SBOA) re: items needed for the 2010 audit of the CRC London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 3 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 2/15/2011 0.50 295.00 147.50 Call with Mike Lee and Don Cleveland re: items to be gathered for the SBOA field examiner and related matters Higgins 2/15/2011 0.50 295.00 147.50 Review minutes location and obtain beginning and ending CRC check numbers for 2010 - forward to Lori Danford (SBOA) Higgins 2/15/2011 0.50 295.00 147.50 Meeting with Teresa regarding items needed for the SBOA auditor (bank statements, reconcilements, debt summaries and related materials) Higgins 2/16/2011 0.50 295.00 147.50 E -mails with Curt Coonrod re: SBOA audit matters; follow -up with a phone call re: same Carusillo 2/17/2011 2.00 85.00 170.00 Prepare debt schedule showing outstanding balances at 12/31/10 and 2011 payments Higgins 2/19/2011 1.00 295.00 295.00 Review and comment on the debt schedules and related materials for the SBOA Auditor and DLGF reports; follow -up with Teresa re: same Higgins 2/19/2011 0.25 295.00 73.75 Review and revise 2010 audit protocol for Mondays Finance Committee Meeting Higgins 2/19/2011 0.25 295.00 73.75 Review and scan copies of the 12/31/10 and 1/31/11 bank reconciliations and statements to the SBOA field examiner Higgins 2/21/2011 0.50 295.00 147.50 Meeting with Don Cleveland and Mike Lee re: audit documentation preparation and related matters Higgins 2/21/2011 0.50 295.00 147.50 Review, scan and forward a summary of the CRC obligations and underlying amortization schedules to SBOA Auditor. Higgins 2/23/2011 1.00 295.00 295.00 Conversation and follow -ups with Teresa re: need to follow -up with Cindy Sheeks re:. outstanding items related to the City's audit from the State Board of Accounts and related matters Higgins 2/24/2011 0.50 295.00 147.50 Follow -up with Teresa re: outstanding audit items for the SBOA /Clerk- Treasurer Higgins 2/25/2011 1.00 295.00 295.00 Follow -up with Teresa re: uncleared items for the Clerk - Treasurer pertaining to the SBOA Audit Higgins 2/26/2011 1.00 295.00 295.00 Meeting with Teresa to review all of the items needed for the audit (outstanding debt, SBOA Bridge Document, CTAR activity) follow -up emails to Cindy Sheeks (Clerk- Treasurer's Office) and Les Olds re: same Higgins 2/26/2011 0.50 295.00 147.50 Follow -up email to Lori Danford (SBOA) to confirm audit related materials provided, outstanding and pending 11.50 2,972.50 Totals -Audit Baugh 2/3/2011 0.25 150.00 37.50 Discussion with Teresa regarding 2011 Annual Report due March 1 per Jim Higgins. Carusillo 2/3/2011 3.25 85.00 276.25 SBOA Annual Report - discuss with Jim what I have done already to prepare report, discuss changes to Cash receipts/ disbursements, changes to expense categories, contact Curt regarding capital assets (.5) email Curt- send Capital Asset portion of report, email Don regarding Mercantile LOC (.25), begin going through each expense and categorize (pull out construction expenses for Capital Outlay) (2.5) Higgins 2/3/2011 0.50 295.00 147.50 SBOA Report - review project status with Teresa; offer suggestions for revenue and expense classifications and related matters London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 4 of 7 Carusillo 2/4/2011 5.75 85.00 488.75 SBOA Annual Report - identify purpose of expenses, allocate to expense category on report, sort by expense category, make changes to report per conversation with Jim, add LOC to report, compare Coonrod's debt on balance sheet to debt schedule from Umbaugh Higgins 2/4/2011 0.25 295.00 73.75 SBOA Report - follow -up with Teresa on progress and address questions Carusillo 2/5/2011 0.50 85.00 42.50 SBOA Annual Report - meet with Jim, go through expense purposes and categories, discuss LOC, and long term debt schedule Higgins 2/5/2011 0.25 295.00 73.75 SBOA report - follow -up with Teresa on receipt and disbursement classifications, debt and related matters Higgins 2/8/2011 0.25 295.00 73.75 SBOA Audit - follow -up email to field examiner's question regarding CRC payroll. Follow -up call with Don re: same Carusillo 2/9/2011 1.75 85.00 148.75 SBOA Annual Report - make changes per discussion with Jim (re- categorize expenses, change LOC, etc), update debt spreadsheet for format on report, email Les, Don, Mike re: Dean & Dottie Harrill liability and Chaos liability Carusillo 2/10/2011 3.50 85.00 297.50 SBOA Annual Report - update debt schedule with Harrill and Chaos debt per schedules provided by Mike, search EMMA website for PAC bonds payment schedule, print all bonds and COPs payment schedules to be used for Annual Debt Reporting form, print payment schedules for Installment Purchase Contracts, re -print SBOA report, email Jim Higgins 2/11/2011 0.25 295.00 73.75 SBOA Annual Report - review and comment on the near final draft of the 2010 annual report with Teresa Carusillo 2/11/2011 0.50 85.00 42.50 With Jim going over SBOA report, January Financial Summary, and preparing TIF receipts control sheet Carusillo 2/11/2011 1.00 85.00 85.00 SBOA Annual Report - update debt workpaper and in report, print copies of workpapers and report for reviewer Carusillo 2/11/2011 0.50 85.00 42.50 SBOA Annual Report - scan workpapers, prepare email to Mike, Don, and Curt with SBOA report and workpapers for review Carusillo 2/11/2011 1.25 85.00 106.25 Annual Debt Reporting - prepare Annual Debt Reporting form and workpapers, email to Eric Higgins 2/14/2011 0.25 295.00 73.75 Follow -up to email from Cindy (Clerk - Treasuer's Office) re: SBOA report; call from Cindy re: same Higgins 2/17/2011 0.25 295.00 73.75 Follow -up with Teresa and Eric on the status of the near final draft of the report Baugh 2/17/2011 0.50 150.00 75.00 Annual Debt Reporting, long term debt for SDAR and clerk - treasurers annual debt reporting - reconciliation with Teresa of the three reports and discussion with Jim regarding. Carusillo 2/17/2011 2.00 85.00 170.00 Compare Clerk Treasurer Annual Debt Reporting form to CRC, identify debt attributed to CRC, match up with Debt on my summary, read Official statement front page for debt I was missing, print amortization schedules Higgins 2/17/2011 0.50 295.00 147.50 Follow -up with Teresa and Eric on the status of the outstanding debt report for the DLGF for 2010; conversations with Eric re: same London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 5 of 7 Baugh 2/18/2011 2.50 150.00 375.00 Annual Debt Reporting, SDAR Report and clerk treasurer report reconciliation - met with Teresa and discussed. Meeting with Jim and Teresa going over annual debt, SDAR debt and reconciliation - along with general information for CRC - follow up with Teresa on status of annual debt and reconciliation reports. Carusillo 2/18/2011 1.00 85.00 85.00 Discussion with Jim and Eric regarding annual debt reporting, debt summary, SBOA report, and comparison to C -T annual debt reporting Carusillo 2/18/2011 2.75 85.00 233.75 Update debt summary to include debt from C -T annual debt reporting, update Annual Debt Reporto Carusillo 2/18/2011 2.50 85.00 212.50 SBOA Annual Report - Update debt summary to include debt from C -T annual debt reporting, update SBOA annual report Carusillo 2/18/2011 0.75 85.00 63.75 Go over comparison of CRC annual debt reporting and C -T annual debt reporting with Eric - identify bonds to add and bonds that do not need to be added Higgins 2/18/2011 1.00 295.00 295.00 Meeting with Eric and Teresa re: near final SBOA Annual and DLGF Debt Reports for 2010 Carusillo 2/19/2011 0.50 85.00 42.50 Meet with Jim to discuss changes to SBOA annual report, Annual Debt Reporting form, debt comparison to C -T schedule, and Debt Summary Carusillo 2/19/2011 2.25 85.00 191.25 changes to Debt Summary, changes to Annual Debt Report, changes to schedule showing difference between CRC and C- T annual debt report, SBOA report complete Higgins 2/19/2011 0.50 295.00 147.50 Review and comment on the near final form of the SBOA Report (2010)- follow -up with Teresa re: same Higgins 2/21/2011 0.25 295.00 73.75 Review, scan and forward the near final draft of the SBOA annual report to Cindy Sheeks (Clerk- Treasurer's Office) Higgins 2/21/2011 0.25 295.00 73.75 Review, scan and forward our analysis of the CRC outstanding obligations to Cindy Sheeks (Clerk- Treasurer's Office) for inclusion in the DLGF's outstanding debt report for the Department of Local Government Finance. Carusillo 2/24/2011 4.50 85.00 382.50 SBOA Annual Report and DLGF Annual Debt Reporting - respond to questions from Cindy Sheeks - update outstanding balance for 2 bonds, send payment information for 2 bonds to support outstanding balance, update Debt Summary, update SBOA report, and DLGF report. Create schedule showing all Disbursements and break out Principal and Interest portions of bond paymehts. Explain transfer of funds and suggest moving transfers to Other Revenues, Capital Outlays, and Other Disbursements. Email Ben Roeger regarding capital assets schedule. Compare C -Ts DLGF report to CRCs and identify differences Carusillo 2/26/2011 1.00 85.00 85.00 make list of questions for Cindy, discuss Cindy's emails with Jim, resend debt summary Carusillo 2/26/2011 2.00 85.00 170.00 complete recording February checks, create a binder with all supporting documents and SBOA SDAR and DLGF Annual Debt Reporting 45.00 4,981.25 Totals - SBOA /DLGF Annual Reports London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly, Employee Date Hours Rate Invoice Memo 6 of 7 Higgins 2/16/2011 0.50 295.00 147.50 Finance Committee - conference call with Carolyn Anker and Mike Lee re: planning for initial committee meeting Higgins 2/19/2011 1.00 295.00 295.00 Drafting of Financial Toolkit Table of Contents for Mondays Finance Committee meeting Higgins 2/21/2011 1.50 295.00 442.50 Prepare for and attend initial meeting of the Finance Committee 3.00 885.00 Totals - Finance Committee Matters Higgins 2/15/2011 0.50 295.00 147.50 Conversation with Eric Baugh re: need for 2010 Continuing Disclosure Report; review outstanding debt and related matters Higgins 2/17/2011 0.25 295.00 73.75 Follow -up with Eric and Teresa on the status of the 2010 Continuing Disclosure Report 0.75 221.25 Totals - Continuing Disclosure Matters Higgins 2/11/2011 0.50 295.00 147.50 TIF Analysis - follow -up with Teresa on the initial draft of the TIF activity, by district, for the last 5 months of 2010. Carusillo 2/11/2011 2.50 85.00 212.50 TIF Receipts - prepare control account spreadsheet tracking TIF receipts, Developer TIF disbursements, and bond payments Higgins 2/26/2011 1.00 295.00 295.00 Review draft schedules of TIF activity for December 2010, made small edits and suggestions. Forward the draft to Karl and Les along with questions concerning the application of the application of the PAC lease rental payment 4.00 655.00 Totals - TIF Matters Higgins 2/5/2011 2.25 295.00 663.75 City Council - initial drafting, review, edit and finalization of a memo regarding the purpose and overview of the monthly CRC financial summary as requested by Councilor Sharp. Scan and distribute via email. Higgins 2/10/2011 0.25 295.00 73.75 City Council Matters - follow -up email to Councilor Sharp re: document questions and related matters Higgins 2/21/2011 0.25 295.00 73.75 Scan and send email with the Monthly CRC Report (January 2011) to the City Council Members; follow -up with mailing of CRC claims report discs (all) and enlarged spreadsheets (Sharp and Griffiths). Parson 2/21/2011 0.25 70.00 17.50 Made enlarged, color copies and prepared UPS overnight package to Lois Fine, per JPH Parson 2/21/2011 22.06 UPS Charge - Reports to City Council 3.00 850.81 Totals - City Council Matters Lucas 2/4/2011 1.05 postage jim 1/25/11 Lucas 2/4/2011 1.05 jim postage 2.10 Totals - Out of Pockets (General) London Witte Group LLC February 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 93.50 14,269.16 Total Due This Invoice