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HomeMy WebLinkAboutLONDON WITTE GROUP- 001838- 4/22/2011CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 001838 Check: 1838 Date: 4/22/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid See Transmittal Sheet for check detail. 13,269.97 13,269.97 0.00 0.00 13,269.97 •THIS CHECK HAS'A° COLORED: BACKGROUNDAND ;`CONTAINSiMULTIPLE'SECURITY :FEATURES' = SEE °,BACK FOR`DETAILS • -6, Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, IN 46032 i A REGIONS 20- 1421/740 001838 1838. DATE AMOUNT « * * * * * * * * * ** 4/22/2011 13;269.97 PAY THE SUM OF THIRTEEN THOUSAND TWO HUNDRED SIXTY NINE DOLLARS AND 97'CENTS TO THE ORDER OF London Witte 'Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 SENS IftA TO SP m « °00 18 3811' 1:0 740 L4 2 L 31: 008 7 504 l L Lli' CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 001838 Check: 1838 Date: 4/22/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid See Transmittal Sheet for check detail. 0- /07,1 C7.7 c,n1 ekicric-tnn 13,269.97 13,269.97 0.00 0.00 13,269.97 London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Transmittal Sheet Page 1 Carmel Redevelopment Comm Check: 1838 Date: 4/22/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 1 of 7 5,003.72 5,003.72 0.00 0.00 5,003.72 General Matters March 2011 2 of 7 295.00 295.00 0.00 0.00 295.00 Energy Center Matters 3 of 7 182.50 182.50 0.00 0.00 182.50 City Copuncil Matters 4 of 7 296.25 296.25 0.00 0.00 296.25 TIF Matters 5 of 7 5,633.75 5,633.75 0.00 0.00 5,633.75 Finance Committee March 2011 6 of 7 900.00 900.00 0.00 0.00 900.00 monthly Financial Summary 7 of 7 958.75 958.75 0.00 0.00 958.75 Audit matters 13,269.97 13,269.97 0.00 0.00 13,269.97 Carmel Redevelopment Commission 30 W A4ain Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: -InvoiceDale Invoice No: - InivoiceNumber LoNUO.N WTTTE (_TROUT' General Matters - For services rendered as detailed in the attached summary. $ 5,003.72 Current Amount Due $_ _ 5,003.72 Director of Redevelopment /s, 3 y 3 a Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 -634 -4747 Facsimile 1317-632-2727 Web 1 LondonWitteGroup.com London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 7 Hourly Employee Date Hours Rate Invoice Memo 1 of 2 Higgins 3/1/2011 0.25 295.00 73.75 Follow -ups with Mike and Don re: checks to be signed, closing documents and other matters Higgins 3/1/2011 0.25 295.00 73.75 Sign weekly checks; follow -up with Don with questions Higgins 3/2/2011 0.50 295.00 147.50 Work with Don to get infpormation and detail on a draw request from the Energy Center financing. P {ost information to the portal and follow -up with Mike, Don and Scott (Wells Fargo) re: same Higgins 3/3/2011 0.25 295.00 73.75 Follow -up with Scatt (Wells Fargo); confirm wire processed and sent; follow -up with Don and Mike re: same Higgins 3/5/2011 2.25 295.00 663.75 Meeting with Greg Bernhardt and Bob Reynolds re: general overview and transitioning Teresa's work. Higgins 3/8/2011 0.25 295.00 73.75 Retrive message and return call to Mike Lee to review cash flow needs for March invoices and retainage payments for Dunkin and General Pipping. Higgins 3/8/2011 0.25 295.00 73.75 Email to Karl re:need to access Lake City /4CDC Grant and reatinage questions for contaacts (Dunkin and General Piping) - copy Mike Lee re: same Higgins 3/9/2011 0.25 295.00 73.75 Follow -up with Don and Mike re: LWG staff transition for replacing Teresa; follow -up with Bob and Greg re: attending the CRC meeting on March 16th Higgins 3/9/2011 0.25 295.00 73.75 Return call to Mike Lee regarding 4CDC loan draw and escrow retainages for Dunkin and General Pipping Higgins 3/9/2011 0.25 295.00 73.75 Follow -up emails to Don re: Construction Retention and B &T outstanding invoices; follow -up with Rich Taylor re: loan request to be processed from Lake City Bank. Bernhardt 3/9/2011 0.25 85.00 21.25 Emailed Bob for status update Higgins 3/10/2011 0.50 295.00 147.50 Follow -up with Bob Reynolds on status of the monthly summary for the CRC report Higgins 3/10/2011 1.50 295.00 442.50 Follow -up with Don on retention amounts due to Dunkin and General Piping; follow -up call to Don and emails to Mike Anderson re: same Higgins 3/10/2011 0.25 295.00 73.75 Follow -up with Don and Megan re: Commissions' consideration of adopting the City's Capital Asset Policy Bernhardt 3/10/2011 0.50 85.00 42.50 Read CRC emails Higgins 3/11/2011 0.25 295.00 73.75 Follow -up with Bob reynolds on format of the monthly activity report for the Commission Lucas 3/14/2011 0.44 jim postage 3/8/11 Higgins 3/14/2011 0.50 295.00 147.50 Follow -up with Don Cleveland re: Key Bank draw request; forward to Greg for posting to the client portal; return call to Mike Lee re: cash balance, draw requests and related matters Lucas 3/15/2011 22.06 Jim UPS 2/21/11 Higgins 3/15/2011 0.50 295.00 147.50 Initiate Key Bank wire and follow -up with team re: information available to confirm. Also follow -up with Mile Lee re: detail needed to supposrt the wires to be requested from Lake City Bank and Wells Fargo. Follow -up woth Team re: confirmation that the wire was processed by Rich Taylor Higgins 3/15/2011 1.00 295.00 295.00 Review general CRC files and paperwork held by Teresa; purge and organize as needed London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 7 Hourly Employee Date Hours Rate Invoice Memo 2 of 2 Higgins 3/15/2011 0.50 295.00 147.50 Follow -up email from Barnes & Thornburg re: outatanding invoices; review march CRC calims docket; follow -up with B &T re: same; follow -up with Don and Mike regarding remaining invoices still outstanding. Higgins 3/15/2011 0.25 295.00 73.75 Check signing - (Key Bank draw) Higgins 3/16/2011 1.25 295.00 368.75 Preapre for and attend Executive Session of the CRC Higgins 3/16/2011 1.75 295.00 516.25 Attend monthly meeting of the CRCI Higgins 3/16/2011 0.50 295.00 147.50 Follow -up on the spreadsheet from Coonrod to correct cash balance errors Higgins 3/16/2011 0.50 295.00 147.50 Follow -up with Mike and Don re: additional items needed to process the Lake City draw request; follow -up with Greg re: uploading the request and supporting documents to the client portal. Follow -up with Rich Taylor and ben re: information available for review. Higgins 3/16/2011 0.75 295.00 221.25 Call from Carolyn Anker re: questions on the Coonrod Spreadsheet (February and March Activity). Research and define accounting fees; call to Stephanie Lilly (Coonrod) re: other construction cost; follow -up with Don re: February miscellaneous receipts; follow -up with Mike Lee re: copies of the revised spreadsheet Bernhardt 3/16/2011 1.00 85.00 85.00 Uploaded documents to portal Higgins 3/17/2011 0.50 295.00 147.50 Follow -up emails to Carolyn Anker re: outstanding /open questions from the prior days meeting; follow -up with Mike Lee and Stephanie Lilly re: changes to the spreadsheet and related questions; follow -up with Rich Taylor re: lake City Bank draw request Higgins 3/18/2011 0.25 295.00 73.75 Confirm the release and receipt of the wire from Lake City Bank Higgins 3/19/2011 0.25 295.00 73.75 Follow -ups with Karl Haas re: identification of banks for additional CRC accounts and with Stephanie Lilly (Coonrod) re: status of the revised spreadsheet to address the issues pointed out on Wednesday evening Lucas 3/28/2011 1.22 postage Jim 3/21/11 Reynolds 3/29/2011 0.50 75.00 37.50 Reviewed Stephanie Liilly's financial summary worksheet to prepare for meeting with Mike Lee Higgins 3/31/2011 0.50 295.00 147.50 E -mails with Don Cleveland regarding draw request from Wells Fargo and related matters; follow -up with Bob Reynolds regarding the same 18.50 5,003.72 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 Client No: 1002.004 Date: —InvoiceDate Invoice No: — InvoiceNmuber LUN D ON Wirr, i? GROUP Energy Center Matters - For services rendered as detailed in the attached summary. $ 295.00 Current Amount Due $ 2995.00 Director of Redevelopment Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 317- 632 -2727 Web 1 LondonWitteGroup.com yy‘o3v7 London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 2 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 3/10/2011 1.00 295.00 295.00 Follow -ups with Don and Mike Lee re: Energy Center Billings and related matters 1.00 295.00 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: —InvoiceDate Invoice No: — In'oiceNnmber LONDON WYLIE GROUP City Council Matters - For services rendered as detailed in the attached summary. $ 182.50 Director of Redevelopment Current Amount Due $ 182.50 , 3 ya 3CC Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 317- 634 -4747 Facsimile 1 317- 632 -2727 Web 1 LondonWitteGroup.com London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 3 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 3/21/2011 0.25 295.00 73.75 Scan and email copies fo teh financial reports for the month ended 2/28/11 to the'City Council, Clerk- Treasurer and the Mayor. Follow -up wuth Michelle re; mailing copies to Councilors Sharp and Griffiths Higgins 3/22/2011 0.25 295.00 73.75 Follow -up emails with the distribution list and Mike Lee re: copy of the disc containing claims from the 3/16/11 CRC meeting. Parson 3/23/2011 0.50 70.00 35.00 Printed & copied 6 copies of information e-mail to me from Jim 1.00 182.50 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Dale: -ini'oiceDale Invoice No: —im'oiceNuntber LONDON \Xi FTTE �1R0L P TIF Matters - For services rendered as detailed in the attached summary. Current Amount Due Director of Redevelopment Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 -634 -4747 Facsimile I 317 -632 -2727 Web 1 LondonWitteGroup.com $ 296.25 $ 296.25 ov London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 4 of 7 Hourly Employee Date Hours Rate Invoice Memo Reynolds 3/7/2011 1.00 75.00 75.00 TIF Property Tax Distribution - Allocated 12/20 Lease payment to all TIF districts with a current balances Higgins 3/7/2011 0.25 295.00 73.75 Review and comment on the TIF analysis as revised by Bob Reynolds Higgins 3/8/2011 0.50 295.00 147.50 Review and clear TIF Summary by area; circulate copies to Les. Mike, Don and Karl 1.75 296.25 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: - InvoiceDate Invoice No: — InvoiceNnber .LUN1)UN • WITTE GROUP Finance Committee Matters - For services rendered as detailed in the attached summary. Director of Redevelopment $ 5,633.75 Current Amount Due $__ .,_._ 5633.75 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 - 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 5 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 3/1/2011 2.50 295.00 737.50 Prepare for and attend Finance Committee Meeting at the CRC Offices Higgins 3/15/2011 1.50 295.00 442.50 Prepare for evening meeting of the Finance Committee Higgins 3/15/2011 2.50 295.00 737.50 Finance Committee Meeting at CRC Offices Higgins 3/17/2011 0.25 295.00 73.75 Meeting with Bob Reynolds to review Financial Dashboard project Reynolds 3/17/2011 0.25 75.00 18.75 Meeting with Jim to discuss the layout of the Monthly budget analysis spreadsheet Higgins 3/18/2011 2.00 295.00 590.00 Initial drafting of the Financial Dashboard files Higgins 3/19/2011 0.50 295.00 147.50 Internal meeting with Bob Reynolds to follow -up on the drafting of the Financial Dashboard components. Higgins 3/19/2011 1.00 295.00 295.00 Financial Dashboard - continued drafting of the expenditure specific method of financing Reynolds 3/19/2011 0.50 75.00 37.50 Time spent reviewing changes to be made updating monthly reports with Jim Reynolds 3/20/2011 3.00 75.00 225.00 Created the Monthly Budget Analysis spreadsheet template. Input all actual and budget numbers for Februrary, YTD numbers, and total budget numbers. Higgins 3/21/2011 0.50 295.00 147.50 Review and comment on initial draft of the proposed Financial Dashboard document - Budget Analysis; follow -up conversation with Bob Reynolds re: same Higgins 3/21/2011 0.25 295.00 73.75 Review and clear near final budgetary draft segment of the Financial Dashboard. Scan and forward worksheet (excel and pdf formats) to Dave Bowers and Mike Lee for their review and comment prior to Thursday meeting Higgins 3/21/2011 1.00 295.00 295.00 Financial Dashboard Project - additional drafting of the revenue stream by expenditure category Reynolds 3/21/2011 1.00 75.00 75.00 Made final changes to the new monthly budget report Higgins 3/23/2011 0.25 295.00 73.75 Follow -up with Dave Bowers re: Financial Dashboard Project; schedule an afternoon meeting (and conference room) re: same. Check availability of Bob and Greg to attend at least a portion of the meeting Higgins 3/23/2011 2.00 295.00 590.00 Meeting with Dave Bowers at LWG to review and prepare for the Finance Committee Meeting on Thursday morning. Higgins 3/23/2011 0.50 295.00 147.50 Prepare items for the Finance Committee Meeting in the morning; meeting with Bob Reynoilds to review the information associated with the CRC's debt for his drafting of a formalized debt summary for the committee's review and consideration Higgins 3/24/2011 1.50 295.00 442.50 Prepare for and attend the Finance Committee meeting at the CRC offices Higgins 3/24/2011 0.75 295.00 221.25 Follow -up meeting with Greg and Bob re: follow -up to the Finance Committee and instructions for working towards the completion of the financial dashboard and meeting with Mike Lee Reynolds 3/29/2011 1.00 75.00 75.00 Meeting with Mike Lee to go over the financial dashboard Reynolds 3/31/2011 2.50 75.00 187.50 Created Debt Summary Spreadsheet 25.25 5,633.75 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Alain Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: lnvoiceDate Invoice No: -InvoiceNumber L O.N .I) ON \X/.rrr E GB CRT .P Monthly Financial Summary Matters - For services rendered as detailed in the attached summary. $ 900.00 Current Amount Due $ 900.00 Director of Redevelopment Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1317- 634 -4747 Facsimile 1317-632-2727 Web' LondonWitteGroup.com London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 6 of 7 Hourly Employee Date Hours Rate Invoice Memo Reynolds 3/10/2011 8.00 75.00 600.00 Financial Statement Summary - Prepared Februarys bank reconciliation, updated february cash register, reposits, and detailed information. Reconcilied financial statement summary so all amounts agreed. Reynolds 3/11/2011 4.00 75.00 300.00 Financial Summary Preperation - Updated all pending expenses for the month of Februrary on the Finacial Summary page. Updated Pac and non Pac items on the added information so it flowed to pending information correctly. Discussed changes needed with Jim, and sent all information to clients. 12.00 900.00 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Dale: - InvoiceDate Invoice No: lnvoiceNumher LON DON TE GB. p Audit Matters - For services rendered as detailed in the attached summary. Director of Redevelopment Current Amount Due Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317- 632 -2727 Web l LondonWitteGroup.com $ 958.75 958.75 London Witte Group LLC March 2011 Billing Detail Carmel Redevelopment Commission 1002.004 7 of 7 Hourly Employee Date Hours Rate Invoice Memo Higgins 3/1/2011 0.25 295.00 73.75 Follow -up email with SBOA Examiner re: requested copy of the annual financial report provided to the Clerk- Treasurer's office and related matters Higgins 3/8/2011 0.25 295.00 73.75 Scan and send TIF activity summary to Lori Danford (SBOA) and Cindy Sheeks (Clerk- Treasurer's Office) Higgins 3/9/2011 0.25 295.00 73.75 Follow -up with Curt and Ben on the status of the Captal Asset Analysis as requested by Cindy Sheeks (Clerk- Treasurer's Office) Higgins 3/17/2011 0.25 295.00 73.75 Follow -up emails to Lori Danford (SBOA) and copy to Cindy Sheeks (Clerk- Treasurer's Office) re: open items associated with the audit and related matters Higgins 3/19/2011 0.25 295.00 73.75 Follow -ups with Ben and Curt (Coonrod) and Cindy Sheeks (Clerk- Treasurer's Office) re: status of the capital assets detail for the SBOA auditor. Higgins 3/23/2011 1.25 295.00 368.75 Follow -ups with SBOA Field Examiner re: outstanding /open items; provide information requested on contracts and change orders and other related matters Higgins 3/23/2011 0.25 295.00 73.75 Follow -ups with Ben ( Coonrod & Associates) and Cindy Sheeks (Clerk- Treasurer's Office) re: status of the capital assest analysis Higgins 3/23/2011 0.50 295.00 147.50 Scan and email various ietsm to the SBOA Field Examiner for the audit - contracts requested, TIF summary, Fenruary 2011 bank reconciliation and related matters 3.25 958.75 Total Due This Invoice.