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HomeMy WebLinkAboutLONDON WITTE GROUP- 001909- 5/19/2011CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 001909 Check: 1909 Date: 5/19/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid See Transmittal Sheet for check detail. 11,708.78 11,708.78 0.00 0.00 11,708.78 A STHIS CHECK' HASTAICOLOREDIBACKGROUNEWANDtCONTAINS IMUL -TIPLE"SECURITY'FEATURES'' SEEBACK<FOR ?DETAILS Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, IN 46032 AAAREGIONS 20-1421/740 DATE AMOUNT 1909 5/19/2011 * * * * * * * ** *11,708.78 THE SUM OF ELEVEN THOUSAND SEVEN HUNDRED EIGHT DOLLARS AND 78'CENTS * * * * * * * * * * * ** London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202. 000 090' 1:0740L42L31: 00E37504LLL0 CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 001909 Check: 1909 Date: 5/19/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid See Transmittal Sheet for check detail. K_11= 52LTD ComputerEase Forms Division (8771 577-5791 1N55675n 11,708.78 11,708.78 0.00 0.00 11,708.78 London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice P.O. Num. 1002.004 Audit expenses 043011 -2 Monthly Financials 043011 -3 Finance Committee 043011 -4 Energy Center 043011 -5 City Council 043011 -6 General Matters Transmittal Sheet Page 1 Carmel Redevelopment Comm Check: 1909 Date: 5/19/2011 Vendor: LONDONW1 Prior Invoice Amt Balance Retention Discount Amt. Paid 1,623.75 1,623.75 0.00 0.00 1,623.75 1,198.75 1,198.75 0.00 0.00 1,198.75 3,160.06 3,160.06 0.00 0.00 3,160.06 73.75 73.75 0.00 0.00 73.75 165.00 165.00 0.00 0.00 165.00 5,487.47 5,487.47 0.00 0.00 5,487.47 11,708.78 11,708.78 0.00 0.00 11,708.78 Carmel Redevelopment Commission 30 W. Alain Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: -InvoiceDate Invoice No: - lnvoiceNumber LONDON \V:i rTE GROUP Audit - For services rendered as detailed in the attached summary. $ 1,623.75 Director of Redevelopment Current Amount Due $_1,623.75 j 062-00 't Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317- 632 -2727 Web i LondonWitteGroup.com 017 London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 6 Hourly Employee Date Hours Rate Invoice Memo Higgins 4/6/2011 0.50 295.00 147.50 Follow -up with SBOA Auditor re: disbursements to review; forward the selection list to Mike Lee; follow -up with Mike re: same Higgins 4/14/2011 0.25 295.00 73.75 Email follow -up with Lori Danford (SBOA) re: request for 2010 Change order summary Higgins 4/14/2011 1.00 295.00 295,00 Review documentation for the 15 disbursements requested by the SBOA Auditor. Email her the documentation in two emails Higgins 4/18/2011 1.00 295.00 295.00 Follow -up SBOA request for additional informatiuon on property acquisition debt service (Chaos and Harrill Properties); review file for additional information; contact Mike Lee for assistance. Review information provided by Mike and forward to Lori Danford (SBOA) re: same Higgins 4/20/2011 0.25 295.00 73.75 Follow -up with SBOA Examiner re: information needed for the audit (receipts and disbursements deatil); follow -up with Bob Reynolds re: same Higgins 4/20/2011 0.50 295.00 147.50 Review and comment onthe draft of the document prepared by Bob Reynolds for the SBOA Auditor; follow -up with Bob on revision /adjustments; check on status of same Higgins 4/25/2011 0.25 295.00 73.75 Follow -up call to Don Cleveland re: process questions - claims in response to an audit question Reynolds 4/25/2011 1.00 75.00 75.00 Created Check register for SBOA Auditor Higgins 4/26/2011 0.25 295.00 73.75 Follow -up email to SBOA Examiner with 2010 check register; follow -up on remaining audit information needed. Higgins 4/26/2011 0.75 295.00 221.25 Email to the SBOA examiner re: claims approval process and related matters Higgins 4/28/2011 0.50 295.00 147.50 Review email request for information from SBOA Auditor; contact Don Cleveland for a copy of a signed Commissioners' claim summary/docket and a copy of teh WR Dunkin contract. Obtain and review the cliam summary and forward to the Examiner 6.25 1,623.75 Total Due This Invoice Cannel Redevelopment Commission 30 W Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: InvoiceDate Invoice No: --- InvoiceNumber LO.N.D ON WITTL GROUP Monthly Financials - For services rendered as detailed in the attached summary. $ 1,198.75 Current Amount Due $ 1,198.75 Director of Redevelopment 2.3 q • 3G� U / O'k")011-1-. Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 - 634 -4747 Facsimile 1 317- 632 -2727 Web 1 LondonWitteGroup.com London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 2 of 6 Hourly Employee Date Hours Rate Invoice Memo Reynolds 4/1/2011 8.00 75.00 600.00 Created March Financial Summary for the Carmel redevelopment commission. Input all check information, deposits, and started working on the bank reconciliation Reynolds 4/9/2011 2.50 75.00 187.50 Updated Check Register to contain all account numbers, completed Bank Reconciliation Reynolds 4/15/2011 4.50 75.00 337.50 Financial Summary - made final changes for the financial summary. Reviewed Mikes work for the budget forecast, and reconciled differences to stephanie's forecast. Higgins 4/16/2011 0.25 295.00 73.75 Follow -ups with Bob Reynolds and Don Cleveland re: monthly financial reporting matters 15.25 1,198.75 Total Due This Invoice. Carmel Redevelopment Commission 30 17! Hain Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: InvoiceDate Invoice No: — InvoiceNumber LONDON WITTE GROUP Finance Committee - For services rendered as detailed in the attached summary. $ 3,160.06 Director of Redevelopment o (31(✓'3 Current Amount Due $ 3,160.06 3,10 °� 2O Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone I 317- 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 3 of 6 Hourly Employee Date Hours Rate Invoice Reynolds 4/2/2011 4.00 75.00 300.00 Higgins 4/5/2011 0.25 295.00 73.75 Higgins 4/6/2011 0.25 295.00 73.75 Reynolds 4/8/2011 7.56 Higgins 4/8/2011 0.50 295.00 147.50 Higgins 4/8/2011 1.00 295.00 295.00 Reynolds 4/8/2011 1.00 75.00 75.00 Reynolds 4/8/2011 2.50 75.00 187.50 Reynolds 4/9/2011 2.00 75.00 150.00 Higgins 4/11/2011 1.00 295.00 295.00 Higgins 4/12/2011 0.50 295.00 147.50 Reynolds 4/13/2011 0.75 75.00 56.25 Higgins 4/14/2011 0.25 295.00 73.75 Higgins 4/22/2011 0.25 295.00 73.75 Higgins 4/25/2011 0.50 295.00 147.50 Reynolds 4/25/2011 0.25 75.00 18.75 Higgins 4/26/2011 0.50 295.00 147.50 Reynolds 4/26/2011 1.50 75.00 112.50 Higgins 4/27/2011 2.00 295.00 590.00 Reynolds 4/27/2011 2.50 75.00 187.50 Memo Created and tested forecast spreadsheet. Majority of time was spent creating a working formula Follow -ups with Bob Reynolds and Mike Lee re: financial dashboard matters Follow -up email to Carolyn Anker re: status of projects for Monday's meeting and related matters; conversations with Bob Reynolds re: same Mileage for going to CRC to help show Mike how the forecast sheet functions Meeting with Bob Reynolds re: review of items in advance of Monday's Committee meeting Meeting with Bob Reynolds to review progress on working with Mike Lee on the Financial Dashboard components and related matters in preparation of Monday morning's finance committee meeting Met with Mike Lee to review the forecast analysis spreadsheet Debt Summary - Made final changes to Debt Summary. Made all of Jim's changes to the format and made sure amounts and explanations tied out accordingly. CRC Monthly Projected Sources (Financial Dashboard) - Updated all formulas on the forecast spread sheet so all amounts willl flow correctly from the input page Prepare for and attend Fiannce Committee Meeting at CRC Offices Meeting with Bob Reynolds to discuss additional financial dashboard items Forecast Spreadsheet - Made final changes to spreadsheet and forwarded it to Mike Return call to Dave Bowers re: last Finance Committee Meeting and progress made /open items Meeting with Bob Reynolds re: status and progress on the remaining items on the financial dashboard project Follow -up with Bob Reynolds regarding the financial dashboard items (debt, installment purchase contract and expenditures by revenue source); call with Mike Lee re: same Met with Mike Lee to discuss information needed for Installment Purchase Contract Summary Preparation for the upcoming meeting of the Finance Committee; follow -up with Bob Reynolds for items he is bringing to the meeting Debt Summary - Broke out debt summarty to have a front "summary page" and additional information pages for each type of debt Prepare for and attend the Finance Committee Meeting at the CRC Offices Attened Finance Committee meeting and meeting with regions bank 21.50 3,160.06 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Alain Street Suite 220 Cannel, IN 46032 LWG Client No: 1002.004 Date: - -InvoiceDcrte Invoice No: — InvoiceNumber Energy Center - For services rendered as detailed in the attached summary. Director of Redevelopment $ 73.75 Current Amount Due $ 73.75 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1317-632-2727 Web 1 LondonWitteGroup.com London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 5 of 6 Hourly Employee Date Hours Rate Invoice Memo Higgins 4/11/2011 0.25 295.00 73.75 Call with Jeremy Stephenson (REI) re: Energy Center billings and related matters 0.25 73.75 Total Due This Invoice. Carmel Redevelopment Commission 30 17! Again Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: -InvoiceDale Invoice No: — lnvoiceNumber LUN D ON WITTE GB.ot. p City Council - For services rendered as detailed in the attached summary. $ 165.00 Current Amount Due $__ 165.00 Director of Redevelopment/ 3 y e 3 fir✓ Oi-k30f11 o�� Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1317-632-2727 Web l LondonWitteGroup.com London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 4 of 6 Hourly Employee Date Hours Rate Invoice Memo Higgins 4/21/2011 0.50 295.00 147.50 Scan and send copies of the financial reports presented to the CRC at their meeting on April 20, 2011. Follow -up mailing to Sharp andf Griffiths as requested. Copies to the Mayor, Clerk - Treasurer and Les Olds Parson 4/21/2011 0.25 70.00 17.50 Made 2 copies of 11x17 schedule in color & mailed to Lois Fine, per JPH request 0.75 165.00 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Dale: -InvoiceDate Invoice No: - InvoiceNrnnber LONDON GB OUP General Matters - For services rendered as detailed in the attached summary. $ 5,487.47 Current Amount Due Director of Redevelopment %Y(? 3 l�(J U k`) 011" 6 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 Web! LondonWitteGroup.com London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 6 of 6 Hourly Employee Date Hours Rate Invoice Memo 1 of 2 Higgins 4/1/2011 0.25 295.00 73.75 Follow -up e-mail with Don re: Merchantile fees charged, information request and related matters Higgins 4/5/2011 0.50 295.00 147.50 Follow -up with Bob Reynolds to set -up Wells Fargo draw /wire for 4/7/11 disbursements Higgins 4/5/2011 0.50 295.00 147.50 Review invoices and sign checks; follow -up with Don re: same; give to Michelle for overnight return via UPS. Higgins 4/5/2011 0.25 295.00 73.75 Follow -up calls to Don and Mike Lee re: various matters; attempt a conference call with Katie Smith (Regions) (message) re: upcoming installment purchase contract payments Higgins 4/7/2011 0.25 295.00 73.75 Return emails to Mike Lee and Katie Smith (Regions) re: need for 2009 and 2010 financial information; follow -up call (message) to Katie re: same Higgins 4/7/2011 0.50 295.00 147.50 Review Senate Approprations Committee Hearing regarding SB 550 being amended into HB 1270 and related amendments Higgins 4/8/2011 0.50 295.00 147.50 Follow -ups with Mike Lee, Katie Smith (Regions) and Ryan W. re: financial information needed by Regions Higgins 4/8/2011 0.50 295.00 147.50 Review of the staff analysis of the employee leasing information for discussion with Les on after Monday's meeting Higgins 4/8/2011 0.75 295.00 221.25 Return call (message) and subsequent conversation with Katie Smith (Regions) re: need for 2009 and 2010 CRC financial information (loan covenants) and follow -up pertaining to the payment plan for the installment purchase contract amounts due. Follow -up call to Mike Lee re: same Lucas 4/11/2011 5.78 courier Jim 3/17/11 Higgins 4/11/2011 0.25 295.00 73.75 Meeting with Les and staff to review Worksmart proposal Higgins 4/11/2011 0.25 295.00 73.75 Review and respond to an email from Jim Rush re: availability top meet with representatives of First Farmers Bank re: a proposed financing; review calendar and follow -up with available dates Lucas 4/15/2011 23.11 Ups Jim 4/5/11 Higgins 4/15/2011 0.50 295.00 147.50 Follow -ups with Bob Reynolds re: status of financial informatiuon going out in the Commission packets for Wednesday's meeting Higgins 4/18/2011 0.25 295.00 73.75 Return call to Don Cleveland re: property tax payments on various parcels Higgins 4/18/2011 0.50 295.00 147.50 Follow -ups with Ryan Wimmering, Mike Lee and Bob Reynolds re: financial information updates for Key Bank loan and related matters Higgins 4/18/2011 0.25 295.00 73.75 Inquiry form B &T Accounting Office re: status of invoices that are still outstanding; follow -up email to Don Cleveleand re: same. Awaiting a response from Les re: approval Higgins 4/19/2011 0.75 295.00 221.25 Follow -ups with Don Cleveland on the tax exempt status of the Indiana Design Center Parcel; request for funds from Key Bank9Follow -up with Bob Reynolds re: same) and follow -up with Jim Rush re: First Farmers Meeting at Karl's Office London Witte Group LLC April 2011 Billing Detail Carmel Redevelopment Commission 1002.004 6 of 6 Hourly Employee Date Hours Rate Invoice Memo 2 of 2 Higgins 4/20/2011 0.50 295.00 147.50 Call to Key Bank to initiate 4CDC draw; follow -up with Rich Taylor re:same. Follow -up with Don Clevelenad re: Lake City request; request Bob Reynolds post items to portal and follow - up with Rich Taylor on document availability. Higgins 4/20/2011 0.50 295.00 147.50 Follow -ups with Ben (Coonrod & Associates) re: financial information for Ryan and Karl; forward same. Follow -up with Don request for funds from Wells Fargo; forward to Bob Reynolds to post on portal and notify Scott (Wells Fargo) of the docuemnts availability and request. Higgins 4/20/2011 0.50 295.00 147.50 Call with Rich Taylor and Ben R. re: Lake City draw request; follow -up call to Mike Lee re: same Higgins 4/20/2011 1.00 295.00 295.00 Attend the April 20th Executive Session of the CRC Higgins 4/20/2011 1.50 295.00 442.50 Prepare for and attend the April 20th meeting of the CRC Higgins 4/21/2011 2.00 295.00 590.00 Meeting with Karl Haas, Jim Ruch and Norman Lavengood (First Farmers Bank & Trust). Higgins 4/21/2011 0.50 295.00 147.50 Follow -ups with Rich and Ben re: status of the wire request from Lake City and Key Banks; follow -up with Don re: same Higgins 4/22/2011 0.25 295.00 73.75 Follow -ups with Mike Lee and Danielle (Regions) re: confirmation of wires from Lake City and Key Banks Higgins 4/25/2011 0.50 295.00 147.50 Return call to Mike Lee to address June debt payments, TIF collections and related matters; follow -up with Regions Bank (Danielle) re: reciept of the Lake City Bank wire; follow -up with Mike and Don re:same; follow -up email to Rich Taylor re: wire status Higgins 4/25/2011 0.50 295.00 147.50 Follow -up with Jim Rush re: additional analysis that could be provided to address concerns of the potential lenders re: TIF; follow -up conversation with Bob Reynolds re: same Higgins 4/26/2011 0.25 295.00 73.75 Follow -up emails with Don Cleveland and Danielle (Regions) re: receipt of the wires from Lake City Bank and 116th Street financing closing. Higgins 4/27/2011 0.75 295.00 221.25 meeting with Mike Lee and Katie Smith (Regions Bank) at CRC Offices re: billing and payments on teh installment purchase contracts Higgins 4/28/2011 1.00 295.00 295.00 Follow -up emails and phone calls to Regions Bank re: status of the Lake City wire; follwo -ups with Rich Taylor (4CDC) and Dan Lee (Lake City); follow -up call with Don Cleveland re: status of wire and ability to release pending checks Higgins 4/28/2011 0.50 295.00 147.50 Follow -up calls with Katie Smith (Regions) and Mike Lee re: processing IPC payments with Viliiage Financial and related matters Higgins 4/28/2011 1.00 295.00 295.00 Emails to First Farmers bank & Trust regarding TIF informatuon requested at our previous meeting; request copies of are maps from Don re: same. Follow -ups with Rich Taylor re: status of the lake City Bank wire. Follow -ups with Les, Karl, staff and Regions Bank re: same Higgins 4/29/2011 0.50 295.00 147.50 Follow -ups with Rich Taylor, Karl Haas, Regions Bank and staff re: Lake City wire Lucas 4/29/2011 1.08 jim 4.11/11 postage 18.50 5,487.47 Total Due This Invoice.