Loading...
HomeMy WebLinkAboutLONDON WITTE GROUP- 002027- 6/16/2011.,MI1MCL I'itUCVCLUYMCIV I UUMMIJJIVIV London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice P.O. Num. See Transmittal Sheet for check detail. Invoice Amt 11,409.44 002027 Check: 2027 Date: 6/16/2011 Vendor: LONDONW1 Prior Balance Retention Discount 0.00 11,409.44 0.00 Amt. Paid 11,409.44 THE KEY-TO {DOCUMENT SECURITY,'•' HEAT ACTIVATEDsTHUMB,PRINT •,'ADDITIONAL SECURITY• FEATURES'INCLUDED SEE BACK FOR' DETAILS;` •C AR Carmel` - Redevelopment Commission 30 West Main' Street- Suite 220 ',` Carmel; IN 46032' REGIUNS `20'142f1740 PAY TO THE ORDER OF DATE 0.02.027- AMOUNT 6/16/2011 " * ***'' ** *"11;409:44 THE.SUM'OF ELEVEN' THOUSAND FOUR HUNDRED NINE DOLLARS AND 44 CENTS'' * * * * * * * *'` * "'' *'"` 2027 London-W'itte;GrOup' , 1776'N Meridian Street Suite 500 Indianapolis, IN 46202 . tSENSiti r • 000 20 2 70 1:0 7 40 14 2 1 31: 0087504 1 1 Lo CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice P.O. Num. See Transmittal Sheet for check detail. Invoice Amt. 11,409.44 ' -11 -52 COMPUTEREASE FORMS DIVISION (877)577 7570, 7-37228 Prior Balance Retention 002027 Check: 2027 Date: 6/16/2011 Vendor: LONDONW1 Discount Amt. Paid 11,409.44 0.00 0.00 11,409.44 London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Transmittal Sheet Page 1 Carmel Redevelopment Comm Check: 2027 Date: 6/16/2011 Vendor: LONDONW1 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 23957 2,454.73 2,454.73 0.00 0.00 2,454.73 General Matters 23960 73.75 73.75 0.00 0.00 73.75 Energy Center 23961 221.25 221.25 0.00 0.00 221.25 City Council 23962 958.75 958.75 0.00 0.00 958.75 TIF Matters 23963 4,774.71 4,774.71 0.00 0.00 4,774.71 Finance Committee 23964 1,405.00 1,405.00 0.00 0.00 1,405.00 Monthly summary 23965 516.25 516.25 0.00 0.00 516.25 Audit 23966 1,005.00 1,005.00 0.00 0.00 1,005.00 Continuing Disclosure 11,409.44 11,409.44 0.00 0.00 11,409.44 Carmel Redevelopment Commission 30 W. Main Street Suite 220 Cannel, IN 46032 LWG Client No: 1002.004 Date: 05/31/2011 Invoice No: 23966 LONDON WITTE GROUP Continuing Disclosure - For services rendered as detailed in the attached summary. $ 1,005.00 Current Amount Due $ 1,005.00 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1317-632-2727 Web 1 LondonWitteGroup.com el London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 8 of 8 Hourly Employee Date Hours Rate Invoice Memo Reynolds 5/5/2011 1.00 75.00 75.00 Continuing Disclosure - Looked up EMMA all needed continuing disclosure agreements for any bond issuances. Printed the information, and the appendix a for the issuance. Gave all information to Greg Bernhardt 5/6/2011 1.50 85.00 127,50 Reviewed information for preparing continuing disclosure Bernhardt 5/13/2011 2.50 85.00 212.50 Updated continuing disclosure for Hamilton Co. Auditor's information Bernhardt 5/16/2011 4.75 85.00 403.75 Worked on continuing disclosure Baugh 5/20/2011 0.75 150.00 112.50 2010 Continuing Disclosure Review. Higgins 5/25/2011 0.25 295.00 73.75 Follow -up with Eric on status of the engagement 10.75 1,005.00 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 05/31 /2011 Invoice No: 23965 LONDON WITTE GROUP Audit - For services rendered as detailed in the attached summary. Current Amount Due Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 317 - 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com $ 516.25 $ 516 25 London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 7 of 8 Hourly Employee Date Hours Rate Invoice Memo Higgins 5/5/2011 0.25 295.00 73.75 Follow -up to SBOA auditor request re: commissioners bonds; follow -up email to Don re: same Higgins 5/9/2011 0.25 295.00 73.75 Follow -up emails to Don Cleveland re: official bonds for the Commissioners; foraward information re: same to SBOA Field Examiner Higgins 5/9/2011 0.25 295.00 73.75 Review form of the legal respesentation letter requested by the State Board of Accounts; follow -up with Don and Karl re: same Higgins 5/18/2011 0.25 295.00 73.75 Follow -up with SBOA Auditor re: additional questions and follow- ups Higgins 5/19/2011 0.25 295.00 73.75 Follow -up with SBOA Auditor re: Haggerman Contract and change orders (2007) Higgins 5/19/2011 0.25 295.00 73.75 Call (message) and follow -up with Don Cleveland re: status of the Official Bonds for the Commission members Higgins 5/23/2011 0.25 295.00 73.75 Return call to Don Cleveland to inquiry about the status of recording the official bonds 1.75 516.25 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date. 05/31/2011 invoice No: 23964 LONDON WITTE GROUP Monthly Summary - For services rendered as detailed in the attached summary. $ 1,405.00 Current Amount Due $ 1,405.00 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 - 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 6 of 8 Hourly Employee Date Hours Rate Invoice Memo Reynolds 5/11/2011 2.75 75.00 206.25 Monthly Summary - Started updated our schedule for the monthly summary. Started inputting all check register information. Reynolds 5/12/2011 6.00 75.00 450.00 Monthly summary - input all information for the check register and reconciled bank statement for the month of april Higgins 5/12/2011 0.25 295.00 73.75 Return call to Mike Lee re: questions on teh monthly financial summary information for the month ended April 30, 2010 Reynolds 5/13/2011 4.00 75.00 300.00 Financial Summary - made final changes to the financial summary. Discussed with Mike Lee what he needed to prepare and looked over all of mikes schedules. Reynolds 5/31/2011 5.00 75.00 375.00 Monthly Financial Summary - May - Entered all checks into check register. Entered all Wire information and created an updated listing of all pending obligations. 18.00 1,405.00 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 0.5131/2011 Invoice No: 23963 LONDON WITTE GROUP Finance Committee - For services rendered as detailed in the attached summary. Current Amount Due Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317 - 632 -2727 Web I LondonWitteGroup.com $ 4,774.71 $ 4,774.71 0 London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 5 of 8 Hourly Employee Date Hours Rate Invoice Memo 1 of 2 Reynolds 5/4/2011 1.00 75.00 75.00 Financial Statement Dashboard - Met with Mike Lee to discuss Installment Purchase Contracts for the financial dashboard. Reynolds 5/5/2011 3.00 75.00 225.00 Financial Dashboard - Created Installmet Purchase Contract and Restricted revenues spread sheets for the financial dashboard Higgins 5/6/2011 0.50 295.00 147.50 Follow -ups with Mike Lee and Bob Reynolds re: status of the information needed for Monday's Finance Committee Meeting Reynolds 5/6/2011 2.50 75.00 187.50 Time spent meeting with Mike Lee to discuss the schedule of revenue and expenditures Reynolds 5/6/2011 2.00 75.00 150.00 Financial Dashboard - Updated the IPC spread sheet to show spreadsheets that show all activity on each indivival outstanding contract Reynolds 5/6/20.11 2.00 75.00 150.00 Financial Dashboard - Updated schedule of restricted revenues and expenditures. Updated the spreadsheet to show more detail on bonds and developer costs. Reynolds 5/6/2011 15.30 Mileage Driving the CRC to meet with Mike to discuss schedule of revenues and expenditures (Left from the Office and drove back) Higgins 5/7/2011 0.50 295.00 147.50 Review and comment on draft documents for Monday's Committee Meeting; follow -up with Bob re: same Reynolds 5/9/2011 8.16 Drove to CRC for Financial Committe meeting (Left from my house) Higgins 5/9/2011 0.25 295.00 73.75 Notification of cancellation of the scheduled finance committee meeting; follow -up with group re: items to be circulated; follow - up with Bob Reynolds re: meeting cancellation Reynolds 5/9/2011 3.00 75.00 225.00 Financial Dashboard - Created a word document to explain how the ICP schedule and the schedule of Restricted Revenues flowed. Tied all debt expenditures on the Restricted Revenues shcedule back to the debt control form. Tied out all developer costs. Reynolds 5/10/2011 7.75 75.00 581.25 Financial Dashboard - Updated the Installment Purchase contract piece of the dashboard to refelect Jim's changes. Updated the TIF Revenues piece to support Jims changes, and tied all areas back to the working budget Higgins 5/10/2011 1.00 295.00 295.00 Review and comment on the draft dashboard documents and explanations prepared by Bob Reynolds; follow -up with Bob re: same Higgins 5/10/2011 0.50 295.00 147.50 Follow -ups with Bob Reynolds re: status of documents to the Finance Committee Reynolds 5/12/2011 2.00 75.00 150.00 Financial Dashboard TIF Revenues - Made final changes to the TIF Revenues piece of the financial dashboard. Circulated drafts to all parties Higgins 5/12/2011 0.50 295.00 147.50 Meet with Bob Reynolds to review and modify the draft documents for the financial dashboard items; request that Mike Lee review and clear them before circulation to the committee Higgins 5/12/2011 1.00 295.00 295.00 Follow -ups with Bob Reynolds on various questions for the outstanding dashboard items in process; call to Mike Lee re: same London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 5 of 8 Hourly Employee Date Hours Rate Invoice Memo 2 of 2 Higgins 5/24/2011 0.50 295.00 147.50 Meeting with Bob Reynolds to review current and pending dashboard itemsi scehdule distribution of materials to the committee members in advance of the upcoming meeting and related matters Reynolds 5/24/2011 0.50 75.00 37.50 Financial Dashboard - Met with Jim to discuss what needed to be prepared for the 5/2 Financial committe meetting Reynolds 5/24/2011 2.00 75.00 150.00 Updated the Tax Impact Analysis to show the effect on AV, Certified Levy's, and Certifed Tax Rates if all Captured AV were to be released from TIF Discticts in Carmel. Also updated all Cummulative funds levys and tax rates Reynolds 5/25/2011 4.00 75.00 300.00 Financial Dashboard - Traced checks from expenditures spreadsheet to the check register, to the Commission Approved Check listing to find out what expenditures were causing the RPAC account to be over budget. n Reynolds 5/26/2011 4.00 75.00 300.00 Financial Dashboard - Traced checks from expenditures spreadsheet to the check register, to the Commission Approved Check listing to find out what expenditures were causing any accounts to create a budget variance. g Higgins 5/26/2011 0.50 295.00 147.50 Review pending and open items with Bob Reynolds; request he email documents to the Committee members in advance of the June 2nd meeting Higgins 5/26/2011 0.25 295.00 73.75 Review near final draft of the analysis of the TIF Impact on underlying budgets; forward to the Finance Committee by email; advise members of the status of Financial Dashboard items to be circulated by Bob Reynolds on Friday. Higgins 5/26/2011 0.25 295.00 73.75 Review and discuss Financial Dashboard draft documents with Bob Reynolds. Higgins 5/27/2011 0.25 295.00 73.75 Follow -up with Bob re: status of information to be distributed to the Finance Committee and review questions on the non -IPC contract summary Reynolds 5/27/2011 6.00 75.00 450.00 Financial Dashboard - Created the schedule of oustanding contract obligations, and made all final changes to all schedules. 45.75 4,774.71 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 05/31/2011 Invoice No: 23962 LONDON WITTE GROUP TIF Matters - For services rendered as detailed in the attached summary. $ 958.75 Current Amount Due $ 958 75 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 4 of 8 Hourly Employee Date Hours Rate Invoice Memo Higgins 5/17/2011 0.50 295.00 147.50 Conversation with Lee Graham (Hamilton County Auditor's Office) re: TIF distribution wire; timing of the June distribution and request for TIF worksheets; follow -ups with Lee re: wire request; call (message) with Cindy Sheeks (Clerk- Treasurer's Office) and emails to Les and Karl. Higgins 5/17/2011 0.50 295.00 147.50 Review the TIF worksheets provided by the Hamilton County Auditor's Office; pull the Carmel related information, scan and draft and email to Jim Rush and Karl re: overview of the information provided Higgins 5/17/2011 0.25 295.00 73.75 Return call to Mike Lee to address the email regarding the timing of the June distribution and related matters Higgins 5/23/2011 0.25 295.00 73.75 Follow -up email to Cindy (Clerk- Treasurer's Office) re: wrie instructions for the June TIF collections Higgins 5/25/2011 0.25 295.00 73.75 Return call to Bill Hammer re: status and amount of Spring TIF Distribution. Follow -up call with the County Auditor's Office re: settlement. Follow -up call to Bill re: same. Higgins 5/26/2011 1.50 295.00 442.50 Review and analyze the June 2011 TIF distribution information received from the Hamilton County Auditor's Office. Follow -up with Lee Graham re: questions. Call with Bill Hammer and emails to the Commissioners, Les, Karl and the Mayor. Follow - up emails with Carolyn and Dave re: same; follow -up call with Bill Hammer. 3.25 958.75 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 05/31/2011 Invoice No: 23961 LONDON WITTE GROUP City Council - For services rendered as detailed in the attached summary. $ 221.25 Current Amount Due $ 221.25 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317- 632 -2727 Web ( LondonWitteGroup.com London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 3 of 8 Hourly Employee Date Hours Rate Invoice Memo Higgins 5/19/2011 0.50 295.00 147.50 Post CRC Meeting reports to the the Mayor, Clerk- Treasurer and members of the City Council. Follow -up with Mike Lee re: dleivery of the disc of payments to the Council. Follow -up with Michelle re: delivery of Council rpeorts to Lois Fine for distributions to Councilors Sharp and Griffiths Higgins 5/24/2011 0.25 295.00 73.75 Reply to question from Council Seidensticker re: "Cash Rights" 0.75 221.25 Total Due This Invoice. Carmel Redevelopment Commission 30 W. Main Street Suite 220 Cannel, IN 46032 LWG Client No: 1002.004 Date: 05/31/2011 Invoice No: 23960 LONDON WITTE GROUP Energy Center - For services rendered as detailed in the attached summary. Current Amount Due Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317- 634 -4747 Facsimile 1 317 - 632 -2727 Web I LondonWitteGroup.com $ 73.75 $ 73.75 London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 2 of 8 Hourly Employee Date Hours Rate Invoice Memo Higgins 5/9/2011 0.25 295.00 73.75 Retreive messgae from Matt; return call and review Energy Center Billing and related matters 0.25 73.75 Total Due This Invoice. Cannel Redevelopment Commission 30 W. Main Street Suite 220 Cannel, IN 46032 LWG Client No: 1002.004 Date: 05/31/2011 Invoice No: 23957 LONDON WITTE GROUP General Matters - For services rendered as detailed in the attached summary. $ 2,454.73 Current Amount Due $ 2,454.73 Director of Redevelopment F 3' f 0 00 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 - 634 -4747 Facsimile 1 317 - 632 -2727 Web I LondonWitteGroup.com London Witte Group, LLC May 2011 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 8 Hourly Employee Date Hours Rate Invoice Memo Higgins 5/2/2011 0.25 295.00 73.75 Review, sign and send - Vecrten Payment. Follow -up with Don re: check and Lake City Wire Higgins 5/4/2011 0.25 295.00 73.75 Return calls (messages) to Jim Rush (re: TIF questions) and Dave Bowers (contact information) Reynolds 5/4/2011 8.16 mileage driving to CRC to discuss ICP with Mike Lee (Drove from my House) Higgins 5/5/2011 0.25 295.00 73.75 Return call to Don Cleveleand to rreview property taxes due on May 10th and appeals in process. Higgins 5/5/2011 0.50 295.00 147.50 Review April bank statement and Clerk- Treasure reports; forward to Bob Reynolds for processing; review draw request from 4CDC (Key Bank); call to initiate wire; forward documents to Bob for uploading onto the client portal. Follow -up with Don and Mike re: same Higgins 5/6/2011 0.25 295.00 73.75 Confirm receipt of the wire from Key Bank; follow -up with Mike and Don re: same Higgins 5/9/2011 0.50 295.00 147.50 Follow -up emails with Don re: need to make alternative arrrangements to sign checks; receive, review and sign checks; follow -up with Bob Reynolds re: same. Forward checks to Michelle for courier service back to Don; email Don to confirm checks signed and being returned. Higgins 5/11/2011 0.25 295.00 73.75 Follow -ups with Rich Taylor and Mike Lee re: 4CDC grant and advance Higgins 5/12/2011 0.50 295.00 147.50 Follow -ups with Rich Taylor and Mike, Mike, Les and Karil re: 4CDC Arts Grant and related matters Higgins 5/13/2011 0.50 295.00 147.50 Follow -up with Don Cleveland re: need for the ST109 (sale tax exemption) for Duke Energy; follow -up with Sue Haase for a copy of the form; scan and email to Don the ST109s for Duke Energy, Vectren and IPL Lucas 5/16/2011 0.44 jim postage 5/2/11 Lucas 5/16/2011 - 0.88 Higgins 5/18/2011 1.50 295.00 442.50 Attend May 18th CRC meeting Higgins 5/18/2011 1.00 295.00 295.00 Prepare for CRC Executive and Regular meetings Higgins 5/18/2011 1.00 295.00 295.00 Attend May 18th Executive Session Swain 5/19/2011 0.60 Lucas 5/19/2011 21.45 UPS Jim 5/11/11 Lucas 5/19/2011 21.45 UPS Jim 5/11/11 Higgins 5/23/2011 0.25 295.00 73.75 Review, sign and send miscellaneous claims as presented by Don Cleveland Reynolds 5/24/2011 1.50 75.00 112.50 Financial Dashboard - Updated the Debt Sumamry so that all Installment Purchase Contracts would be broken out in a seperate section. Also updated the summary to show the amount remaining for all installment purchase contracts Lucas 5/27/2011 1.08 jim postage 5/19/11 Lucas 5/27/2011 1.92 jim postage 5/23/11 Higgins 5/31/2011 0.50 295.00 147.50 Review and sign checks dated May 31, 2011. Follow -up with Don to arrange for a courier for pick up of the documents Higgins 5/31/2011 0.25 295.00 73.75 Follow -up with Bob on the status of the wire from Wells Fargo, confirm and obtain the fed reference nuymber on the wire and follow -up with Don and mike re: same 9.25 2,454.73 Total Due This Invoice.