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Home My WebLink AboutLONDON WITTE GROUP- 002204- 8/18/2011TNEKEY TODOCUMENT SECURITaYq HEAT ACTIVATEDKTHUMEV PRINT ADDITIONAL SECURITYFEATURES 1NCL'UOED EE BACK ;FOR DETAILS' "s -PAY TO THE ORDER OF Carmel Redevelopment Comm ssion 3.0<WestMain "Str'eet,` Suite 220 f; Carmel', IN 46032 2204 DATE-, AMO N 8/18/2011 * * * * ** ** *13,063 78 , THE .SUIWOF THIRTEEN THOUSAND SIXTY THREE DOLLARS AND 78 CENTS' * * * * ** * * * ** * * * * * * * * ** * ** - a London Witte Groups; 1 776N Meridian Street Suite 500 Indianagolis,,IN 46202 , • 00022040 1:0740 2L31: 0087504LLbii' CARMEL REDEVELOPMENT COMMISSION London Witte Group 1776 N Meridian Street Suite 500 Indianapolis, IN 46202 Invoice 24192 services P.O. Num. 002204 Check: 2204 Date: 8/18/2011 Vendor: LONDONW1 Prior Invoice Amt Balance Retention Discount Amt. Paid 13,063.78 13,063.78 0.00 0.00 13,063.78 13,063.78 13,063.78 0.00 0.00 13,063.78 i- 11 -'52 COMPUTEREASE FORMS DIVISION (877)577 -5791 , T -37228 Cannel Redevelopment Commission 30 W. Main Street Suite 220 Carmel, IN 46032 LWG Client No: 1002.004 Date: 07/31/2011 Invoice No: 24192 LONDON WITTE GROUP For services rendered as detailed in the attached summary. $ 13,063.78 Current Amount Due $ 13,063.78 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317 - 634 -4747 Facsimile 1 317- 632 -2727 Web I LondonWitteGroup.com London Witte Group, LLC July 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 1 of 4 Higgins 07/01/2011 0.50 295.00 147.50 Prepare wire instructions for July bond payments; forward to Regions Bank with copies to Mike and Don Higgins 07/01/2011 0.25 295.00 73.75 Review and forward B &T invoice to Don Cleveland (copy - Mike Lee) Higgins 07/06/2011 0.25 295.00 73.75 Follow -up with Clerk- Treasurer's Office and staff regarding developer bond payments and related matters Higgins 07/11/2011 0.50 295.00 147.50 Carmel Lofts Bonds - conversation with Rich Starkey re: flow of funds and preclosing matters Higgins 07/12/2011 0.50 295.00 147.50 Lofts Bonds - call with John Alexander and review email change from the financial advisor and legal team re: preclosing matters Higgins 07/12/2011 0.25 295.00 73.75 Return call (message) and subsequent conversation with Megan McVicker re: cash matters - Wine event in the district. Higgins 07/12/2011 1.00 295.00 295.00 Call with Jim Rush re: revised spreadsheet questions; review documentation as prepared by Les and follow -up with Jim re: same Higgins 07/19/2011 0.25 295.00 73.75 Emails with Karl Haas re: CRC's 7/20/11 Meeting and related matters Higgins 07/20/2011 1.00 295.00 295.00 Review and sign July checks; follow -up with Don and Mike re: same Higgins 07/20/2011 0.50 295.00 147.50 Follow -ups with Mike, Karl and Don re: cancellation of 7/20 meeting and related matters Higgins 07/22/2011 1.00 295.00 295.00 Review Key Bank draw request and checks received from Don Cleveland; signed checks and scan documents for uploading to the client portal; follow -up with Bob Reynolds re: availability of documents. Note need to initiate the wire request on Monday morning. Request Michelle mail checks and documents back to Don. Parson 07/22/2011 0.25 70.00 17.50 Scanned & e- mailed information to Bob R.; mailed info. & checks to Don Cleveland Higgins 07/25/2011 0,50 295.00 147.50 Initiate 4CDC wire (Key Bank); follow -up with Rich Taylor re: same Higgins 07/25/2011 • 1.00 295.00 295.00 Review and comment on the financial and reporting covenants of the proposed Harris Bank takeout of the Key Bank contract Higgins 07/27/2011 1.00 295.00 295.00 Attend Executive Session of the CRC Higgins 07/27/2011 1.50 295.00 442.50 Attend July 27th meeting of the CRC Higgins 07/28/2011 2.50 295.00 737.50 Follow -ups with Matthew and Les re: funds to be settled at closing - Lofts; calls with the utilities and Clerk- Treasurer's office re: wire instructions. • Draft email to Rich Starkey and Anneliese Williams re: instruction summary - copies to Matt, Les and Karl. Review and sign BPA; scan and return signature page to Annelies; provide three executed copies for the transcript by US mail. Lucas 07/06/2011 49.21 Postage Jim 7/5/11 Lucas 07/06/2011 58.42 Jim postage 7/5/11 Lucas 07/11/2011 29.40 Jim photo copies 7/5/11 Lucas 07/11/2011 171.90 Jim photo copied 7/1/11 Lucas 07/27/2011 0.44 Jim postage 7/7/11 Lucas 07/27/2011 2.48 Jim 7/22/11 postage Lucas 07/27/2011 2.88 Jim post.7/26/11 Lucas 07/27/2011 43.61 Jim postage 7/6/11 Lucas 07/29/2011 5.86 Jim courier 7/26/11 Lucas 07/29/2011 5.89 Jim courier 7/26/11 London Witte Group, LLC July 2011 Billing Detail Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lucas 07/29/2011 16.19 Jim courier 7/26/11 12.75 4,091.28 Financial Advisory - General Totals 2 of 4 Higgins 07/14/2011 0.25 295.00 73.75 Question from Councilor Synder re: 2011 activity with the 4CDC Higgins 07/19/2011 0.50 295.00 147.50 Research into Energy Center /4CDC Questions for the Finance and Administration Committee Chair Higgins 07/20/2011 0.50 295.00 147.50 Follow -ups with Mike Lee and Karl Haas re: confirmation of 4CDC /Energy Center numbers for City Council Finance Meeting Higgins 07/21/2011 0.50 295.00 147.50 Finalize and draft response to Councilor Snyder re: Energy Center questions Higgins 07/21/2011 0.50 295.00 147.50 Additional research of the energy center inquiry from Luc' Snyder; follow -up with Mike Lee re: same Higgins 07/28/2011 0.50 295.00 147.50 Scan documents and prepare an email to the City Council Mayor and Clerk- Treasurer re: June month end financial reports; provide copies for Michelle to send to Councilors Sharp and Griffiths per their request. Parson 07/29/2011 0.25 70.00 17.50 Made 2 copies of Financial Summary and mailed to Lois Fine 3.00 828.75 Financial Advisory - City Council Totals Reynolds 07/01/2011 1.00 75.00 75.00 TIF Notices - Updated all Letters to include "Jim Higgins" at the bottom. Made final review changes to various EDA's. Baugh 07/01/2011 0.50 150.00 75.00 TIF Notification to affected units review and revisions with Bob Reynolds and Jim Higgins. Higgins 07/01/2011 1.00 295.00 295.00 Review and comment on the near final form of the 2011 TIF Notifications; follow -up with Bob and Eric re: same; review and clear the revised documents; sign notifications on behalf of the Commission; release for distribution Higgins 07/02/2011 1.00 295.00 295.00 Final email to Katie Smith at Regions Bank re: set up of wires for the July developer payments - copy Mike, Don and Bob Higgins 07/02/2011 0.25 295.00 73.75 Email to Bill Hammer (Les, Karl and Mike) re: TIF Notifications and need for an action item at the July CRC meeting Baugh 07/05/2011 0.50 150.00 75.00 2010 Annual TIF Notification process review and submittal of Notices. Reynolds 07/05/2011 2.00 75.00 150.00 TIF Notices - Updated resolution and created exhibit A and B for the TIF Notices Parson 07/05/2011 1.00 70.00 70.00 Processed and prepared certified envelopes for mailing for TIF Verifications Baugh 07/06/2011 0.25 150.00 37.50 Annual TIF Notification additional notices sent regarding additional allocation areas. Higgins 07/06/2011 1.00 295.00 295.00 Call from Lee Graham (County Auditor's Office) re: TIF Notices. Follow -up with Bob Reynolds and Eric Baugh re: same Reynolds 07/06/2011 2.00 75.00 150.00 TIF Notices - Updated Letters to contain Old Shoppes Expansion, Merchants Pointe Expansion, Gungstra, MISO, and 116th Street Center Allocation Areas. Updated the Exhibit A and resolution to accommodate these changes. Parson 07/06/2011 0.50 70.00 35.00 Certified mailing on additional TIF verifications Baugh 07/12/2011 0.25 150.00 37.50 2011 Annual TIF Notification - review of certified receipts for confirmation of delivery to all affected taxing units and follow - up on Resolution. London Witte Group, LLC July 2011 Billing Detail Carmel Redevelopment Commission 1002.004 3 of 4 Hourly Employee Date Hours Rate Invoice Memo Reynolds 07/14/2011 1.00 75.00 75.00 TIF Notices - Made all review changes to the Resolution and Exhibit A Higgins 07/14/2011 0.50 295.00 147.50 Follow -up with the Clerk- Treasurer re: information request from Standard & Poor's Higgins 07/27/2011 0.25 295.00 73.75 Follow -ups with Mike and Bob re: TIF spending analysis Reynolds 07/28/2011 2.00 75.00 150.00 TIF Register - Input all information for expenses paid out of TIF monies into the TIF Register for 2011. Started with the remaining amounts from the December collection and recorded all payments to the current date. 15.00 2,110.00 Financial Advisory - TIFs Totals Baugh 07/01/2011 0.50 150.00 75.00 2010 Continuing Disclosure review of Information sent and processing of information review for mailing. Swain 07/01/2011 2.25 70.00 157.50 Continuing disclosures 2.75 232.50 Financial Advisory - Continuing Disclosure Totals Reynolds 07/01/2011 2.00 75.00 150.00 Debt Coverage Analysis (Financial Dashboard) - Updated the TIF Distribution spreadsheet to include a debt coverage analysis. Rearranged all outstanding debt items to be in the proper tiers. Reynolds 07/01/2011 1.00 75.00 75.00 Financial Dash Boards - Met with Mike to discuss changes needed to be made for the Financial Dashboard spreadsheets. Higgins 07/01/2011 0.50 295.00 147.50 Follow -up with Bob Reynolds re: open items and related items for the Finance Committee Meeting next week. Higgins 07/01/2011 0.50 295.00 147.50 Call with Mike Lee and Bob Reynolds to review open and outstanding items from the previous day's meeting Reynolds 07/06/2011 3.00 75.00 225.00 Financial Dashboard - Updated all pieces of the dashboard to include a "Grid ". Updated the Installment Purchase Contract spreadsheet to break out various adjustments into "Legal Fees, Bank Fees, Wire Transfers etc.), and updated the debt spreadsheet to contain Bond and Contract payments, and updated listings to be detailed. Reynolds 07/07/2011 2.75 75.00 206.25 Financial Dashboard - Met with Mike Lee and Dave Bowers to discuss the Financial Dashboard and changes needed to the current drafts. Higgins 07/07/2011 0.25 295.00 73.75 Follow -up with Bob re: results of the earlier meeting of the finance committee Reynolds 07/14/2011 3.00 75.00 225.00 Financial Dashboard - Created a table of contents and numbered all pages in the financial dashboard documents. Made changes to documents as discussed with Dave Higgins 07/14/2011 0.50 295.00 147.50 Work with Bob Reynolds re: meeting prep for the Finance Committee Meeting Reynolds 07/15/2011 3.00 75.00 225.00 Finances Committee Meeting - Attended Finance Committee Meeting Higgins 07/15/2011 4.00 295.00 1,180.00 Prepare for and attend the Finance Committee Meeting at the CRC Offices Reynolds 07/29/2011 5.00 75.00 375.00 Financial Dashboard - Updated table of contents and page numbers on all pages of the document. Drafted the Developer bond section, and made all changes per the financial committee. 25.50 3,177.50 Financial Advisory - Finance Committee Totals London Witte Group, LLC July 2011 Billing Detail Carmel Redevelopment Commission 1002.004 4 of 4 Hourly Employee Date Hours Rate Invoice Memo Reynolds 07/07/2011 2.00 75.00 150.00 Financial Summary - Updated check register to contain all month of June information, prepared June Bank reconciliation, updated the June Financial Summary, mailed bank statement to Mike Lee at CRC 2.00 150.00 Financial Advisory - Monthly Financial Summary Totals Parson 07/26/2011 0.50 70.00 35.00 Mailed /couriered /overnighted FOS for the Redevelopment District Tax Increment Revenue Bonds of 2011 0.50 35.00 Official Statements - Totals Reynolds 07/15/2011 3.00 75.00 225.00 Financial Summary - Completed Bank reconciliation, tied all amounts to Projected forecast, and reviewed forecast and budget analysis Reynolds 07/28/2011 1.00 75.00 75.00 4.00 300.00 Other - Monthly Financial Summary Totals Higgins 07/01/2011 0.25 295.00 73.75 Respond to an email request from the SBOA Auditor Higgins 07/05/2011 0.75 295.00 221.25 Follow -up emails with Lori Danford (SBOA) re: contract information Higgins 07/11/2011 0.25 295.00 73.75 Call with Lori Danford re: outstanding /additional audit questions; tentatively set the exit conference - follow -up with Bill Hammer re: same Higgins 07/12/2011 0.50 295.00 147.50 Follow -up with Lori Danford (SBOA) re: audit trail documentation for the IPCs. Higgins 07/18/2011 0.50 295.00 147.50 Follow -up emails and a return call with Lori Danford re: information regarding outstanding and open items within the audit; follow -up with Bob Reynolds re: same (2011 check register); follow -up call with Lori re: additional information regarding the IPC Higgins 07/19/2011 0.50 295.00 147.50 Calls with Lori Danford (SBOA) and Mike Lee re: outstanding audit items Higgins 07/19/2011 1.00 295.00 295.00 Follow -up calls with Lori Danford /Rick Cole (SBOA) and Mike Lee re: audit and related matters Higgins 07/20/2011 0.50 295.00 147.50 Follow -ups with SBOA examiner, Mike Lee and Bob Reynolds re: outstanding audit issues Higgins 07/25/2011 0.25 295.00 73.75 Follow -up email with SBOA Examiner re: open /outstanding items and schedule availability for the exit conference. Higgins 07/26/2011 1.50 295.00 442.50 Follow -ups with the SBOA Field Examiner re: final audit items and rescheduling an exit conference. Follow -up emails to Bill Hammer re: same. Follow -ups with Mike Lee and Bob Reynolds re: debt related questions. Call to Diana and the Mayor's Office (Candy) re: scheduling the Mayor's Conference Room for the exit conference. Follow -up call /email to the examiner and Bill to confirm the information and time of the exit conference. Higgins 07/27/2011 0.50 295.00 147.50 Prepare for the audit exit conference with Lori Danford (SBOA) and Bill Hammer of City Hall Higgins 07/27/2011 0.75 295.00 221.25 Exit conference with SBOA Examiner and Bill Hammer at City Hall 7.25 2,138.75 Other - Audit Totals 72.75 13,063.78 Total Due This Invoice. 'Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL City Form No. 201 (Rev. 1995) An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee LUG e/e.., G(j/' P 6/e--,e, Purchase Order No. / 7 76 X./.. MP, -,rc -,,ry S /., Sev• -tP r�'c /k7‘// //q pp //i /w 1716 202 Terms Date Due Invoice Date Invoice Number Description (or note attached invoice(s) or bill(s)) Amount 7 -3/ -// 24//92 tf J/9 5-P. -i, ;2- G_, 13 a3 7 Total /3, 4G3,-762 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct . • with IC 5- 11- 10 -1.6. e-I1 , 20 11 / 7171 udited same in accordance Cl€rk Treasurer VOUCHER NO. WARRANT NO. ZO 1I C,;(:) //(/ ," G. -o / /Gtr L/G Z UG $ 13/ 6 3_ -78 ON ACCOUNT OF APPROPRIATION FOR 9�z PO# or DEPT. # Z INVOICE NO. ACCT #/TITLE AMOUNT Z9i92 3y03oo 1363 Cost distribution ledger classification if claim paid motor vehicle highway fund ALLOWED 20 IN SUM OF $ Board Members I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except ' -9 20// Signature Lxec`lille�i cc` Carmel Redevelopment Commission i