221063 06/18/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1
r ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $8,970.00
CARMEL, INDIANA 46032 922 E GREYHOUND PASS
'y oN ao CARMEL IN 46032 CHECK NUMBER: 221063
CHECK DATE: 6/18/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 4/13 74 . 75 OTHER EXPENSES
1091 4340000 4/13 1, 755 . 00 LEGAL FEES
1125 4340000 4/13 7, 140 . 25 LEGAL FEES
Professional Services Invoice
FOR SERVICES RENDERED Date: 6/5/13
FROM 5/1/13 THROUGH 5/31/13
Provider: Debra M. Grisham, Attorney at Law
Address: 922 East Greyhound Pass
Carmel, Indiana 46032
Telephone : 317-690-1597
Email: dgrishamlaw @gmail.com
Project Name: General Park Legal and Business Services
Invoice No: 5-13
Hourly Hours Amount
Service Description of Service Rate Worked Due
Date $130
5-1-13 Reviewed and processed tort claim .5 $ 65.00 t� I
LVCPWEWG9585.
Continued work on pool memorandum with focus 1.3 $ 169.00 t oci
on Indiana Operational code requirements for the
Brookshire Pool Property and the Monon
Community Center (MCC'); communications with
T Poulos of Williams Architects regarding Indiana
Swimming Pool deck requirements.
Continued work on Purchasing Rules and 1.4 $ 182.00 j o t
memorandum.
Worked on general filing. 1.5 $ 195.00 L o t
5-2-13 Continued work on Purchasing Rules and 1.5 $ 195.00 to
memorandum.
5-3-13 Met with M Westermeier and M Klitzing regarding 1.7 $ 221.00 10c t
various issues including the pool memorandum
content focusing on bather load and Indiana code
deck requirements; accompanied M
Westermeier on an onsite inspection at the MCC
outdoor waterpark regarding the same. Updated
file.
Met with M Westermeier and M Klitzing regarding .5 $ 65.00 l o t
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
a research assignment regarding applicability of
The Patient Protection and Affordable Care Act
(the "PPACA") and its provisions to CCPR.
5-6-13 Met with J Gates regarding condition of .7 $ 91.00 I°l
roundabout at Central Park West and
maintenance division actions in April to present,
all regarding LVCPWEWG9585.
Multiple communications regarding ProLiance .8 $ 104.00 lay l
Payment terms revision.
Reviewed communications invoice and 2.1 $ 273.00 lot
discussed the same with M Westermeier.
Reviewed city public records request form and
Discussed the same with A Kostrzewa for
report and recommendation at Agenda setting
and project status meeting with Senior
management team and Park Board President
J Engledow and otherwise prepared for
and attended the meeting.
Worked on purchasing Rules Memorandum. .5 $ 65.00
Started work on the PPACA assignment which 1.0 $ 130.00 i t
included setting up a file, contacting the Indiana
Association of Cities and Towns, Bose McKinney
& Evans, LLP and reporting to M Westermeier
regarding the same.
5-7-13 Met with J Gates regarding condition of .5 $ 65.00 l o t
roundabout at Central Park West and
maintenance division actions in April to present,
all regarding LVCPWEWG9585. Briefly
discussed the same with M Klitzing regarding
the insurer's investigation.
Met with M Westermeier regarding various park .4 $ 52.00 t
Projects including the pool memo, the soils
Condition affecting the Central Park West
Roundabout and the tort claim status, the status
of all current public works projects.
Met with M Klitzing regarding my work project .3 $ 39.00 l o
status.
Multiple communications regarding ProLiance .6 $ 78.00 i ogi
2
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Contract payment terms.
Worked on PPACA matters. 1.0 $ 130.00 1 O 1
5-8-13 Worked on tort claim LVCPWEWG9585. 1.0 $ 130.00 1 o t
Worked on Purchasing Rules Memorandum. .8 $ 104.00 1 o 1
Reviewed ProLiance-generated Second .9 $ 117.00 1 oq 1
Amendment and discussed the same with
A Kostrzewa; Communications with Senior
iManagement regarding the same.
Started research on the PPACA. .5 $ 65.00 1 o
Worked on Pool memorandum. 1.0 $ 130.00 1 off,
5-9-13 Completed internal investigation on tort claim 1.5 $ 195.00 1 01
LVCPWEWG9585 and communications with
Traveler's Adjuster regarding the same; updated
The file.
Worked on ProLiance Second Amendment .4 $ 52.00 ��I
matters.
5-13-13 Communications with Traveler's Adjuster .2 $ 26.00 01
regarding tort claim LVCPWEWG9585.
Communications regarding ProLiance Second .3 $ 39.00 loll
Amendment terms.
Discussed with M Westermeier, the Water Park .8 $ 104.00 1 L 4B�.
Cabanas Project (the "WPC") status and the
Liquidated Damages provision in the Myers'
Contract Documents.
Researched and provided information to Senior 1.4 $ 182.00 10011
M Westermeier and M Klitzing regarding recent
Indiana Guidelines regarding public facility dog
Swims, interactive water features and lifeguards.
Worked on the Purchasing Rules Manual. .8 $ 104.00 101
5-14-13 Continued legal research on the PPACA and 1.0 $ 130.00 101
discussed the same with M Westermeier.
Communications with K Kavanagh of the Indiana 1.1 $ 143.00 1-011
3
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
State Department of Health regarding
applicability of the Indiana Swimming Pool Code
and the Public Pool Rules to interactive water
features and reported the same to M
Westermeier and M Klitzing.
Updated attorney report and otherwise prepared 1.5 $ 195.00 1 0 1
or and attended the Regular Park Board meeting.
lob
Met with M Westermeier regarding status of the .3 $ 39.00 2.l s-y am
public works projects. I z.Is- 'r132
5-15-13 Worked on pool memorandum to include recent 1.8 $ 234.00 loS�
research.
Met with M Westermeier regarding the elevated .5 $ 65.00 ILIS. `184
level of concern regarding the unexpected
location of bad soils at the DOPP site.
Discussed the cash change resolution and park .4 $ 52.00 \D�
board fiscal role in the internal and public claims
process with M Westermeier and A Kostrzewa.
Met with M Westermeier regarding 2013 and .5 $ 65.00
2014 development timeline and anticipated need 1z07-`i 3T
for next common construction wage setting.
5-16-13 Continued research on the PPACA. 1.3 $ 169.00 l o I
Continued work on Pool memorandum. .8 $ 104.00 IDS
5-17-13 Met with M Westermeier regarding the PPACA, .8 $ 104.00 101
City of Carmel Flowing Well Mitigation Request
and the Brookshire Golf Course.
Worked on, finished and distributed the pool 1.0 $ 130.00 10%1
memorandum.
Continued research of the PPACA. 1.9 $ 247.00 10 1
Communications with Traveler's Adjuster .3 $ 39.00 to I
regarding tort claim LVCPWEWG9585
5-20-13 Continued work on Purchasing Rules and 2.0 $ 260.00 l o t
memorandum.
Continued review of PPACA materials. .5 $ 65.00 l o t
4
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
5-21-13 Continued review of PPACA materials. 3.0 $ 390.00 lot
Discussed the PPACA and other personnel .5 $ 65.00 to l
matters with L Russell.
Reviewed and discussed WCP Myers Change .5 $ 65.00
Order with M Westermeier.
5-22-13 Lengthy meetings with L Russell, M Klitzing and 3.3 $ 429.00 I DI
M Westermeier regarding the PPACA.
Communications to J Hamilton regarding
engagement of Bose McKinney & Evans LLP
("BME") for J Hamilton's assistance with PPACA
compliance plan.
Addressed review concerns to M Krosschell .4 $ 52.00 12.t5'-4g T
regarding WCP Myers Change Order.
5-23-13 Communications with Senior Management .4 $ 52.00 161
And Travelers Adjuster regarding tort claim
LVCPWEWG9585.
Communications with J Woods regarding the 1.8 $ 234.00 101
IACT Medical Trust and follow up to M
Westermeier and M Klitzing regarding the same.
Worked on the PPACA conference call
questions.
5-24-13 Worked on PPACA with regard to 4.3 $ 559.00 1 0 1
Engagement terms with BME and multiple
communications regarding the same with J
Hamilton, including the provision of additional
terms and discussed the same with M
Westermeier; worked on arrangements for
conference call; worked on conference call
questions.
Processed final ProLiance Second Amendment. .4 $ 52.00 l oS t
5-28-13 Worked on PPACA conference call 1.9 $ 247.00 t a
questions.
Met with M Westermeier regarding park board .9 $ 117.00 ► i
governance matters, the PPACA, the status of 10 CP
the Founders Park Sports Field Improvements
Project (the "SFIP"), the Rebid Central Park t Z�s-yBT
Iz,s.Ya2
5
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Drainage and Overflow Parking Project (the
"DOPP") and the WPC.
Prepared for and attended Regular Park Board 1.2 $ 156.00 1 a t
Meeting.
5-29-13 Received, Reviewed, obtained M Westermeier's 4.2 $ 546.00 101
Signature and otherwise processed the final BME
engagement agreement; Worked on, completed
and distributed PPACA conference call
questions; Requested CCPR Benefit plan
documents from L Russell as part of PPACA
research; Multiple communications with J
Hamilton.
5-30-13 Prepared for conference call with quick review of 4.0 $ 520.00 1 ,01
definitions of the 457 Employee Deferred
Compensation Plan and the 401 Employee
Retirement Plan and participated in conference
call. Updated PPACA question document with
conference call answers and list of matters to be
addressed.
Met with M Westermeier regarding Brookshire .5 $ 65.00 l o t
Golf Course acquisition matters.
5-31-13 Worked on the PPACA post conference call 3.2 $ 416.00 1
document; Communications with J Hamilton
regarding documents received after 5-30-13
conference call and started review of the same.
i
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOURS BILLED 2t, 72.1 TOTAL DUE: $ 9,3 .00
Signature: x ONLY
C.LAY Tw P 'r X 03.00 Ct7Y 0� C�r�n�L # ,g )q 70.00
Purchase Purchase , ,�-, r n�V��S 'I_ ,.i3 1125•1.01° ✓
Description !z# Cervices MaHl3 D,scription Le* J /�'t& �,lllo.
P.O.# PorF
P.O. PorF 'f
G.L.# 1021 - CLAy7W P G.L.# XW-4340000 "1091 = 1,155 00
t?,idret
[u et d a 5.7.5✓
Ling Descr _l 13 i `-� i ir;<�bescr ����jClC10 7�.�j'
Purchaser 40r m 1P.Ff•Z-S/ Purchaser Date
Approval Date_14LSLL} Approval to lr S 6
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show, kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
6/5/13 4/13 Legal services May'13 $ 7,140.25
6/5/13 4/13 Legal services May'13 $ 1,755.00
6/5/13 4/13 Legal services May'13 - $ 74.75
***do not"mail
Total 1 $ 8,970.00
1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20_
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 8,970.00
ON ACCOUNT OF APPROPRIATION FOR
101-Gene ral/109MCC/106 Park Impact
PO#or Board Members
INVOICE NO. kCCT#/TITLI AMOUNT
Dept#
1125 4/13 4340000 $ 7,140.25 1 hereby certify that the attached invoice(s), or
1091 4/13 4340000 $ 1,755.00 bill(s) is(are)true and correct and that the
106 4/13 5023990 $ 74.75 materials or services itemized thereon for
which charge is made were ordered and
received except
13-Jun 2013
Signature
$ 8,970.00 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund