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221063 06/18/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 r ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $8,970.00 CARMEL, INDIANA 46032 922 E GREYHOUND PASS 'y oN ao CARMEL IN 46032 CHECK NUMBER: 221063 CHECK DATE: 6/18/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 4/13 74 . 75 OTHER EXPENSES 1091 4340000 4/13 1, 755 . 00 LEGAL FEES 1125 4340000 4/13 7, 140 . 25 LEGAL FEES Professional Services Invoice FOR SERVICES RENDERED Date: 6/5/13 FROM 5/1/13 THROUGH 5/31/13 Provider: Debra M. Grisham, Attorney at Law Address: 922 East Greyhound Pass Carmel, Indiana 46032 Telephone : 317-690-1597 Email: dgrishamlaw @gmail.com Project Name: General Park Legal and Business Services Invoice No: 5-13 Hourly Hours Amount Service Description of Service Rate Worked Due Date $130 5-1-13 Reviewed and processed tort claim .5 $ 65.00 t� I LVCPWEWG9585. Continued work on pool memorandum with focus 1.3 $ 169.00 t oci on Indiana Operational code requirements for the Brookshire Pool Property and the Monon Community Center (MCC'); communications with T Poulos of Williams Architects regarding Indiana Swimming Pool deck requirements. Continued work on Purchasing Rules and 1.4 $ 182.00 j o t memorandum. Worked on general filing. 1.5 $ 195.00 L o t 5-2-13 Continued work on Purchasing Rules and 1.5 $ 195.00 to memorandum. 5-3-13 Met with M Westermeier and M Klitzing regarding 1.7 $ 221.00 10c t various issues including the pool memorandum content focusing on bather load and Indiana code deck requirements; accompanied M Westermeier on an onsite inspection at the MCC outdoor waterpark regarding the same. Updated file. Met with M Westermeier and M Klitzing regarding .5 $ 65.00 l o t Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due a research assignment regarding applicability of The Patient Protection and Affordable Care Act (the "PPACA") and its provisions to CCPR. 5-6-13 Met with J Gates regarding condition of .7 $ 91.00 I°l roundabout at Central Park West and maintenance division actions in April to present, all regarding LVCPWEWG9585. Multiple communications regarding ProLiance .8 $ 104.00 lay l Payment terms revision. Reviewed communications invoice and 2.1 $ 273.00 lot discussed the same with M Westermeier. Reviewed city public records request form and Discussed the same with A Kostrzewa for report and recommendation at Agenda setting and project status meeting with Senior management team and Park Board President J Engledow and otherwise prepared for and attended the meeting. Worked on purchasing Rules Memorandum. .5 $ 65.00 Started work on the PPACA assignment which 1.0 $ 130.00 i t included setting up a file, contacting the Indiana Association of Cities and Towns, Bose McKinney & Evans, LLP and reporting to M Westermeier regarding the same. 5-7-13 Met with J Gates regarding condition of .5 $ 65.00 l o t roundabout at Central Park West and maintenance division actions in April to present, all regarding LVCPWEWG9585. Briefly discussed the same with M Klitzing regarding the insurer's investigation. Met with M Westermeier regarding various park .4 $ 52.00 t Projects including the pool memo, the soils Condition affecting the Central Park West Roundabout and the tort claim status, the status of all current public works projects. Met with M Klitzing regarding my work project .3 $ 39.00 l o status. Multiple communications regarding ProLiance .6 $ 78.00 i ogi 2 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Contract payment terms. Worked on PPACA matters. 1.0 $ 130.00 1 O 1 5-8-13 Worked on tort claim LVCPWEWG9585. 1.0 $ 130.00 1 o t Worked on Purchasing Rules Memorandum. .8 $ 104.00 1 o 1 Reviewed ProLiance-generated Second .9 $ 117.00 1 oq 1 Amendment and discussed the same with A Kostrzewa; Communications with Senior iManagement regarding the same. Started research on the PPACA. .5 $ 65.00 1 o Worked on Pool memorandum. 1.0 $ 130.00 1 off, 5-9-13 Completed internal investigation on tort claim 1.5 $ 195.00 1 01 LVCPWEWG9585 and communications with Traveler's Adjuster regarding the same; updated The file. Worked on ProLiance Second Amendment .4 $ 52.00 ��I matters. 5-13-13 Communications with Traveler's Adjuster .2 $ 26.00 01 regarding tort claim LVCPWEWG9585. Communications regarding ProLiance Second .3 $ 39.00 loll Amendment terms. Discussed with M Westermeier, the Water Park .8 $ 104.00 1 L 4B�. Cabanas Project (the "WPC") status and the Liquidated Damages provision in the Myers' Contract Documents. Researched and provided information to Senior 1.4 $ 182.00 10011 M Westermeier and M Klitzing regarding recent Indiana Guidelines regarding public facility dog Swims, interactive water features and lifeguards. Worked on the Purchasing Rules Manual. .8 $ 104.00 101 5-14-13 Continued legal research on the PPACA and 1.0 $ 130.00 101 discussed the same with M Westermeier. Communications with K Kavanagh of the Indiana 1.1 $ 143.00 1-011 3 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due State Department of Health regarding applicability of the Indiana Swimming Pool Code and the Public Pool Rules to interactive water features and reported the same to M Westermeier and M Klitzing. Updated attorney report and otherwise prepared 1.5 $ 195.00 1 0 1 or and attended the Regular Park Board meeting. lob Met with M Westermeier regarding status of the .3 $ 39.00 2.l s-y am public works projects. I z.Is- 'r132 5-15-13 Worked on pool memorandum to include recent 1.8 $ 234.00 loS� research. Met with M Westermeier regarding the elevated .5 $ 65.00 ILIS. `184 level of concern regarding the unexpected location of bad soils at the DOPP site. Discussed the cash change resolution and park .4 $ 52.00 \D� board fiscal role in the internal and public claims process with M Westermeier and A Kostrzewa. Met with M Westermeier regarding 2013 and .5 $ 65.00 2014 development timeline and anticipated need 1z07-`i 3T for next common construction wage setting. 5-16-13 Continued research on the PPACA. 1.3 $ 169.00 l o I Continued work on Pool memorandum. .8 $ 104.00 IDS 5-17-13 Met with M Westermeier regarding the PPACA, .8 $ 104.00 101 City of Carmel Flowing Well Mitigation Request and the Brookshire Golf Course. Worked on, finished and distributed the pool 1.0 $ 130.00 10%1 memorandum. Continued research of the PPACA. 1.9 $ 247.00 10 1 Communications with Traveler's Adjuster .3 $ 39.00 to I regarding tort claim LVCPWEWG9585 5-20-13 Continued work on Purchasing Rules and 2.0 $ 260.00 l o t memorandum. Continued review of PPACA materials. .5 $ 65.00 l o t 4 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 5-21-13 Continued review of PPACA materials. 3.0 $ 390.00 lot Discussed the PPACA and other personnel .5 $ 65.00 to l matters with L Russell. Reviewed and discussed WCP Myers Change .5 $ 65.00 Order with M Westermeier. 5-22-13 Lengthy meetings with L Russell, M Klitzing and 3.3 $ 429.00 I DI M Westermeier regarding the PPACA. Communications to J Hamilton regarding engagement of Bose McKinney & Evans LLP ("BME") for J Hamilton's assistance with PPACA compliance plan. Addressed review concerns to M Krosschell .4 $ 52.00 12.t5'-4g T regarding WCP Myers Change Order. 5-23-13 Communications with Senior Management .4 $ 52.00 161 And Travelers Adjuster regarding tort claim LVCPWEWG9585. Communications with J Woods regarding the 1.8 $ 234.00 101 IACT Medical Trust and follow up to M Westermeier and M Klitzing regarding the same. Worked on the PPACA conference call questions. 5-24-13 Worked on PPACA with regard to 4.3 $ 559.00 1 0 1 Engagement terms with BME and multiple communications regarding the same with J Hamilton, including the provision of additional terms and discussed the same with M Westermeier; worked on arrangements for conference call; worked on conference call questions. Processed final ProLiance Second Amendment. .4 $ 52.00 l oS t 5-28-13 Worked on PPACA conference call 1.9 $ 247.00 t a questions. Met with M Westermeier regarding park board .9 $ 117.00 ► i governance matters, the PPACA, the status of 10 CP the Founders Park Sports Field Improvements Project (the "SFIP"), the Rebid Central Park t Z�s-yBT Iz,s.Ya2 5 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Drainage and Overflow Parking Project (the "DOPP") and the WPC. Prepared for and attended Regular Park Board 1.2 $ 156.00 1 a t Meeting. 5-29-13 Received, Reviewed, obtained M Westermeier's 4.2 $ 546.00 101 Signature and otherwise processed the final BME engagement agreement; Worked on, completed and distributed PPACA conference call questions; Requested CCPR Benefit plan documents from L Russell as part of PPACA research; Multiple communications with J Hamilton. 5-30-13 Prepared for conference call with quick review of 4.0 $ 520.00 1 ,01 definitions of the 457 Employee Deferred Compensation Plan and the 401 Employee Retirement Plan and participated in conference call. Updated PPACA question document with conference call answers and list of matters to be addressed. Met with M Westermeier regarding Brookshire .5 $ 65.00 l o t Golf Course acquisition matters. 5-31-13 Worked on the PPACA post conference call 3.2 $ 416.00 1 document; Communications with J Hamilton regarding documents received after 5-30-13 conference call and started review of the same. i NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS BILLED 2t, 72.1 TOTAL DUE: $ 9,3 .00 Signature: x ONLY C.LAY Tw P 'r X 03.00 Ct7Y 0� C�r�n�L # ,g )q 70.00 Purchase Purchase , ,�-, r n�V��S 'I_ ,.i3 1125•1.01° ✓ Description !z# Cervices MaHl3 D,scription Le* J /�'t& �,lllo. P.O.# PorF P.O. PorF 'f G.L.# 1021 - CLAy7W P G.L.# XW-4340000 "1091 = 1,155 00 t?,idret [u et d a 5.7.5✓ Ling Descr _l 13 i `-� i ir;<�bescr ����jClC10 7�.�j' Purchaser 40r m 1P.Ff•Z-S/ Purchaser Date Approval Date_14LSLL} Approval to lr S 6 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show, kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 6/5/13 4/13 Legal services May'13 $ 7,140.25 6/5/13 4/13 Legal services May'13 $ 1,755.00 6/5/13 4/13 Legal services May'13 - $ 74.75 ***do not"mail Total 1 $ 8,970.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 8,970.00 ON ACCOUNT OF APPROPRIATION FOR 101-Gene ral/109MCC/106 Park Impact PO#or Board Members INVOICE NO. kCCT#/TITLI AMOUNT Dept# 1125 4/13 4340000 $ 7,140.25 1 hereby certify that the attached invoice(s), or 1091 4/13 4340000 $ 1,755.00 bill(s) is(are)true and correct and that the 106 4/13 5023990 $ 74.75 materials or services itemized thereon for which charge is made were ordered and received except 13-Jun 2013 Signature $ 8,970.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund