HomeMy WebLinkAboutVICTORY SUN, INC.- 003132- 8/16/2012 CARMEL REDEVELOPMENT COMMISSION 003132
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Victory Sun, Inc. Check: 3132
Vanessa Stiles Date: 8/16/2012
PO Box 199114 Vendor: VICTORY1
Indianapolis, IN 46219
Prior
Invoice P.O. Num, Invoice Am; Balance Retention Discount Amt. Paid
2012053 4,420.00 4,420.00 0.00 0.00 4,420.00
Art of Wine event
2012054 8,903.75 8,903.75 0.00 0.00 8,903.75
Art of Wine event
13,323.75 13,323.75 0.00 0.00 13,323.75
' THE KEY TO DOCUMENRSECUR11 HE EAT/AOTIVATED'1THUMB PRINT3ADDITIONAL SECURITY FEATURES INCLUDED,*SEE BACK FOR DETAILS 5, AS
osd DA Carmel Redevelopment Commission 003132
Alt 30 West Main Street A REGIONS
Suite 220
20.14211740
•
CANN.EC/ Carmel, IN 46032
oisTRIGS
3132
DATE AMOUNT
I 8/16/2012 13,323.75
I
PAY THE SUM OF THIRTEEN THOUSAND THREE HUNDRED TWENTY THREE DOLLARS AND 75 CENTS'
TO THE
ORDER
OF Victory Sun, Inc.
Vanessa Stiles
PO Box 199114 }^V'
Indianapolis, IN 46219 "'
il•0 0 3 L 3 2'i' 40740142 / D: 0 0 8 7 9 0 4 L L L u'
CARMEL REDEVELOPMENT COMMISSION 0 0 313 2
Victory Sun, Inc. Check: 3132
Vanessa Stiles Date:. 8/16/2012
PO Box 199114 Vendor: VICTORY1
Indianapolis, IN 46219
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
2012053 4,420.00 4,420.00 0.00 0.00 4,420.00
Art of Wine event
2012054 8,903.75 8,903.75 0.00 0.00 8,903.75
Art of Wine event
13,323.75 13,323.75 0.00 0.00 13,323.75
•
i
:-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-71771 Jtr2
VICTORY SUN
P R ADVERTISING EVENTS
INVOICE NO. 2012054 INVOICE DATE: 8/6/2012
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID # 20-5022552
INVOICE TO: Megan McVicker
Carmel Redevelopment Commission - Art of Wine
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION HOURS PRICE
Write :60 script for WITS Art of Wine only script
7/2/2012 PR/Creative to run week of event 0.5 $ 42.50
Phone call with Megan re: Carmel City Magazine
7/2/2012 Media Buy ad 0.25 $ 21.25
Volunteer Write "Call to Volunteers"news release for Nancy
7/3/2012 Recruitment heck to Distribute to her email list 0.75 $ 63.75
7/3/2012 Logistics Order golf carts 0.5 $ 42.50
Phone call from Amy at WTTS to clarify script
7/3/2012 Media Buy arrived and wording 0.25 $ 21.25
7/3/2012 Sponsorship Call StorAmerica 0.25 $ 21.25
Edit "Call to Volunteers" news release and send to
Volunteer Megan for approval; Enter volunteers recruited
7/5/2012 Recruitment from Indy Ambassadors into tracking sheet 0.5 $ 42.50
Review and collect emails from Steph in re:
Merchant offerings during AOW; Write-up
7/5/2012 PR/Creative merchant offerings in a web-friendly format 1 $ 85.00
7/5/2012 Client meeting Develop agenda for 7/6 client meeting 1 $ 85.00
1 of 3 2012054 CRC AOW July
7/6/2012 Client meeting Meeting with Steph and Megan 3 $ 255.00
7/8/2012 Media Buy Confirm WFYI flight schedule and :10 read 0.5 $ 42.50
Send art work to Shawn for T-shirts: Confirm
Party Time rental needs and electricity needs
with Steph; Verify all materials received by Pap
7/8/2012 Logistics golf cart rental and delivery on Fridday 0.75 $ 63.75
7/8/2012 Winery Recruitment Develop map for winery load-in letter 1 $ 85.00
Volunteer Send volunteers instructions and confirmation on
7/8/2012 Recruitment their volunteer times 1.75 $ 148.75
On-site at CRC office for week of event
preparation: Follow-up with volunteers, process
• invoices, arm band count, order additional arm
bands, review entertainment with Steph, prep for
merchant meeting on 7/10; Send load-in
7/9/2012 Logistics information to all wineries and participants 8 $ 680.00
On-site at CRC office for week of event
preparation: Merchant meeting, inventory no
parking signs, confirm quantity of wristbands
ordered, start DOE timeline, call StorAmerica,
write up sponsor agreement for StorAmerica,
phone calls and coordination with Tour Manager
form Scars on 45, develop map to instruct
7/10/2012 Logistics wineries on where to park AFTER they set-up 9 $ 765.00
preparation: Follow up with wineries with map on
where to park after they set-up and remind them
to bring 100 feet of extension cord if they are
7/11/2012 Logistics using electricity, complete draft 1 of DOE 10 $ 850.00
On-site at CRC office for week of event
preparation: Communicate with merchants
outside the festival footprint on how and when to
7/12/2012 Logistics load in 10 $ 850.00
preparation: No Parking signs throughout the
District, prepare A-frames for load out on event
morning, work with Megan to find a shower for
7/13/2012 Logistics the band between gigs 13 $ 1,105.00
7/14/2012 Event Management Direct activities on the day of event 18 $ 1,530.00
2 of 3 2012054 CRC AOW July
Victory Sun crew on site to work event, complete
trash pick-up and serve as leaders for timeline
7/14/2012 Logistics action items 12 $ 1,020.00
Complete wristband accounting with Megan; Glass
count for verification and cross checking on
7/16/2012 Logistics cash/wristband checks and balances 6 $ 510.00
Forward bill for glasses from Fine Promotions to
7/17/2012 Logistics Megan and Mike for processing 0.25 $ 21.25
Count of T-shirts for re-print and new sizes;
Invoice Zeller for vouchers redeemed: Invoice
7/18/2012 Logistics StorAmerica for sponsorship space 1 $ 85.00
Send photos it IU Health North Hospital from
7/18/2012 Sponsorship event as per their request 0.75 $ 63.75
Send photos to Current in Carmel as per reporters
7/18/2012 PR/Creative request 0.75 $ 63.75
7/19/2012 Winery Recruitment Draft of winery survey 0.25 $ 21.25
7/19/2012 Client meeting Develop agenda for client meeting on 6/20 0.75 $ 63.75
De-brief meeting post event with Megan and
7/20/2012 Client meeting Steph 2.5 $ 212.50
Communications and instructions to Performing
Arts Center to load-in for event; Work with
Stephanie and Carmel Green Initiative to confirm
we have recycling bins to use and do not need to
7/5/2012 Logistics use theirs. 0.5 $ 42.50
$
INVOICE TOTAL $ 8,903.75
Thank you for choosing Victory Sun.
Winning relationships make you THE star. ,ob9
3 of 3 2012054 CRC AOW July
.. y
VICTORY SUN
P R ADVERTISING EVENTS
INVOICE NO. 2012053 INVOICE DATE: 8/1/2012
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID# 20-5022552
INVOICE TO: Megan McVicker
Carmel Redevelopment Commission - Art of Wine
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION HOURS PRICE
Meeting with Steph and Megan at CRC office for
event planning, including a meeting with Dulce
6/1/2012 Client meeting from Crush & Brew 3 $ 255.00
Contact officers at Excise to schedule a face-to-
6/1/2012 Logistics face meeting 0.25 $ 21.25
Copy coloring page for PBS Kids in the Park on
6/1/2012 Media Buy 6/9 0.25 $ 21.25
Send hospitality rider with omissions to Steve
Nice, Scars on 45 manager and forward Steve's
confirmed response to Megan to get contract
6/4/2012 Entertainment started 0.5 $ 42.50
Edit web copy and get to Megan for approval;
Create art direction and copy for Wilkinson
6/4/2012 PR/Creative Brothers for the poster and ad 1.25 $ 106.25
Coordinate meeting with Excise office in
Crawfordsville; Email Megan details and obtain
6/4/2012 Logistics directions to their office 0.5 $ 42.50
•
1 of 6 2012053 CRC AOW June
Confirm Current ad for JOTM with Lara; Send
Casey and Megan reminders on upcoming
deadlines for JOTM as we lead up to Art of Wine;
Confirm WITS flight scheduled, street team and
dates specific to JOTM vs. Art of Wine promotion;
Confirm partnership with WITS in conjunction
with Scars on 45 promotion; Call and email Megan
re: information for WITS buy and links to their
What to do page; Send WFYI COI for PBS Kids in
6/4/2012 Media Buy the Park 2.25 $ 191.25
WITS logo to Casey and Megan for use on
6/5/2012 PR/Creative materials 0.25 $ 21.25
Confirm billing process direct to CRC from WITS;
:10 and :60 scripts for JOTM; Provide link to
JOTM to WITS for"Things to Do page and social
6/5/2012 Media Buy media promotion and VIP room 1.25 $ 106.25
Confirm wine glass order with Shawn at Fine
Promotions and request any progress on t-shirts
6/5/2012 Logistics on special for volunteer bulk order 0.5 $ 42.50
Contact Steve Nice from Scars on 45 to obtain
information on how check should be made out
and to what address so processing for check can
6/5/2012 Entertainment begin 0.25 $ 21.25
Communicate with WFYI re; inventory and
6/6/2012 Media Buy availability for Art of Wine week 0.25 $ 21.25
Send suggested Social media updates and tweets
to Megan as related to Art of Wine, JOTM, and
general CA&DD promotion; Request going live on
approved copy for web so we can get links to
6/6/2012 PR/Creative WITS for added value 1 $ 85.00
Respond to Steve Nice from Scars on 45 on
correct wording to announce the gig on their
6/6/2012 Entertainment website 0.25 $ 21.25
Scars on 45 write up for web and send to Megan
for approval; Obtain Scars on 45 photos (both hi
res and low res)from manager for use on web
6/7/2012 PR/Creative and in print 1 $ 85.00
6/7/2012 Client meeting Develop agenda for client meeting on 6/8 0.75 $ 63.75
2 of 6 2012053 CRC AOW June
Send Megan copy of the rider without
strikethroughs and all items agreed upon
omitted; Updated rider to be used in developing
contract with city attorney; Obtain approval from
Scars on 45 bio re-written for AOW website;
Contact Blond Entertainment to confirm that we
6/7/2012 Entertainment will not be using their band for the AOW event 0.5 $ 42.50
Meeting with Steph and Megan; Walk the District
6/8/2012 Client meeting to determine placement of portable trailer 3 $ 255.00
Develop list of questions for excise meeting;
Travel to Crawfordsville for meeting with state
excise officials; Attend meeting with excise
officials; Approve factory proof on wine glass art
6/11/2012 Logistics and send to Fine Promotions 3.75 $ 318.75
6/11/2012 Entertainment Send Scars on 45 contract 0.25 $ 21.25
Volunteer Request contact for Chamber Arrows from Jon
6/11/2012 Recruitment Olson 0.25 $ 21.25
Start fact sheet for Art of Wine; research correct
names for over-sized wine bottles being used;
Write script for WriS for :60 to run through Art
of Wine and include Jazz on the Monon; Provide
feedback on copy as per reiterating in the
CA&DD" to Wilkinson Brothers as per original
6/12/2012 PR/Creative mock-up of art 1.5 $ 127.50
Confirm merchant participation of Mary and
6/12/2012 Logistics Martha's with Steph 0.25 $ 21.25
Volunteer Email Hamilton County Corrections office for
6/12/2012 Recruitment work crew 0.25 $ 21.25
Contact wineries who are registered for event
but missing elements of their paper work;
Continued this work on 6/14; Forward all
6/13/2012 Winery Recruitment information received to Megan 1.25 $ 106.25
Complete AOW fact sheet and send to Megan for
approval; Respond to email from Melanie to
6/13/2012 PR/Creative answer questions for Indy Star reporter 1 $ 85.00
Contact Emil George as per his contact with
Volunteer Stephanie expressing interest in volunteering for
6/14/2012 Recruitment the event 0.25 $ 21.25
3 of 6 2012053 CRC AOW June
Investigate grape stomp waiver used in 2011;
Send Megan final communication I had in email
6/14/2012 Logistics archive and investigate if she has final copy 0.5 $ 42.50
Send Andrea at IU Health North Hospital invoice
6/14/2012 Sponsorship for title sponsorship 0.25 $ 21.25
Confirm cost of tent rental with Party Time
Rental in case any merchants want to order
through us and to quote correct cost to
merchants; Work with Shawn on color selection
6/14/2012 Logistics for volunteer shirts 0.5 $ 42.50
Send photos of sample glass to IU Health North
6/15/2012 Sponsorship Hospital for approval 0.25 $ 21.25
Apply changes to fact sheet as per Megan's
6/15/2012 PR/Creative changes 0.25 $ 21.25
Take wine glass sample on site to IU Health North
6/18/2012 Sponsorship Hospital office for approval on logo imprint 0.25 $ 21.25
Send fact sheet for Art of Wine to media
6/18/2012 PR/Creative statewide and surrounding states 1.5 $ 127.50
Follow up with media in counties from which
6/19/2012 PR/Creative participating wineries are located 1 $ 85.00
Start volunteer tracking sheet from responses
and confirmations received from volunteers
recruited; Send emails to past volunteers
Volunteer requesting their volunteerism again in 2012;
6/19/2012 Recruitment Contact Kathy Henderson as per email from Steph 2.75 $ 233.75
Continue volunteer recruitment and completion
Volunteer of volunteer tracking form; Register event with
6/20/2012 Recruitment Indianapolis Ambassadors 1.25 $ 106.25
Report to Carmel Redevelopment Commissioners
6/20/2012 Client meeting at monthly meeting 1.5 $ 127.50
6/21/2012 Client meeting Develop agenda for 6/22 client meeting 0.75 $ 63.75
Volunteer
6/21/2012 Recruitment Brief Steph on Ann Onderdonk volunteer status 0.25 $ 21.25
4 of 6 2012053 CRC AOW June
Review WTTS VIP room on their website via email
received and contact sales rep to let her know
that the AOW free concert with Scars on 45 is not
on the site; request it be updated and confirm
6/21/2012 Media Buy update 0.5 $ 42.50
Follow-up with wineries form which we still are
6/21/2012 Winery Recruitment missing paperwork 0.25 $ 21.25
6/22/2012 Client meeting Meeting with Steph and Megan 3 $ 255.00
Volunteer Follow-up with Josh Carr from Chamber Arrows
6/22/2012 Recruitment group on volunteers 0.25 $ 21.25
Follow-up with Crush & Brew in regard to
whether or not we will see them at the event;
6/23/2012 Winery Recruitment Follow up conversations also on 6/25 and 6/26 0.25 $ 21.25
Send clean copies of all documents to River City
Winery as per their request after sending them
6/25/2012 Winery Recruitment email on missing paperwork 0.25 $ 21.25
Review bid on radios sent by new vendor; Send to
Megan to suggest negotiating with Infiniti; Walk
and measure the District for winery placement
6/25/2012 Logistics (draft) 2 $ 170.00
Send feedback on copy size as it appeared on
poster/ad to Wilkinson Brothers; Review and
approve Current full page ad; Request and
receive jpg from Wilkinson Brothers for use in
6/26/2012 PR/Creative creating vouchers for IUHNH and Zeller 0.75 $ 63.75
Work with Ryan Room re: Zeller using the event
as a VIP celebration for their clients; Confirm
need for 200 vouchers; Determine who will
design them and how he will distribute and be
6/26/2012 Logistics billed 0.75 $ 63.75
Write up art direction for 1/4 page Current ad to
run the week of AOW prompting the Gallery Walk
and send to the Wilkinson Brothers; Review
archway panels, banners and poster final for
6/27/2012 PR/Creative print; Review 1/4 gallery walk ad for Current 1.25 $ 106.25
5 of 6 2012053 CRC AOW June
Re-send email to Kathy Henderson as per Kathy's
Volunteer conversation with Steph that no correspondence
6/27/2012 Recruitment was received 0.25 $ 21.25
Design vouchers for Zeller Properties and IU
6/28/2012 Sponsorship Health North Hospital 1 $ 85.00
6/28/2012 Client meeting Develop agenda for 6/29 client meeting 0.75 $ 63.75
6/28/2012 PR/Creative Review video link provided by Omni 0.25 $ 21.25
6/29/2012 Client meeting Meeting with Steph and Megan 2 $ 170.00
Run off and cut vouchers designed for IU Health
North Hospital and Zeller; Drop off vouchers at IU
6/29/2012 Sponsorship Health North Hospital and Zeller 1.25 $ 106.25
Send Angie a list of all items needed for a 1st
6/29/2012 Logistics draft of Part Time Rental costs 0.5 $ 42.50
$ -
INVOICE TOTAL $ 4,420.00
Thank you for choosing Victory Sun.
Winning relationships make you THE star. 606
6 of 6 2012053 CRC AOW June
['mulled by Slam Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No 201(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
VI Aory Sutn Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
2012053 Ark of WARP etrel Ihkhlyctn`t � Ituj 60
g 6-\l 20f2051k A -k o - Wine 000- Oki\ yt \ttt 8,90375
•
Total 13 513 .15
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have a i;sd same in accor-
dance with IC 5-11-10-1.6.
g^La , 20 /L
- reasurer