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Home My WebLink AboutVICTORY SUN, INC.- 003017- 7/19/2012 CARMEL REDEVELOPMENT COMMISSION 003017 Victory Sun, Inc. Check: 3017 Vanessa Stiles Date: 7/19/2012 'PO Box 199114 Vendor: VICTORY1 Indianapolis, IN 46219 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 2012038 1,806.25 1,80615 0.00 0.00 1,806.25 Artomobilia event 2012039 660.00 660.00 0.00 0.00 660.00 Advertising 2012040 • 2,082.50 2,082.50 0.00 0.00 .2,082.50 Art of Wine event . . 4,548.75 4,548.75 0.00 0.00 4,548.75 • • • THEKEyffODOCUMEiJTLSECURITYE_HEAT pCT3VATEDITNUNIB PRINT.4mDITIONA'irSECVRITiY.FEAIURFS I[JCLVD EO:DEE BACK FOR DETAILS p ' it o Carmel Redevelopment Commission 003017 A REGIONS a 3o West Main Street Suite 220 20-1421/740 nmcC' Carmel, IN 46032 /STRiG 3017 DATE AMOUNT 7/19/2012 ***********4 548.75 IPA THE SUM OF FOUR THOUSAND FIVE HUNDRED FORTY EIGHT DOLLARS AND 75 CENTS ********* TO THE ORDER OF Victory Sun, Inc. Vanessa Stites PO Box 199114 Indianapolis, IN 46219 11■00301711■ 1:0 740 14 2 1 31: 0087504i, L 10 __.__--------------_-. -- CARMEL REDEVELOPMENT COMMISSION 003017 Victory Sun, Inc. Check: 3017 Vanessa Stiles Date: 7/19/2012 PO Box 199114 Vendor: VICTORY1 Indianapolis, IN 46219 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 2012038 1,806.25 1,806.25 0.00 0.00 1,806.25 Artomobilia event 2012039 660.00 660.00 0.00 0.00 660.00 Advertising 2012040 2,082.50 2,082.50 0.00 0.00 2,082.50 Art of Wine event 4,548.75 - 4,548.75 0.00 0.00 4,548.75 • • K-01-52 COMPUTEREASE FORMS DIVISION(8771577-5191 T-71771 - _ - — _ _ • 7+2� , . y V C CRY SUN P R ADVERTISING EVENTS A INVOICE NO. 2012040 INVOICE DATE: 6/27/2012 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID # 20-5022552 INVOICE TO: Megan McVicker Carmel Redevelopment Commission - Art of Wine 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION HOURS PRICE Review WFYI proposal for on-air Morning Edition 5/1/2012 Media Buy and All Things Considered 0.25 $ 21.25 Confirm with Nancy re: Ritz Charles presence 5/1/2012 Logistics approved at AOW 0.25 $ 21.25 Work with Gray Bull distributors on being on-site for event; Discuss and review possible scenarios/options available through licensing; 5/2/2012 Winery Recruitment Schedule meeting with Gray Bull and client 0.5 $ 42.50 5/3/2012 Client Meeting Prep agenda for 5/4 meeting 0.5 $ 42.50 Review initial Current proposal and send 5/3/2012 Media Buy communication to renegotiate cost 0.25 $ 21.25 ▪Review updated cost breakdown for wine glasses 5/3/2012 Logistics to meet budget 0.25 $ 21.25 • Client meeting with Megan McVicker and 5/4/2012 Client Meeting ,Stephanie Marshall 1.25 $ 106.25 Meet with Wilkinson Brothers to review creative 5/4/2012 PR/Creative ideas and provide direction for AOW 1 $ 85.00 1 of 5 2012040 CRC AOW May pI 1/ Y Review WFYI,WITS and Current proposals/estimates and work on overall media 514/2012 Media Buy budget 0.5 $ 42.50 Request update on AOW creative from Wilkinson Brothers for overall look; Provide Wilkinson Brothers with instruction and deadlines for 5/4/2012 PR/Creative pocket calendar 0.25 $ 21.25 Follow-up with Leonard re: booking of local bands 5/6/2012 Entertainment for AOW 0.25 $ 21.25 Edit pocket calendar and write up art direction to 5/7/2012 PR/Creative send to Wilkinson Brothers 0.5 $ 42.50 Work with Amy at WITS for possible Scars on 45 booking and provide info to Megan on the band to 5/7/2012 Entertainment review and/or approve in order to move forward 0.5 $ 42.50 Phone call with Steve Nice from Scars on 45; Listen to sample of music; Phone call with Megan 5/8/2012 Entertainment McVicker re: the band 0.5 $ 42.50 Review event photos from 2012 and send to Wilkinson Brothers for use in promotional 5/9/2012 PR/Creative materials 0.5 $ 42.50 Follow-up re: Current publications proposal and 5/9/2012 Media Buy request meeting to negotiate cost 0.25 $ 21.25 Complete photo review and sending photos to 5/10/2012 PR/Creative Wilkinson Brothers for use in materials 0.5 $ 42.50 5/10/2012 Winery Recruitment Follow-up with wineries that sent regrets 0.25 $ 21.25 Phone call Megan McVicker: HCCVB grant and 5/11/2012 Sponsorship stats needed for application 0.25 $ 21.25 Email Megan McVicker with more information on 5/14/2012 Entertainment Scars on 45 0.25 $ 21.25 Write blog sample(Elizabeth Bennet)for Megan 5/14/2012 PR/Creative to review and get to Nancy I $ 85.00 Email tent regulations as per Marion County to Megan and Melanie; Phone call with Excise 5/14/2012 Logistics officer 0.75 $ 63.75 Review questions and draft application from Megan for HCCVB grant; Research and provide qualitative information for HCCVB grant application; Provide other suggestions for added 5/15/2012 Sponsorship value offering 0.75 $ 63.75 2 of 5 2012040 CRC AOW May Follow-up with Current on clarifications of original proposal for in-kind ads vs. paid and request response to request for renegotiated 5/15/2012 Media Buy rates 0.25 $ 21.25 wivacL NUgic OL ratty I u nc nn!aa(it. ugnuug options for rent; Phone call with Megan in regard to needs/deadlines/budget re: music, Ritz Charles,and media buy; Updates provided to Megan and Steph re: lights not available through 5/16/2012 Logistics Party Time Rental 0.75 $ 63.75 Confirm with Scars on 45 manager for 7/14 date; Request hospitality rider and contract; Request needs for dressing room; Provide information to manager on how to list event on their tour date 5/16/2012 Entertainment schedule 0.5 $ 42.50 Negotiate cost and added value with WITS on original proposal and modify proposed traffic 5/17/2012 Media Buy schedule 0.75 $ 63.75 5/17/2012 Client Meeting Develop agenda for Client meeting on 5/18 0.5 $ 42.50 Questions written and sent to Megan re: meeting 5/17/2012 Logistics with fire marshal re: stages 0.25 $ 21.25 Update to Wilkinson Brothers re: negotiating with Current and possible due date of art for the next 5/17/2012 PR/Creative week if the Current meets our requests 0.25 $ 21.25 Meeting with Stephanie Marshall and Megan 5/18/2012 Client Meeting McVicker 2 $ 170.00 Prepare for Dennis Omaha Current meeting on 5/21 to renegotiate cost; Prepare spreadsheet to 5/18/2012 Media Buy outline inequalities of the 2012 vs. 2011 costs 0.75 $ 63.75 Provide photo feedback to Wilkinson Brothers on pocket calendar draft; Advise on possibly using 2 5/18/2012 PR/Creative photos on the calendar 0.25 $ 21.25 Meeting with Dennis to re-negotiate costs on Current media buy for 2012; Email Dennis to remind him that I need confirmation of 5/21/2012 Media Buy renegotiated rates IN WRITING 0.75 $ 63.75 3 of 5 2012040 CRC AOW May Insert re-negotiated numbers into master media buy budget spreadsheet; Write-up strategy and recommendation for doing PUS Kids in the Park on-site non-traditional media buy; Confirm PBS Kids in the Park for event promotion; Instruct Wilkinson Brothers on ad for Current to be sent to 5/22/2012 Media Buy Lara 1 $ 85.00 Review pocket calendar art with new photos and provide recommendations that align with target 5/22/2012 PR/Creative demos 0.25 $ 21.25 Obtain approval on frost vs. etch from IUHNH to 5/22/2012 Sponsorship ensure we stay within budget 0.25 $ 21.25 Write up traffic schedule with issue dates and deadlines for review and final to publication; 5/23/2012 PR/Creative Send to Wilkinson Brothers and Megan McVicker 0.25 $ 21.25 Confirm with Current Celebration Series ad approved and coming their way, inform them of 5/23/2012 Media Buy photo switch needed to be made 0.25 $ 21.25 Proof Calendar of events; Ensure calendar date change is made to Current ad (Fishers and 5/24/2012 PR/Creative Carmel) 0.5 $ 42.50 Confirm Monkey Hollow and provide them with named entity to be included on certificate of 5/24/2012 Winery Recruitment insurance 0.25 $ 21.25 Work with Scars on 45 manager for opening act 5/25/2012 Entertainment replacement 0.25 $ 21.25 5/29/2012 Entertainment Foltow-up with Scars on 45: No rider received 0.25 $ 21.25 Confirm logistics,supplies and location for PBS Kids in the Park; Coordinate day of Kids in the Park staffing; request coloring page from Wilkinson Brothers and provide them with art 5/30/2012 Media Buy direction 0.75 $ 63.75 Review rider and investigate components we know we will not be able to provide(alcohol for 5/30/2012 Entertainment example) 0.25 $ 21.25 Complete paperwork for PBS Kids in the Park and submit to WFYI; Request certificate of insurance 5/31/2012 Media Buy from Megan for PBS Kids in the Park 0.75 $ 63.75 5/31/2012 Client Meeting Prepare agenda for 6/1 client meeting 0.5 $ 42.50 4 of 5 2012040 CRC AOW May Provide strategy write up for blog and free use 5/31/2012 PR/Creative link when used with parody 0.25 $ 21.25 Work with Steph in re: Communication Shiraz 5/31/2012 Winery Recruitment received from Gray Bull sales representative 0.25 $ 21.25 Review link for new opening act option provided by Scars on 45 manager and send to Megan for 5/31/2012 Entertainment review and/or approval 0.25 $ 21.25 S - INVOICE TOTAL 5 2,0$2.50 Thank you for choosing Victory Sun. Winning relationships make you THE star. 5 of 5 2012040 CRC AOW May VLCTO !) IY SUN PR ADVERTISNG EVENTS INVOICE NO. 2012038 INVOICE DATE: 6/26/2012 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID#20-5022552 INVOICE TO: Megan McVicker Carmel Redevelopment Commission - Artomobilia 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION HOURS PRICE Write exhibitor news release draft and send to 4/2/2012 PR/Creative Megan for approval 1 $ 85.00 Schedule meeting with LT Collins and Angie from Party Time Rental with Megan; Create List of 4/3/2012 Logistics questions for It Collins 0.25 $ 21.25 Research IlIDOT site for information on construction and breakdown finds for Stephanie and Megan; Send link and FAQs to CRC for reference; Address Joe's question in regard to 4/4/2012 Logistics West Carmel access to the District 0.5 $ 42.50 Meeting with Stephanie Marshall and Megan 4/6/2012 Client Meeting McVicker 03 $ 42.50 Edit exhibitor news release as per Melanie Lentz changes; Send news release to Indiana, Ohio, 4/9/2012 PR/Creative Kentucky and Illinois media 1.75 $ 148.75 Phone call with Andrew in regard to Meacum Auction, Scott Hoke and surrounding states cities Exhibitor with best possibilities for results from 4/9/2012 Recruitment recruitment efforts 0.5 $ 42.50 1 of 3 2012038 CRC Artomobilia April and May J/ Prepare for Lt Collins and Angie, Party Time 4/11/2012 Logistics rental Meeting 0.25 $ 21.25 Talking points and fact sheet to Melanie for Current in Carmel Artomobilia interview and answer Jordan from the Current's questions about 4/11/2012 PR/Creative interview with Melanie 1 $ 85.00 Meeting with Lt Collins;Meeting with Angie from 4/12/2012 Logistics Party Time Rental 0.5 $ 42.50 Send photos to Jordan at Current for Artomobilia 4/12/2012 PR/Creative and save to Artomobilia files 0.5 $ 42.50 Prep for Dennis Omaha Current in Carmel 4/16/2012 Media Buy 1Meeting 0.25 $ 21.25 4/17/2012 Media Buy Meeting with Dennis Omaha 0.25 $ 21.25 Follow up with Current in re: error in call to 'exhibitors article that appeared; Brief exhibitor committee, Andrea from IUHNH, Megan and 4/17/2012 PR/Creative Stephanie on follow up 0.75 $ 63.75 4/19/2012 Client Meeting Prepare agenda for 4/19 client meeting 0.25 $ 21.25 Client meeting with Megan McVicker and 4/20/2012 Client Meeting Stephanie Marshall 0.5 $ 42.50 Phone call with Andrew re: Sponsorship for VIP 4/25/2012 Sponsorship area from David Noyes 0.25 $ 21.25 4/30/2012 Logistics Complete timeline for event planning 4 $ 340.00 Prep for meeting with WFYI representative; 4/30/2012 Media Buy Meeting with WFYI representative 0.75 $ 63.75 Review PBS Kids in the Park proposal and 4/30/2012 Media Buy information 0.5 $ 42.50 5/3/2012 Client Meeting Prep agenda for 5/4 meeting 0.25 $ 21.25 Client meeting with Megan McVicker and 5/4/2012 Client Meeting Stephanie Marshall 0.5 $ 42.50 Review WFYI, WITS and Current proposals/estimates and work on overall media 5/4/2012 Media Buy ,budget 0.5 $ 42.50 'Edit pocket calendar and write up art direction to 5/7/2012 PR/Creative send to Wilkinson Brothers 0.5 $ 42.50 Review event photos from 2012 and send to Wilkinson Brothers for use in promotional 5/9/2012 PR/Creative materials 0.5 $ 42.50 2 of 3 2012038 CRC Artomobilia April and May Develop agenda for Sophia Square meeting in regard to use of their courtyard; Attend meeting with CRC team and Sophia Square 5/10/2012 Client Meeting representatives 1.25 $ 106.25 Follow-up with Dennis at Current in Carmel with percentage of increase over 2012 cost proposed 5/10/2012 Media Buy to 2011 actual 0.25 $ 21.25 Write blog sample (Elizabeth Bennet)for Megan 5/14/2012 PR/Creative to review and get to Nancy 0.5 $ 42.50 Review questions and draft application from Megan for HCCVB grant; Research and provide qualitative information for HCCVB grant application; Provide other suggestions for added 5/15/2012 Sponsorship value offering 0.25 $ 21.25 Contact EBB paving in regard to no RTD in 2012; Provide opportunities for Artomobilia; Contact 5/16/2012 Sponsorship Rose Hulman to renew sponsorship 0.5 $ 42.50 5/17/2012 Client Meeting Develop agenda for Client meeting on 5/18 0.25 $ 21.25 Meeting with Stephanie Marshall and Megan 5/18/2012 Client Meeting McVicker 0.5 $ 42.50 Prepare for Dennis Omaha Current meeting on 5/21 to renegotiate cost; Prepare spreadsheet to 5/18/2012 Media Buy outline inequalities of the 2012 vs. 2011 costs 0.25 $ 21.25 Meeting with Dennis to re-negotiate costs on 5/21/2012 Media Buy Current media buy for 2012 0.25 $ 21.25 Insert re-negotiated numbers into master media 5/22/2012 Media Buy buy budget spreadsheet 0.25 $ 21.25 Write up traffic schedule with issue dates and deadlines for review and final to publication; 5/23/2012 PR/Creative Send to Wilkinson Brothers and Megan McVicker 0.25 $ 21.25 5/31/2012 Client Meeting Prepare agenda for 6/1 client meeting 0.25 $ 21.25 INVOICE TOTAL $ 1,806.25 Thank you for choosing Victory Sun. Winning relationships make you THE star. 3 of 3 2012038 CRC Artomobilia April and May OVICTORY SUN PR ADVERTISING EVENTS INVOICE NO. 2012039 INVOICE DATE: 6/26/2012 MEDIA BUY INVOICE Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID # 20-5022552 INVOICE TO: Megan McVicker Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION PRICE 6/9/2012 WFYI PBS Kids in the Park Invoice #10879 $ 500.00 8 hours at $20 per hour (1 Staffing of on-site sponsored booth hour set-up; 7 hours event 6/9/2012 at PBS Kids in the Park staffing) $ 160.00 NOTE: No mark-up applied. Invoice attached for verification. INVOICE TOTAL[ $ 660.00 Thank you for choosing Victory Sun. Winning relationships make you THE star. pled 1 of 1 2012039 CRC MEDIA BUY WFYI TV FYI PRODUCTIONS 1630 NORTH MERIDIAN STREET , DATEx 'NUMDEaR INDIANAPOLIS, IN 46202 (317) 636-2020 Invoice 6/9/2012 10879 I. Billing Address Service Address Carmel Arts & Design District Carmel Arts & Design District Victory Sun Victory Sun PO.Box 199119 PO Box 199119 Indianapolis, IN 46219 Indianapolis, IN46219 Charge Date Charge Code Description Fixed Charge .Quantity Unit Pnce , Amount . `. Sales . : .. ^ ., Tax... 6/92012 LME Contract 9611 $0.00 0.00 $0:00 $0.00, 6/9/2012 I ME 'BS Kids in the Park'Sponsor $0.00 1.00 $500.00 $50000 6/92012 ME ontract Billed in Full $0.00 0:00 $0.00 $0.00 Payment Terms:,Net . 30 Days r Sales Tax: $0:00 Total: $500:00 Customer ID CARMELARTSANDDE Invoice ID 10879 Customer Name.. Carmel Arts & Design District Invoice Date - . 6/9/2012_.. Charge Date Charge Code Description Fixed Charge Quantity Unit Price Amount Sales Tax 6/92012 LME Contract 9611 $0.00 0.00 $0.00 $0.00 6/92012 LME PBS Kids in the Park Sponsor $0.00 1.00 $500.00 $500.00 6/9/2012 LME Contract Billed in Full $0.00 0.00 $0.00 $0.00 Payment Terms: Net 30 Days Sales Tax: $0.00 Total: $500.00 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Roy.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee L c/ Jf 57./M ) bye , Purchase Order No. f D et)/ /99//V Terms 401/4# s /°V 4'62272 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 6127/a 26(2096 oF' �/a,' tie f'vfY 2,06.2.5-0 -26//2 2D/zo3d ,,�-oNS�,//a orf;o,`6 1 R6 6/26//2 2012.032 P`1os,,, e, Total `/, Sys-75- I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audit-• same in accor- dance with IC 5-11-10-1.6. -Irt , 20 1l- �: t -Treasurer