221186 06/18/2013 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
7 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $249.25
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE
INDIANAPOLIS IN 46240 CHECK NUMBER: 221186
CHECK DATE: 6/18/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359003 179752 169 . 75 FESTIVAL/COMMUNITY EV
1203 4359003 180213 79 . 50 FESTIVAL/COMMUNITY EV
J p
7250 North Keystone Ave. ° (317) 536-2022
Indianapolis, IN 46240 FAX (317) 222-3853
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL—TREASURER OFCE VETERANS PLAZA Res# 133958
1 CIVIC SQUARE 3RD AVE SW Con# 180213
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 05/24/13 11:40 AM AW
F (317) 844-3498
PO/JOB # RECEIVED BY
AW MEMORIAL DAY CEREMON DEBORAH MILES-694 . 3153 TURNED 05/24/13 6:00 PM KM
***FINAL*** Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text Billing
Del: BY 8am 5/24 call lst DEBORAH — 694 .3153
PU: 10:30-11am
No Su.Td
milesswim @comcast.net
100 8302-0000 CHAIR BLACK SAMSONITE 0.75 75.00 75.00
Actual In Date: 05/29/13 9: 40 AM
----- Payments ------
N
d
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 75.00
Initials SALES 0.00 a
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 4.5 0 m
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS. >
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the SALES TAX 0.00 a
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this E
DEPOSIT 0 0 0
Rental Agreement,and is an authorized agent for the Lessee. . LL
AMT BILLED 79.50
TOTAL DUE 79.50 29—MAY-13 10:38:56 m
EQUIPMENT LEASED BY X
0
N
Reorder from In-A-Bind•800-862.2463•Form#12522
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee, Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement, the terms"Lessor"and"we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6. TIME.All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipment,including but not limited
to,the manufacture,selection.delivery,possession,use,operation,or return of the equipment.
8. COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in the collection of charges or enfur,erner,r of
the Lessor's rights under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto,
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount less than six percent(6%)of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
deposit equal to the replacement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
to all parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be subject to a 100%fee.
18. DELIVER AND PICK UP.Delivery is made to closest point truck can park.Extra charges will result in deliveries to upstairs,elevator use or any point where extra time is involved.
Our service does not include set up and knock down of tables and chairs.If this service is required,arrangement should be made several days prior to delivery with a special charge
quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the
price.On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables and chairs will be left untr the neKr
day when a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natural and man-made,prior to the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-382-5544.
21. SET UPfTEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum$50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment.
Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,upon
picking up or accepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable.we must b�
advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole respocsibi ity
shall be to refund to the Lessee the rental fee for the particular equipment.
25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction;it shall be considered deleted from this Rental Agreement,but such
invalidity shall not affect other provisions that can be given effect in the absence of the invalid provisions.
26. ATTORNEY'S FEES.If the event that either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains;burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
2013 b;r 9us,ness worms iv In-A-S nd.In, All Rghis Reserved
�a
7250 North Keystone Ave. (317) 536-2022 PARTY "11ME Indianapolis, IN 46240 FAX(317)222-3853
www.PTRINC.com
RENTED TO JOB LOCATION TICKET
CITY OF CARMEL—TREASURER OFCE CARMEL CIVIC CENTER
1 CIVIC SQUARE 1 CIVIC SQUARE Con# 179752
CARMEL, IN 46032 CARMEL IN 46032
Loc 100
DL/ID It V Co PHONE DATE TIME
AR 97 W (317) 571-2495 OUT 04/12/13 9:00 AM KM
E (317) 844-3498
F?0/JOB IT RECEIVED BY
LJ MEG OSBORN RITURNED 04/15/13 6:00 AM AW
***FINAL***
Charge for 1.00 Day(s) Page: 1
QTY ITEM DAY
EXT AMT NET AMT
Rental Text PRE PAY
DEL: AT 9AM 4/12
PU: ANY 4/15
*****NO SU/TD*****
50 8224-0000 CHAIR BROWN SAM P* 37.50 37.50
Actual In Date: 04/18/13 3: 12 PM
1 46032 CARMEL P/D-32 130.00 130.00
----- Payments ------
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 37.50 L
Initials X SALES 130.00
FAILURE TO RETURN PROPERTY(LEASE6 TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
a
EVIDENCE OF UNAUTHORIZED CONTROL DER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 2.25 9
YEARS IN PRISON PLUS UPTO A§10,000 P NE.EQUIPMENT RENTED ON THIS CONTRACTS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00
a
EQUIPMENT A D I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and und0rstood the above terms as well as the Additional Terms and Conditions on the DEPOSIT 0.0 0 y
reverse side hereof,hereby agrees to tent the above equipment/articles on the terms and conditions set forth In this €
Rental Agreement,and Is an authorized agent for the Lessee. AMT BILLED 169.75
TOTAL DUE 169.75 17—JUN-13 08:54:13
EQUIPMENT LEASED BY X c
k
0
N
Reorder from In-A-Bind•800-862.2463•Form#12522
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
04/18/13 179752 $169.75
05/29113 180213 $79.50
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF $
7250 N. Keystone Avenue
Indianapolis, IN 46240
$249.25
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
I hereby certify that the attached invoice(s), or
1203 179752 43-590.03 $169.75
bill(s) is (are)true and correct and that the
1203 180213 43-590.03 $79.50
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, June 17, 20013
Di cto , Community Relations/Ecovmic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund