HomeMy WebLinkAbout01781.pdf BICKFORD OF CARMEL, IN 12/12/2012
PROJECT RECORD DOCUMENTS 01781 - 1
SECTION 01781 - PROJECT RECORD DOCUMENTS
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 1 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative and procedural requirements for project record documents,
including the following:
1. Record Drawings.
2. Record Specifications.
3. Record Product Data.
4. Miscellaneous record submittals.
B. Related Sections:
1. Division 1 Section "Execution Requirements" for final property survey.
2. Division 1 Section "Closeout Procedures" for general closeout procedures.
3. Division 1 Section "Operation and Maintenance Data" for operation and maintenance
manual requirements.
4. Divisions 2 through 16 Sections for specific requirements for project record documents of
the Work in those Sections.
1.3 CLOSEOUT SUBMITTALS
A. Record Drawings: Comply with the following:
1. Number of Copies: Submit one set(s) of marked-up record prints.
B. Record Specifications: Submit one paper copy of Project's Specifications, including addenda
and contract modifications.
C. Record Product Data: Submit one paper copy of each submittal.
1. Where record Product Data are required as part of operation and maintenance manuals,
submit duplicate marked-up Product Data as a component of manual.
D. Miscellaneous Record Submittals: Refer to other Specification Sections for miscellaneous
record-keeping requirements and submittals in connection with various construction activities.
Submit one paper copy of each submittal.
E. Reports: Submit written report indicating items incorporated in Project record documents
concurrent with progress of the Work, including modifications, concealed conditions, field
changes, product selections, and other notations incorporated.
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PART 2 - PRODUCTS
2.1 RECORD DRAWINGS
A. Record Prints: Maintain one set of marked-up paper copies of the Contract Drawings and Shop
Drawings.
1. Preparation: Mark record prints to show the actual installation where installation varies
from that shown originally. Require individual or entity who obtained record data,
whether individual or entity is Installer, subcontractor, or similar entity, to provide
information for preparation of corresponding marked-up record prints.
a. Give particular attention to information on concealed elements that would be
difficult to identify or measure and record later.
b. Accurately record information in an acceptable drawing technique.
c. Record data as soon as possible after obtaining it.
d. Record and check the markup before enclosing concealed installations.
e. Cross-reference record prints to corresponding archive photographic
documentation.
2. Content: Types of items requiring marking include, but are not limited to, the following:
a. Dimensional changes to Drawings.
b. Revisions to details shown on Drawings.
c. Depths of foundations below first floor.
d. Locations and depths of underground utilities.
e. Revisions to routing of piping and conduits.
f. Revisions to electrical circuitry.
g. Actual equipment locations.
h. Duct size and routing.
i. Locations of concealed internal utilities.
j. Changes made by Change Order or Construction Change Directive.
k. Changes made following Architect's written orders.
l. Details not on the original Contract Drawings.
m. Field records for variable and concealed conditions.
n. Record information on the Work that is shown only schematically.
3. Mark the Contract Drawings and Shop Drawings completely and accurately. Utilize
personnel proficient at recording graphic information in production of marked-up record
prints.
4. Mark record sets with erasable, red-colored pencil. Use other colors to distinguish
between changes for different categories of the Work at same location.
5. Mark important additional information that was either shown schematically or omitted
from original Drawings.
6. Note Construction Change Directive numbers, alternate numbers, Change Order
numbers, and similar identification, where applicable.
B. Format: Identify and date each record Drawing; include the designation "PROJECT RECORD
DRAWING" in a prominent location.
1. Record Prints: Organize record prints and newly prepared record Drawings into
manageable sets. Bind each set with durable paper cover sheets. Include identification
on cover sheets.
2. Format: Annotated PDF electronic file.
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3. Identification: As follows:
a. Project name.
b. Date.
c. Designation "PROJECT RECORD DRAWINGS."
d. Name of Architect.
e. Name of Contractor.
2.2 RECORD SPECIFICATIONS
A. Preparation: Mark Specifications to indicate the actual product installation where installation
varies from that indicated in Specifications, addenda, and contract modifications.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
2. Mark copy with the proprietary name and model number of products, materials, and
equipment furnished, including substitutions and product options selected.
3. Record the name of manufacturer, supplier, Installer, and other information necessary to
provide a record of selections made.
4. For each principal product, indicate whether record Product Data has been submitted in
operation and maintenance manuals instead of submitted as record Product Data.
5. Note related Change Orders, record Product Data, and record Drawings where
applicable.
B. Format: Submit record Specifications as scanned PDF electronic file(s) of marked up paper
copy of Specifications.
2.3 RECORD PRODUCT DATA
A. Preparation: Mark Product Data to indicate the actual product installation where installation
varies substantially from that indicated in Product Data submittal.
1. Give particular attention to information on concealed products and installations that
cannot be readily identified and recorded later.
2. Include significant changes in the product delivered to Project site and changes in
manufacturer's written instructions for installation.
3. Note related Change Orders, record Specifications, and record Drawings where
applicable.
B. Format: Submit record Product Data as paper copy or scanned PDF electronic file(s) of marked
up paper copy of Product Data.
1. Include record Product Data directory organized by specification section number and title,
electronically linked to each item of record Product Data.
2.4 MISCELLANEOUS RECORD SUBMITTALS
A. Assemble miscellaneous records required by other Specification Sections for miscellaneous
record keeping and submittal in connection with actual performance of the Work. Bind or file
miscellaneous records and identify each, ready for continued use and reference.
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B. Format: Submit miscellaneous record submittals as paper copy or scanned PDF electronic
file(s) of marked up miscellaneous record submittals.
1. Include miscellaneous record submittals directory organized by specification section
number and title, electronically linked to each item of miscellaneous record submittals.
PART 3 - EXECUTION
3.1 RECORDING AND MAINTENANCE
A. Recording: Maintain one copy of each submittal during the construction period for project
record document purposes. Post changes and modifications to project record documents as
they occur; do not wait until the end of Project.
B. Maintenance of Record Documents and Samples: Store record documents and Samples in the
field office apart from the Contract Documents used for construction. Do not use project record
documents for construction purposes. Maintain record documents in good order and in a clean,
dry, legible condition, protected from deterioration and loss. Provide access to project record
documents for Architect'sreference during normal working hours.
END OF SECTION 01781