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HomeMy WebLinkAboutVICTORY SUN, INC.- 001304- 10/21/2010 CARMEL REDEVELOPMENT COMMISSION 001304 Victory Sun, Inc. Check: 1304 Vanessa Stiles Date: 10/21/2010 PO Box 199114 Vendor: VICTORY1 Indianapolis, IN 46219 Prior invoice P.O. Num, Invoice Amt Balance Retention Discount Amt. Paid 2010070 13,068.75 13,068.75 0.00 0.00 13,068.75' event management for RTD 2010071 70.03 • 70.03 0.00 0.00 70.03 food for staff RTD 2010 . 13,138.78 13,138.78 0.00 0.00 13,138.78 • ' ,,,9: yE,, Carmel Redevelopment Commission ' . 0 013.0 4 A'r 30 West Main Street A REGIONS•,��'(,', Suite 220 20-1421/740 u s::c+ Carmel, IN 46032 • 1304 DATE AMOUNT • 10/21/2010 13,138.78 PAY THE SUM OF THIRTEEN THOUSAND ONE HUNDRED THIRTY EIGHT DOLLARS AND 78.CENTS TO THE ORDER OF Victory Sun, Inc. Vanessa Stiles EENs PO Box 199114 Indianapolis, IN 46219 '44gE„o� 1I'OO L 30110 1:0 740 L 4 2 L 31: 008 7 SO 4 L L Lei' CARMEL REDEVELOPMENT COMMISSION 001304 Victory Sun, Inc. Check: 1304 Vanessa Stiles Date: 10/21/2010 PO Box 199114 Vendor: VICTORY1 Indianapolis, IN 46219 Prior Invoice P.O, Num. Invoice Amt Balance Retention Discount Amt. Pak 2010070 13,068.75 13,068.75 0.00 0.00 13,068.7! event management for RTD 2010071 70.03 70.03_ 0.00 . 0.00 70.0: food for staff RTD 2010 _ 13,138.78 13,138.78 0.00 0.00 13,138.71 ate,! . VOCT ORY SUN P R ADVERTISING EVENTS INVOICE NO. 2010070 INVOICE DATE: 9/12/2010 Victory Sun Inc Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID#20-5022552 . INVOICE TO: Megan McVicker Rock the District Carmel. Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION HOURS PRICE Correspond with Planned Parenthood in re: not using space; Communication via email with Steph and Melanie re: where we should focus and provide action items to both in re: setting firm recruitment 7/1/2010 Vendor Recruitment goal 0.75 $ 63.75 Work with Mike Lee for info on one or two of the bands with a Carmel connection for Current in Carmel editorial; Contact Alex Hughes for info; Request media fact sheet from Hirons 7/1/2010 PR/Creative to send to Current in Carmel 0.75 $ 6175 Email Rita re: what sponsors need space and request other action items necessary to 7/1/2010 Logistics satisfy sponsor fulfillment 0.25 $ 21.25 1 of 8 2010070 crc r the district Review vendor list to date as , 7/2/2010 Vendor Recruitment per Steph's records 0.5 $ 42.50 Direct Melanie in re: port-o- lets, trash boxes, and 7/2/20W Logistics recycling 0.25 $ 21.25 Direct Melanie on action items to move forward with 7/2/2010 Volunteer Recruitment volunteer recruitment 0.25 $ 21.25 Confirm information from Alex Hughes for media pitch to Current in Carmel; Obtain 7/2/2010 PR/Creative phone number from Alex 0.5 $ 42.50 Write "Call out for fundraisers" for Team Captain chairperson for Pedal for Peace for Team Captains to man and raise money by taking donations at 7/2/2010 Volunteer Recruitment Pedal and Park 0.25 $ 21.25 Prep agenda for 717 meeting; Request Melanie provide specific items for vendor 7/6/2010 Client Meeting placement 1.25 $ 106.25 Provide information to Steve at Current in Carmel on Alex for editorial; Also provide 7/6/2010 PR/Creative Steve with photos 0.75 $ 63.75 Contact non-profits to purchase vendor space at the event: NMSS, American Heart, 7/6/2010 Vendor Recruitment ADA, JDRF, Alzheimer Assoc., 1.25 $ 106.25 Mike, Melanie and Steph: Vendor assignments and determine what categories are 7/7/2010 Client Meeting missing 4 $ 340.00 Make changes to vendor load- in instructions/letter and send 7/8/2010 Logistics to Megan and Melanie 1 $ 85.00 Prep agenda for 7/9 client 7/8/2010 Client Meeting meeting 0.5 $ 42.50 Direct Melanie on volunteer recruitment and logistics tasks; Provide deadlines and 7/8/2010 Event.Management prioritize 0.75 $ 63.75 2 of 8 2010070 crc rock the district Meeting with Megan and Melanie: Footprint, walk • 7/9/2010 Client Meeting through District to measure 4 $ 340.00 Confirm with volunteers from my database recruited and provide contact information to 7/9/2010 Volunteer Recruitment Melanie 0.75 $ 63.75 Proof and provide feedback to Megan on banners, flyers, and 7/9/2010 PR/Creative poster 1 $ 85.00 Advise on vendor who wants to serve alcoholic drinks at event but does not yet have proper license; Advise on new jewelry vendor request; Advise on Liberty Mutual making their booth fit into our desired 7 categories by offering green and fitness 7/12/2010 Vendor Recruitment related items 1 $ 85.00 Phone call with Megan McVicker re: We need to order things for Kevin Rider at Woody's as part of the Party 7/13/2010 Logistics Time order; Add to timeline 0.5 $ 42.50 Work on day of event timeline 7/14/2010 Logistics for the event 1 $ 85.00 Prep agenda for 7/16 client 7/15/2010 Client Meeting meeting 0.75 $ 63.75 Obtain teams interested in manning the Pedal & Park area as a fundraiser for their Pedal for Peace Team; Work with Pedal for Peace to 7/15/2010 Volunteer Recruitment confirm schedule 1 $ 85.00 Confirm meeting on 7/20 with Fire Dept as per Megan's request; Obtain answers to Megan's questions in re: Pedal 7/16/2010 Logistics and Park; Call Tom 0.75 $ 63.75 3 of 8 2010070 crc rock the district Write statement in re: Magdalena's and art work remaining in the building we will use for base of operations; Provide statement to Steph and Melanie to use as they wish; Advise on obtaining a hold harmless if materials 7/16/2010 Event Management are left in the storefront 1.25 $ 106.25 Receive cancellation from Pedal for Peace teams in re: Pedal and Park; Contact Joy and Lexi torch; Work with Lexi on details; Secure Lexi's Youth Against MS (YAMS) group 7/18/2010 Volunteer Recruitment for Pedal and Park 1.5 $ 127.50 Serve on-site at CRC office: Finalize Pedal and Park pick- up details, finalize plan of action in re: artwork left in base of operations storefront, confirm need for zip up banner weights or firm securing plan with Rita and Cyndy, confirm Rita's kids to volunteer to satisfy community service hour requirements, confirm PNC 7/19/2010 Logistics wants a booth, 8.5 $ 722.50 Serve on-site at CRC office: Review Party Time order with Megan, Confirm Victory Sun team scheduling, coordinate with teens in need of community service hours as volunteers; Review volunteer assignments with Melanie; Send volunteer confirmations and instructions; Finish DOE 7/20/2010 Logistics timeline 9 $ 76100 4 of 8 2040070 crc rock the district Serve on-site at CRC office: Review placement of vendors with Megan for any last minute adjustments, re- confirm electric needs and plan of action, etc.; Confirm veteran volunteer with Pedal and Park and provide instructions on check-in etc.; Receive volunteer confirmations and cancellations; Touch base with Lexi Lorch and YAMS group to make sure they are set for Pedal and Park; Send vendor information and maps from Melanie's email; Field vendor questions in regard to confirmed placement info sent, electric, additional space, etc.; Confirm keys for base of operations storefront; Verify if EFtB Paving needs a 7/21/2010 Logistics tent 8 $ 680.00 Serve on-site at CRC office: Fire marshal canopy memo re: food tents; Answer vendor questions via email and phone; Confirming and placing last minute volunteers; Discuss and retrace dropped portion of Clarian logo with Megan; Re- send confirmations to volunteers form Melanie's computer to ensure they were 7/22/2010 Logistics received 6 $ 510.00 Complete radio interview; Write-up key talking points and phrases for Nancy's use for Saturday morning WISH 7/22/2010 PR/Creative interview 2.5 $ 212.50 5 of 8 2010070 crc rock the district Serve on-site at CRC office: • Add key phone numbers for the DOE timeline; Tape off exhibitor booth space; Print off volunteer lists and timelines needed for team on Saturday; Place signs; Make name change to band in 7/23/2010 Logistics announcements 13 $ 1,105.00 Victory Sun team members on site to assist with day before 7/23/2010 Event Management event tasks 6 $ 510.00 Day of event management, set up and tear down by Vanessa 7/24/2010 Event Management Stites 18.75 $ 1,593.75 2 Victory Sun team members on-site for day of event leadership as managers of operations and assist with set- 7/24/2010 Event Management up/teardown 17.5 $ 1,487.50 Team of multiple Victory Sun team members to execute set- up, teardown, and during 7/24/2010 Event Management event, complete action items 17.5 S 1,487.50 Write statement for vendor feedback for Megan to use in response to vendor feedback re: cars in the festival area before streets officially opened; Send to Megan with advice on reviewing and confirming with CRC management; Write-up timeline of events on weather, barricades being opened and incident with vendor; Advise on vendor letter being sent and when we should time it to be sent out; Review feedback from Artisan 7/26/2010 Event Management Masterpiece with Megan 5.75 $ 446.25 Advise with Melanie on sending thank you letters to 7/26/2010 Volunteer Recruitment volunteers 0.5 $ 42.50 6 of 8 2010070 crc rock the district • • . Provide statement to Megan in re: merchant who hired the DJ 7/27/2010 Event Management and sound company we use 0.75 $ 63.75 Phone call with Megan re: merchant feedback communication edits and 7/29/2010 Event Management additions 0.5 $ 42.50 Inform team we will not have a wrap-up meeting on 7/29, but request that they keep notes and print them off for our wrap-up and review 7/29/2010 Event Management meeting on 8/6 0.25 $ 21.25 Edit vendor thank you letter 7/30/2010 Vendor Recruitment and send changes to Melanie 0.75 $ 63.75 Review Leslie Webb letter about recycling at event; Provide Megan and Melanie talking point in re: why we do not currently have recycling at 8/1/2010 Event Management RTD 0.5 $ 42.50 Advise on following up with Art & Soul feedback on the event; Suggest compiling data and feedback from all merchants and sharing the big 8/2/2010 Event Management picture to all merchants 0.5 $ 42.50 Review final email going out to vendors requesting 8/3/2010 Vendor Recruitment feedback on the event 0.25 $ 21.25 8/5/2010 Client Meeting Prep agenda for 8/6 meeting 1.25 $ 106.25 Assist and direct Melanie in obtaining volunteer addresses 8/5/2010 Volunteer Recruitment to send thank you letters 0.75 $ 63.75 Respond to Leslie Webb re: recycling and request her 8/6/2010 Event Management assistance 0.5 $ 42.50 Wrap-up meeting to review positive and negative of event with Mike, Megan, Steph and 8/6/2010 Client Meeting Melanie 2.75 $ 233.75 7 of 8 2010070 crc rock the district Continue work with Melanie in re: obtaining volunteer addresses for thank yous; Instruct Melanie on next steps; Proof and edit draft of thank you letter Melanie provided 8/10/2010 Volunteer Recruitment and send her changes 1 $ 85.00 Compile feedback from wrap up meeting; Complete final 9/4/2010 Event Management report of event 5 $ 425.00 INVOICE TOTAL $ 13,068.75 Thank you for choosing Victory Sun. Winning relationships make you THE star. Director of Redevelopment/135 135 933 8 of 8 2010070 crc rock the district VICTORY SUN P R ir ADVERTISING EVENTS Ai INVOICE NO. 2010071 INVOICE DATE: 9/15/2010 Victory Sun Inc Vanessa Stites PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID 4 20-5022552 INVOICE TO: Megan McVicker Rock the District Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION Hours PRICE See attached detailed expense report; Event supplies (tape), Event Management Expense lunch for staff, dinner for July 2010 Report with original receipts staff $ 70.03 INVOICE TOTAL 5 70.03 Thank you for choosing Victory Sun. Winning relationships make you THE star. Director of Redevelopment/ 3-S/©Q? • 1 of 1 2010071 Rock the District EXPENSES 1 EXPENSE REPORT PURPOSE: Rock the District 2010 EMPLOYEE INFORMATION: Name: Victory Sun Inc Position: Independent Contractor PO BOX 199114 Indianapolis, Indiana 46219 Department:Cannel Redevelopment Commission SSN/Employee I.D.: FPdrral ID#20-5022552 _ Date _ Description lintel_ 'Transport __Fuel I_ Meals , Phone _\lisc._ I Total_ Tape-supplies for July 23,2010 vendor booth marking $13.46 $13.46 Lunch for staff during July 24,2010 event-Bazbeaux $23.11 $23.11 Dinner for staff during July 24,2010 event-Bazbeaux $33.46 $33.46 $0.00 $0.00 $0.00 $56.57 $0.00 $0.00 $13.46 a R Ct� n J Total $70.03 Approved: Notes: R e sp V 5 d a c{� e (A I ,-5,(90 . .. ;f7 39. -44kn There's a way" ne.I'm CATHY E. . Thank you for allowing to .: oo'coe: M3 to serve you today. " "" a r out 245 10 1230 05164 027 k RFN# 0516-4271-2308-1007-2320 �)�\WI\ SCTCH MSK TP 1980" 1A 6.29 SCTCH MSK TP 1980" 1A 6.29iilYsi'iitkiG11 SUBTOTAL 12.58 e;.c (cr rr A=7% SALES TAX TOTAL .46 13.46 i 0; , 1 DEBIT CARD 33.46 " ! !! 20.00 : CASH BACK ElIIII 11111111IIIIIIIIIII11114111III /111/111 1111IIIIIIIIII4 li:[a!: 9510 N Allisonville Rd Indianapolis, I STORE (317)578-8553 THANK YOU `h'1'•' Ci,.;; Y V, 10it';m pq.,q. SAVE ON YOUR PRESCRIPTIONS BY JOINING. � ���� �� Er.,. ������ WALGREENS PRESCRIPTION SAVINGS CLUB A. O. n aru '`.•q SEE PHARMACY FOR DETAILS ;r : I JULY 23, 2010 8:14 AM HOW ARE WE DOING? ENTER OUR MONTHLY CASH SWEEPSTAKES THIS MONTH THE PRIZE IS • $3 , 000 CASH . I! AAln Si sSU1lf lib PLEASE VISIT Cr;hCi: ul A6fi?: www.walgreensfeedback.com 31?-J48-4488 OR CALL TOLL FREE 1 -800-763-0547 •�errl..ID: - >>�i0z1::,,5�� Strut,' ID: YO SHORTNSURVEYUABOUTT YOUR RECENT VISIT TO THIS WALGREENS. . 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