HomeMy WebLinkAboutVICTORY SUN, INC.- 001083- 8/19/2010 Transmittal Sheet Page 1
Carmel Redevelopment Comm
Victory Sun, Inc. Check: 1083
Vanessa Stiles Date: 8/19/2010
PO Box 199114 Vendor: VICTORY1
Indianapolis, IN 46219
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
2010056 9,222.50 9,222.50 0.00 0.00 9,222.50
Art of Wine expenses June 10
2010057 . 130.29 130.29 0.00 0.00 130.29
Event expenses
2010058 1,062.50 1,062.50 0.00 0.00 1,062.50
June 2010 activity
2010061 361.25 361.25 0.00 0.00 361.25
Artomobilia June expenses
10,776.54 10,776.54 0.00 0.00 10,776.54
id7Q%-\\NsiAHH V0C ' ORY SUN
PR ADVERTISING EVENTS
INVOICE NO. 2010056 INVOICE DATE: 7/26/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal 10 fit 20-5022552
INVOICE TO: Megan McVicker
Art of Wine
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Merge wine letter for
confirmed wineries; Call Steve
6/1/2010 Winery Relations at Vine a Table 1 $ 85.00
Communication with
Stephanie Marshall re: band
booking for west end and
confirmation that Noblesville
restaurant was contacted but
6/1/2010 Logistics not interested in participating 0.25 $ 21.25
Phone call with Megan
McVicker to review map of
winery locations and discuss
Joe's and Bruce's plans/needs
6/2/2010 Logistics for the event 0.5 $ 42.50
Write response to merchant
complaints about road closure
times; Send to Megan for her
review and to have on hand to •
6/2/2010 Merchant Relations send r 0.75 $ 63.75
Pfepare•agenda for 6/4
6/3/2010 Client Meeting meeting 0.5 $ 42.50
6/4/2010 Client Meeting Meeting with Megan McVicker 1.75 $ 148.75
Director of Redevelopment /J.5 7W nV
1 of 5 2010056 crc art of wine l/ 49 ‘w
Confirm with Go 2 Girls re:
process on providing editorial
content to Current in Carmel
as per their sponsorship
6/4/2010 PR/Creative agreement 0.25 $ 21.25
Volunteer confirmation with
Ann Onderdonk and her 3
6/4/2010 Volunteers recruited volunteers 0.25 $ 21.25
6/7/2010 Winery Recruitment Call 21st Amendment 0.25 $ 21.25
Contact Shawn at Fine
Promotions re: shirt order for
6/7/2010 Logistics volunteers 0.25 $ 21-25
Obtain editorial information
6/7/2010 PR/Creative for Current in Carmel 0.5 $ 42.50
Confirm parameters of
sponsorship logos promised on
6/7/2010 Logistics signage with the Go 2 Girls 0.25 $ 21.25
Contact Hirons re: Pager info;
Obtain from Lori Snow
anything that had been
6/7/2010 PR/Creative written on the pagers 0-25 $ 21.25
6/8/2010 Winery Relations Call Vine 8 Table 015 $ 21.25
Assemble editorial information
for Current in Carmel and send
to Steve at Current in Carmel
via email; Review Current in
Carmel ad with Megan via
6/8/2010 PR/Creative phone and email 1.25 $ 106.25
Verify budget numbers for
volunteer shirts for 3 major
festivals before ordering AOW
shirts; Review bid from T-shirt
vendor; Verify numbers with
Megan and options that fit.
6/8/2010 Logistics existing budget 1 $ 85-00
Obtain approval from Nancy
Keating to share her
information with Current in
6/8/2019 PR/Creative Carmel as a editorial feature 0.25 $ 21.25
Provide Melanie with
assignment to write-up
instructions for the entrance
volunteers; Write-up initial
copy for instructions to get
6/8/2010 Volunteers her started and send to her 0.5 $ 42.50
2 of 5 2010056 crc art of wine
Review poster draft, updated
Current in Carmel ad, banner
art and archway panel art;
6/10/2010 PR/Creative Promote AOW on FR page 1 $ 85.00
Prepare agenda for 6/12
6/10/2010 Client Meeting meeting 0.5 $ 42.50
Send final quantity of shirts to
be ordered to Fine
Promotions; Send Melanie
Heck count of A-frames to be
6/10/2010 Logistics ordered 0.5 $ 42.50
Request final paperwork from
6/10/2010 Winery Relations Winzerald Winery 015 $ 21/5
6/11/2010 Client Meeting Meeting with Megan McVicker 3 S 255.00
Finalize volunteer
assignments; Send emails to
all volunteers to confirm their
6/13/2010 Volunteers assignment and start times 2 $ 170.00
Confirm with Go 2 Girls if we
need to place Clarian medical
6/13/2010 Logistics tent at AOW 0.25 $ 21.25
Serve on-site at CRC office to
finalize week of event
logistics, confirm missing
information from wineries,
• obtain information, accept
deliveries, access CRC files,
assist Megan McVicker on
approvals, direct and manage
Melanie Heck, complete day of
event timeline, confirm
sponsors on-site with Go 2
Girls, and serve as needed to
execute action items as
deemed necessary by the CRC
6/15/2010 Logistics team 7.5 $ 637.50
3 of 5 2010056 crc art of wine
Serve on-site at CRC office to
finalize week of event
logistics, confirm missing
information from wineries,
obtain information, accept
deliveries, access CRC files,
assist Megan McVicker on
approvals, direct and manage
Melanie Heck, complete day of
event timeline, confirm
sponsors on-site with Go 2
Girls, and serve as needed to
execute action items as
deemed necessary by the CRC
6/16/2010 Logistics team 6 $ 510.00
Serve on-site at CRC office to
finalize week of event
logistics, confirm missing
information from wineries,
obtain information, accept
deliveries, access CRC files,
assist Megan McVicker on
approvals, direct and manage
Melanie Heck, complete day of
event timeline, confirm
sponsors on-site with Go 2
Girls, and serve as needed to
execute action items as
deemed necessary by the CRC
6/17/2010 Logistics team 7 $ 595.00
Serve on-site at CRC office to
finalize week of event
logistics, confirm missing
information from wineries,
obtain information, accept
deliveries, access CRC files,
assist Megan McVicker on
approvals, direct and manage
Melanie Heck, complete day of
event timeline, confirm
sponsors on-site with Go 2
Girls, and serve as needed to
execute action items as
deemed necessary by the CRC
6/18/2010 Logistics team 9 $ 765.00
Victory Sun team members at
event site to assist with day
before event set-up and
6/18/2010 Logistics preparation 4.5 $ 382.50
4 of 5 2010056 crc art of wine
Day of event management, set
•
• up and tear down by Vanessa
6/19/2010 Event Management Stiles 17.5 $ 1,487.50
2 Victory Sun team members
on-site for day of event
leadership as managers of
6/19/2010 Event Management operations 15.5 $ 1,317.50
Team of Victory Sun team to
execute set-up, teardown, and
6/19/2010 Event Management during event action items 15.5 $ 1,317.50
Prep agenda for wrap-up
6/24/2010 Client Meeting meeting 0.5 $ 42.50
Wrap-up discuss for the event;
Determine areas of
6/25/2010 Client Meeting improvement 2 $ 170.00
Assemble and complete final
6/30/2010 Logistics report and binder 6 $ 510.00
$ -
INVOICE TOTAL $ 9,222.50
Thank you for choosing Victory Sun. PA ID AUG 1 9 2010
Winning relationships make you THE star.
5 of 5 2010056 crc art of wine
i • ( ) VDCTORY SUN
PR ADVERTISING EVENTS
INVOICE NO. 2010057 INVOKE DATE: 7/29/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID # 20-5022552
INVOICE TO: Megan McVicker
Art of Wine
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
See attached detailed expense
report; Drinks for volunteers,
Event Management Expense lunch for staff, dinner for
June 2010 Report with original receipts staff $ 130.29
INVOICE TOTAL S 130.29
Thank you for choosing Victory Sun.
Winning relationships make you THE star. PAID AUG 1 9 2010
Director of Redevelopment/0S 90d)
•
1 of 1 2010057 art of wine EXPENSES
OI/
•
EXPENSE REPORT
PURPOSE: Art of Wine 2010
EMPLOYEE INFORMATION:
Name: Victory Sun Inc Position: Independent Contractor
PO BOX 199114
Indianapolis,Indiana 46219
Department: Cannel Redevelopment Commission SSN/Employee I.D.:Federal IA#20-5022552
Date Descri lion Hotel Trans mrt Fuel Meals Phone I nteryainmenl I Mist. Total
Soda for AOW
volunteer and staff-
June 18,2010 Kroger $24.18 $24.18
Lunch for staff during
June 19,2010 event-Bazbeaux $55.10 $55.10
Dinner for staff during
June 19, 2010 event-Bazbeaux $51.01 $51.01
$0.00 $0.00 $0.00 $130.29 $0.00 $0.00 $0.00
Total $130.29
Approved: Notes:
CAC-
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VBA:B(fb A a u r� 1 v
.i1 U nB it. of SUITE 1',y L.1 `I ni lab V
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,�,r 16: 000uu23&e r . :,,nl ID: 6n0002 EAR rtiv �..
�e2sD2se UI:LIiF,2iC) �Bpht Store.Rlght Price.
Rri u: .,a,J! :I : 20
ID: 20 '^ ""'
Sale SZlr 5810 East 71st Street
317-845-9653
YOUR CASHIER WAS SELF CHECKOUT
LI,t111,111I1likji: �ii`'�': :111iUj" KROGER PLUS CUSTOMER ***e*t.*33C
'166 6- ' Ulf!� HM CTY ICE
'� l , r _ liit.. \ :. 1.59
. LniC'r Ii ii,mi. .- BIG K LEMLIM PC 1 .99
SC 0043 PLUS CARD SAVINGS 0.59
nEOUili: i lii., )1"" SC 0043 PLUS K CARD SAVINGS O.59 1 .99 B
91 COKE PC 3,67 B
JHP: J'P' SC 7755 PLUS CARD SAVINGS 1 .52 _
DIET COKE PC 3.67 B
I; T,t. ,,, SC 7755 PLUS CARD SAVINGS 1 ,52
JO,^.., '• COCA-COLA PC 6.99 B
SC 7505 PLUS CARD SAVINGS 2.00
-- --- TAX 1 .28
ti, *t** BALANCE 29.18 1)6/15,1% i ' ,Jo*13 i
1,.:i:
1 N. +i 1:6:11• r. r. :: _ n. nnnnni n,�. p-!,. O4 y....• 021 KROGER fl809
LTI 11 *: NUNUCII ,7 PPT Code: '�i'l 'll'p n. DOA:: Y,NnI :V@c. di. 5810 East 71st Street
;,, ;,,;i ;;t INDIANAPOLIS IN 46220
4Prij, O0liilt' uoili"LI. , 7''"I "{: i� iirc v1t(fl ili'J.II CREDIT CARD Purchase
*****n******1013
•
, TOTAL: 24,18
Curioiier (p
REF : 112088
.
CREDIT CARD 24.18
CHANGE 0.00
TOTAL NUMBER OF ITEMS SOLD = 6
*********x* KROGER SAVINGS **********H
KROGER PLUS SAVINGS $ -6.22
TOTAL SAVINGS (21 Pct. ) $ 6.22
*********** KROGER SAVINGS ******e***r
06/18/10 09:07 804 83 14 . 999
**M*R*MM*M*MR**R**M*MM**M**M******M**M
Save $0.10 off per gallon on I Fillup
for every 100 Fuel Points
Fuel Points This Order • 22
Fuel Points Explrins 07/31/10 • 250
Points under 100 do not canny over.•
Months' points do not combine.
See Store For Details & Restrictions
Or Visit www.kroser.com
*nnr.***************e*****************•
*SEE WHAT YOU ARE SAVING TODAY::
YOU SAVED $6 . 22
WITH YOUR PLUS CARD
BY USING YOUR KROGER PLUS CARD,YOUR
ANNUAL SAVINGS TO DATE IS $465,80
THANK YOU FOR SHOPPING KROGER
CUSTOMER SERVICE IS. EVERYONE'S JOB.
LET ME KNOW HOW WE'AREDOING.
RICH PRESTON, MANAGER
SUN
ta& V1CORY P R ADVERTISING EVENTS
INVOICE NO. 2010058 INVOICE DATE: 7/29/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID# 20-5022552
INVOICE TO: Megan McVicker
Rock the District
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Review Walking Ghost Tour
vendor application and
respond to Stephanie with
"6/1/2010 Vendor Recruitment affirmative on approval 0.25 5 21.25
Review culinary vendor
applications from Megan and
send her affirmative on
6/2/2010 Vendor Recruitment approval 0.25 $ 21.25
Review existing vendors
6/7/2010 Vendor Recruitment contacted from spreadsheet 035 $ 63.75
Review Art Press information
and determine if he fits into
one of our 7 categories. Send
Stephanie advice on what to
ask him and to try to steer
him in the direction of green
6/9/2010 Vendor Recruitment friendly 0.5 $ 42.50
Send request for volunteers to
• NIFS intern coordinator for
6/15/2010 Volunteer Recruitment RIM 0.25. $ 21.25
Director of Redevelopment/? gyve
1 of 4 2010058 crc rock the district �fV \9fr
'
• Post volunteer request on
6/21/2010 Volunteer Recruitment personal FB page 0.25 $ 21.25
Communicate with Stephanie
re: plan of action for vendor
recruitment and start
6/21/2010 Vendor Recruitment coordinating a date to meet 0.25 $ 21.25
Edit merchant
communications and provide
6/23/2010 Merchant Communication feedback to Megan 0.5 $ 42.50
Instruct Melanie to fottow-up
with Youth Hockey group for
6/23/2010 Volunteer Recruitment tear down volunteers 0.25 $ 21.25
Prepare agenda for 6/25
meeting (a portion was
allocated to AOW Wrap-up and
6/24/2010 Client Meeting the other portion to RTD) 0.5 $ 42.50
Start work on day of event
timeline: be sure to include
cultural district proclamation
on the stage at 6pm; Read
through thread of emails from
City and Indiana Arts
Commission; Establish a
contingency plan for
inclement weather; Send plan
of action for proclamation to
6/24/2010 Logistics Megan 1 $ 85.00
Advise on insurance question
6/24/2010 Vendor Relations from Island Snow 0.25 $ 21.25
Half an hour of client meeting
6/25/2010 Client Meeting dedicated to RTD 0.5 $ 42.50
Prepare for vendor assignment
meeting on 6/29; Make
suggested assignments for
6/27/2010 Logistics 6/29 placement meeting 0.75 $ 63.75
2 of 4 2010058 crc rock the district
Review thread of emails
between Hirons and Go 2 Girls
re: Indiana Live! Casino logo
problem; Offer assistance by
sending logo used from last
year; Confirm that logo I had
on file was good resolution
and solved problem; Request
information from Mike Lee on
bands to feature in Current in
Carmel; Edit bio from Blue
Luster; Provide edits to Mike
6/28/2010 PR/Creative Lee for website 1.75 $ 148.75
Confirm we can have 2 shaved
ice vendors at event; Advise
on Beads for Needs request for
spa sharing in booth; Respond
to Planned Parenthood
request for space at RTD;
Respond to Melanie to green
light Liberty Mutual as long as
they are willing to promote
6/28/2010 Vendor Relations fitness at their booth 1 $ 85.00
Respond to Stephanie's
request for answers on tents
6/28/2010 Logistics for Artists 0.25 $ 21.25
Meeting with Mike Lee,
Melanie Heck and Stephanie
Marshall to place vendors and
determine target areas left for
6/29/2010 Logistics recruitment 2 $ 170.00
Confirm with Stephanie that
Melanie has action item to
contact Tom with the Lion's
Club; Re-confirm with Melanie
that she is movie forward with
6/30/2010 Volunteer Recruitment that action item 0.25 $ 21.25
3 of 4 2010058 crc rock the district
•
Use notes from 6/29 meeting
to assess where we are on
vendor areas of interest; Send
Melanie, Stephanie and Megan
action items (including action
items Victory Sun will
complete) to focus the team
on specific areas of vendor
recruitment; Respond to •
Planned Parenthood response
that they cannot attend;
Review list of vendors from
6/30/2010 Vendor Recruitment whom we have not heard 1 $ 85.00
$ -
$ -
INVOICE TOTAL $ 1,062.50
Thank you for choosing Victory Sun. PAID au 41 g 21110
Winning relationships make you THE star.
4 of 4 2010058 crc rock the district
VICTORY SUN
P R ADVERTISING EVENTS
INVOICE NO. 2010061 INVOICE DATE: 7/29/2010
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID #20-5022552
INVOICE TO: Megan McVicker
Carmel Artomobilia
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
9pm Conference call with
6/7/2010 Exhibitor Recruitment John Leonard and Andrew Lee 0.5 $ 42.50
Contacted by and responded
to Steve Kremer - interested
in volunteering with exhibitor
recruitment and corralling;
Complete cyber-introduction
between Steve and
6/7/2010 Volunteer Recruitment Andrew/John 0.5 $ 42.50
Respond to request from David
Lee for exhibitor nomination
6/11/2010 Exhibitor Recruitment form 0.25 $ 21.25
6/11/2010 PR/Creative -Respond to Oldride.com 0.25 $ 21.25
Return phone call from
,Indianapolis Monthly re: event
6/14/2010 PR/Creative details for calendar listing 0.25 $ 21.25
9pm Conference call with
6/21/2010 Exhibitor Recruitment John Leonard and Andrew Lee 0.75 $ 63.75
Director of Redevelopment/93 S WY
1 of 2 2010061 crc artomobilia 7 y` --
�° \ v
Phone call from South Carolina
exhibitor with 2 cars to
6/22/2010 Exhibitor Recruitment exhibit 0.25 $ 21.25
Review Clarian sponsorship
and provide John Leonard with
feedback re: co-op
opportunities outlined in
6/22/2010 PR/Creative proposal 0.25 $ 21.25
Write script for Melanie to
complete exhibitor alumni
6/23/2010 Exhibitor Recruitment phone calls 0.5 $ 42.50
Make changes to alumni script
as per Andrew; Retrieve
alumni list with John's notes
on already called form Google
6/24/2010 Exhibitor Recruitment docs cloud 0.5 $ 42.50
Send sponsorship updates to
6/28/2010 Sponsorship John and Andrew 0.25 $ 21.25
INVOICE TOTAL $ 361.25
Thank you for choosing Victory Sun.
Winning relationships make you THE star. P '4 I D AUG 1 9 2010
2 of 2 2010061 crc artomobilia