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Office of the
Clerk-Treasurer
MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JUNE 5, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JUNE 5, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414
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Office of the Board of Public Works and Safety Meeting
Clerk-Treasurer
AGENDA
Wednesday, June 5, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the May 15, 2013 Regular Meeting
2. BID/QUOTE OPENING AND AWARDS
a. Quote opening for Well 30 improvements; John Duffy. Director of the Department
of Utilities
3. PERFORMANCE BONDS
a. Resolution No. BPW-06-05-13-01; Prudentia Building; Right of Way; Nick
Guerrini, Emerald Group
4. CONTRACTS
a Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Art and
Design District- Jazz on the Monon Performance Fee; Nancy Heck, Director of the
Department of Community Relations
b Request for Purchase of Goods and Services; Change Order#1; Milestone
Construction; (Increase $254,897.82); Paving; Dave Huffman, Street Commissioner
c Request for Purchase of Goods and Services; Blonde Entertainment; ($600.00);
Art and Design District- Jazz on the Monon Performance Fee; Nancy Heck,
Director of the Department of Community Relations
d Request for Purchase of Goods and Services; Heather Ramsey Clark; ($600.00);
Art and Design District- Jazz on the Monon Performance Fee; Nancy Heck,
Director of the Department of Community Relations
e Request for Purchase of Goods and Services; Beth Maier Photography;
($2,500.00); Photography for Art and Design District's events; Nancy Heck,
Director of the Department of Community Relations
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
f Request for Purchase of Goods and Services; Melrose Pyrotechnics; ($25,000.00);
Carmel Fest Fireworks; Nancy Heck, Director of the Department of Community
Relations
g Request for Purchase of Goods and Services; Pedcor; ($202,293.47); Seventh
Amendment to Lease (expires 8/26/13) Utilities; John Duffy, Director of the
Department of Utilities
h Request for Purchase of Goods and Services; Additional Service#1; Chris Burke
Engineering; ($35,000.00); Stormwater Program and Capital Improvement
Budget Study; Mike McBride. City Engineer
i Request for Purchase of Goods and Services; The Omni Centre For Public Media;
$15,000.00); CRC Monthly Meetings, Live Broadcast, Upload Meeting to
Granicus; Les Olds, Director of the Redevelopment Commission
j Request for Purchase of Goods and Services; Paddack's; ($800.00); Moving Stage
Trailer; Les Olds, Director of the Redevelopment Commission
k Request for Purchase of Goods and Services; Leach & Russell; ($43,200.00);
Energy Center Maintenance; John Duffy, Director of the Department of Utilities
5. CITY FACILITIES/STREETS/USE
a Request to Use Gazebo; Concert; Saturday, .Tune 22, 2013; 7:00 a.m. to 11:00 p.m.;
Indiana Wind Symphony
b Request to Use City Streets; Neighborhood Picnic; Saturday, June 29,2013; 4:00
p.m. to Mid-night; Avian Glen Neighborhood Association
c Request to Use Center Green; Picnic; Monday, June 17,2013; 10:000 a.m. to 2:00
p.m.; Booth Tarkington Civic Theatre
d Request to Use Center Green; Picnic; Tuesday, June 18, 2013; 10:000 a.m. to 2:00
p.m.; Booth Tarkington Civic Theatre
e Request to Use Center Green; Picnic; Friday, June 14, 2013; 5:00p.m. to 10:00
p.m.; Booth Tarkington Civic Theatre
f Request to Use City Streets; Tour De Carmel; Saturday, September 14,2013; 6:00
a.m. to 1:00 p.m.; Carmel Clay Parks and Recreation
g Request to Use Caucus Room; Several Dates; Carmel Clay Historical Society
h Request to Use City Streets; Fall Event; Saturday, October 26, 2013; 9:00 a.m. to
8:00 p.m.;!Clay Terrace
i Request to Use City Streets; Event; July 4, 2013; 2:00 p.m. to 10:00 p.m.; Detour
An American Grille
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Request for Agreement with Upper White River Watershed; John Thomas,
Department of Engineering
c Request for Easement; Water Line; Target Corporation; John Duffy, Director of
the Department of Utilities
d Request for Vacation of Right of Way; Liverpool Drive and Humber Court;
Meridian Suburban; Timothy Ochs, Ice Miller
e Request for Storm Water Technical Standards Variance; Todd Wallace, WSI
Engineering
f Request for Storm Water Technical Standards Variance; Jim Shields, Weihe
Engineers
g Request for Storm Water Technical Standards Variance; Brett Huff, Steoppelwerth
&Associates
h Request for Variance; Fence in Easement; 12528 Horesham Street; Nancy
Edmonds
i Request for Variance; Fence in Easement; 12530 Pebblepoint Pass; Mr. And Mrs.
Joseph Peterson
j Request for Variance; Landscape in Easement; 11416 Lakeshore Drive West;
Shirley Johnson
k Request for Variance; Right of Way Improvements; Sanctuary at 116th Street
Amenity Area; Jeff Chen, CESO Civil Engineers
I Request for Curb Cut; Sanctuary at 116th Street Amenity Area; Jeff Chen, CESO
Civil Engineers
m Request for Temporary Construction Entrance; Cray Road @ Brookshire Golf
Course; Michael Pell, Vine and Branch
n Request for Approval of Donation; Lazy Boy Chairs; The Room Place; Chief Matt
Hoffman, Carmel Fire Department
7. ADJOURNMENT
•
•
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY,JUNE 5,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor Janes Brainard, Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer: Diana L.
Cordray, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the May 15, 2013 Regular Meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for Well Improvements: Mayor Brainard opened and read the quotes aloud;
e
Company Amount
Layne Water Resources 5109.778.00
The quotes were given to John Duffy, Director of the Department of Utilities; The bid was awarded to
Layne Water Resources which was the lowest most responsive quote.
CONTRACTS
Request for Purchase of Goods and Services; Ely Enterprises: (S600.00); Art and Design District -
Jazz on the Monon Performance Fee: Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: Change Order #1; Milestone Construction; (Increase
5254,897.82): Paving; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Blonde Entertainment; (5600.00); Art and Design
District-Jazz on the Monon Perfarmance Fee; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Heather Ramsey Clark; (5600.00); Art and Design
1 District -Jazz on the Monon Performance Fee: Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Beth Maier Photography; (52,500.00); Photography for
Art and Design District's events; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Melrose Pyrotechnics; (525,000.00); Carmel Fest
Fireworks; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Pedcor; (5202,293.47): Seventh Amendment to Lease
(expires 8/26/13) Utilities: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services: Additional Service 41; Chris Burke Engineering;
(535,000.00); Stormwater Program and Capital Improvement Budget Study: Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services: The Omni Centre For Public Media; 515.000.00); CRC
Monthly Meetings, Live Broadcast, Upload Meeting to Granicus; Board Member Burke moved to
1 approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Paddock's; (5800.00): Moving Stage Trailer; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Leach & Russell; (54E3,200.00); Energy Center
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo; Concert; Saturday, June 22. 2013; 700 a.m. to 11:00 p.m.; Indiana Wind
Symphony; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets: Neighborhood Picnic; Saturday, June 29, 2013; 4:00 p.m. to Mid-night;
Avian Glen Neighborhood Association; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use Center Green; Picnic: Monday, June 17, 2013; 10:000 a.m. to 2:00 p.m.; Booth
Tarkington Civic Theatre; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
1
Request to Use Center Green; Picnic; Tuesday, June 18, 2013: 10:000 a.m. to 2:00 p.m.; Booth
1 Tarkington Civic Theatre; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Center Green;Picnic; Friday, June 14, 2013; 5:00p.m. to 10::00 p.m.; Booth
Tarkington Civic Theatre; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Tour De Cannel; Saturday. September 14, 2013; 6:00 a.m. to 1:00 p.m.;
Carmel Clay Parks and Recreation; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Caucus Room: Several Dates: Carmel Clay Historical Society; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Fall Event; Saturday, October 26, 2013: 9:00 a.m. to 8:00 p.m.; Clay
Terrace; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Event; July 4. 2013: 2:00 p.m. to 10:00 p.m.: Detour An American Grille:
Board Member Burke moved to approve. Board Member Watson seconded. There was extensive
discussion. Request approved 3-0.
1 OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Agreement with Upper White River Watershed; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Easement; Water Line; Target Corporation; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Vacation of Right of Way; Liverpool Drive and Humber Court: Meridian Suburban; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Storm Water Technical Standards Variance: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Storm Water Technical Standards Variance; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Storm Water Technical Standards Variance; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence in Easement; 12528 Horesham Street: Board Member Burke moved to
1 approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence in Easement: 12530 Pebblepoint Pass: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Variance; Landscape in Easement; 11416 Lakeshore Drive West; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Right of Way Improvements; Sanctuary at 116'x' Street Amenity Area; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Curb Cut; Sanctuary at 116`" Street Amenity Area; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance: Gray Road @ Brookshire Golf Course; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Approval of Donation: Lazy Boy Chairs; The Room Place: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
ADJOURNMENT
1 Board Member Burke adjourned the meeting at 10:27 a.m.
.4
/
Diana L. Cordray, it C
Clerk-Treasurer
Approved
Ivayor.1c flies Brainard
ATTEST:
IJiana L.L. Co IA. C Clerk-Treasuurer
I