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Home My WebLink AboutBPW 06-19-13 ec F( ® i; : � City of Carmel 9 n Are N Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JUNE 19, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 19, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 +00., A°.99g 6 pi I. City of Carmel Office of the Board of Public Works and Safety Meeting Clerk-Treasurer AGENDA Wednesday, June 19, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a Minutes from the June 5, 2013 Regular Meeting 2. BID/QUOTE OPENING AND AWARDS a. Bid Opening for the Sewer Rehab Project; John Duffy, Director of the Department of Utilities b. Bid Opening for the CRC Parcel 7-C Utility Relocation Project; Mike McBride City Engineer 3. CONTRACTS a Request for Purchase of Goods and Services; Interlocal Agreement between INDOT and City of Carmel; Regarding Intersection at 111th and Pennsylvania; Mike McBride, City Engineer b Request for Purchase of Goods and Services; Hittle Landscaping; ($246,454.36); Mowing Contract; Dave I-Iuffman, Street Commissioner c Request for Purchase of Goods and Services; Studio 13; ($7,195.00); Photography of Department Directors and Various Location Around City; Nancy Heck, Director of the Department of Community Relations d Request for Purchase of Goods and Services; Regal Printing; ($12,350.00); Signage and Printing Services; Nancy Heck, Director of the Department of Community Relations e Request for Purchase of Goods and Services; Blue Dorian Jazz; ($600.00); Jazz on the Monon; Nancy Heck, Director of the Department of Community Relations f Request for Purchase of Goods and Services; EA Outdoor Services; ($122,088.00);Roundabout Maintenance; Dave Huffman, Street Commissioner g Request for Purchase of Goods and Services; Fluid Waste Services; ($10,200.00); Pipe Repair; Dave Huffman, Street Commissioner h Request for Purchase of Goods and Services; Acknowledgement of Receipt of Contract; Carmel High School Band Boosters; ($10,000.00); Professional Service ONE CIVIC SQUARE CARMEL, INDIANA 46032 317h71-2414 for Performers on Public Streets in Art and Design District(S10.00/hr); Nancy I-Ieek, Director of the Department of Community Relations 4. CITY FACILITIES/STREETS/USE a Request to Use Gazebo; Wedding; Sunday, August 11, 2013; Noon to 7:00 p.m.; Gregory Spencer/Svetlana Walby b Request to Use City Streets; Saturday, June 22,2013; Noon to Midnight; Kingswood HOA c Request to Use Gazebo and Common Grounds; Concert; Various Dates; The Gathering Place, Amanda Foust 5. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b Request for Conditional Approval and Acceptance of Dedication and Deed of Public ROW; Olive Garden Restaurant; Mike McBride, City Engineer c Request for Stormwater Manual Variance Request; Carmel Racquet Club; Brian Cross, CivilSite d Request for Variance; Landscape in Easement; 1373 Worchester Drive; Mr./Mrs. Malatestinic e Request for Variance; Fence in Easement; 13226 Dumbarton; Mr./Mrs. Marsden f Request for Variance; ROW Improvements; Sophia Square Apartments; Lori Swim, Sophia Square g Request for Variance; Fence in Easement; 140 Ewing Court; Mr./Mrs. Chiado h Request for Variance; Driveway in Easement; 14360 Smallstig; Jim Holley, CHMB Partners i Request for Lane Restriction; Hancock Street; Indiana Fiber Network; Kevin Maxwell, CSU Contractors j Request for Commercial Curb Cut; Village Center Townhomes; Dave Sexton, Terra Site Development k Request for Lane Restriction; 116th/Pennsylvania Street; Brian Cravens, OSP Engineering 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING 1 MINUTES WEDNESDAY,JUNE 19,2013 —10:00 A.M. COUNCIL CHAMBERS /CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Board member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the June 5, 2013 Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Sewer Rehab Project; Board Member Burke opened and read the quotes aloud; Company Amount Insituform Tech 5532,138.60 Layne In-Liner 5446,500.00 The quotes were given to John Duffy, Director of the Department of Utilities,for review and recommendation. Bid Opening for Parcel 7C-6 Piping and Utility Relocation; Board Member Burke opened and read the quotes aloud; Company Amount . Beatty Construction 5443,125.00 Atlas 5407,000.00 Yardberry Landscape 5394,770.00 Rieth Riley S446,900.00 Davidson Excavating 5502,500.00 HIS Contractor 5534,330.00 Eagle Valley 5589,979.00 Morphey 5345,000.00 The bids were given to Mike McBride, City Engineer, for review and recommendation. CONTRACTS Request for Purchase of Goods and Services; Interlocal Agreement between INDOT and City of Carmel; Regarding Intersection at 111th and Pennsylvania; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hitlle Landscaping: (5246,454.36): Mowing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Studio 13; (57, 195.00); Photography of Department Directors and various locations around the City; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Purchase of Goods and Services; Regal Printing: (512,350.00): Signage and Printing Service: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services: Blue Dorian Jazz; (5600.00); Jazz on the Monon; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services: EA Outdoor Services; (5122.088.00); Roundabout Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Fluid Waste Services: (510,200.00); Pipe Repair: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Acknowledgement of Receipt of Contract; CARMEL HIGH SCHOOL BAND BOOSTER; (510,000.00); Professional Service for performers on Public Streets in the Art and Design District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CITY FACILITIES/STREETS/USE Request to Use Gazebo; Wedding: Sunday, August 11, 2013; Noon to 7:00 p.m.; Gregory Spencer/Svetlana Walby: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Sweets; Saturday, Jane 22, 2013; Noon to Midnight: Kingswood BOA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Grounds: Concert: Various Dates: The Gathering Place, Amanda Foust; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. 1 OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Motion Request for Conditional Approval and Acceptance of Dedication and Deed of Public ROW: Olive Garden Restaurant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Manual Variance Request; Carmel Racquet Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; Landscape in Easement; 1373 Worchester Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; Fence in Easement; 13226 Dumbarton Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; ROW Improvements: Sophia Square Apartments: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; Fence in Easement; 140 Ewing Court; Board Member Burke moved to approve. I Board Member Watson seconded. Request approved 2-0. Request for Variance; Driveway in Easement; 14360 Smallstig; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction; Hancock Street; Indiana Fiber Network; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Commercial Curb Cut; Village Center Townhomes; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction; 116`x'/Pennsylvania Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADD-ON Request to add item to the agenda; Board Member Burke moved to approve. Board Member Watson seconded. Add-On Approved 2-0. Request for Purchase of Goods and Services; Calumet Civil; 'S474,240.00);Retail Parkway Extension; Board Member Burke moved to approve. There was brief discussion. Board Member Watson 1 seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:24 a.m. ) Didna L. Cordray C Clerk-Treasurer Approved Al Mayor James Brainard ATTEST: • ; I111. s Di a L. Cordray, IA C- Clerk-Treasurer I 1