HomeMy WebLinkAboutIRWIN COMPUTER SERVICES- 002620- 1/18/2012 CARMEL REDEVELOPMENT COMMISSION 002620
Irwin Computer Services Check: 2620
1326 Cool Creek Drive Date: 1/18/2012
Carmel, IN 46033 Vendor: IRWINCOM
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
113011 2,320.00 2,320.00 0.00 0.00 2,320.00
City website maintenance
2,320.00 2,320.00 0.00 0.00 2,320.00
•
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THE KEY TO DOCUMENT SECURITY'•HEAT ACTIVATED THUMB PRINT A ADDITIONALfSECURITY FEATURES INCLUDED SEE EIACK FOR+DETAILS lt'j 91
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'2620
DATE AMOUNT
1/18/2012 ***********2,320:00
PAY THE SUM OF-TWO THOUSAND THREE HUNDRED TWENTY DOLLARS AND NO CENTS *****'`******
TO THE
ORDER
OF
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033 . SEks'Jt,m.
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CARMEL REDEVELOPMENT COMMISSION 002620
Irwin Computer Services Check: 2620
1326 Cool Creek Drive Date: 1/18/2012
Carmel, IN 46033 Vendor: IRWINCOM
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
113011 2,320.00 2,320.00 0.00 0.00 2,320.00
City website maintenance
2,320.00 2,320.00 0.00 0.00 2,320.00
•
11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-37228 - -(12("A
Page 1 of 1
Lee, Mike E
From: Kibbe, Sharon
Sent: Monday, January 09, 2012 10:18 AM
To: Lee, Mike E
Subject: FW: November Invoice
Attachments: INVOICE - Carmel City 11-30-11.pdf
Michael —
Attached is an invoice from Irwin Computer Services in the amount of$6,135 for November
2011 services. To date, your office has paid $7,680 of Irwin claims. The contract amount is
$10,000, which leaves a remaining balance on the contract of$2,320. Please pay $2,320 at this
time. I'll forward a copy of this invoice to another department to pay the remaining balance of
the invoice in the amount of$3,815.
My sincere apologies for the delay in submitting this invoice to you; it "slipped through the
crack." Please call me if you have any questions.
Best regards,
Sharon M. Kibbe
Office of the Mayor
City of Carmel
317.571.2483 Direct
317.844.3498 Fax
From: Irwin Computer Services [mailto:webteam @heckweb.net]
Sent: Monday, December 05, 2011 1:04 AM
To: Kibbe, Sharon
Cc: Heck, Nancy S
Subject: November Invoice r3U
Hi Sharon
Attached is the invoice for November 2011.
I know that there are some funds coming from other departments, such as Utilities and CRC, I believe.
Nancy told me that you had created a chart to track the invoicing, but I don't have that list in front of me,
so please let me know who else should get this invoice for processing.
Thanks for all your help through out this tedious processing year. I truly appreciate your patience with all
of this.
Sincerely,
Richard G. Heck
Irwin Computer Services
webteam(@.heckweb.net
1/9/2012
•
INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317-848-4840
Public E-mail:RichardHeck @yahoo.com
Today's Date: December 5, 2011
Contract # Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice # 11-30-11
City of Carmel, Indiana (http://www.carmel.in.gov) monthly web site update,
development & maintenance which includes the following functions on a
daily basis.
• Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
• Post Media / News Releases / Media advisories to City website.
• Update Carmel City Council meeting notices, minutes and agendas.
• Update Carmel City Council Committees notices, meeting agendas, and
minutes.
• Updating LaserFiche links to City Council Actions, Minutes and Agendas.
• Daily updates to City Community Calendar.
• Update Dept. of Community Services meeting minutes & agendas.
• Update Board of Zoning Appeals meeting & agendas.
• Update Plan Commission meeting & agendas.
• Update Engineering Department's Storm Water manuals and road
construction reports.
• Update Judge's web site with new fees and hours and other necessary data.
• Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
• Meetings in person — ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
• Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
• Daily review of emails from city employees to see what needs updating or
posting.
1
o Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
11-01 Check to see if web site is up and running, then check e-mails to 2.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked on bid postings
- Worked with CFD on major changes for CAP
- Posted News Release for CFD
11-02 Check to see if web site is up and running, then check e-mails to 4
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date and
added IDC event
- Started making changes to add 2012 meeting dates for
BPW and deadlines for agenda items
- Posted cancellation notices for City Council committee
- Made additions and loaded documents for Holiday on the
Square updates
- Worked with Engineering staff on Road Construction
updates
11-03 Check to see if web site is up and running, then check e-mails to 4.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded documents and posted Agenda and Paperless
Packet for City Council mtg. of 11-07-11 on calendar and
council section
- Worked with CT staff on weblink print issue
- Uploaded document and posted Media Advisory for
Comm. Rel.
- Created and uploaded some pdf files for site
- Worked on back end maintenance
2
11-04 Check to see if web site is up and running, then check e-mails to 6
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded documents and posted News Releases for CFD
and Comm. Rel.
- Uploaded document and posted TAC agenda fpr 11-16-
11
- Began work on HR updates
- Uploaded documents and posted Plan Commission
agenda for mtg. of 11-15-11
- Worked with Vision Internet on auto populate address
feature to get it working
11-05 Check to see if web site is up and running, then check e-mails to .5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
11-06 Check to see if web site is up and running, then check e-mails to 2
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items.
- Updated Carmel Community Calendar
- Uploaded and posted new documents for Holiday on the
Square event
11-07 Check to see if web site is up and running, then check e-mails to 4.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Updated Carmel Community Calendar
- Made updates to Request for Public Records wording
- Continued with HR updates
11-08 Check to see if web site is up and running, then check e-mails to 4
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Updated Carmel Community Calendar
- Continued working on getting a resolution for weblink
printing
- Made updates and additions to Holiday on the Square
- Road Construction updates
- Worked on HR updates
3
11-09 Check to see if web site is up and running, then check e-mails to 2
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Updated Carmel Community Calendar
- Uploaded and posted Minutes for City Council mtg. of 10-
17-11
- Uploaded and posted results for City Council mtg. of 11-
07-11
- Uploaded and posted Notice for CC committee mtg. of 11-
14-11
- Created link for new video for site
- Uploaded and posted revised Agenda for Plan
Commission mtg. of 11-15-11
11-10 Check to see if web site is up and running, then check e-mails to 6.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Updated Carmel Community Calendar.
- Uploaded and posted BPW Agenda for mtg. of 11-16-11
- Uploaded and posted New Release for CPD
- Uploaded and posted five News Releases for Comm. Rel.
and made appropriate links to calendar and events page
etc.
- Uploaded and posted Notice of Cancellation for CC
committee mtgs of 11-16-11 and 11-17-11
- Uploaded and posted Notice and Agenda of Special
BPW mtg. of 11-16-11
- Uploaded document and posted Notice of updated CRC
mtg. notice of 11-16-11
- Worked with Comm. Rel. staff on admin finalization needs
11-11 Check to see if web site is up and running, then check e-mails to 3
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Made changes to various pages per Mayor's requests.
11-12 Check to see if web site is up and running, then check e-mails to 4.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked on web maintenance issues cleaning up
unfinished sections
4
11-13 Check to see if web site is up and running, then check e-mails to .5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
11-14 Check to see if web site is up and running, then check e-mails to 6.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded and posted bid notice info
- Uploaded documents and posted Notice of Cancellation
for BPW Special mtg. of 11-16-11
- Posted Notice of Carmel Redevelopment Authority
Commission mtg. of 11-16-11
- Made some changes to news postings and links and
locations.
- Created some thumbnails and resized and uploaded
some pictures
11-15 Check to see if web site is up and running, then check e-mails to 4.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked with CFD staff on sections and functionality of
their pages re: forms, surveys and consulted with Vision
Internet on programming issues
- Made location changes for TAG mtg.
11-16 Check to see if web site is up and running, then check e-mails to 2
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded document and posted News Release for Parks
- Uploaded document and posted News Release for CFD
- Added link to Arts District holiday event
- Worked with CPD on pull down link issues
5
11-17 Check to see if web site is up and running, then check e-mails to 3.5
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked with OnRamp Indiana on forms function issues
- Uploaded document and posted Agenda for City Council
mtg. of 11-21-11
- Worked with Comm. Rel. on functionality of site elements
11-18 Check to see if web site is up and running, then check e-mails to 6
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded document and posted agenda for TAC mtg. of
11-16-11
- Uploaded and posted CC Paperless Packet for mtg. of
11-21-11
- Uploaded and posted Agendas for BZA Regular and
Hearing Officer mtg. of 11-28-11
- Added news item for Comm. Rel.
- Resized and Uploaded images to database
- Continued to work with On Ramp regarding forms
11-19 Check to see if web site is up and running, then check e-mails to .75
see what needs updated or posted to the web site from the
different departments and/or Carmel City Council activities. Also
includes any standard web maintenance items. (see beginning of
invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Made additional links to news items for Comm. Rel.
11-20 Check to see if web site is up and running, then check e-mails to .5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
11-21 Check to see if web site is up and running, then check e-mails to 2.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Made changes to news links and classifications on back
end
- Changed some thumbnail links
6
11-22 Check to see if web site is up and running, then check e-mails to 4.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Uploaded and posted results for Council mtg. of 11-21-11
- Uploaded and posted Minutes from CC mtg. of 11-07-11
- Added active emails to web forms
- Cleaned up some early programming
11-23 Check to see if web site is up and running, then check e-mails to 6
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date and
began adding dates from CT calendar for December
- Made changes to Urban Forestry section
- Uploaded and posted Notice of Special mtg. of CC
committee 11-29-11
- Uploaded and posted Agendas for Plan Commission
Special Studies and Subdivision Committee mtgs. of 12-
06-11
- Uploaded and posted two News Releases for CPD
- Uploaded and posted News Release for CFD
11-24 Check to see if web site is up and running, then check e-mails to .5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
11-25 Check to see if web site is up and running, then check e-mails to 3.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked on forms issues
- Cleaned up faulty links
11-26 Check to see if web site is up and running, then check e-mails to 4
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Retrieved some data from old site and converted and
loaded to new site
11-27 Check to see if web site is up and running, then check e-mails to .5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
7
11-28 Check to see if web site is up and running, then check e-mails to 4
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Added links for Comm. Rel. event video
- Uploaded and posted bid notice info
- Uploaded document and posted Agenda for BZA Hearing
Officer mtg.
- Began making changes and additions for new Trash and
Recycling program.
- Uploaded document and posted Notice for CRC mtg. of
12-01-11
11-29 Check to see if web site is up and running, then check e-mails to 5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Continued working on trash and recycling info pages and
links
- CFD forms
- Continued updating all web forms with active emails
- Began working on e-notification system start up
11-30 Check to see if web site is up and running, then check e-mails to 3.5
see what needs updated or posted to the web site from the
different departments. Also includes any standard web
maintenance items. (see beginning of invoice for more)
- Made sure Carmel Community Calendar is up to date.
- Worked on form creations
- Worked on workspace user issues
- Discussed e-notification issues with Comm. Rel.
Total hours 102.25
$60 per hour X $60
Total due $6135.00
8
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irw Co mi40,;\-er Serve Les Purchase Order No.
�2- (00( (reek Ur. Terms
(di mrl J I/ 033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11301 G14-Y W iki1 me,lq rngn ce /'.pda{-. 2 320.°°
Total 2. (9-0.6°
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I hay- - _.-',. - - in accor-
dance with IC 5-11-10-1.6.
I -- 1'6 , 20t —
VOUCHER NO. WARRANT NO.
ALLOWED 20
Lr wi n (014A-el(' -Serve Ge3 IN SUM OF $
I32-� (oaf Creek Dr.
C armt\ T /l 41033
$ ZI 320 00
ON ACCOUNT OF APPROPRIATION FOR
X1021835500
Board Members
D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s),
'IQ2. 11 301\ g355110 202.00 or bill(s) is (are) true and correct and that
the materials or services itemized thereon
for which charge is made were ordered and
received except
1- 10- 202
ger
Exec''11415i rector
Title
Cost distribution ledger classification if
Carmel Redevelopment Commission
claim paid motor vehicle highway fund