221386 07/02/2013 CITY OF CARMEL, INDIANA VENDOR: T360481 Page 1 of 1
` ONE CIVIC SQUARE JAMES ALDERMAN
s CHECK AMOUNT: $707.10
�. % CARMEL, INDIANA 46032 7775 KEMBLE COURT
FISHERS IN 46038 CHECK NUMBER: 221386
CHECK DATE: 712/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4343003 707 . 10 TRAVEL & LODGING
CITY OF CARMEL
FIRE EPA T ENT
DATE: July 1, 2013
TO: Cindy Sheeks
FROM: Matthew Hoffman, Fire Chief
Attached you will find a reimbursement claim for Jim Alderman in the amount of$707.10. This is for
reimbursing airline expenses for Adam Harrington to do a site visit with Harford County, MD and
Brentwood, Tennessee to view Interact, which is a CAD and RMS system county the county looking at
purchasing for all county fire departments.
If you have any questions, please feel free to contact me.
0 B B
06-24-13
James Alderman Folio No. Room No. 113
7775 Kemble Ct A/R Number Arrival 06-23-13
Fishers IN 46038-1439 Group Code Departure 06-24-13
us Company Conf. No. 62258363
Membership No. : PC 251782165 Rate Code : IMSTI
Invoice No. Page No. 1 of 1
Date Description Charges Credits
06-23-13 "Accommodation 95.00
06-23-13 State Tax-Room 5.70
06-24-13 100.70
Thank you for staying at Holiday Inn Express Edgewood. Qualifying points for this stay will Total 100.70 100.70
automatically be credited to your account. To make additional reservations online,update
your account information or view your statement please visit www.priorityclub.com. We
look forward to welcoming you back soon. Balance 0.00
Guest Signature:
I have received the goods and/or services in the amount shown heron.I agree that my liablity for this bill is not waived and agree to be held
personally liable in the event that the Indicated person,company,or associate fails to pay for any part or the full amount of these charges.If
a credit card charge,I further agree to perform the obligations set forth in the cardholder's agreement with the issuer.
Holiday Inn Express Edgewood
2118 Emmorton Park Rd.
Edgewood, MD 21040
Telephone: (410)612-1200 Fax: (410)612-1400
6 �
06-25-13
Room No. 419
James Alderman Folio No. Arrival 06-24]66
7775 Kembie Ct A/R Number Departure 06-2
Fishers IN 46038-1439 Group Code Conf. No. 6227
Ug Company Rate Code IMS
Membership No. PC 251782165 Page No. : 1 of
Invoice No.
Description Charges Credits
Date I 104.00
06-24-13 TN State Gov. 9,62
06-24-13 State Tax-Room 6.24
06-24-13 Occupancy Tax-Room 2.50
06-24-13 City Tax 122.36
06-25-13
122.36 122.36
Thank you for staying at Holiday Inn Express Hotel&Suites Nashville. Qualifying points for Total
this stay will automatically be credited to your account. To make additional reservations 0.00
online,update your account information or view your statement please visit www. Balance
priorityclub.com. We look forward to welcoming you back soon.
Guest Signature:
Owned and Operated by Shree Hospitality.
art or the full amount of these charges.If
I have received the goods and 1 or services in the amount shown heron.I agree that my liabiity for this bill is not waived and agree to be held
personally liable in the event that the indicated rform the obligations set forth in the cardholder's agreement with the issuer.
a credit card charge,I further agree to pe 9
Holiday Inn Express Hotel&Suites
714 Spence Lane
Nashville,TN 37217
Telephone: (615)366-6691 Fax: (615)367-0767
IN Um.
am
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Snyder, Denise W
From: Jim Alderman [aldermanj9509 @gmail.com]
Sent: Friday, June 28, 2013 8:22 PM
To: Snyder, Denise W
Subject: Fwd: Southwest Airlines Confirmation-HARRINGTON/ADAM C-Confirmation: A4FFEB
Categories: Red Category
Here is the other one.
Thank you!
Jim Alderman
Cell (317) 339-9507
Begin forwarded message:
From: "Southwest Airlines" <SouthwestAirlinesgluv.southwest.com>
Date: June 28, 2013, 20:20:01 EDT
To: ALDERMANJ9509na,GMAIL.COM
Subject: Southwest Airlines Confirmation-HARRINGTON/ADAM C-Confirmation:
A4FFEB
Reply-To: "Southwest Airlines" <no-rep]ygluv.southwest.corn>
You're all set for your trip!
��^^ _ My Account I View My Itinerary Online
SO
• • •• • •
Ready for takeoff! F0IJRq
POINTS;
Thanks for choosing Southwest for your trip!You'll find everything you need to know A
about your reservation below. Happy travels!
AIR Itinerary
B00•AqW Y
AIR Confirmation: A4FFEB Confirmation Date: 06/24/2013
Passenger(s) Rapid Rewards# Ticket# Expiration Est. Points
Earned
HARRINGTON/ADAM 425198045 5262138088373 Jun 16, 20140 _
Rapid Rewards points earned are only estimates.Not a member-visit httv//www.southwest.com/rapid rewards and -
sign up today! Find a Hotel
Date Flight Departure/Arrival
See ratings, photos and
rates for over 40,000 hotels.
Sun Jun 23 570 Depart INDIANAPOLIS IN(IND)at 6:30 PM
1
Arrive in BALTIMORE WASHNTN(BWI)at 8:00 PM Book a Hotel
Travel Time 1 hrs 30 mins
Mon Jun 24 2001 Depart BALTIMORE WASHNTN (BWI)at 6:30 PM
Arrive in NASHVILLE TN (BNA)at 7:20 PM
Travel Time 1 hrs 50 mins
Air Cost: 502.80 _
Rent Some Wheels
Carry-on Items: 1 Bag+small personal item are free see full details. Checked Items: First and Explore your destination on
second bags are free, size and weight limits apply.
the perfect set of wheels.
Fare Rule(s):Valid only on Southwest Airlines.All travel involving funds from this
Confirmation Number must be completed by the expiration date. Unused travel funds may Rent a Car +�
only be applied toward the purchase of future travel for the individual named on the ticket. Any --- -
changes to this itinerary may result in a fare increase.
LCULON 1161 SAM'
Important Reminders: Get the best travel deals
Check-In straight to your inbox.
Be sure to arrive at the departure gate with your boarding pass at least 10 minutes before
your scheduled departure time. Otherwise, your reserved space may be cancelled and you
won't be eligible for denied booking compensation. e
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i--j EARI.YSIRD Get EarlyBird w
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Cost and Payment Summary
10 AIR-A4FFEB .`j MW M
cu'-BONUS.. . j
Base Fare $ 447.44 Payment Information b' TU MMg
Excise Taxes $ 33.56 Payment Type: Visa XXXXXXXXXXXX6306 - � t
Segment Fee $ 7.80 Date: Jun 16, 2013 F W
Passenger Facility Charge $ 9.00 Payment Amount: $502.80
September 11th Security Fee $ 5.00
Total Air Cost $ 502.80
� 0 Flight Status Alerts — p r
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Get exclusive travel deals straight to your
Stay on your way with flight departure or desktop or iPhone.
arrival status via text message or email.
Subscribe Now Download DING! o
2
Useful Tools Know Before You Go Special Travel Needs
Check-In Online In the Airport Travelinq with Children
Early Bird Check-In Baggage Policies Traveling with Pets
View/Share Itinerary Suggested Airport Arrival Times Unaccompanied Minors
Change Air Reservation Security Procedures Baby on Board
Cancel Air Reservation Customers of Size Customers with Disabilities
Check Flight Status In the Air
Flight Status Notification Purchasing and Refunds
Book a Car
Book a Hotel
Legal Policies & Helpful Information
Privacy Policy Customer Service Commitment Contact Us
Notice of Incorporated Terms FAQs
Book Air I Book Hotel I Book Car I Book Vacation Packages I See Special Offers I Manage My Account
This is a post-only mailing from Southwest Airlines.Please do not attempt to respond to this message Your
privacy is important to us,Please read our Pn_vacv Policy
All travel involving funds from this Confirmation Nurnbet must be completed by the expiration date.
2 Security Fee is the government-imposed September 11th Security Fee.
See Southwest Airlines Co. Notice of Incorporation
See Southwest Airlines Limit of Liability
Southwest Airlines
P.O.Box 36647-1 CR
Dallas,TX 75235
Contact Us
Copyright 2013 Southwest Airlines Co.All Rights Reserved.
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Snyder, Denise W
From: Jim Alderman [aldermanj9509 @gmail.com]
Sent: Friday, June 28, 2013 8:21 PM
To: Snyder, Denise W
Subject: Fwd: Southwest Airlines Confirmation-HARRINGTON/ADAM C-Confirmation: A6C8LE
Here is one of the receipts for Adam's flights that I paid for. The other will be following shortly.
Thank you!
Jim Alderman
Cell (317) 339-9507
Begin forwarded message:
From: "Southwest Airlines" <SouthwestAirlinesgluv.southwest.com>
Date: June 17, 2013, 8:53:15 EDT
To: ALDERMANJ9509@GMAIL.COM
Subject: Southwest Airlines Confirmation-HARRINGTON/ADAM C-Confirmation:
A6C8LE
Reply-To: "Southwest Airlines" <no-replygluv.southwest.com>
You're all set for your trip:
_ My Account I View My Itinerary Online
SO�
e .• .• o s•. a-.
Im
Ready for takeoff! 'S Aff`�, 'k\)
Thanks for choosing Southwest for your trip!You'll find everything you need to know - (J O� 3), �0
about your reservation below. Happy travels! ,,,�
AIR-Itinerary
naoc new
AIR Confirmation: A6C8LE Confirmation Date: 06/17/2013
Passenger(s) Rapid Rewards# Ticket# Expiration Est. Points
Earned EAFRUBIRD
CARRINGTON/ADAM -None Entered- 5262138109052 Jun 17, 20141146HECiK-IN
Let us take
Rapid Rewards points earned are only estimates.Not a member-visit http//www.southwest.com/raoldrewards and cm of ONLY
sign up today! Check-in so
for you AL
Date Flight Departure/Arrival ONE-WAY
Tue Jun 25 1810 Depart NASHVILLE TN(BNA)on Southwest Airlines at 6:50 PM
Arrive in INDIANAPOLIS IN (IND)at 11:10 PM
1
Travel Time 3 hrs 20 mins °
Wanna Get Away a ,
What you need to know to travel:
• Don't forget to check in for your flight(s)24 hours before your trip on southwest.com or
your mobile device.This will secure your boarding position on your flights. Find a Hotel
• Southwest Airlines does not have assigned seats,so you can choose your seat when you See ratings, photos and
board the plane.You will be assigned a boarding position based on your checkin time.The
earlier you check in,within 24 hours of your flight,the earlier you get to board. rates for over 40,000 hotels.
Air Cost:204.30 Book a Hotel
Carry-on Items: 1 Bag +small personal item are free see full details. Checked Items: First and
second bags are free, size and weight limits apply.
Fare Rule(s): 5262138109052: NON REF/NONTRANSFERABLE/STANDBY REQ UPGRADE
TO Y.
Valid only on Southwest Airlines.All travel involving funds from this Confirmation Number ..
must be completed by the expiration date. Unused travel funds may only be applied toward Rent Some Wheels
the purchase of future travel for the individual named on the ticket.Any changes to this Explore your destination on
itinerary may result in a fare increase. Failure to cancel reservations for a Wanna Get Away
fare segment at least 10 minutes prior to travel will result in the forfeiture of all remaining the perfect set of wheels.
unused funds.
Rent a Car
BNA WN IND177.67WLA7PNRO 177.67 END ZPBNAMCI XFBNA3 AY2.50$BNA2.50
Important Reminders: ll �l[1i111`� L�ll��
Check-In Get the best travel deals
Be sure to arrive at the departure gate with your boarding pass at least 10 minutes before straight to your inbox.
your scheduled departure time. Otherwise, your reserved space may be cancelled and
you won't be eligible for denied booking compensation.
No Show Policy �',_ • ' -`
If you are not planning to travel on any portion of this itinerary, please cancel your
reservation at least 10 minutes prior to scheduled departure of the flight. For tickets - - --- ---- -
purchased on or after May 10, 2013 for travel beginning September 13, 2013, customers
who fail to cancel reservations for a Wanna Get Away fare segment at least 10 minutes
prior to travel and who do not board the flight will be considered a no show, and all r'
remaining funds on this reservation, including Anytime and Business Select fares,will be
forfeited.
UP 30NUS
tAANBi9t�6EL'._
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TO I�1Nt8
Go to Boarding School a Check-In'" Details a
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Cost and Payment Summary
I3 AIR-A6C8LE
Base Fare $ 177.67 Payment Information
Excise Taxes $ 13.33 Payment Type: Visa XXXXXXXXXXXX6306
Segment Fee $ 7.80 Date: Jun 17, 2013
Passenger Facility Charge $ 3.00 Payment Amount: $204.30
September 11th Security Fee $ 2.50
Total Air Cost $ 204.30
2
l0013( Flight Status Alerts
MOM
OG,
t DOD,
Get exclusive travel deals straight to your
Stay on your way with flight departure or desktop or Phone.
arrival status via text message or email.
Subscribe Now 4 Download DING! v
Useful Tools Know Before You Go Special Travel Needs
Check-In Online In the Airport Traveling with Children
Early Bird Check-In Baggage Policies Traveling with Pets
View/Share Itinerary Suggested Airport Arrival Times Unaccompanied Minors
Change Air Reservation Security Procedures Baby on Board
Cancel Air Reservation Customers of Size Customers with Disabilities
Check Flight Status In the Air
Flight Status Notification Purchasing and Refunds
Book a Car
Book a Hotel
Legal Policies & Helpful Information
Privacy Policy Customer Service Commitment Contact Us
Notice of Incorporated Terms FA Qs
Book Air i Book Hotel i Book Car I Book Vacation Packages i See Special Offers j Manage My Account
This is a post-only mailing from Southwest Airlines.Please do not attempt to respond to this message.Your
privacy is important to us.Please read our Privacy Policy.
'All travel involving funds from this Confirmation Number must be completed by the expiration date
2 Security Fee is the government-imposed September 11th Security Fee.
See Southwest Airlines Co.Notice of Incorporation
See Southwest Airlines Limit of Liability
Southwest Airlines
P.O.Box 36647-1CR
Dallas;TX 75235
Contact Us
Copyright 2013 Southwest Airlines Co.All Rights Reserved.
3
..
�. .
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
$707.10
1 hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Jim Alderman
IN SUM OF $
7775 Kemble Court
Fishers, IN 46038
$707.10
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#/TITLE T AMOUNT Board Members
1120 I I 43-430.03 I $707.10 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
JUG 12013
pvt
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund