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Home My WebLink AboutLONDON WITTE GROUP- 001272- 10/21/2010 CARMEL REDEVELOPMENT COMMISSION 001272 London Witte Group Check: 1272 1776 N Meridian Street Date: 10/21/2010 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 22937 1,900.00 1,900.00 0.00 0.00 1,900.00 council and C-T matters 22940 . 18,032.82 18,032.82 0.00 0.00 18,032.82 services July to end of August 19,932.82 19,932.82 0.00 0.00. 19,932.82 6 THISICHECK€HASrA4,C0 -OREDIBACKGROUNDTANI CONTAINSfMUL'=TIPLES:SECURITYY EEATUREMSEEIB94CK?EORIDETA9LSIMPA6 PSS 0 D% Carmel Redevelopment Commission --. - Q~ �' A REGIONS. 001272'. 30.West Main Street, 20-1421/740 Suite 220 CARMEV °,arR►at. Carmel, IN 46032 1272.,, DATE AMOUNT 10/21/2010 ************19,932:82 'PAY THE SUM OF NINETEEN THOUSAND NINE HUNDRED THIRTY TWO DOLLARS AND,82 CENTS TO THE ORDER OF London n Witte Group .. 1776 N Meridian Street P.,sEHS'% Suite 500 p Indianapolis, IN 46202 @4RFAZC`�P : — — 1000 L27211 1:0740L42L31: 0087504LLLi" CARMEL REDEVELOPMENT COMMISSION 001272 London Witte Group Check: 1272 1776 N Meridian Street Date: 10/21/2010 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Pak 22937 1,900.00 1,900.00 0.00 0.00 1,900.01 council and C-T matters 229. 40 18,032.82 18,032.82_ 0.00 . 0.00 18,032.8: services July to end of August 19,932.82 19,932.82 0.00 0.00 19,932.8: 11.E LONDON L\ATE WITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 08/31/2010 Suite 220 Invoice No: 22937 Carmel, IN 46032 Council &Clerk Treasurer Matters - For services rendered as detailed in the attached summary. $ 2,487.50 Less Travel Time (587.50) Current Amount Due $ 1,900.00 Director of Redevelopment/ 3 4// ,9 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web 1 LondonWitteGroup.com London Witte Group LLC August 2010 Billing Detail Carmel Redevelopment Commission 1002.004 1 of 2 Employee Date Hours Invoice Memo Higgins 8/5/2010 0.25 68.75 Draft and send an email to Councilor Sharp requesting a meeting with he, Councilor Snyder and the Clerk-Treasurer re: CRC matters. Higgins 8/11/2010 0.50 137.50 Receive notice re: City Council Finance and Administration Committee Meeting; schedule and calendar meeting; return call to Luci Snyder to confirm attendance and review preliminary discussion items Higgins 8/18/2010 0.25 68.75 Call (message) and subsequent conversation with the Clerk- Treasurer re: CRC matters; schedule a meeting time to review Carusillo 8/19/2010 0.75 63.75 From LWG to Carmel City Hall Carusillo . 8/19/2010 1.75 148.75 meeting with City Council Finance Committee Higgins 8/19/2010 1.00 275.00 Prepare for meeting with teh City Council's Finance and Administratiion Committee Higgins 8/19/2010 1.00 275.00 Travel to and from Carmel for meeting with The City Council Finance and Administration Committee Higgins 8/19/2010 1.50 412.50 Meeting with the City Council Finance and Administration Committee Higgins 8/20/2010 0.25 68.75 Retreive message and return call to Ron Carter to review previous evening's meeting with the City Council Finance and Administration Committee Carusillo 8/23/2010 2.00 170.00 Meeting with Clerk-Treasurer to discuss CRC Carusillo 8/23/2010 0.50 42.50 from CRC to LWG Higgins 8/23/2010 0.75 206.25 Travel to and from City Hall for a meeting with the Clerk- Treaurer and her deputy re: CRC matters Higgins 8/23/2010 1.50 412.50 Meeting with Clerk-Treasurer and her deputy re: CRC matters Higgins 8/25/2010 0.50 137.50 Follow-up email to the Mayor, Ron Carter and Les Olds re: meeting with the Council Finance Committee and the Clerk- Treasurer 12.50 2,487.50 LONDON T WG WITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 08/31/2010 Suite 220 Invoice No: 22940 Carmel, IN 46032 For services rendered as detailed in the attached summary. $ 19,515.07 Less Travel Time. (1,482.25) Current Amount Due $ 18,032.82 Director of Redevelopment/ 8*3 '//-3 9% Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone I 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com London Witte Group LLC August 2010 Billing Detail 1 of 3 Carmel Redevelopment Commission 1002.004 2 of 2 Employee Date Hours Invoice Memo Higgins 6/29/2010 1.00 275.00 Follow-up call with Les Olds re: appointment; follow-ups with Bob re: same; search staff availablility and select the lead staff person to assist; schedule initial time and coordinate a meeting time with Les to mee the CRC staff and get started Higgins 6/30/2010 2.00 550.00 Follow-up conversations with Bob Swintz and review of emails from Karl Haas re: parcel transactions and realted matters Higgins 7/1/2010 0.50 137.50 July 15, 2010 TIF Notification -follow-up with Karl Haas re: options for completing the required notification prior to July 15th Higgins 7/12/2010 1.00 275.00 Follow-up with Teresa re: meeting with CRC staff; review latest forecast provided by Coonrod Higgins 7/12/2010 0.75 206.25 Travel to and from CRC offices for meeting with staff Higgins 7/12/2010 1.25 343.75 Prepare for and meet with the CRC staff Higgins 7/12/2010 - 16.00 Meeting with CRC staff Carusillo 7/13/2010 5.25 446.25 discuss with Don and Mike accounting processes and procedures at CRC, discuss types of receipts and disbursements, discuss cash procedures, look at software and reports -discuss with Jim Carusillo 7/13/2010 0.75 63.75 from CRC to office Higgins 7/13/2010 1.00 275.00 Emails from Don re: banking contact and related matters; follow up with Teresa re: morning meeting with Dan and Mike re: process and procedures Carusillo 7/14/2010 3.00 255.00 type of Procedure notes, prepare suggestions for procedures, write up To-Do list, and info re: Commission presentation Higgins 7/14/2010 1.50 412.50 Calls with Katie Smith (Regions Bank) re: establishment of accounts and related matters and Bruce Donaldson re: general matters; follow-up with Teresa re: same Carusillo 7/15/2010 1.50 127.50 phone call with Don Cleveland, research related to recording lease, review spreadsheet sent from Sherry Mielke Carusillo 7/16/2010 5.50 467.50 look up and read through Governmental GAAP Lease rules, email to Don re: lease transaction, discuss actions steps with Jim and Bob, print/save 2008 Carmel audit and City and Town Manuals-email Don, Curt, and Sherry re: meetings to discuss financial information Higgins 7/16/2010 1.00 275.00 Meeting with Bob and Teresa re: engagement review and planning; set-up meeting with Coonrod and staff to go over financial statement preparation and reporting needs Higgins 7/16/2010 1.00 275.00 Review of commission materials for planning purposes Carusillo 7/19/2010 5.00 425.00 read 2008 Audit report and responses, read cash flow projections, read manuals Carusillo 7/20/2010 0.25 21.25 read engagement letter, email to Don re: meeting place Higgins 7/20/2010 1.50 412.50 Follow-up with Bob on enegagement related services; documentation and inclusion in engagement/letter/contract; scan and email to Karl Hass for review and comment Carusillo 7/21/2010 0.75 63.75 travel to City Hall for CRC meeting Lucas 7/30/2010 - 6.57 Photocopies/Postage Carusillo 8/1/2010 0.50 42.50 discuss Jim's position as treasurer, meeting dates, reports needed for meetings, etc London Witte Group LLC August 2010 Billing Detail 2 of 3 Carmel Redevelopment Commission 1002.004 2 of 2 Employee Date Hours Invoice Memo Higgins 8/2/2010 0.25 68.75 Retreive message and return call to Bill Hammer re: review of items to be presented before the City Council; follow-up on Don Cleveland matters Higgins 8/4/2010 4.50 1,237.50 Prepare for and particiapte in a meeting at the CRC offices re: proceedures, reports and related items; follow-up with Bob and Teresa re: same; return call, messgaes (3) and subsequent conversation with Mayor Brainard re: open items, outstanding issues and related matters Swintz 8/4/2010 2.50 687.50 Meeting with CRC staff Carusillo 8/4/2010 0.75 63.75 Travel to CRC for meeting with Les, Don, Mike, and Stephanie Carusillo 8/4/2010 2.50 212.50 discuss financial information needs with Les, Don, Mike, and Stephanie Carusillo 8/4/2010 1.00 85.00 discuss next steps and meeting with Bob S. and Jim H. Higgins 8/5/2010 1.00 275.00 Follow-up with Katie Smith (Regions Bank) re: online access to accounts; follow-up with Teresa re: same (conference call set for 8/6) Higgins 8/5/2010 0.50 137.50 Conversation with Bob re: various internal and compliance issues; accounting system; budgets and controls Higgins 8/5/2010 0.50 137.50 Follow-up email to the team re: changes in the report format; conversation with Teresa re: same Swintz 8/5/2010 0.75 206.25 Conversation with Jim - CRC matters Carusillo 8/6/2010 7.75 658.75 set up and format spreadsheet to match Coonrod spreadsheet- update projections to match Coonrod - begin updating raw data for July 2010 transactions Higgins 8/6/2010 0.75 206.25 Call with Katie Smith (Regions) re: on-line access and related matters; follow-up email to Don Cleveland and Les re: same Higgins 8/6/2010 1.00 275.00 Follow-up with Teresa on spreadsheet related matters and email exchange with Stephanie Lilly Higgins 8/7/2010 1.00 275.00 Review 8/2 City Council Meeting - note items of interest and concern along with follow-up items; prepare list of potential action items and follow-up on documentation needs Carusillo 8/9/2010 7.75 658.75 complete income statement/budget spreadsheet-begin set up of 2011 budget spreadsheet Higgins 8/11/2010 0.50 137.50 Call with Don and Teresa re: open items and planning mattters; follow-up with Teresa re: schedules for the meeting on the 18th Carusillo 8/11/2010 7.75 658.75 update spreadsheet per final F/S from Clerk-Treasurer, update Forecast to tie to Sherry's spreadsheet, create Finanacial Summary for Mayor, p/c to AT&T and Duke re: past due invoices - discuss with Jim Higgins 8/11/2010 2.50 687.50 Follow-up with Teresa; review and comment on the initial form of the cash position summary report and related matters Higgins 8/11/2010 1.00 275.00 Follow-up with emails received from Don Cleveland and Mike Lee re: preparation for CRC's August Meeting Carusillo 8/12/2010 3.25 276.25 p/c with Don, discussion with Jim and Bob, changes to Financial Summary Spreadsheet- update for activity from 6/30/10 - 7/31/10 Higgins 8/12/2010 1.50 412.50 Review and restructuring the initial draft of the financial summary report to incorporate the euggested changes of the Mayor; follow-up with Teresa re: same. London Witte Group LLC August 2010 Billing Detail 3 of 3 Carmel Redevelopment Commission 1002.004 2 of 2 Employee Date Hours Invoice Memo Higgins 8/12/2010 0.50 137.50 Call with Teresa and Don Cleveland re: pending claims, utility payments and Commission meeting preparation Higgins 8/12/2010 2.50 687.50 Review and comment on near final drafts of the financial position; conversations with Teresa and Bob re: same; forward the near final draft to the mayor for his review and comment Higgins 8/12/2010 1.00 275.00 Return call to Don Cleveland re: Bank of New York Mellon Trust Accounts-follow-up call with Bruce Donaldson re: same Carusillo 8/13/2010 1.25 106.25 changes to spreadsheet, print to PDF send to Les, Don, Mike, Jim Higgins 8/13/2010 0.50 137.50 Scan and send Financial Summary for July and send to CRC staff for inclusion in the Commission packet; add action item for the agenda; follow-ups with Don Cleveland and Teresa re: same Higgins 8/16/2010 1.50 412.50 Calls with Les Olds re: informaton to be presented at the Wednesday meeting of the CRC; receive and review packet materials for the meeting Higgins 8/17/2010 1.50 412.50 Follow-ups with Les and the Mayor re: format for reports and related matters; retrieve message and subsequent conversation with Jim Rush (United Fidelity Bank) re: meeting to review loan repayment and related matters Carusillo 8/18/2010 2.00 170.00 update spreadsheet(Mayor's summary cash and Spreadsheet cash tie out) Carusillo 8/18/2010 3.75 318.75 CRC Executive Committee meeting, CRC meeting Carusillo 8/18/2010 0.75 63.75 From LWG to Carmel City Hall Higgins 8/18/2010 3.50 962.50 Prepare for and attend the Executive and Regular Meetings of the CRC Higgins 8/18/2010 1.00 275.00 Travel to and from Carmel for Executve and Regular Meetings of the CRC Higgins 8/18/2010 1.50 412.50 Work with Teresa on revisions to the cash flow worksheet Higgins 8/19/2010 0.25 68.75 Forward form of the revised CRC cash summary to the Mayor Higgins 8/19/2010 0.75 206.25 Prepare for and meet with Jim Rush (United Fiedlity Bank) re: CRC financings and related matters Higgins 8/20/2010 1.00 275.00 Calls and emails with Lake City Bank and 4CDC regarding draw request for the CRC; follow-up with Don Cleveland re: confirmation of receipt of funds Higgins 8/24/2010 0.50 137.50 Follow-up with Don Cleveland re: disbursement requests and related matters Carusillo 8/25/2010 0.75 63.75 p/c with Jim to discuss current CRC issues Higgins 8/25/2010 1.75 481.25 Meeting with Don and Mike to sign checks and authorize disbursements at CRC offices; meeting with Les Olds to review procedures, pending items and related matters. Follow-up with Teresa re: same Higgins 8/25/2010 0.75 206.25 Travel to and from CRC offices to sign checks and meet with Les and the staff Higgins 8/25/2010 1.00 275.00 Conversation with Rich Taylor(4CDC) re: request and disbursement process Carusillo 8/27/2010 5.00 425.00 contact Katie at Regions to make sure wires cleared, begin August spreadsheet and financial summary set up, organize all CRC related documents 117.00 19,515.07