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Home My WebLink AboutLONDON WITTE GROUP- 002766- 3/22/2012 CARMEL REDEVELOPMENT COMMISSION 0 0 2 7 6 6 London Witte Group Check: 2766 1776 N Meridian Street Date: 3/22/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior" Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 24700 16,382.40 16,382.40 0.00 0.00 16,382.40 February 2012 services 16,382:40 . 16,382:40 0:00. ,.` 0.00., 16,382.40 - `ma THE KEY �3 # 1 % ��,�� w ,tTO,DOCUMENT SECURITYk HEAT ACTIVATED THUMB.PRINTrADDITIONAL SECURITY FEATURES INCLUDED�� SEE BACKeFOR DETAILSQ � ,� C�DES,� ' Carmel Redevelopment..Commisslon ' S ! � ~ 30 West Main Street' REGIONS O O 2 7'6 6 1F1�: 40 I Suite 220 20 1421)7 aMFz Carmel; IN 46032 . i DATE ` - AMOUNT • 3/22/2012 **********16,382A0 PAY THE SUM:OF SIXTEEN THOUSAND THREE HUNDRED'EIGHTY TWO DOLLARS AND 40 CENTS**** TO THE ORDER - oF 'London Witte Group.,, n 1776 N:Meridian Street Suite 500 ,,"".,., India napolis,,IN 46202 ,'''' n 11°0027660i' 1:0740L4213': ooa ? s04LL1Ii° CARMEL REDEVELOPMENT COMMISSION 0 0 2 7 6 6 London Witte Group Check: 2766 1776 N Meridian Street Date: 3/22/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 24700 16,382.40 16,382.40 . 0.00 0.00. 16,382.40 February 2012 services 16,382.40 16,382.40 0.00 :, 0.00 16,382.40 • (-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-37228 - 1 ilt:A LOIN DON T \i\ VII C;liOUl' Cannel Redevelopment Commission Client No: 1002.004 30 11'. Main Street Dale: 02/29/2012 Suite 220 Invoice No: 24700 Cannel. IN 46032 For services rendered as per the attached detail. $ 16,382.40 Current Amount Due $ 16,382.40 1�U Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis, Indiana 46202 "Telephone I 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWittcGroup.com London Witte Group, LLC February 2012 Billing Detail lof 5 Cannel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 2/1/2012 2.50 325.00 812.50 Prepare for and attend a meeting of officials from CRC,4CDC and CPA re:various internal and external matters Higgins 2/1/2012 0.50 325.00 162.50 Return call to Dave Bowers re:afternoon meeting to discuss CPA, REI, and 4CDC matters Higgins 2/3/2012 0.25 325.00 81.25 Finance Committee-follow up with Bob Reynolds on revised Coverage calculations to incorporate the lines of credit and related matters Higgins 2/3/2012 0.25 325.00 81.25 Finance Committee-review draft of the marketing budget information circulated by Megan McVicker in advance of Monday's meeting Higgins 2/6/2012 3.00 325.00 975.00 Prepare for and attend Finance Committee Meeting at the CRC offices Reynolds 2/6/2012 2.75 75.00 206.25 Financial Committee Meeting-Attended 2/6 Financial Committee meeting Higgins 2/8/2012 0.25 325.00 81.25 Finance Committee-follow-up with the team re: scheduling a meeting to meet to review budgets and related matters Higgins 2/9/2012 0.50 325.00 162.50 Finance Committee-meeting with Bob Reynolds to review the dashboard and related documents in advance of next week's meetings;call (message)to Dave Bowers re: same Higgins 2/13/2012 .0.75 325.00 243.75 Finance Committee-call with Dave Bowers in advance of 4CDC, CRC and City Council Meetings this week Reynolds 2/16/2012 1.00 75.00 75.00 Financial Committee Meeting-2-16-12 City of Carmel Financial Committee Meeting Higgins 2/21/2012 2.75 325.00 893.75 Finance Committee-prepare for and meet with the members of the Finance Committee, Curt Coonrod and representatives of Umbaugh re:financial records and related matters 14.50 3,775.00 Subtotal-Finance Committee Reynolds 2/2/2012 1.50 75.00 112.50 Financial Dashboard-Updated the LOC section to include the updated Mercantile line, and updated the debt section to Include the pedcor refinancings Reynolds 2/3/2012 1.25 75.00 93.75 Financial Dashboard-Updated the information packet to include the 2012 cashflow projects and created copies for the 2/6 meeting Higgins 2/6/2012 1.00 325.00 325.00 Financial Dashboard-Meeting with Bob Reynolds to review the status of the dashboard and related matters Reynolds 2/7/2012 2.50 75.00 187.50 Financial Summary and Bank Rec.-Updated Financial Summary, Check register,and completed the monthly Bank Rec Reynolds 2/8/2012 2.50 75.00 187.50 Financial Dashboards-Updated the debt section of the dashboard to so it reflects amounts to be paid 2012 and ties to the cash flow analysis Reynolds 2/8/2012 2.50 75.00 187.50 Financial Dashboard-Updated the Developer Bonds, LOC, and IPC sections of the dashboard to be as of 1/31/2012 Reynolds 2/9/2012 4.25 75.00 318.75 Financial Dashboard-Completed tying out all Debt information to the Installment purchase contract portion of the Financial Dashboard. Updated the financial summary to include the Harris bank information and updated all other LOC's.Updated the Appendix A analysis to include LOC Interest expense. Printed and reviewed all sections London Witte Group, LLC February 2012 Billing Detail 2 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 2/10/2012 4.25 75.00 318.75 Financial Dashboard-Updated the Financial Summary section of the dashboard so it agreed to Mikes Forecast.Also reviewed and sent any changes to mike on the forecast and the monthly revenue and expenditure analysis Higgins 2/10/2012 0.25 325.00 81.25 Financial Dashboard-review and comment on the initial draft of January schedules for the Dashboard-follow-up with Bob Reynolds re: same Higgins 2/10/2012 0.25 325.00 81.25 Financial Dashboard-follow-ups(email and phone call)with Mike Lee on questions regarding January activity and related matters Reynolds 2/15/2012 0.75 75.00 56.25 Financial Dashboard Higgins 2/16/2012 2.50 325.00 812.50 City Council-prepare for and participate in a presentation to the City Council Finance Committee(Financial Dashboard and related information) Reynolds 2/17/2012 0.75 75.00 56.25 Cash Flows-Met with Mike to talk about 2013 Cashflow Projections Reynolds 2/21/2012 0.75 75.00 56.25 2013 Forecast- Reviewed Mikes work on the 2013 budget and forecast Higgins 2/22/2012 0.50 325.00 162.50 Review and comment on documents drafted by Bob Reynolds- Financial Dashboard 25.50 3,037.50 Subtotal-Financial Dashboard Higgins 2/6/2012 1.00 325.00 325.00 Call with Curt Coonrod re:4CDC/CRC/CPA matters; follow-up conversation with Mike Lee re: same; call (message)to David Bowers. Higgins 2/14/2012 2.75 325.00 893.75 4CDC-prepare for and attend meeting of the 4CDC with Dave Bowers to review Center for Performing Arts, CRC and 4CDC matters Higgins 2/14/2012 0.25 325.00 81.25 4CDC Matters-follow-up with Ben Reoger and Mike Lee re: questions about lines of credit and related matters 4.00 1,300.00 Subtotal-4CDC Higgins 2/2/2012 0.25 325.00 81.25 Follow-up conversation with Bob Reynolds re: additional coverage analysis for LOC draws and related matters Reynolds 2/2/2012 3.50 75.00 262.50 Coverage Analysis Reynolds 2/3/2012 2.50 75.00 187.50 Coverage Analysis-Updated coverage analysis to include a more detailed LOC interest coverage Reynolds 2/6/2012 1.00 75.00 75.00 2012 Coverage analysis-Updated coverage analysis to show all Harris bank funds were not paid from TIF dollars Reynolds 2/10/2012 2.00 75.00 150.00 Updated debt work sheet for Les Reynolds 2/29/2012 1.50 75.00 112.50 Annual Debt Service Coverage-Updated the annual Debt Service Coverage analysis to contain 7/1/2012 and 1/1/2013 payments 10.75 868.75 Subtotal-Debt Higgins 2/3/2012 0.25 325.00 81.25 Review and sign checks forwarded by Don Cleveland Reynolds 2/6/2012 0.25 75.00 18.75 Met with Jim to discuss CRC matters Reynolds 2/6/2012 1.00 75.00 75.00 Harris Bank- Reviewed closing documents for the Harris Bank Issuances to find out where the 126,207 deposit came from. Reviewed documents to see if all interest payments had been made for all 3 issuances Reynolds 2/13/2012 0.25 75.00 18.75 Met with Jim to discuss upcoming CRC projects London Witte Group, LLC February 2012 Billing Detail 3 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 2/14/2012 0.75 325.00 243.75 General Matters-review claims and sign checks in advance of the 2/15/12 meeting of the CRC Reynolds 2/15/2012 3.00 75.00 225.00 Went through all information with Jim and organized it in the proper places Higgins 2/15/2012 0.50 325.00 162.50 General-follow-up with Mike Lee re:additional Items to be added to the claims docket for this evening's meeting. Emails from Megan McVicker re: cancellation of this evening's meetings;follow-up with availability for the following week. Higgins 2/15/2012 0.50 325.00 162.50 Proliance Tax Exemption-Follow-up with Sue Haase-request assistance in getting the necessary sales tax exemption form from the Indiana Department of Revenue. Follow-up with Don Cleveland re: same Haase 2/15/2012 0.50 295.00 147.50 Discussion with JPH regarding the Sales Tax Exemption for Utilities paid by the CDC. Research into what had been provided to IDOR previously regarding same. Print off of all documentation in files Parson 2/16/2012 0.25 70.00 17.50 Mailed out checks for Don Cleveland&mailed copies of checks&receipts back to him. Higgins 2/16/2012 0.25 325.00 81.25 General-review claim forms and sign checks for utility payments as presented (via mail) by Don Cleveland;forward to Michelle for processing and return Higgins 2/16/2012 0.25 325.00 81.25 General-review email from Megan rescheduling the 2/15/12 CRC meeting; adjust calendar accordingly Haase 2/16/2012 1.00 295.00 295.00 Accessed IDOR web sit to prepare 1st page of the ST 200 for the addition of Pro Liance gas commodity delivery. Call to the IDOR to be certain a blanket approval did not already exist. Call to Finance Manager of the CDC in order to get more current copies of invoice for attachment to the ST200 being sent to the IDOR. Higgins 2/17/2012 0.50 325.00 162.50 General-review and update revised commission packet materials as provided by Mike Lee for next week's meeting. Update the packet materials accordingly Higgins 2/17/2012 1.00 325.00 325.00 General-return call (message)and subsequent conversation with Doug Thompson at Community Bank re:due diligence for the Party Time obligation. Scan and forward the 1/31/12 financial dashboard and request Mike Lee send copies of the final spreadsheets for 2010 and 2010 for Doug's compliance files.Additional follow-ups via email Lucas 2/20/2012 - 0.90 Postage Lucas 2/20/2012 - 3.50 Postage Haase 2/20/2012 0.75 295.00 221.25 telephone discussion with Finance Manger at CDC regarding the invoice copies needed. Receipt of invoices and processing with the ST 200 for filing tomorrow at the IDOR. Higgins 2/21/2012 0.25 325.00 81.25 General-retrieve message and return call to Mike Lee re: items to be presented at this evening's CRC meetings Higgins 2/21/2012 1.50 325.00 487.50 Attend Executive Session of the CRC Higgins 2/21/2012 1.00 325.00 325.00 Prepare for and attend regular CRC meeting Reynolds 2/23/2012 0.25 75.00 18.75 Wells Fargo- Uploaded Wells Fargo Wire Request to document and contacted Scott Hagwell Lucas 2/29/2012 - 1.70 Postage Lucas 2/29/2012 - 1.30 Postage 14.00 3,238.65 Subtotal -General • London Witte Group, LLC February 2012 Billing Detail 4 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 2/9/2012 0.75 75.00 56.25 CTAR-Looked through old documents to find our CTAR documents from prior year Higgins 2/10/2012 0.25 325.00 81.25 Clerk-Treasurer-follow-up with Cindy re: DLGF Gateway inputs for the annual report and debt information;follow-up with Bob Reynolds re: same Reynolds 2/11/2012 2.00 75.00 150.00 Annual Debt Report-Updated the master debt sheet for the annual debt report. Reynolds 2/14/2012 1.50 75.00 112.50 Debt Listing-Completed updating the first draft of the "Outstanding Obligations of the City of Carmel"debt listing Reynolds 2/14/2012 1.50 75.00 112.50 Annual Debt Report-Updated Annual Date Report for the DLGF Higgins 2/16/2012 0.50 325.00 162.50 CTAR-Meeting with Bob Reynolds to review the capital asset information for inclusion into the 2011 CTAR;follow-up call with Mike Lee re: same Reynolds 2/16/2012 2.25 75.00 168.75 Capital Assets-Updated Capital Assets spread sheet for the CTAR Reynolds 2/16/2012 0.25 75.00 18.75 Met with Jim to discuss capital assets summary for the CTAR Higgins 2/17/2012 0.25 325.00 81.25 Clerk-Treasurer-follow-up with Bob Reynolds on reporting through Gateway system Reynolds 2/18/2012 7.50 75.00 562.50 Annual Debt information - Entered Annual Debt information into the Gateway portal Reynolds 2/20/2012 0.25 75.00 18.75 Met with Jim to discuss Debt entry for Gateway and the what is needed for the CTAR Reynolds 2/20/2012 3.50 75.00 262.50 Gateway Debt entry-Entered information into gateway for installment purchase contracts Reynolds 2/20/2012 4.50 75.00 337.50 CTAR-Created the disbursement and receipts schedule for the 2011 CTAR Higgins 2/20/2012 0.25 325.00 81.25 CTAR-Follow-up with Bob Reynolds on the status of the CTAR and related matters.Answer a few clarifying questions. Higgins 2/20/2012 0.25 325.00 81.25 Clerk-Treasurer-follow-up with Bob Reynolds on status of information re: debt, capital assets and CTAR Higgins 2/21/2012 0.25 325.00 81.25 Debt and CTAR-follow-up with Bob Reynolds re: status of information for the Clerk-Treasurer's Office to include for their filings with the State Reynolds 2/21/2012 2.75 75.00 206.25 Annual Debt Report -Reviewed all information entered into the Gateway system Reynolds 2/21/2012 0.50 75.00 37.50 CTAR-Sent information and answered Cindy's questions regarding the CRC's information for the 2011 CTAR Reynolds 2/21/2012 0.25 75.00 18.75 CTAR-Sent information to Cindy Reynolds 2/22/2012 3.00 75.00 225.00 CTAR-Entered CTAR information in to Gateway Reynolds 2/23/2012 4.50 75.00 337.50 Gateway Debt-Updated Gateway to include the correct Debt Ratings, added lease payments and trustee fees. Inputted Retired and Refunded Debt 36.75 3,193.75 Subtotal-Year-end Matters Reynolds 2/10/2012 0.25 75.00 18.75 Met with Jim to go over materials that need to be filed, and future audit materials Higgins 2/10/2012 2.00 325.00 650.00 2011 Audit Preparation-meeting with Bob Reynolds to review items needed for the 2011 audit by the State Board of Accounts Reynolds 2/29/2012 1.00 75.00 75.00 Audit-updated Check register into a form ready for the upcoming audit London Witte Group, LLC February 2012 Billing Detail 5 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo 3.25 743.75 Subtotal-Audit Reynolds 2/29/2012 3.00 75.00 225.00 TIF Register -Updated the TIF register to contain all activity through January 31 3.00 225.00 Subtotal-TIF 111.75 16,382.40 Summary: Non-Operating Debt 868.75 TIF 225.00 093-75, Operating 111316,655 Total (16)82.40� Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. I Payee I 1-0d I,/On YV de Sf�r Du p Purchase Order No. 1776 N )5�,-c S ob Terms I_ . 1 ant∎01,1 t) I N ' 6 202 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 241-12 1-14-1M irew,AcK s ertfices o►- February 1(3,3 S2." Total 1(,'.3g2,413 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I h 'ted same in accor- dance with IC 5-11-10-1.6. 3-21 , 20 2- .Glerh-Treasurer VOUCHER NO. WARRANT NO. I,I ALLOWED 20 LO C) YV life 6r oqp IN SUM OF 1776 N• Mer 500 Ihfl∎ 014 oll5) I • $ ON ACCOUNT OF APPROPRIATION FOR CM-/ Board Members PO#or qD PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), 1�2 2��QQ ! ." or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 3-7- 20/1 Executive Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund Cannel Redevelopment Commission