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Home My WebLink AboutLONDON WITTE GROUP- 002890- 5/17/2012 CARMEL REDEVELOPMENT COMMISSION 002890 London Witte Group Check: 2890 1776 N Meridian Street Date: 5/17/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 24917 12,269.40 12,269.40 0.00 0.00 12,269.40 April 2012 services 12,269.40 12,269.40 0:00 0.00 12,269.40 r:'w' -*THE*EYTO,'DOCUMEOWSECURITr HEAT„ACTIVATEDTHUMBYRINT, 'ADprti oN AALSEcA ki-EfYaFEATURssliNCLUDED SEEei∎gcFogDETAILS+'y.Yt w3 9...'pts w°ES.,ca Carmel Redevelopment Commission ,LEGIONS O O Z H 9:0 30 West Main Street Suite'220, zo=1a21nao• 411 A`ARM.; , Carmel, IN 46032 ' 2890 DATE AMOUNT 5/17/2012 **********12,269.40 PAY THE SUM OF TWELVE THOUSAND TWO HUNDRED SIXTY NINE DOLLARS AND 40 CENTS********* TO THE ORDER - OF London Witte Group 1776 N Meridian Street Suite 500 ,,r sE"S" Indianapolis, IN 46202 ' _-. ... ........._.-..--........-.._.....-_•---..,......-__. ._....._.. -.. .........._-....__.w..mss..._..-._-....__.._-.-.......�.._-_--.-...-.> D,S jNQ 0002890P 407401,421, 34 008750411, L0 CARMEL REDEVELOPMENT COMMISSION 002 E 9 0 London Witte Group Check: 2890 1776 N Meridian Street Date: 5/17/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 24917 12,269.40 12,269.40 0.00 0.00 12,269.40 April 2012 services 12,269.40 12,269.40 0.00 0.00 12,269.40 (-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 1-37228 LON.D )N T \I\T( J- CROUP Carmel Redevelopment Commission Client No: 1002.004 30 If. Main Sheet Dale: 04/30/2012 Suite 220 Invoice No: 24917 Carmel, IN 46032 For services rendered as detailed in the attached summary. Operating $ 11,019.40 Non-Operating 1,250.00 Current Amount Due $, 12,269.40 Certified Public Accountants 1776 N. Meridian Street,Suite 500 Indianapolis, Indiana 46202 Telephone I 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com • London Witte Group, LLC April 2012 Billing Detail 1 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 04/02/2012 0.50 75.00 37.50 Debt Refunding-Emailed Ryan and Dave Bowers to discuss status and issues about the Debt Refunding. Kremer 04/04/2012 0.25 75.00 18.75 Transferred Mike's check register into the Account Activity file for the Financial Summary report. Kremer 04/05/2012 4.50 75.00 337.50 Developed debt project listing spreadsheet. Reynolds 04/05/2012 1.25 75.00 93.75 Big Bond-Went over what was needed to create the worksheet to show the callable items with Jacqueline. Reynolds 04/10/2012 2.75 75.00 206.25 Callable Bond Listing-Reviewed the callable bond listing and made final adjustments and updates. Reynolds 04/11/2012 0.25 75.00 18.75 Debt Spreadsheet-Reviewed and emailed Commissioner Bowers the large debt spreadsheet. Reynolds 04/12/2012 0.50 75.00 37.50 Bond Sheet-Talked with Dave about the big debt spreadsheet I had created for the upcoming finance committee meeting. Higgins 04/12/2012 0.25 325.00 81.25 Conversation with Bob Reynolds re: debt summary information requested by Dave Bowers and related matters. Reynolds 04/17/2012 4.00 75.00 300.00 Made changes to the Bond Listing per Daves request. Reynolds 04/18/2012 3.50 75.00 262.50 Bond Listing-time spent going over and make updates to the Bond Listing for Dave Bowers. Higgins 04/18/2012 0.50 325.00 162.50 Conversations with Bob Reynolds re: preparation for Thursday evening's meeting with the City Council Finance and Administration Committee and related matters. Reynolds 04/19/2012 1.50 75.00 112.50 City of Carmel Finance Committee Meeting-Attended City of Carmel Finance Committee meeting. Reynolds 04/23/2012 0.25 75.00 18.75 Went over the Bond listing updates with Jim. Higgins 04/24/2012 0.50 325.00 162.50 Emails with Les and Karl re: meeting with representatives of William Blair re: refunding. Higgins 04/24/2012 0.50 325.00 162.50 Call with Dave Bowers re: meeting with Karl Haas, Umbaugh and William Blair re: refunding. Higgins 04/25/2012 7.00 Parking-meeting at Karl Haas'office re: refinancing meeting. Higgins 04/25/2012 1.00 325.00 325.00 Review documents in preparation of a meeting with representatives of William Blair re: refinancing opportunities. Higgins 04/25/2012 2.25 325.00 731.25 Prepare for and meet with various members of the Finance Committee, WSH, B&T, Umbaugh and William Blair/Peacock Financial re: refinance of CRC. Higgins 04/26/2012 0.50 325.00 162.50 Return call(message)and subsequent conversation with Dave Bowers recapping previous day's meeting with representatives of Peacock and William Blair. Higgins 04/27/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds re: review of outstanding debt summary and inclusion of callability, prepayment penalty and risk taker(default)as requested by the City Council. 25.25 3,400.75 Subtotal-Financial Advisory-Finance Committee Higgins 04/12/2012 0.25 325.00 81.25 Forward email to Curt Coonrod and Ben Reoger re: parking surcharges(CPAF)and related matters;follow-up with Curt re: same. 0.25 81.25 Subtotal-Financial Advisory-4CDC • London Witte Group, LLC April 2012 Billing Detail 2 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 04/02/2012 0.50 75.00 37.50 TIF Register-Reviewed and sent the 2012 TIF Register to Jim for the Audit Reynolds 04/02/2012 0.25 75.00 18.75 Discussed Audit documents with Jim Higgins 04/02/2012 1.00 325.00 325.00 Follow-up emails to SBOA Examiner with information requested for audit. Higgins 04/03/2012 0.25 325.00 81.25 Emails with the SBOA Examiner re:claims sample to be drawn for testing;follow-up with Mike and Bob re: same. Higgins 04/04/2012 0.50 325.00 162.50 Review the information/claims sample provided by Mike Lee and forward e-mails(5)to SBOA examiner. Higgins 04/05/2012 0.50 325.00 162.50 Follow-ups with SBOA Examiner re: information needed for the audit. Higgins 04/09/2012 2.00 325.00 650.00 Complete and review the internal control questionnaire for the auditor from the State Board of Accounts; scan and forward the same. Higgins 04/24/2012 0.50 325.00 162.50 Follow-ups with the SBOA auditor and Mike Lee re: parcel sales during 2011 and related matters. Higgins 04/25/2012 1.00 325.00 325.00 Emails with the SBOA Auditor and staff re: general audit questions re: property sales and transfers with to and from the City and related matters. 6.50 1,925.00 Subtotal -Financial Advisory-Audit Reynolds 04/04/2012 0.25 75.00 18.75 Financial Dashboard-Uploaded March Check Register to Document. Kremer 04/11/2012 1.00 75.00 75.00 Created the March Regions Bank reconciliation and updated the Financial Summary for March. Regions activity and march LOC activity. Reynolds 04/12/2012 1.00 75.00 75.00 Financial Summary- Reviewed the Financial Summary and went over changes with Jacqueline. Reynolds 04/13/2012 5.50 75.00 412.50 Financial Dashboard-Made all needed updates to the Dashboard for the march Packets. Reviewed spreadsheets from Mike and sent him the finalized March dashboard. Higgins 04/19/2012 0.50 325.00 162.50 Follow-up conversation with Bob Reynolds re: CRC meeting follow-up and changes needed to the financial dashboard. Higgins 04/24/2012 0.25 325.00 81.25 Forward copies of the transaction related flow charts to Jim Rush per our last meeting;follow-up with Bob Reynolds re: same. 8.50 825.00 Subtotal-Financial Advisory-Financial Dashboard Higgins 04/04/2012 0.45 Postage Higgins 04/04/2012 0.25 325.00 81.25 Review claim and sign claim and check as provided by Don Cleveland. Higgins 04/05/2012 0.25 325.00 81.25 Review claim and sign claim and check as forward by Don Cleveland. Reynolds 04/05/2012 2.50 75.00 187.50 Coverage Calculation-Updated the Coverage Calculation for Jim Rush. Higgins 04/10/2012 0.25 325.00 81.25 Conversation with Bob Reynolds re: update on the status of various projects. Reynolds 04/11/2012 0.25 75.00 18.75 Coverage-Discussed with Jim if I should email Jim Rush to 2011 coverage sheet. E-mailed it to Jim Rush. London Witte Group, LLC April 2012 Billing Detail 3 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 04/11/2012 2.00 325.00 650.00 Call with David(Star Financial) re: on-line access and ACH payment set-up. Follow-up with Mike Lee and bob Reynolds re: same. Higgins 04/11/2012 0.50 325.00 162.50 Retrieve message and return call to Mike Lee to discuss various Commission matters. Reynolds 04/12/2012 0.25 75.00 18.75 Spoke with Jim Rush about Coverage document I had sent him. Higgins 04/12/2012 0.25 325.00 81.25 Follow-ups with Star Bank on dollars to be transferred;follow-up with Mike Lee re: same. Parson 04/12/2012 0.45 Postage Parson 04/12/2012 1.30 Postage Higgins 04/18/2012 1.00 325.00 325.00 Prepare for and attend the CRC's monthly meeting at city Hall. Higgins 04/18/2012 1.50 325.00 487.50 Attendance at Executive Session of the CRC Higgins 04/18/2012 1.00 325.00 325.00 Review Meeting Packet and prepare for this evening's CRC meetings. Reynolds 04/19/2012 1.00 75.00 75.00 Certificate of Compliance-Phone conference with Harris Bank, and went over conversation with Ryan. Higgins 04/20/2012 0.45 Postage Reynolds 04/20/2012 3.00 75.00 225.00 Certificate of Compliance-Completed the Certificate of Compliance and workpapers for Harris Bank. E-mailed the drafts and workpapers to Katie. Higgins 04/20/2012 0.25 325.00 81.25 Review and sign check and claim-Smock Fransler Corp. (retainage)as provided by Don Cleveland. Higgins 04/20/2012 0.25 325.00 81.25 Follow-up with Megan McVicker re: availability for a special meeting of the Commission. Higgins 04/23/2012 1.25 325.00 406.25 Regions On-Line Banking-Access to system with help of bank's treasury management staff; set-up login and access information; call to Mike Lee and work with him on access. Parson 04/23/2012 1.10 Postage Reynolds 04/24/2012 0.75 75.00 56.25 Certificates of Compliance -Discussed the final changes to the certificates with Kathleen at Harris Bank. Sent the final calculations to Ryan, had Jim sign them, and sent them back to Harris Bank. Higgins 04/24/2012 1.00 325.00 325.00 Follow-ups with Mike Lee and Bob Reynolds re:on-line banking access at Regions Bank. Reynolds 04/26/2012 2.00 75.00 150.00 Bond Listing -Reviewed Jacqueline's work on the bond listing and made all needed changes. Parson 04/27/2012 2.40 Postage Reynolds 04/27/2012 1.00 75.00 75.00 Debt Listing-Made final changes to the debt listing and sent it out to Dave Bowers for his review. 20.50 3,981.15 Subtotal -Financial Advisory-General Reynolds 04/03/2012 1.50 75.00 112.50 Met with Jim Rush. Higgins 04/03/2012 0.25 325.00 81.25 Emails with Jim Rush(United Fidelity Bank)to schedule a meeting. Higgins 04/16/2012 0.25 325.00 81.25 Review and forward the Corticated of Compliance for 2004 COIT Bonds to Perrette Russell at the Bank of New York. Higgins 04/24/2012 0.50 325.00 162.50 Review, comment re-review and execute 2011 Compliance Certificates for Harris Bank Higgins 04/03/2012 1.50 325.00 487.50 Meeting with Jim Rush (United Fidelity Bank)and Bob Reynolds at LWG to review financial reports, compliance certificates, financial dashboard and related matters. London Witte Group, LLC April 2012 Billing Detail 4 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 04/13/2012 0.50 325.00 162.50 Follow-ups with Mike Lee re: compliance certificate for BONY for the 2004 COIT Bonds; conversation with Bob Reynolds re: same. Higgins 04/19/2012 0.50 325.00 162.50 Follow-ups with Bob Reynolds re: compliance certificate with BMO Harris and related matters. 3.25 1,250.00 Subtotal -Financial Advisory-TIF Kremer 04/25/2012 1.00 75.00 75.00 Updated Debt Listing Summary to include columns for call date, redemption penalty, and responsible party. 1.00 75,00 75.00 Subtotal-Financial Advisory-Other Higgins 04/19/2012 2.25 325.00 731.25 Prepare for and attend the City Council Finance and Administration Meeting re: CRC matters. 2.25 731.25 Subtotal -Financial Advisory-City Council 67.50 12,269.40 Total Invoice Summary Operating 11,019.40 All categories except TIF Non-operating 1,250.00 TIF Total 12,269.40 Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee �,( L eft,- o `�f Tl ro 4://J Purchase Order No. /7 X r /17?fr,e,/, 57% Ste.7 Terms 4(1/4/7,70 '7, //v 1/6 2 2 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3///36,//2 ;/-/ /7 �,o, :'/ sue,�. /2 1c0 �U • Total 12,269- 401 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I - . • :r• same in accor- dance with IC 5-11-10-1.6. .S- 1(A , 20IZ-- - --Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 // ,, �,( L.O NG/(9 �/(/r /� P /776 //- /��'r�`� �� 5/.,Sv,74� Sc� IN SUM OF $ //z/ I/Za )2„ $ /-2, 2b9,- 4/0 ON ACCOUNT OF APPROPRIATION FOR /02 Board Members Pr# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), 922 2 52/7 356300 /2,2yyo or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except /G' 20 /2- Si ure Executive Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund Carmel Redevelopment Commission