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Home My WebLink AboutLONDON WITTE GROUP- 002965- 6/21/2012 CARMEL REDEVELOPMENT COMMISSION 00296 E London Witte Group Check: 2965 1776 N Meridian Street Date: 6/21/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Pt 25075 9,661.25 9,661.25 0.00 0.00 9,661.; May services 9,661.25 9,661.25 0.00 0.00 9,661.: THE KEY TO DOC1lMENT1SECUR1TaY HEAT Aorn ATED iH MB pffki,T ADDIT{ONm5EcpiittY�{„FEATURFs'Ar p0,:rsEE ii ACK}FOR DETAIL"3 /�, Carmel Redevelopment Commission 2 P�S �`'. A REGIONS 0 0 2 965 ; ,` '"f 30 West Main Street 20-1421!740 f'v " ' Suite 220 '`°R""` Carmel, IN 46032 2965 ( DATE AMOUNT 6/21/2012 ***********9,661.25 PAY THE SUM OF NINE THOUSAND SIX HUNDRED SIXTY ONE DOLLARS AND 25 CENTS**************** TO THE ORDER OF London Witte Group 1776 N Meridian Street PZ SEN6�` Suite 500 A Indianapolis, IN 46202 es w,IM 000 2 96 SII' 4071401.42134 008 7 50 4 L L Lcs' LONDON T WG WITTE GROUP Cannel Redevelopment Commission Client No: 1002.004 • 30 W.Main Street Date: 05/31/2012 Suite 220 Invoice No: 25075 Cannel,IN 46032 For services rendered as detailed in the attached summary. Operating $ 9,661.25 Non-Operating 0.00 Current Amount Due $ 9,661.25 II r Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 317-634-4747 Facsimile 1317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC May 2012 Billing Detail 1 of 3 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate, Invoice Memo Higgins 05/02/2012 0.50 325.00 162.50 Return call (message)and subsequent conversation with Dave Bowers re: questions regarding the Pedcor project and items relating to financial reviews of potential projects and related matters. Higgins 05/02/2012 1.00 325.00 325.00 Call (message)and subsequent conversation with Louren & Heide(Umbaugh) re:financing and re-financing and TIF issues. Higgins 05/03/2012 0.50 325.00 162.50 Follow-ups with Mike Lee re: availability for a finance committee meeting prior to May 16th. Kremer 05/09/2012 1.00 75.00 75.00 Received email from Bob Reynolds that bank statement and check register had been received and uploaded to Document. Performed bank reconciliation and began updating the Financial Summary. Higgins 05/09/2012 0.25 325.00 81.25 Emails with Les Olds and Rick Sharp re: meeting to discuss City Council review and oversight. Reynolds 05/11/2012 2.00 75.00 150.00 Refinancing-Updated the Bond Refinancing sheet for Dave Bowers. Reynolds 05/14/2012 1.50 75.00 112.50 Attended the 5/14/2012 Finance Committee Meeting. Higgins 05/14/2012 2.25 325.00 731.25 Prepare for and attend the CRC Finance Committee Meeting at CRC Offices. Higgins 05/16/2012 0.25 325.00 81.25 Retrieve voicemail and follow-up with Jim Rush re: request for clearer copies of the CRC financing model flowcharts. 9.25 1,881.25 Subtotal -Financial Advisory-Finance Committee Higgins 05/16/2012 0.25 325.00 81.25 Follow-ups with Mike Lee re: open and outstanding items for the SBOA Audit. Higgins 05/16/2012 3.00 325.00 975.00 Follow-ups with Lori Danford (SBOA)re: information requested for the 2011 audit; review items to confirm she has everything needed/requested;follow-up with CRC staff re: minor outstanding items. Higgins 05/17/2012 0.25 325.00 81.25 Follow-ups with Mike and Matt on purchase information for the Apostolic Church. Forward information to Lori Danford (SBOA). Reynolds 05/24/2012 0.50 75.00 37.50 Reviewed questions from the SBOA Auditor. Higgins 05/24/2012 0.50 325.00 162.50 Follow-ups with Bob Reynolds re: items needed to complete the audit;follow-up e-mails with Lori Danford(SBOA)re: same. Reynolds 05/29/2012 3.00 75.00 225.00 Audit-Gathered information needed for the SBOA audit. Reviewed to make sure all information was complete. Discussed with Jim about future projects. Higgins 05/29/2012 0.25 325.00 81.25 Follow-up with Bob Reynolds re:outstanding and open items for the 2011 audit. Higgins 05/29/2012 0.50 325.00 162.50 Call and conversation with Lori Danford (SBOA)re: open items and outstanding issues with 2011 audit. Higgins 05/29/2012 2.00 325.00 650.00 Follow-ups of information requested/needed by SBOA Auditor; follow-ups with Bob Reynolds re: same. Reynolds 05/30/2012 1.50 75.00 112.50 CRC Audit-Tied out the debt for the auditor to the general ledger. Higgins 05/30/2012 1.50 325.00 487.50 Emalls with SBOA Examiner, Bob Reynolds and Mike Lee re: open audit items and related information. Higgins 05/30/2012 1.00 325.00 325.00 Additional follow-up emails to SBOA Examiner. London Witte Group, LLC • May 2012 Billing Detail 2 of 3 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 05/31/2012 1.25 75.00 93.75 Debt-Discussed with Jim updates and changes I need to make to be able to tie-out all debt numbers for the SBOA auditor. Reynolds 05/31/2012 0.25 75.00 18.75 Regions- Emailed Katie Smith at Regions to ask her why there the debt service paid on the Regions IPC did not tie to the Amortization Schedule. Reynolds 05/31/2012 0.25 75.00 18.75 Debt-Called Mike Lee to ask him to send all the village financial invoices and to check with Ben Roeger about a Capital Assets ledger. Higgins 05/31/2012 0.50 325.00 162.50 Conversation with Diana and Cindy(Clerk-Treasurer's Office) re: audit items and related matters. Higgins 05/31/2012 1.50 325.00 487.50 Follow-ups with Bob Reynolds on information request (outstanding debt and payments)for the SBOA. 18.00 4,162.50 Subtotal -Financial Advisory-Audit Reynolds 05/11/2012 2.00 75.00 150.00 Packets- Reviewed the financial summary and the bank rec. and then reviewed Mike's forecasts and sent him all needed changes. Reynolds 05/11/2012 3.50 75.00 262.50 Financial Dashboard- Made all updates and changes to the Financial Dashboard. Kremer 05/31/2012 0.75 75.00 56.25 Put together account ledger for STAR Financial. 6.25 468.75 Subtotal-Financial Advisory-Financial Dashboard Higgins 05/02/2012 0.25 325.00 81.25 Review claim and sign check associated with property tax payment(spring installment of CRC owned property). Follow- up with Don Cleveland re: same. Higgins 05/03/2012 0.50 325.00 162.50 Attend the special meeting of the CRC. Higgins 05/03/2012 1.25 325.00 406.25 Prepare for and attend the executive session of the CRC. Reynolds 05/13/2012 3.00 75.00 225.00 Continuing Disclosure-Compiled the Continuing Disclosure Report. Parson 05/14/2012 0.25 70.00 17.50 Printed out information per Jim's e-mail Higgins 05/16/2012 1.00 325.00 325.00 Preparation for CRC monthly meetings Higgins 05/16/2012 1.00 325.00 325.00 Prepare for and attend the regular monthly meeting of the CRC. Higgins 05/16/2012 1.25 325.00 406.25 Attend Executive Session of the CRC; review and sign claims and checks. Reynolds 05/18/2012 1.25 75.00 93.75 Regions Certificate-Created a spread sheet to help explain the certificate of compliance to Katie. She had requested that I create something to help her tie-out the ratio. Reynolds 05/18/2012 0.25 75.00 18.75 Continuing Disclosure-Download all sections to the 2011 CTAR and download the most recent audit report off the SBOA website. Reynolds 05/21/2012 0.25 75.00 18.75 Sent Ryan a copy of the Cash Receipts and Disbursements section of the 2011 CTAR. Reynolds 05/21/2012 1.25 75.00 93.75 Continuing Disclosure-Created all work papers for the continuing disclosure. Reviewed the document and bound all items. Higgins 05/24/2012 0.50 325.00 162.50 Call with Mike Lee to review various financial matters. • London Witte Group, LLC May 2012 Billing Detail 3 of 3 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 05/29/2012 0.50 325.00 162.50 Transfer cash from Star to Regions on line; follow-up with Bob Reynolds and Mike Lee re: same. Follow-up with Bob Reynolds re: need to create ledger and reconciliations for the Star Account for the 2012 audit. • 12.50 2,498.75 Subtotal -Financial Advisory-General Higgins 05/03/2012 2.00 325.00 650.00 Financial Review-initial drafting of the outline for procedures to be followed for the consideration and approval of financings by the CRC and City Council. 2.00 650.00 Subtotal -Financial Advisory-Special Projects 48.00 9,661.25 Total Invoice Summary: 9661.25 Operating 0 Non-Operating 9661.25, Total Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee 2.0 c/0, Af P 6re),-) Purchase Order No. /7X /li, //,,,,,.,„/A9, 57( 5„,/, SOo Terms //9a/iaw/Vo/'5, /-' 10-2�2, Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) c/3///2 25-07s , 667,25- Lam." S3 rl Total w I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audit-• same in accor- dance with IC 5-11-10-1.6. 6,2 –w , 20 fz— � � - -Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 L /776 ///- :v 1/4",�l P.-o ", S , �'-rte Soo I N SUM O F $ /-2/0i»/oo/i 5, /49 42 D2 $ 9/ /- 2s ON ACCOUNT OF APPROPRIATION FOR 922/4->K Board Members D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), 9962_ 2 5'a75- F 35/03Y2 y‘'/.25 or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except l- 2012 . ignature Lxec4e Director Cost distribution ledger classification if claim paid motor vehicle highway fund Carmel Redevelopment Commission