HomeMy WebLinkAboutLONDON WITTE GROUP- 003052- 8/16/2012 CARMEL REDEVELOPMENT COMMISSION 003052
London Witte Group Check: 3052
1776 N Meridian Street Date: 8/16/2012
Suite 500 Vendor: LONDONW1
Indianapolis, IN 46202
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
25164 22,027.25 22,027.25 0.00 0.00 22,027.25
June 2012 services
22,027.25 22,027.25 0.00 0.00 22,027.25
'_ THE,KEY.ii3O,i00CUMENTYSECURIry oHEAT AGTNATEUHT U iimain T+ti ADDITIONAL SECURITY.LFEATURESy1VCLUDED SEEaBACKaOR DEfAIL9'
Ppts:y°FS%a Carmel Redevelopment Commission LEGIONS 003052
30 West Main Street
'a , Suite 220 20-1421n40
`ARME`' Carmel, IN 46032
45,STR1Ll
3052
DATE AMOUNT
8/16/2012 **********22,027.25
PAY THE SUM OF TWENTY TWO THOUSAND TWENTY SEVEN DOLLARS AND 25 CENTS****************
TO THE
ORDER
OF London Witte Group
1776 N Meridian Street
Suite 500 ,,SE"s'�
Indianapolis, IN 46202 "`
v
11'00 30 5 20 ':0740 l4 2 L3' 0087504 L L Lo
CARMEL REDEVELOPMENT COMMISSION 003052
London Witte Group Check: 3052
1776 N Meridian Street Date: 8/16/2012
Suite 500 Vendor: LONDONW1
Indianapolis, IN 46202
Prior
Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid
25164 22,027.25 22,027.25 0.00 0.00 22,027.25
June 2012 services
22,027.25 22,027.25 0.00 0.00 22,027.25
k-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-71771 l`a14
TWG LONDON
WITTE
GROUP
Cannel Redevelopment Commission Client No: 1002.004
30 W.Main Street Date: 06/30/2012
Suite 220 Invoice No: 25164
Cannel,IN 46032
For services rendered as detailed in the attached summary.
Operating $ 12,242.25
Non-Operating 9,785.00
Current Amount Due $, 22,027 25
•
P1'96
•
Certified Public Accountants
1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202
Telephone 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com
London Witte Group, LLC
June 2012 Billing Detail
Carmel Redevelopment Commission 1 of 6
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 06/07/2012 0.50 325.00 162.50 Follow-ups with Les Olds and Lauren Mathis re:presentation
format of information for the City Council's review.
Higgins 06/11/2012 0.75 325.00 243.75 Call with Lauren and Heide(Umbuagh)re:process and
procedures for items to be considered by the Commission
and Council. Follow-up with Dave Bowers re: meeting/call
request.
Higgins 06/12/2012 0.25 325.00 81.25 Follow-up emails to Jim Rush, Karl Haas and Kevin Murphy
(MainSource Bank)re: meeting availability.
Higgins 06/12/2012 0.75 325.00 243.75 Email request for call to Dave Bowers; subsequent call to
review open and outstanding items before the finance
committee.
Higgins 06/20/2012 0.25 325.00 81.25 Email to Mike and Don in advance of this afternoon's meeting.
2.50 812.50 Subtotal-Financial Advisory-Finance Committee
Higgins 06/13/2012 0.75 325.00 243.75 Retrieve message,call(message)and subsequent
conversation with Ben Reoger re: spring distribution, lines of
credits,refinancing and related matters.
Higgins 06/14/2012 1.00 325.00 325.00 Retrieve message and return call to Curt Coonrod re:4CDC
and CRC Matters;follow-up calls(messages)with Dave
Bowers and Karl Haas re: same.
Higgins 06/15/2012 0.75 325.00 243.75 Call with Karl Haas re:4CDC and related matters;follow-up
conversations with Bob Reynolds and Mike Lee re: same.
Higgins 06/21/2012 0.50 325.00 162.50 Follow-ups with the Mayor, Les, Karl and Rich(and others)re:
lines of credit and related matters.
Reynolds 06/22/2012 4.00 75.00 300.00 LOC-Created an analysis to show the repayment of the
LOC's so each LOC will have 30 days of being 100 percent
paid off.
Reynolds 06/22/2012 4.00 75.00 300.00 LOC Cash Flow-Created a cash flow statement that would
support the repayment of all LOC's for a 30 day period.
Higgins 06/22/2012 4.00 325.00 1,300.00 Review historical and projected lines of credit information and
CRC cash flows;draft initial follow-up/plan of action for the
team's consideration;follow-up conversations with Mike Lee
and Bob Reynolds re: same.
Higgins 06/22/2012 1.00 325.00 325.00 Calls with Bob Reynolds, Mike Lee and Dave Bowers re:
updated CRC forecast, Lines of Credit and related matters.
Higgins 06/25/2012 1.50 325.00 487.50 Review Line of Credit information and CRC cash flows;
prepare worksheet;follow-up with Les re: meeting Tuesday
morning with the Mayor re:same. Adjust schedule to
accommodate meetino time.
Higgins 06/26/2012 2.00 325.00 650.00 Prepare for and attend a meeting with the Mayor, Les, Karl
and 4 CDC representatives re: LOC, CRC refinancing cash
Higgins 06/26/2012 1.00 325.00 325.00 Review LOC analysis and revised schedules for 10:30
meeting with the Mayor.
Higgins 06/27/2012 0.50 325.00 162.50 Call(message)and subsequent conversation with Dave
Bowers re: meeting with Mayor, CRC staff,4CDC re: lines of
credit;forecast and related matters.
Higgins 06/27/2012 1.50 325.00 487.50 Draft email and supporting schedule for Rick Sharp regarding
the lines of credit and related matters as requested by the
Mayor; review and revise, scan document and send to Rick
with copies to the Mayor, Les and Dave Bowers.
Higgins 06/28/2012 0.50 325.00 162.50 Review response from Rick Sharp;forward and follow-ups
with Mayor, Mike Lee, Ron Carter and Dave Bowers.
London Witte Group, LLC
June 2012 Billing Detail 2 of 6
Carmel Redevelopment Commission
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 06/28/2012 1.00 325.00 325.00 Follow-up email to Curt Coonrod and Ben re: 4CDC/CRC
matters.
24.00 5,800.00 Financial Advisory-4CDC
Reynolds 06/01/2012 1.00 75.00 75.00 Debt-Finished tying out all debt payments for the auditor.
Reynolds 06/04/2012 2.25 75.00 168.75 2012 Check Register-Updated and made all needed
changes to the 2012 check register so it could be distributed
to the auditor.
Higgins 06/04/2012 0.25 325.00 81.25 Follow-up with Bob Reynolds re: status of open items for the
auditor from the SBOA.
Higgins 06/04/2012 0.25 325.00 81.25 Follow-up with SBOA examiner re:2012 check register.
Reynolds 06/05/2012 2.50 75.00 187.50 Mercantile-Recreated an amortization schedule for the
Mercantile 10 Million IPC. Made sure all values tied directly to
the CRC check register.
Higgins 06/06/2012 0.50 325.00 162.50 Review follow-up emails from SBOA Examiner and follow-ups
with Mike Lee and Bob Reynolds re: same;follow-up-up e-
Reynolds 06/07/2012 0.25 75.00 18.75 Audit-Met with Jim to discuss various CRC audit issues and
information that needed to be gathered.
Reynolds 06/07/2012 1.50 75.00 112.50 Audit-Gathered various items for the CRC audit
Higgins 06/07/2012 1.00 325.00 325.00 Meeting with Bob Reynolds to review the outstanding audit
items; request that he follow-up with Ryan and Ben re: land
sale documents with capital asset registers. Follow-up e-
mails with SBOA Examiner re:open items; questions and
timina for the exit conference.
Higgins 06/11/2012 0.25 325.00 81.25 Follow-up conversation with Bob Reynolds re: acquisition
information for parcels sold during 2011.
Higgins 06/14/2012 0.25 325.00 81.25 Follow-up with SBOA Examiner re: status of outstanding
items for the audit.
Higgins 06/14/2012 1.00 325.00 325.00 Review list of outstanding items for the audit;forward items to
SBOA Examiner,follow-ups with Mike and Bob re: same.
Higgins 06/15/2012 1.00 325.00 325.00 Follow-up conversations with Bob Reynolds and Mike Lee re:
items necessary to complete the 2011 audit by the SBOA and
related matters.
• Reynolds 06/20/2012 3.50 75.00 262.50 Capital Assets-Looked over Capital Assets worksheet.
Created a new schedule for the auditor to show the Total,
Land, Building, Improve other buildings and Equipment. Also
created a detailed break out of all categories.
Higgins 06/21/2012 0.25 325.00 81.25 Follow-up email to Bill Hammer re: postponement of the
scheduled exit conference with the State Board of Accounts;
release time in calendar;follow-up with Les and Mike re:
same.
Higgins 06/21/2012 0.50 325.00 162.50 Follow-up conversation with Bob Reynolds re:open and
outstanding items for the 2011 audit.
Higgins 06/23/2012 3.00 325.00 975.00 Review and process final items for the 2011 audit;send to
SBOA Examiner with copies to Les and Mayor Brainard.
Higgins 06/23/2012 3.00 325.00 975.00 Draft a detailed summary of internal control related
procedures as it relates to Receipts, Disbursements, Postings,
Reconciliations, Reviews and related matters as requested by
the Auditor from the State Board of Accounts. Review and
revise the document; scan and forward to the Auditor, Mayor,
Les and Mike.
Higgins 06/25/2012 0.25 325.00 81.25 Follow-up with Mike Lee on information for SBOA field
examiner-outstanding audit items.
Higgins 06/26/2012 1.50 325.00 487.50 Follow-ups with SBOA Field Examiner and Mike Lee re: open
audit items.
London Witte Group, LLC
June 2012 Billing Detail
Carmel Redevelopment Commission 3 of s
•
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 06/27/2012 0.50 325.00 162.50 Follow-ups with Mike and the SBOA examiner re:open audit
items and follow-ups.
Reynolds 06/28/2012 0.50 75.00 37.50 Audit-Tied out the July 2011 Illinois Street Bond payment to
the check register for Jim.
Reynolds 06/28/2012 0.50 75.00 37.50 Audit Check Register-Updated the Audit check register to fix
formatting error for the decimal places.
Higgins 06/28/2012 0.50 325.00 162.50 Follow-up emails to Lori Danford(SBOA)re:outstanding audit
items.
Higgins 06/28/2012 1.00 325.00 325.00 Calls with Lori Danford(SBOA)re: open audit items;follow-up
conversations with Bob Reynolds and Mike Lee re: same.
27.00 5,775.00 Subtotal Financial Advisory-Audit
Reynolds 06/11/2012 1.75 75.00 131.25 Financial Dashboard-Updated the TIF Collection and
Disbursement(Appendix A of dashboard)to contain the 2012
Spring Collections and June/July Debt Payments.
Kremer 06/12/2012 1.00 75.00 75.00 Began working on May account activity.
Reynolds 06/12/2012 1.00 75.00 75.00 IPC Fees-Built a model to forecast out the anticipated
Regions IPC fees from Village financial.
Reynolds 06/14/2012 3.50 75.00 262.50 Appendix A-Finalized reviewing bond resolution documents
and updating the Appendix A of the dashboard(Analysis of
TIF Collections and Disbursements)
Reynolds 06/15/2012 2.00 75.00 150.00 Financial Dashboard-Reviewed Mike's work of the Monthly
Forecast and the Revenue and Expenditure analysis.
Reynolds 06/15/2012 3.00 75.00 225.00 Financial Dashboard-Reviewed the check register,financial
summary and the bank rec prepared by Jacqueline. Updated
all sections of the Financial Dashboard to be as of May 31.
12.25 918.75 Subtotal Financial Advisory-Financial Dashboard
Higgins 06/01/2012 0.25 325.00 81.25 Transfer dollars from Star to Regions;follow-up with Mike Lee
re:same.
Hancock 06/04/2012 1.10 Postage/Courier
Hancock 06/04/2012 1.75 Postage/Courier
Higgins 06/04/2012 1.00 325.00 325.00 Travel to Carmel; review claims and sign checks;attend
Commission meeting and public hearing.
Reynolds 06/05/2012 0.25 75.00 18.75 Bank Statement-Scanned and emailed bank statement to
Mike Lee. Also uploaded to the LWG document system.
Higgins 06/05/2012 0.25 325.00 81.25 Follow-up with Cindy Sheeks and Heidi(Umbaugh)re:
questions to complete the 2011 Continuing Disclosure Report.
Higgins 06/12/2012 0.45 Postage
Higgins 06/12/2012 0.25 325.00 81.25 Review and sign check and approve claim as requested by
Mike Lee;return check and claim information to Mike.
Higgins 06/13/2012 0.25 325.00 81.25 Review and approve claim and sign check for the Indiana
Department of Homeland Security re:event permit fee;
request items be returned to Mike Lee via courier.
Higgins 06/13/2012 0.25 325.00 81.25 Follow-up call with Cindy/Connie Murphy re: distribution of the
spring settlement amounts.
Higgins 06/13/2012 0.50 325.00 162.50 Follow-ups with Cindy Sheeks re:transfer of the spring
distribution to the CRC and related matters;follow-up with
Mike Lee re:same.
London Witte Group, LLC
June 2012 Billing Detail
Carmel Redevelopment Commission a of s
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 06/15/2012 0.50 325.00 162.50 Calls with Mike Lee and Bob Reynolds re:June Commission
Meeting packets and related items.
Reynolds 06/18/2012 1.75 75.00 131.25 Bond Payments-Updated the Bond Payment Wire
spreadsheet to include all needed information in order to
make 7/1 and 7/15 payments.
Higgins 06/19/2012 0.50 325.00 162.50 Preliminary review of the materials for the June 20th CRC
meeting.
Higgins 06/20/2012 1.75 325.00 568.75 Go to CRC Offices, review and approve claims,sign checks;
follow-up with Mike, Don and Les re:various matters.
Higgins 06/20/2012 1.75 325.00 568.75 Prepare for and attend CRC June meeting
Higgins 06/20/2012 1.50 325.00 487.50 Review the Commission Meeting packet and financial
dashboard in preparation of this evening's Commission
meeting.
Higgins 06/20/2012 1.25 325.00 406.25 Attend Executive Session of the CRC
Higgins 06/20/2012 0.50 325.00 162.50 Conversation with Suzy Bass re:assistance in record keeping
and related matters.
Higgins 06/21/2012 0.50 325.00 162.50 Follow-up with Mike Lee re: payment of Cyclehoop(vendor)
via wire in British pounds; instructions to Katie Smith
(Regions)re: same. E-mail to Matt re: request copy of the
City Council Ordinance re:fiscal oversight of the CRC.
Higgins 06/22/2012 0.25 325.00 81.25 Follow-ups with Katie Smith and Mike Lee re:foreign currently
wire to Cyclehoop for the bike racks.
Lucas 06/26/2012 7.70 Postage/Courier
Reynolds 06/26/2012 0.25 75.00 18.75 Reviewed the debt listing sent from Jim Rush. Satin on Jim's
call from Dave.
Higgins 06/26/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds re: information requested by Jim
Rush and Alexa Woods re: CRC finances and compliance
certificates.
Higgins 06/27/2012 0.25 325.00 81.25 Review wire request-Sheil Sexton Note-Follow-up with
Regions re: request;copy: Les, Mike and Bob.
Reynolds 06/28/2012 0.50 75.00 37.50 Discussed with Jim Rush what items he needed to send to
Wells Fargo.
Reynolds 06/29/2012 1.75 75.00 131.25 Jim Rush-Gathered all information Jim Rush requested.
16.50 4,248.50 Subtotal-Financial Advisory-General
Higgins 06/01/2012 1.00 325.00 325.00 Review proposed lease amendments for consideration by the
Commission on Monday's meeting.
Reynolds 06/06/2012 0.25 75.00 18.75 Reviewed CRC TIF Disbursement information.
Reynolds 06/08/2012 2.00 75.00 150.00 TIF Register-Updated the CRC TIF Register
Higgins 06/13/2012 1.00 325.00 325.00 Follow-up with Heidi(Umbuagh)and CRC staff/counsel re:
July 15th TIF notification and related matters; review and
comment on the form of the notification as prepared by Bob
Reynolds.
Reynolds 06/13/2012 2.50 75.00 187.50 TIF Notifications-Updated and created the resolution,all
notices and the distribution listing for the TIF Notifications to
be sent out.
Higgins 06/13/2012 0.25 325.00 81.25 Forward payment instructions and wire request to Katie Smith
(Regions)for the June 15th payment of the Illinois Street
Bonds;follow-up with Mike Lee and Bob Reynolds re: same.
Reynolds 06/14/2012 0.25 75.00 18.75 TIF Notifications-Made Jim's final changes to the TIF
Notifications.
London Witte Group, LLC
June 2012 Billing Detail
Carmel Redevelopment Commission 5 of 6
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Higgins 06/14/2012 1.00 325.00 325.00 Additional review and revision to the TIF Notification for
consideration at the June 20th meeting of the Commission;
clear, scan and circulate the Resolution to be included in the
materials to be circulated to the Commissioners in advance of
the meeting.
Higgins 06/14/2012 0.50 325.00 162.50 Conversations with Bob and Mike Lee re:spring distribution;
debt service requirements and related issues.
Reynolds 06/14/2012 1.00 75.00 75.00 TIF Collections-Started an analysis that shows the estimated
TIF collections per the Auditors office for the Pay 2012. Then
compared the Spring 2012 collections to the projections.
Reynolds 06/15/2012 . 3.50 75.00 262.50 TIF Collections-Completed an analysis that shows the
estimated TIF collections per the Auditors office for the Pay
2012. Then compared the Spring 2012 collections to the
projections.
Higgins 06/15/2012 0.50 325.00 162.50 Meeting with Bob Reynolds to review June TIF collections and
related schedules re: same.
Reynolds 06/20/2012 1.00 75.00 75.00 Arts District Arts and Lofts Increment-Spoke with Bruce
Donaldson and Rich Starkey about the treatment of the
increment in the TIF areas. Received a flow chart from Rich
and reviewed the flow chart to what is written in the trust
indenture.
Reynolds 06/21/2012 1.00 75.00 75.00 Finalized all wiring instructions for June and July payments.
Reynolds 06/21/2012 1.75 75.00 131.25 Arts District-Finalized the analysis showing the distribution of
increment from the Arts District Lofts and Shoppes TIF area.
Parson 06/21/2012 0.50 70.00 35.00 Processed&mailed TIF notifications.
Higgins 06/21/2012 0.50 325.00 162.50 Meeting with Bob Reynolds to review schedules pertaining to
the spring distribution and debt service requirements and
developer agreement amounts.
Higgins 06/23/2012 3.00 325.00 975.00 Review the revised draft of the Umbaugh TIF report and
follow-up with Mike Lee and Bob Reynolds re: same.
Higgins 06/23/2012 1.00 325.00 325.00 Review June/July debt obligations and developer payments;
review wire instruction spreadsheet as drafted by Bob
Reynolds;scan and forward to Regions Bank(authorization);
follow-up with Mike and Bob re: same.
Reynolds 06/28/2012 1.50 75.00 112.50 TIF Report-Reviewed why the total increment number on the
TIF Report did not tie to the number on the certificate of
compliance.
24.00 3,985.00 Subtotal-Financial Advisory-TIF
Higgins 06/19/2012 0.50 325.00 162.50 Follow-up conversations with Mike Lee and Les Olds
(message)re: need to coordinate review of the Stairs Project
at City Center with Loren Mathis for review by the Coty
Council.
Higgins 06/19/2012 1.00 325.00 325.00 Call(message)and subsequent conversation with Loren
Mathis re: review of the City Center Stairs Project and
necessary letter to be presented to the CRC and City Council.
Follow-up voicemail with Mike Lee and e-mail to Mike and Les
re:same.
1.50 487.50 Subtotal-Financial Advisory-City Council
107.75 22,027.25 Total Invoice
London Witte Group, LLC
June 2012 Billing Detail 6 of 6
Carmel Redevelopment Commission
1002.004
Hourly
Employee Date Hours Rate Invoice Memo
Summary: 12,242.25 Operating
9.785.00 Non-Operating
22,027.25 Total
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
L.0a010, f2,o(cede", Purchase Order No.
/776 /1/-//e-tile4 � s jv�f� S� Terms
lhAytiaiool y /'t2 Z'?.G2 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
6/3*j 2 slby 2. 2/2. 5-‘7„."4.7-1, 22, 0,27-25-
Total 22,oz7.2 S
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor-
dance with IC 5-11-10-1.6.
, 20 %
(Z
-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
46*o/6,, C(/�f/� 6vd v1O
IN SUM OF $
(776 .5-co
/--tJ
•
$ 22, o2.7- 2-5-
ON ACCOUNT OF APPROPRIATION FOR
79OZ
Board Members
PO#or
D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s),
902 25-//`/ a3O3ocv 22,027-15" or bill(s) is (are) true and correct and that
the materials or services itemized thereon
for which charge is made were ordered and
received except
7-! 20 I2-
Signature
Executive Director
Title
Cost distribution ledger classification if Carmel Redevelopment Commission
claim paid motor vehicle highway fund