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HomeMy WebLinkAboutLONDON WITTE GROUP- 003264- 10/25/2012 CARMEL REDEVELOPMENT COMMISSION 003264 London Witte Group Check: 3264 1776 N Meridian Street Date: 10/25/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 25331 17,218.65 17,218.65 0.00 0.00 17,218.65 August 2012 services 25414 A 10,862.50 10,862.50 0.00 0.00 10,862.50 Operating Expenses 25414 B 1,125.00 1,125.00 0.00 0.00 1,125.00 Non operating expenses 29,206.15 29,206.15 0.00 0.00 29,206.15 THE+KE1r� 04DOEUMENiSECURITYoHEATACTIVATEDTHUMB NTgADDITiONA—�' SECURITAYAEATURESINCLJDED SEEB�AC=K7F ifirrA1LS ptg6 ofsic Carmel Redevelopment Commission ,4 003264 P� 30 West Main Street A REGIONS , • Suite 220 ,;,1.741E1,1 OCCarmel, IN 46032 3264 DATE AMOUNT 10/25/2012. **********29,206.15 PAY THE SUM OF TWENTY NINE THOUSAND TWO HUNDRED SIX DOLLARS AND 15 CENTS ************ TO THE ORDER OF London Witte Group 1776 N Meridian Street Suite 500 =E"sr Indianapolis, IN 46202 M. ,d "0032641i' 1:0740L42L31: 0087504LLle CARMEL REDEVELOPMENT COMMISSION 003264 London Witte Group Check: 3264 1776 N Meridian Street Date: 10/25/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 25331 17,218.65 17,218.65 0.00 0.00 17,218.65 August 2012 services 25414 A 10,862.50 10,862.50 0.00 0.00 10,862.50 Operating Expenses 25414 B 1,125.00 1,125.00 0.00 0.00 1,125.00 Non operating expenses 29,206.15 29,206.15 0.00 0.00 29,206.15 X-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-71771 - Ki.A LONDON LWG WITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W.Main Street Date: 09/30/2012 Suite 220 Invoice No: 25414 Carmel,IN 46032 For services rendered as detailed in the attached summary. -- Operating 10,862.50 Non-Operating 1,125.00 Current Amount Due $ 11.987.50 Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile I 317-632-2727 Web I LondonWitteGroup.com London Witte Group,LLC September 2012 Billing Detail 1 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/04/2012 0.25 325.00 81.25 Review and comment on Asset Summary for the CRC(as requested by the City Council). Reynolds 09/04/2012 1.00 75.00 75.00 Attended City Council Finance Committee Meeting on 9/4/2012 for Bond Refinancing. Higgins 09/04/2012 1.25 325.00 406.25 Attend City Council Finance Committee Meeting re:restructuring/refunding; Follow-ups with Mike, Bob,Loren and Bruce post meeting. Higgins 09/04/2012 0.75 325.00 243.75 Prepare for meeting on the City Council Finance Committee.Follow-up with Mike Lee and Bob. Reynolds 09/05/2012 0.75 75.00 56.25 2012 TIF Collections Analysis-Updated the TIF Collections analysis to include the break down of all developer bonds. Reynolds 09/05/2012 1.25 75.00 93.75 2012 TIF Distribution and Expenditures-Updated the analysis to include the newly updated estimated TIF Receipts.Also updated all information to include updated debt numbers. Reynolds 09/06/2012 1.75 75.00 131.25 2012 TIF Distribution and Expenditures- Reviewed the worksheet with Jim and made all of his review changes.Also,recalculated and double checked all figures to ensure they tie to all amortization schedules and forecasts. Reynolds 09/06/2012 2.00 75.00 150.00 2012 TIF Collections Analysis-Reviewed analysis with Jim and made all of his changes. Updated the analysis so the original estimates would be Net of the referendum,and removed referendum impact from the analysis. Higgins 09/06/2012 1.50 325.00 487.50 Follow-up with Bob Reynolds on changes to the revised schedules for TIF collections and debt for 2012. Higgins 09/07/2012 0.50 325.00 162.50 Review calendar request and set CRC Finance Committee Meeting;follow-up call with Mike Lee re:2013 Forecast and related matters. Higgins 09/11/2012 1.00 325.00 325.00 Follow-up with finance team re:cancellation on Tuesday night's meeting;notification on scheduling conflict for Thursday's City Council Finance Committee Meeting.Conversations with Bob Reynolds re:review of draft information to be presented to the CRC and the City Council. Additional review and follow-up on the revised document;release for distribution to the Financing Group for review and comment. Reynolds 09/11/2012 1.50 75.00 1 12.50 Met with Jim to go over final changes to TIF coverage documents.Made all needed changes and distributed the document to the working group. Reynolds 09/13/2012 2.00 75.00 150.00 Attended 9-13 City Council meeting. Reynolds 09/14/2012 0.50 75,00 37.50 Met with Jim to discuss the events from the 8-13-2012 City Council Special meeting. Higgins 09/14/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds re:yesterday evening's City Council Finance Committee Meeting and related matters. Higgins 09/17/2012 0.50 325.00 162.50 Review initial report from Frost Todd Brown on CRC related matters. Higgins 09/17/2012 0.25 325.00 81.25 Review and respond to email from Loren in response to Les'email concerning the$3.4 million of funds generated for the spiked December 2012/January 2013 debt service payments with the refinancing of the existing obligations. London Witte Group,LLC September 2012 Billing Detail Carmel Redevelopment Commission 2 of 4 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 09/20/2012 2.00 75.00 150.00 Attended 9/20/2012 Finance Committee Meeting. Higgins 09/20/2012 2.75 325.00 893.75 Attend the meeting of the City Council Finance Committee re:restructuring and related matters. Higgins 09/20/2012 1.00 325.00 325.00 Prepare for the City Council Finance Committee Meeting re:restructuring and related matters. Higgins 09/23/2012 0.50 325.00 162.50 Follow email traffic re:restructure/refinancing matters. Higgins 09/24/2012 0.25 325.00 81.25 Follow email traffic on restructure/refinance options. Higgins 09/25/2012 0.25 325.00 81.25 Retrieve message and return call to Mike Lee re: cash flow and related questions;follow-up with Bob Reynolds re:same. Higgins 09/25/2012 0.25 325.00 81.25 Follow-up email to Tom Perkins(copy to Karl/Mike Lee)re:additional information/outstanding items to meet information requested for the City Council's review. Higgins 09/26/2012 1.00 325.00 325.00 Follow-ups with Tom Perkins re:additional information requested concerning CRC operations and related matters. Provide a copy of the 8/16/12 presentation to the City Council Finance Committee. Follow-up with Mike Lee and Bob Reynolds on the balance of the items requested. Higgins 09/26/2012 2.50 325.00 812.50 Additional research and drafting on initial and follow-up requests from Tom Perkins;follow-up with staff re:additional items requested(rent schedules,appraisals for land purchase contracts, etc.). Higgins 09/27/2012 0.50 325.00 162.50 Review and edit draft response to Tom Perkins request for information. Finalize,add attachments and email the response to the group(original email request). Higgins 09/27/2012 1.50 325.00 487.50 Additional follow-up with Tom Perkins re: information request,follow-up with Mike Lee and Karl Haas re:same.Follow-up with Matt and Bill Hammer re:information to be requested from Loren re:estimated vs.actual increment over time. Higgins 09/28/2012 1.75 325.00 568.75 Follow-ups with Mike Lee and Bob Reynolds re: additional information sought by Tom Perkins; review emails from Karl and Tom re:same. 31.50 7,050.00 Subtotal-Financial Advisory-Finance Committee Higgins 09/14/2012 0.25 325.00 81.25 Follow-up with Lori Danford(copy Mike Lee)re: additional follow-up questions re:4CDC grant income for 2011. Higgins 09/17/2012 0.25 325.00 81.25 Follow-up with SBOA Examiner re:questions on 4CDC grants received in 2011. Follow-up with Mike Lee and Bob Reynolds re:same. Higgins 09/20/2012 1.00 325.00 325.00 Additional follow-ups with SBOA Examiner re: information requested on 4CDC Grants;follow-up with Mike Lee and Bob Reynolds;forward information to Lori Danford as it is received from Mike. Higgins 09/21/2012 0.25 325.00 81.25 Reviewed and forward last of the information from Mike Lee to Lori Danford(SBOA)re:4CDC grants. 1.75. 568.75 Subtotal -Financial Advisory-Audit London Witte Group,LLC September 2012 Billing Detail 3 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/04/2012 0.25 325.00 81.25 Retrieve,review and forward(Bob and Mike) CRC Star Account Statement for August 2012. Higgins 09/05/2012 0.50 325.00 162.50 Meeting with Bob Reynolds to address changes to TIF Distribution and Debt Coverage worksheets for the City Council Finance Committee. Reynolds 09/13/2012 1.00 75.00 75.00 Financial Dashboard-updated the check register to include all information for the month of July. Reynolds 09/14/2012 1.25 75.00 93.75 Financial Dashboard-Reviewed Mike Lee's Forecast and Revenue and Expenditure analysis. Emailed him all changes and sent him a completed financial dashboard. Reynolds 09/14/2012 2.00 75.00 150.00 Financial Dashboard-Made all needed updates to the Financial Dashboard for the month of July. Also,completed the Bank Reconciliation and created the Financial Summary. Higgins 09/14/2012 0.25 325.00 81.25 Follow-up call on the updated 2012 and 2013 forecast and related matters. Higgins 09/14/2012 0.25 325.00 81.25 Call with Mike Lee re:2012 and 2013 Forecast questions in preparation of Wednesday's Commission Meeting. Higgins 09/21/2012 0.25 325.00 81.25 Follow-up call with Mike Lee re:2012 Forecast and related matters. 5.75 806.25 Subtotal-Financial Advisory-Financial Dashboard Higgins 09/11/2012 0.25 325.00 81.25 Transfer cash between the CRC Star and Regions Accounts;follow-up with Mike and Bob re:same. Higgins 09/13/2012 0.25 325.00 81.25 Transfer Funds from the Star to Regions Account; follow-up with Mike and Bob re:same. Higgins 09/17/2012 0.25 325.00 81.25 Follow-ups with Don Cleveland(re:vacation request)and Megan McVicker re:confirmation of attendance at this week's CRC meetings. Higgins 09/18/2012 0.25 325.00 81.25 Review Mike Lee email-follow-up call re: same; email to Regions to request a wire transfer for freight cost of the Bike Hub. Higgins 09/19/2012 0.50 325.00 162.50 Review claims and sign checks-September Meeting. Higgins 09/19/2012 1.00 325.00 325.00 Attend the monthly meeting of the CRC. Higgins 09/19/2012 1.25 325.00 406.25 Attend the Executive Session of the CRC. Higgins 09/19/2012 0.75 325.00 243.75 Prepare for monthly meetings of the CRC. Higgins 09/26/2012 0.25 325.00 81.25 Review claims and sign checks presented by Mike Lee. Higgins 09/26/2012 1.00 325.00 325.00 Attend special meeting of the CRC-presentation of the Merchants Square/Merchants Pointe overview/plan. Higgins 09/26/2012 1.25 325.00 406.25 Prepare for and attend Executive Session of the CRC. Higgins 09/27/2012 0.50 325.00 162.50 Return call to Mike Lee re:cash flow and position. Transfer funds from Star to Regions;follow-up email to Mike and Bob Reynolds re:same. 7.50 2,437.50 Subtotal-Financial Advisory-General London Witte Group,LLC September 2012 Billing Detail 4 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/18/2012 0.75 325.00 243.75 Review and execute compliance certificate for BMO Harris Bank;follow-up with Bob Reynolds re: same. Reynolds 09/18/2012 0.50 75.00 37.50 Certificates of Compliance-Finalized the certificates and emailed the final copies to Harris bank. Higgins 09/20/2012 0.50 325.00 162.50 Follow-up meeting with Bob Reynolds;review and comment on the form of the analysis on the Parkwood and Merchants Square financings. Follow-up conversations with Bill Hammer and Bruce Donaldson re:same. Reynolds 09/20/2012 6.50 75.00 487.50 Developer Bonds-Created an analysis that shows the days that the Merchant Square and Parkwood Bonds could be called based upon the current call dates and the excess TIF funds in their accounts. Higgins 09/21/2012 0.25 325.00 81.25 Follow-ups with Brad Bingham and Bob Reynolds re:additional information pertaining to the status of the Parkwood(Developer)Bonds and related matters. Haase 09/25/2012 1.25 75.00 93.75 Updating of TIF Register for transactions occurring in the month of August. Reynolds 09/25/2012 0.25 75.00 18.75 Contacted Lee Graham about TIF Advances. 10.00 1,125.00 Subtotal-Financial Advisory-TIF 58.50 11,987.50 Total Invoice Summary: 10,862.50 Operating 1,125.00 Non-Operating 11,987.50 Total LONDON LWG WITTE GROUP Carmel Redevelopment Commission Client No: 1002.009 30 W.Main Street Date: 09/30/2012 Suite 220 Invoice No: 25414 Carmel, IN 46032 For services rendered as detailed in the attached summary. Operating $ 10,860 Non-Operating 1 125.D8'2 Current Amount Due $ 11.987.50 elo Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile 317-632-2727 Web J LondonWitteGroup.com London Witte Group, LLC September 2012 Billing Detail 1 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/04/2012 0.25 325.00 81.25 Review and comment on Asset Summary for the CRC(as requested by the City Council). Reynolds 09/04/2012 1.00 75.00 75.00 Attended City Council Finance Committee Meeting on 9/4/2012 for Bond Refinancing. Higgins 09/04/2012 1.25 325.00 406.25 Attend City Council Finance Committee Meeting re:restructuring/refunding; Follow-ups with Mike, Bob, Loren and Bruce post meeting. Higgins 09/04/2012 0.75 325.00 243.75 Prepare for meeting on the City Council Finance Committee. Follow-up with Mike Lee and Bob. Reynolds 09/05/2012 0.75 75.00 56.25 2012 TIF Collections Analysis- Updated the TIF Collections analysis to include the break down of all developer bonds. Reynolds 09/05/2012 1.25 75.00 93.75 2012 TIF Distribution and Expenditures-Updated the analysis to include the newly updated estimated TIF Receipts.Also updated all information to include updated debt numbers. Reynolds 09/06/2012 1.75 75.00 131.25 2012 TIF Distribution and Expenditures- Reviewed the worksheet with Jim and made all of his review changes.Also, recalculated and double checked all figures to ensure they tie to all amortization schedules and forecasts. Reynolds 09/06/2012 2.00 75.00 150.00 2012 TIF Collections Analysis-Reviewed analysis with Jim and made all of his changes. Updated the analysis so the original estimates would be Net of the referendum,and removed referendum impact from the analysis. Higgins 09/06/2012 1.50 325.00 487.50 Follow-up with Bob Reynolds on changes to the revised schedules for TIF collections and debt for 2012. Higgins 09/07/2012 0.50 325.00 162.50 Review calendar request and set CRC Finance Committee Meeting;follow-up call with Mike Lee re:2013 Forecast and related matters. Higgins 09/11/2012 1.00 325.00 325.00 Follow-up with finance team re: cancellation on Tuesday night's meeting; notification on scheduling conflict for Thursday's City Council Finance Committee Meeting. Conversations with Bob Reynolds re:review of draft information to be presented to the CRC and the City Council. Additional review and follow-up on the revised document;release for distribution to the Financing Group for review and comment. Reynolds 09/11/2012 1.50 75.00 112.50 Met with Jim to go over final changes to TIF coverage documents. Made all needed changes and distributed the document to the working group. Reynolds 09/13/2012 2.00 75.00 150.00 Attended 9-13 City Council meeting. Reynolds 09/14/2012 0.50 75.00 37.50 Met with Jim to discuss the events from the 8-13-2012 City Council Special meeting. Higgins 09/14/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds re:yesterday evening's City Council Finance Committee Meeting and related matters. Higgins 09/17/2012 0.50 325.00 162.50 Review initial report from Frost Todd Brown on CRC related matters. Higgins 09/17/2012 0.25 325.00 81.25 Review and respond to email from Loren in response to Les'email concerning the$3.4 million of funds generated for the spiked December 2012/January 2013 debt service payments with the refinancing of the existing obligations. London Witte Group, LLC September 2012 Billing Detail 2 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 09/20/2012 2.00 75.00 150.00 Attended 9/20/2012 Finance Committee Meeting. Higgins 09/20/2012 2.75 325.00 893.75 Attend the meeting of the City Council Finance Committee re: restructuring and related matters. Higgins 09/20/2012 1.00 325.00 325.00 Prepare for the City Council Finance Committee Meeting re:restructuring and related matters. Higgins 09/23/2012 0.50 325.00 162.50 Follow email traffic re:restructure/refinancing matters. Higgins 09/24/2012 0.25 325.00 81.25 Follow email traffic on restructure/refinance options. Higgins 09/25/2012 0.25 325.00 81.25 Retrieve message and return call to Mike Lee re: cash flow and related questions;follow-up with Bob Reynolds re:same. Higgins 09/25/2012 0.25 325.00 81.25 Follow-up email to Tom Perkins(copy to Karl/Mike Lee)re:additional information/outstanding items to meet information requested for the City Council's review. Higgins 09/26/2012 1.00 325.00 325.00 Follow-ups with Tom Perkins re:additional information requested concerning CRC operations and related matters. Provide a copy of the 8/16/12 presentation to the City Council Finance Committee. Follow-up with Mike Lee and Bob Reynolds on the balance of the items requested. Higgins 09/26/2012 2.50 325.00 812.50 Additional research and drafting on initial and follow-up requests from Tom Perkins;follow-up with staff re:additional items requested(rent schedules,appraisals for land purchase contracts, etc.). Higgins 09/27/2012 0.50 325.00 162.50 Review and edit draft response to Tom Perkins request for information. Finalize,add attachments and email the response to the group(original email request). Higgins 09/27/2012 1.50 325.00 487.50 Additional follow-up with Tom Perkins re: information request,follow-up with Mike Lee and Karl Haas re:same. Follow-up with Matt and Bill Hammer re:information to be requested from Loren re:estimated vs. actual increment over time. Higgins 09/28/2012 1.75 325.00 568.75 Follow-ups with Mike Lee and Bob Reynolds re: additional information sought by Tom Perkins; review emails from Karl and Tom re: same. 31.50 7,050.00 Subtotal-Financial Advisory-Finance Committee Higgins 09/14/2012 0.25 325.00 81.25 Follow-up with Lori Danford(copy Mike Lee)re: additional follow-up questions re:4CDC grant income for 2011. Higgins 09/17/2012 0.25 325.00 81.25 Follow-up with SBOA Examiner re:questions on 4CDC grants received in 2011. Follow-up with Mike Lee and Bob Reynolds re:same. Higgins 09/20/2012 1.00 325.00 325.00 Additional follow-ups with SBOA Examiner re: Information requested on 4CDC Grants;follow-up with Mike Lee and Bob Reynolds;forward information to Lori Danford as it is received from Mike. Higgins 09/21/2012 0.25 325.00 81.25 Reviewed and forward last of the information from Mike Lee to Lori Danford(SBOA)re:4CDC grants. 1.75 568.75 Subtotal-Financial Advisory-Audit London Witte Group,LLC September 2012 Billing Detail 3 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/04/2012 0.25 325.00 81.25 Retrieve,review and forward(Bob and Mike) CRC Star Account Statement for August 2012. Higgins 09/05/2012 0.50 325.00 162.50 Meeting with Bob Reynolds to address changes to TIF Distribution and Debt Coverage worksheets for the City Council Finance Committee. Reynolds 09/13/2012 1.00 75.00 75.00 Financial Dashboard-updated the check register to include all information for the month of July. Reynolds 09/14/2012 1.25 75.00 93.75 Financial Dashboard- Reviewed Mike Lee's Forecast and Revenue and Expenditure analysis. Emailed him all changes and sent him a completed financial dashboard. Reynolds 09/14/2012 2.00 75.00 150.00 Financial Dashboard-Made all needed updates to the Financial Dashboard for the month of July. Also,completed the Bank Reconciliation and created the Financial Summary. Higgins 09/14/2012 0.25 325.00 81.25 Follow-up call on the updated 2012 and 2013 forecast and related matters. Higgins 09/14/2012 0.25 325.00 81.25 Call with Mike Lee re: 2012 and 2013 Forecast questions in preparation of Wednesday's Commission Meeting. Higgins 09/21/2012 0.25 325.00 81.25 Follow-up call with Mike Lee re:2012 Forecast and related matters. 5.75 806.25 Subtotal-Financial Advisory-Financial Dashboard Higgins 09/11/2012 0.25 325.00 81.25 Transfer cash between the CRC Star and Regions Accounts;follow-up with Mike and Bob re:same. Higgins 09/13/2012 0.25 325.00 81.25 Transfer Funds from the Star to Regions Account; follow-up with Mike and Bob re: same. Higgins 09/17/2012 0.25 325.00 81.25 Follow-ups with Don Cleveland(re:vacation request)and Megan McVicker re:confirmation of attendance at this week's CRC meetings. Higgins 09/18/2012 0.25 325.00 81.25 Review Mike Lee email-follow-up call re: same; email to Regions to request a wire transfer for freight cost of the Bike Hub. Higgins 09/19/2012 0.50 325.00 162.50 Review claims and sign checks-September Meeting. Higgins 09/19/2012 1.00 325.00 325.00 Attend the monthly meeting of the CRC. Higgins 09/19/2012 1.25 325.00 406.25 Attend the Executive Session of the CRC. Higgins 09/19/2012 0.75 325.00 243.75 Prepare for monthly meetings of the CRC. Higgins 09/26/2012 0.25 325.00 81.25 Review claims and sign checks presented by Mike Lee. Higgins 09/26/2012 1.00 325.00 325.00 Attend special meeting of the CRC-presentation of the Merchants Square/Merchants Pointe overview/plan. Higgins 09/26/2012 1.25 325.00 406.25 Prepare for and attend Executive Session of the CRC. Higgins 09/27/2012 0.50 325.00 162.50 Return call to Mike Lee re:cash flow and position. Transfer funds from Star to Regions;follow-up email to Mike and Bob Reynolds re: same. 7.50 2,437.50 Subtotal-Financial Advisory-General London Witte Group, LLC September 2012 Billing Detail Carmel Redevelopment Commission 4 of 4 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 09/18/2012 0.75 325.00 243.75 Review and execute compliance certificate for BMO Harris Bank;follow-up with Bob Reynolds re: same. Reynolds 09/18/2012 0.50 75.00 37.50 Certificates of Compliance-Finalized the certificates and emailed the final copies to Harris bank. Higgins 09/20/2012 0.50 325.00 162.50 Follow-up meeting with Bob Reynolds;review and comment on the form of the analysis on the Parkwood and Merchants Square financings. Follow-up conversations with Bill Hammer and Bruce Donaldson re:same. Reynolds 09/20/2012 6.50 75.00 487.50 Developer Bonds-Created an analysis that shows the days that the Merchant Square and Parkwood Bonds could be called based upon the current call dates and the excess TIF funds in their accounts. Higgins 09/21/2012 0.25 325.00 81.25 Follow-ups with Brad Bingham and Bob Reynolds re:additional information pertaining to the status of the Parkwood(Developer)Bonds and related matters. Haase 09/25/2012 1.25 75.00 93.75 Updating of TIF Register for transactions occurring in the month of August. Reynolds 09/25/2012 0.25 75.00 18.75 Contacted Lee Graham about TIF Advances. 10.00 1,125.00 Subtotal-Financial Advisory-TIF 56.50 11,987.50 Total Invoice Summary: 10,862.50 Operating 1,125.00 Non-Operating 11,987.50 Total LONDON LWG WITTR GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 08/31/2012 Suite 220 Invoice No: 25331 Carmel, IN 46032 For services rendered as detailed in the attached summary. Operating 15,337 eratin P 9 $ 1,881. Non-O 25 Current Amount Due $ 17,218.65 \ 1P1 Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com • London Witte Group,LLC August 2012 Billing Detail 1 of 5 Cannel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/01/2012 1.00 325.00 325.00 Work with Bob Reynolds on the operating analysis; review and comment on the initial and subsequent draft. Reynolds 08/01/2012 4.00 75.00 300.00 Operations Analysis-Created a spreadsheet and power point to compare the 2012 Operations Expenses, and to forecast the Cashflow for the next 20 years in preparation for the 8/8 Financial Committee meeting. Higgins 08/02/2012 0.50 325.00 162.50 Review and comment on the revised draft of the operational analysis as prepared by Bob Reynolds. Reynolds 08/02/2012 5.00 75.00 375.00 Operating Analysis-Created the Sensitivity analysis for the operating expenses. Made all updated and changes needed to the operating analysis. Reynolds 08/03/2012 0.50 75.00 37.50 Discussed Operations w/s with Dave bowers for next weeks. Higgins 08/03/2012 0.25 325.00 81.25 Follow-ups with Bob Reynolds on drafts of the operational cash flow analysis previously circulated to Dave and Carolyn. Higgins 08/03/2012 0.25 325.00 81.25 Follow-up calls with Mike Lee re: inquiry from Nancy Heck re: CRC finances and related matters. Reynolds 08/07/2012 0.25 75.00 18.75 Operations Analysis-Emailed copies of the operations analysis to Les, Mike,and Karl. Created copies of the analysis for 8/8/2012 Financial Committee meeting. Reynolds 08/08/2012 2.50 75.00 187.50 Operations-Made final changes to the operations worksheet for the finance committee meeting. Reynolds 08/08/2012 4.50 75.00 337.50 Finance Committee Meeting-attended meeting on refinancing the debt. Higgins 08/08/2012 0.50 325.00 162.50 Calls with Mayor Brainard re:information checking for refinance article for the Indianapolis Star re: plan of finance and CRC operations. Higgins 08/08/2012 5.00 325.00 1,625.00 Attend meeting of the Finance Committee re:plan of finance. Higgins 08/08/2012 2.00 325.00 650.00 Prepare for the Finance Committee Meeting re: plan of finance; review schedules and material with Bob Reynolds. Reynolds 08/09/2012 4.50 75.00 337.50 Operations Spreadsheet-Created the updates to the operations spread sheet for the upcoming financial committee meeting. Higgins 08/09/2012 1.00 325.00 325.00 Follow-up meeting with Bob Reynolds re:review and modifications to the proposed presentation. Higgins 08/09/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds on revisions to existing and additional documents needed for next week's City Council Finance Committee Meeting (operating and non-operating cash flows). Reynolds 08/10/2012 0.75 75.00 56.25 Operations-Made all of Jims changes to the operations PowerPoint. Reynolds 08/13/2012 2.50 75.00 187.50 Debt Listing-Updated the debt summary for the upcoming Finance Committee meeting for Dave Bowers. . Reynolds 08/13/2012 1.50 75.00 112.50 Phone Conference -Phone Conference for Refunding Issuance. Reynolds 08/13/2012 1.00 75.00 75.00 Operations and non operating analysis(Slide show)-Updated information to include Mike's financial information. Made final changes to draft and emailed to Dave and Carolyn. London Witte Group, LLC August 2012 Billing Detail 2 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/13/2012 1.25 325.00 406.25 Calls with Mayor Brainard and Dave Bowers;re: refinancing and related matters;forward draft schedule to the Mayor and follow-up with Bob Reynolds re:same. Higgins 08/13/2012 1.75 325.00 568.75 Prepare for and participate in a conference call with the Finance Committee, Bruce, Loren and Oppenheimer re:revisions to the presentation for Thursday evening(City Council). Follow-up with Bob Reynolds re:same. Higgins 08/14/2012 0.50 325.00 162.50 Follow email traffic on plan of finance project (refunding/restructure)and related matters. Carney 08/14/2012 0.25 70.00 17.50 Printed information for JPH meeting. Reynolds 08/15/2012 3.00 75.00 225.00 Operations Analysis-Worked with Mike to lower the budget for the operating analysis for Thursdays finance committee meeting. Higgins 08/15/2012 1.50 325.00 487.50 Prepare for and participate in a conference call- plan of finance-restructure/refunding. Follow-up with Bob Reynolds re: same. Reynolds 08/15/2012 1.50 75.00 112.50 Researched city and town tax rates per Dave Bowers request. Started compiling a list of city and town tax rates for cities and towns with similar population to the City of Carmel. Reynolds 08/15/2012 0.75 75.00 56.25 Updated Slide Shows. Reynolds 08/15/2012 1.25 75.00 93.75 Finance Committee Conference call-attended a conference call to review the Umbaugh refunding presentation. Reynolds 08/16/2012 2.75 75.00 206.25 Attended Finance Committee meeting on refunding. Higgins 08/16/2012 3.50 325.00 1,137.50 Prepare for and attend City Council Finance Committee Presentation-Refinance/Restructure; follow-ups with CRC Commissioners and Staff (post meeting). Higgins 08/16/2012 1.00 325.00 325.00 Email to Bob Reynolds(Carolyn and Dave)re: suggested changes to the Operating, Non-operating analysis and related matters; follow-up call with Bob Reynolds re: same. Reynolds 08/16/2012 1.25 75.00 93.75 Finalized a listing of the taxing districts in the 10 largest cities for Dave Bowers. Reynolds 08/16/2012 1.50 75.00 112.50 Operating Analysis-Made all final changes to the Operating analysis for the finance committee meeting. Reynolds 08/16/2012 2.00 75.00 150.00 Energy Center Project-Had discussions with Mike to calculate data for the chart. Obtained all Energy Center payments, and entered info in the chart. Created an analysis showing the costs to power the city buildings based on assumptions. Higgins 08/16/2012 2.00 325.00 650.00 Follow-ups with Bob Reynolds on presentation items for City Council Finance Committee;review near final presentation;follow-up with Bob Reynolds re: last minute changes. Prepare for meeting/presentation. Reynolds 08/16/2012 0.25 75.00 18.75 Finance Committee meeting-made all copies of documents for Finance committee meeting, put the presentation on a flash drive. Higgins 08/21/2012 0.25 325.00 81.25 Follow-up with Dave Bowers re: inquiry form Community Bank re: Party Time loan and related matters. Reynolds 08/23/2012 0.25 75.00 18.75 Sent Mike LOC spreadsheet. London Witte Group, LLC August 2012 Billing Detail 3 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/24/2012 1.00 325.00 325.00 Review and comment on the draft debt summary as prepared by Mike Lee for the City Council. Follow-up with Mike and Bob Reynolds with initial comments. Higgins 08/28/2012 0.50 325.00 162.50 Review and comment on revised debt schedules as prepared and circulated by Mike Lee. Reynolds 08/28/2012 0.25 75.00 18.75 Refunding-Answered Ryan's questions on Refunding. Reynolds 08/29/2012 0.25 75.00 18.75 Refinance-Discussed the items needed for the refinance with Ryan Wilmering. Higgins 08/30/2012 0.25 325.00 81.25 Follow-up with Lucl Snyder and Rick Sharp re: coverage/defaults on the COPs and 2013 forecast numbers-follow-up with Bob Reynolds on the forecast. Higgins 08/31/2012 0.25 325.00 81.25 Follow-up with Mike and Bob re:items needed for the City Council Finance Committee(2013 Forecast)and list of properties owned. Higgins 08/31/2012 0.50 325.00 162.50 Additional follow-ups with Mike Lee and Bob Reynolds re:items for Tuesday's Finance Committee Meeting and related matters. 67.50 11,373.75 Subtotal-Financial Advisory-Finance Committee Higgins 08/02/2012 0.25 325.00 81.25 Follow-up with Lori Danford (SBOA)on receipt of the legal representation letter. Higgins 08/06/2012 0.25 325.00 81.25 Emails to Bill Hammer and Dave Bowers re: exit conference comments and related matters. 0.50 162.50 Subtotal-Financial Advisory-Audit Reynolds 08/06/2012 0.75 75.00 56.25 Financial Dashboard-Updated the Check Register and updated the Financial summary. Reynolds 08/07/2012 4.00 75.00 300.00 Financial Dashboard-Finished Bank reconciliation for the financial dashboard. Updated all items of the Financial dashboard for the month of July. Reynolds 08/08/2012 1.50 75.00 112.50 Updated the bank statement and financial summary to reflect held checks by Mike. Higgins 08/10/2012 1.00 325.00 325.00 Follow-ups with Mike Lee and Bob Reynolds re: dashboard,cash flows, lines of credit and related matters. Reynolds 08/10/2012 3.00 75.00 225.00 Financial dashboard-reviewed mikes forecast and reconciled dashboard. Made all final changes. Reynolds 08/17/2012 2.00 75.00 150.00 Financial Dashboard-Updated the dashboard so it could print to 11X17 for Sue.This involved resetting print preferences for all documents and reprinting documents. Higgins 08/17/2012 0.25 325.00 81.25 Follow-ups with Mike Lee and Bob Reynolds re: items for distribution to City Council and related matters. 12.50 1,250.00 Subtotal-Financial Advisory-Financial Dashboard Higgins 08/06/2012 0.25 325.00 81.25 Retrieve and review the July 2012 Star Account Statement-scan and forward to Mike Lee and Bob Reynolds. London Witte Group, LLC August 2012 Billing Detail 4 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/09/2012 0.25 325.00 81.25 Review and sign claims and checks couriered from Mike Lee;send documents back with courier. Reynolds 08/09/2012 2.00 75.00 150.00 Account Ledgers-Set up account ledger for Harris Bank and updated the Star Bank account ledger.Also prepared bank recs for both accounts. Reynolds 08/14/2012 0.25 75.00 18.75 Sent out IPC listing and emailed debt listing to Carolyn. Higgins 08/15/2012 1.00 325.00 325.00 Prepare for CRC monthly meetings,arrive early to review/approve claims and sign checks. Higgins 08/15/2012 0.75 325.00 243.75 Attend CRC regular monthly meeting. Higgins 08/15/2012 1.50 325.00 487.50 Attend a post-regular meeting continuation of the Executive Meeting of the CRC. Higgins 08/15/2012 1.25 325.00 406.25 Attend pre-regular meeting Executive Session of the CRC. Haase 08/15/2012 1.00 75.00 75.00 Made changes to TIF register regarding the allocations of developer bond payments due to timing. Higgins 08/21/2012 0.25 325.00 81.25 Review and sign claims and checks as forward by Mike Lee(via Courier)-Courier waiting. Reynolds 08/21/2012 0.50 75.00 37.50 Developer Bonds-Created a listing of information needed from clerk treasurers office. Reynolds 08/21/2012 0.25 75.00 18.75 Followed up with Mike on projects. Higgins 08/24/2012 0.25 325.00 81.25 Review and sign a replacement check for golf cart rental as provided by Don Cleveland. Forward the check to the vendor, return the original documents to Don. Higgins 08/24/2012 0.50 325.00 162.50 Review and approve claims,sign checks for utility bills as provided by Don Cleveland. Forward checks to vendors, return claims to Don;follow-up emails to Don and Mike re: same. Carney 08/24/2012 0.25 70.00 17.50 Mailed out payables; mailed receipts to Don Cleveland,per Jim. Hancock 08/28/2012 2.40 Postage. Higgins 08/29/2012 0.25 325.00 81.25 Receive notification of the rent checks for the James Building-follow-up with Mike, Don and Bob re:same. Higgins 08/29/2012 0.50 325.00 162.50 Review and follow-up on an email from Standard and Poor's(through Les/Matt)concerning the availability of the City's 2011 Audit Report.Check State Board of Account's website for recent releases. Follow-up with Standard&Poor's re: same. 11.00 2,513.65 Subtotal-Financial Advisory-General Reynolds 08/01/2012 1.00 75.00 75.00 Arts District-Looked over Rich Starky's question for the Arts District. Researched to see if there were any collections prior to 2011,there were not. Reynolds 08/06/2012 0.50 75.00 37.50 Correspondence-Uploaded variance audit files to document. Reynolds 08/06/2012 0.50 75.00 37.50 Developer Bonds-Contacted Mike to see if he had Trust statements for the parkwood bonds. Then contacted Donna Short at BNYM to get the statements. Reynolds 08/10/2012 1.00 75.00 75.00 Developer Bonds-Started setting up spread sheet for developer bonds. Haase 08/13/2012 4.00 75.00 300.00 Completed input of July debt and developer bond information into the TIF register. Reconciled entries to make sure all pages of the register agreed. London Witte Group, LLC August 2012 Billing Detail 5 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 08/14/2012 0.50 75.00 37.50 TIF Register-Reviewed Mandy's work of the TIF Register. Haase 08/14/2012 0.75 75.00 56.25 Finalized review of information and reconciliation of register before giving to Bob Reynolds for his review. Reynolds 08/14/2012 1.25 75.00 93.75 Discussed with Dave Bowers Refunding listing and went over the impact of$1,000,000 of additional levy to the city of Carmel ,and contacted Umbaugh to find out if they have started working on this analysis, also sent Dave B.an updated debt listing. Haase 08/16/2012 2.25 75.00 168.75 Made all final review changes for TIF register. Reynolds 08/16/2012 0.50 75.00 37.50 Energy Center Analysis-discussed with Carolyn how to put together the energy center analysis. Reynolds 08/20/2012 4.50 75.00 337.50 After review of Amanda Haase work, updated TIF register format in order to reconcile timing differences of TIF monies received and disbursed for developer bonds. Reynolds 08/22/2012 2.50 75.00 187.50 Developer Bonds-created a register beginning January 1, 2011 to track all activity in the 2006 Parkwood bonds debt service account. Input information so register would be current. Higgins 08/23/2012 0.25 325.00 81.25 Follow-up call with John Alexander(Regions Trust) re:document amendments on the Arts& Lofts financing and related matters. Reynolds 08/29/2012 1.00 75.00 75.00 Developer Bonds-Updated Developer bond sheets to include surplus account. Looked up redemption information. 20.50 1,600.00 Subtotal-Financial Advisory-TIF Reynolds 08/14/2012 0.50 75.00 37.50 Looked over Installment contracts sent from Jenny Shoup,and discussed them with Mike Lee. 0.50 37.50 Subtotal-Financial Advisory-Budgets Reynolds 08/07/2012 0.25 75.00 18.75 Developer Bonds-Emailed Mark Hudson to receive the most recent Trust statement for the Merchant Square Bonds. Reynolds 08/08/2012 1.00 75.00 75.00 Developer Bonds-Reviewed trust statements received from Donna Short in order to start building a ledger for the park wood bonds. Reynolds 08/13/2012 2.50 75.00 187.50 Harris Bank Debt Coverage Calculations- Prepared Debt coverage calculations for BMO Harris Bank. 3.75 281.25 Subtotal-Financial Advisory-Special Projects 116.25 17,218.65 Total Invoice Summary: 15,337.40 Operating 1,881.25 Non-Operating 17,218.65 Total LONDON LWG WITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W.Main Street Date: 08/31/2012 Suite 220 Invoice No: 25331 Carmel,IN 46032 For services rendered as detailed in the attached summary. Operating 15,337.40 Non-Operating $ 1.881.25 Current Amount Due $, 17,218.65 Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com London Witte Group,LLC August 2012 Billing Detail 1 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/01/2012 1.00 325.00 325.00 Work with Bob Reynolds on the operating analysis; review and comment on the initial and subsequent draft. Reynolds 08/01/2012 4.00 75.00 300.00 Operations Analysis-Created a spreadsheet and power point to compare the 2012 Operations Expenses,and to forecast the Cashflow for the next 20 years in preparation for the 8/8 Financial Committee meeting. Higgins 08/02/2012 0.50 325.00 162.50 Review and comment on the revised draft of the operational analysis as prepared by Bob Reynolds. Reynolds 08/02/2012 5.00 75.00 375.00 Operating Analysis-Created the Sensitivity analysis for the operating expenses. Made all • updated and changes needed to the operating analysis. Reynolds 08/03/2012 0.50 75.00 37.50 Discussed Operations w/s with Dave bowers for next weeks. Higgins 08/03/2012 0.25 325.00 81.25 Follow-ups with Bob Reynolds on drafts of the operational cash flow analysis previously circulated to Dave and Carolyn. Higgins 08/03/2012 0.25 325.00 81.25 Follow-up calls with Mike Lee re:inquiry from Nancy Heck re: CRC finances and related matters. Reynolds 08/07/2012 0.25 75.00 18.75 Operations Analysis-Emailed copies of the operations analysis to Les,Mike,and Karl. Created copies of the analysis for 8/8/2012 Financial Committee meeting. Reynolds 08/08/2012 2.50 75.00 187.50 Operations-Made final changes to the operations worksheet for the finance committee meeting. Reynolds 08/08/2012 4.50 75.00 337.50 Finance Committee Meeting-attended meeting on refinancing the debt. Higgins 08/08/2012 0.50 325.00 162.50 Calls with Mayor Brainard re:information checking for refinance article for the Indianapolis Star re: plan of finance and CRC operations. Higgins 08/08/2012 5.00 325.00 1,625.00 Attend meeting of the Finance Committee re:plan of finance. Higgins 08/08/2012 2.00 325.00 650.00 Prepare for the Finance Committee Meeting re: plan of finance;review schedules and material with Bob Reynolds. Reynolds 08/09/2012 4.50 75.00 337.50 Operations Spreadsheet-Created the updates to the operations spread sheet for the upcoming financial committee meeting. Higgins 08/09/2012 1.00 325.00 325.00 Follow-up meeting with Bob Reynolds re:review and modifications to the proposed presentation. Higgins 08/09/2012 0.50 325.00 162.50 Follow-up with Bob Reynolds on revisions to existing and additional documents needed for next week's City Council Finance Committee Meeting (operating and non-operating cash flows). Reynolds 08/10/2012 0.75 75.00 56.25 Operations-Made all of Jims changes to the operations PowerPoint. Reynolds 08/13/2012 2.50 75.00 187.50 Debt Listing-Updated the debt summary for the upcoming Finance Committee meeting for Dave Bowers. Reynolds 08/13/2012 1.50 75.00 112.50 Phone Conference -Phone Conference for Refunding Issuance. Reynolds 08/13/2012 1.00 75.00 75.00 Operations and non operating analysis(Slide show)-Updated information to include Mike's financial information.Made final changes to draft and emailed to Dave and Carolyn. London Witte Group,LLC August 2012 Billing Detail 2 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/13/2012 1.25 325.00 406.25 Calls with Mayor Brainard and Dave Bowers; re: refinancing and related matters;forward draft schedule to the Mayor and follow-up with Bob Reynolds re:same. Higgins 08/13/2012 1.75 325.00 568.75 Prepare for and participate in a conference call with the Finance Committee, Bruce, Loren and Oppenheimer re:revisions to the presentation for Thursday evening(City Council). Follow-up with Bob Reynolds re:same. Higgins 08/14(2012 0.50 325.00 162.50 Follow email traffic on plan of finance project (refunding/restructure)and related matters. Carney 08/14/2012 0.25 70.00 17.50 Printed information for JPH meeting. Reynolds 08/15/2012 3.00 75.00 225.00 Operations Analysis-Worked with Mike to lower the budget for the operating analysis for Thursdays finance committee meeting. Higgins 08/15/2012 1.50 325.00 487.50 Prepare for and participate in a conference call- plan of finance-restructure/refunding. Follow-up with Bob Reynolds re: same. Reynolds 08/15/2012 1.50 75.00 112.50 Researched city and town tax rates per Dave Bowers request. Started compiling a list of city and town tax rates for cities and towns with similar population to the City of Carmel. Reynolds 08/15/2012 0.75 75.00 56.25 Updated Slide Shows. Reynolds 08/15/2012 1.25 75.00 93.75 Finance Committee Conference call-attended a conference call to review the Umbaugh refunding presentation. Reynolds 08/16/2012 2.75 75.00 206.25 Attended Finance Committee meeting on refunding. Higgins 08/16/2012 3.50 325.00 1,137.50 Prepare for and attend City Council Finance Committee Presentation-Refinance/Restructure; follow-ups with CRC Commissioners and Staff (post meeting). Higgins 08/16/2012 1.00 325.00 325.00 Email to Bob Reynolds(Carolyn and Dave)re: suggested changes to the Operating, Non-operating analysis and related matters; follow-up call with Bob Reynolds re:same. Reynolds 08/16/2012 1.25 75.00 93.75 Finalized a listing of the taxing districts in the 10 largest cities for Dave Bowers. Reynolds 08/16/2012 1.50 75.00 112.50 Operating Analysis-Made all final changes to the Operating analysis for the finance committee meeting. Reynolds 08/16/2012 2.00 75.00 150.00 Energy Center Project-Had discussions with Mike to calculate data for the chart. Obtained all Energy Center payments, and entered info in the chart.Created an analysis showing the costs to power the city buildings based on assumptions. Higgins 08/16/2012 2.00 325.00 650.00 Follow-ups with Bob Reynolds on presentation items for City Council Finance Committee;review near final presentation;follow-up with Bob Reynolds re: last minute changes.Prepare for meeting/presentation. Reynolds 08/16/2012 0.25 75.00 18.75 Finance Committee meeting-made all copies of documents for Finance committee meeting,put the presentation on a flash drive. Higgins 08/21/2012 0.25 325.00 81.25 Follow-up with Dave Bowers re: inquiry form Community Bank re:Party Time loan and related matters. Reynolds 08/23/2012 0.25 75.00 18.75 Sent Mike LOC spreadsheet. London Witte Group, LLC August 2012 Billing Detail Carmel Redevelopment Commission 3 of 5 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/24/2012 1,00 325.00 325.00 Review and comment on the draft debt summary as prepared by Mike Lee for the City Council. Follow-up with Mike and Bob Reynolds with initial comments. Higgins 08/28/2012 0.50 325.00 162.50 Review and comment on revised debt schedules as prepared and circulated by Mike Lee. Reynolds 08/28/2012 0.25 75.00 18.75 Refunding-Answered Ryan's questions on Refunding. Reynolds 08/29/2012 0.25 75.00 18.75 Refinance-Discussed the items needed for the refinance with Ryan Wilmering. Higgins 08/30/2012 0.25 325.00 81.25 Follow-up with Lucl Snyder and Rick Sharp re: coverage/defaults on the COPs and 2013 forecast numbers-follow-up with Bob Reynolds on the forecast. Higgins 08/31/2012 0.25 325.00 81.25 Follow-up with Mike and Bob re:items needed for the City Council Finance Committee(2013 Forecast)and list of properties owned. Higgins 08/31/2012 0.50 325.00 162.50 Additional follow-ups with Mike Lee and Bob Reynolds re:items for Tuesday's Finance Committee Meeting and related matters. 67.50 11,373.75 Subtotal-Financial Advisory-Finance Committee Higgins 08/02/2012 0.25 325.00 81.25 Follow-up with Lori Danford(SBOA)on receipt of the legal representation letter. Higgins 08/06/2012 0.25 325.00 81.25 Emails to Bill Hammer and Dave Bowers re: exit conference comments and related matters. 0.50 162.50 Subtotal-Financial Advisory-Audit Reynolds 08/06/2012 0.75 75.00 56.25 Financial Dashboard-Updated the Check Register and updated the Financial summary. Reynolds 08/07/2012 4.00 75.00 300.00 Financial Dashboard-Finished Bank reconciliation for the financial dashboard. Updated all items of the Financial dashboard for the month of July. Reynolds 08/08/2012 1.50 75.00 112.50 Updated the bank statement and financial summary to reflect held checks by Mike. Higgins 08/10/2012 1.00 325.00 325.00 Follow-ups with Mike Lee and Bob Reynolds re: dashboard,cash flows, lines of credit and related matters. Reynolds 08/10/2012 3.00 75.00 225.00 Financial dashboard-reviewed mikes forecast and reconciled dashboard. Made all final changes. Reynolds 08/17/2012 2.00 75.00 150.00 Financial Dashboard-Updated the dashboard so it could print to 11X17 for Sue.This involved resetting print preferences for all documents and reprinting documents. Higgins 08/17/2012 0.25 325.00 81.25 Follow-ups with Mike Lee and Bob Reynolds re: items for distribution to City Council and related matters. 12.50 1,250.00 Subtotal-Financial Advisory-Financial Dashboard Higgins 08/06/2012 0.25 325.00 81.25 Retrieve and review the July 2012 Star Account Statement-scan and forward to Mike Lee and Bob Reynolds. London Witte Group, LLC August 2012 Billing Detail 4 es Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 08/09/2012 0.25 325.00 81.25 Review and sign claims and checks couriered from Mike Lee;send documents back with courier. Reynolds 08/09/2012 2.00 75.00 150.00 Account Ledgers-Set up account ledger for Harris Bank and updated the Star Bank account ledger.Also prepared bank recs for both accounts. Reynolds 08/14/2012 0.25 75.00 18.75 Sent out IPC listing and emailed debt listing to Carolyn. Higgins 08/15/2012 1.00 325.00 325.00 Prepare for CRC monthly meetings,arrive early to review/approve claims and sign checks. Higgins 08/15/2012 0.75 325.00 243.75 Attend CRC regular monthly meeting. Higgins 08/15/2012 1.50 325.00 487.50 Attend a post-regular meeting continuation of the Executive Meeting of the CRC. Higgins 08/15/2012 1.25 325.00 406.25 Attend pre-regular meeting Executive Session of the CRC. Haase 08/15/2012 1.00 75.00 75.00 Made changes to TIF register regarding the allocations of developer bond payments due to timing. Higgins 08/21/2012 0.25 325.00 81.25 Review and sign claims and checks as forward by Mike Lee(via Courier)-Courier waiting. Reynolds 08/21/2012 0.50 75.00 37.50 Developer Bonds-Created a listing of information needed from clerk treasurers office. Reynolds 08/21/2012 0.25 75.00 18.75 Followed up with Mike on projects. Higgins 08/24/2012 0.25 325.00 81.25 Review and sign a replacement check for golf cart rental as provided by Don Cleveland. Forward the check to the vendor, return the original documents to Don. Higgins 08/24/2012 0.50 325.00 162.50 Review and approve claims,sign checks for utility bills as provided by Don Cleveland. Forward checks to vendors,return claims to Don;follow-up emails to Don and Mike re:same. Carney 08/24/2012 0.25 70.00 17.50 Mailed out payables;mailed receipts to Don Cleveland, per Jim. Hancock 08/28/2012 2.40 Postage. Higgins 08/29/2012 0.25 325.00 81.25 Receive notification of the rent checks for the James Building-follow-up with Mike, Don and Bob re:same. Higgins 08/29/2012 0.50 325.00 162.50 Review and follow-up on an email from Standard and Poor's(through Les/Matt)concerning the availability of the City's 2011 Audit Report.Check State Board of Account's website for recent releases.Follow-up with Standard&Poor's re: same. 11.00 2,513.65 Subtotal-Financial Advisory-General Reynolds 08/01/2012 1.00 75.00 75.00 Arts District-Looked over Rich Starky's question for the Arts District.Researched to see if there were any collections prior to 2011,there were not. Reynolds 08/06/2012 0.50 75.00 37.50 Correspondence-Uploaded variance audit files to document. Reynolds 08/06/2012 0.50 75.00 37.50 Developer Bonds-Contacted Mike to see if he had Trust statements for the parkwood bonds. Then contacted Donna Short at BNYM to get the statements. Reynolds 08/10/2012 1.00 75.00 75.00 Developer Bonds-Started setting up spread sheet for developer bonds. Haase 08/13/2012 4.00 75.00 300.00 Completed input of July debt and developer bond information into the TIF register. Reconciled entries to make sure all pages of the register agreed. London Witte Group,LLC August 2012 Billing Detail 5 of 5 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 08/14/2012 0.50 75.00 37.50 TIF Register-Reviewed Mandy's work of the TIF Register. Haase 08/14/2012 0.75 75.00 56.25 Finalized review of information and reconciliation of register before giving to Bob Reynolds for his review. Reynolds 08/14/2012 1.25 75.00 93.75 Discussed with Dave Bowers Refunding listing and went over the impact of$1,000,000 of additional levy to the city of Carmel ,and contacted Umbaugh to find out if they have started working on this analysis,also sent Dave B.an updated debt listing. Haase 08/16/2012 2.25 75.00 168.75 Made all final review changes for TIF register. Reynolds 08/16/2012 0.50 75.00 37.50 Energy Center Analysis-discussed with Carolyn how to put together the energy center analysis. Reynolds 08/20/2012 4.50 75.00 337.50 After review of Amanda Haase work, updated TIF register format in order to reconcile timing differences of TIF monies received and disbursed for developer bonds. Reynolds 08/22/2012 2.50 75.00 187.50 Developer Bonds-created a register beginning January 1, 2011 to track all activity in the 2006 Parkwood bonds debt service account. input information so register would be current. Higgins 08/23/2012 0.25 325.00 81.25 Follow-up call with John Alexander(Regions Trust)re:document amendments on the Arts& Lofts financing and related matters. Reynolds 08/29/2012 1.00 75.00 75.00 Developer Bonds-Updated Developer bond sheets to include surplus account. Looked up redemption information. 20.50 1,600.00 Subtotal-Financial Advisory-TIF Reynolds 08/14/2012 0.50 75.00 37.50 Looked over Installment contracts sent from Jenny Shoup,and discussed them with Mike Lee. 0.50 37.50 Subtotal-Financial Advisory-Budgets Reynolds 08/07/2012 0.25 75.00 18.75 Developer Bonds-Emailed Mark Hudson to receive the most recent Trust statement for the Merchant Square Bonds. Reynolds 08/08/2012 1.00 75.00 75.00 Developer Bonds-Reviewed trust statements received from Donna Short in order to start building a ledger for the park wood bonds. Reynolds 08/13/2012 2.50 75.00 187.50 Harris Bank Debt Coverage Calculations- Prepared Debt coverage calculations for BMO Harris Bank. 3.75 281.25 Subtotal-Financial Advisory-Special Projects 116.25 17,218.65 Total Invoice Summary: 15,337.40 Operating 1,881.25 Non-Operating 17,218.65 Total Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHEf CITY OF CARMEL /7 ,y'pes-wrS 1o)? ot, 7/J/1 S/ An invoice or bill to be properly itemized must show: kind of service, where perfc p,1,,7 by 74r ' ,p'' by whom, rates per day, number of hours, rate per hour, number of units, price per E-91co,c- /14 la 1-7 Payee G'Lof/A-05 0,://44.2 6:VO0/4 Purchase Order Imo. 1776 /v.4-/ / Sf% , Terms 7-e_i 4/z2O2 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2/)0//2 25 9/ ' /9 4', --,7 ;77 S.3e/ (2 _15-q/L (3 pa), Op�ryf,ioy 1 )2 5.00 • Total /// 98 7-5° I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. I0'- , 20 IZ -Treasurer VOUCHER NO. WARRANT NO. 'ALLOWED 20 o*dvn /4' �rO qo y �,,, IN SUM OF $ 17 7 g /�.�vr�`o�Gf7 S/�f r- 5? /"?‘)/07q, /i S /l J 4�2O`l $ // 2 7.5O ON ACCOUNT OF APPROPRIATION FOR 90� Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT hereby certify invoice(s), DEPT.# I hereb certi that the attached invoices , 92 254/1)/ S 3,/0300 /O,t>62,5O or bill(s) is (are) true and correct and that ;4.5- g ”,c)300 Ii/25a) the materials or services itemized thereon for which charge is made were ordered and received except /O - Z 20 /z Signature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee `1 7176/ `(2." ( ,- 7 Purchase Order No. /776 5'7`,/5-6,/71,='5-60 Terms /H i c)-/ q/ev 7/ /ti 2/6 2G2 Date Due = Invoice Invoice Description Amount Date Number yy�J (or note attached invoice(s) or bill(s)) R g/-/ �r�2 2 ✓ 3/ / v e. /L - / s�rv�r g CP��Y/.i (/ 5 37740 Ua-r.9-4 /g-e/- 23- ) Total / 72/8-6s I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. 10—Z , 20 I2 — Treasurer VOUCHER NO. WARRANT NO. • ALLOWED 20 Zoife/e)fr. IN SUM OF $ /77G V. Sf,, 5c /r, i�y,a/,; //v '14 22 • • $ /7/ 2/ c?- 65 ON ACCOUNT OF APPROPRIATION FOR 9' Board Members PO#or INVOICE NO. ACCT TITLE AMOUNT DEPT.# #/ I hereby certify that the attached invoice(s), qoZ 2533/ 3 ya..3Gv % 7216'-0- or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 9—// 20 tz Signature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund