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HomeMy WebLinkAboutLONDON WITTE GROUP- 003375- 12/20/2012 CARMEL REDEVELOPMENT COMMISSION 003375 London Witte Group Check: 3375 1776 N Meridian Street Date: 12/20/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 25541 11,848.15 11,848.15 0.00 0.00 11,848.15 November services 11,848.15 11,848.15 0.00 0.00 11,848.15 4tW, y h!E KEY TO DOGlfN1Et3T SEGURiTY ' EP.+T�AGTiVATED TtiGMB PRIh1To ADD1T10NfWECOR1yFEATURES 1fVCL13DED•SEE SACKfOR,flETA1LS ::Ke At"0S6°Es. Carmel Redevelopment Commission REGIONS 003375 30 West Main Street 20-1421!740 Suite 220 `A�"E` Carmel, IN 46032 �n 3375 DATE AMOUNT 12/20/2012 ********11,848.15 PAY THE SUM OF ELEVEN THOUSAND EIGHT HUNDRED FORTY EIGHT DOLLARS AND 15 CENTS ************* TO THE ORDER OF London Witte Group 1776 N Meridian Street Esr Suite 500 Indianapolis, IN 46202 0 0 fS��. 0 0 0 3 3 7 5 0 1:0 7 4 0 14 2 1 3,: 0 0 1 3 7 5 0 4 1 1 1 5 CARMEL REDEVELOPMENT COMMISSION 003375 London Witte Group Check: 3375 1776 N Meridian Street Date: 12/20/2012 Suite 500 Vendor: LONDONW1 Indianapolis, IN 46202 Prior Invoice P.O. Num. Invoice Amt Balance Retention Discount Amt. Paid 25541 11,848.15 11,848.15 0.00 0.00 11,848.15 November services 11,848.15 11,848.15 0.00 0.00 11,848.15 (-11-52 COMPUTEREASE FORMS DIVISION(877)577-5791 T-71771 ..yJ LONDON LWG WITTE GROUP Carmel Redevelopment Commission Client No: 1002,004 30 W. Main Street Date: 11/30/2012 Suite 220 Invoice No: 25541 Carmel, IN 46032 For services rendered as detailed in the attached summary. Operating $ 10,468.15 Non-Operating 1.380.00 Current Amount Due $ 11,848.15 111E Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1 317-634-4747 Facsimile 1 317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC November 2012 Billing Detail 1 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 11/05/2012 0.25 325.00 81.25 Call with Dave Bowers re: restructure/refinancing and related matters. Higgins 11/05/2012 0.50 325.00 162.50 Return call to Mike Lee re: open matters re: restructure/refinance; follow-up calls throughout the day. Higgins 11/06/2012 1.00 325.00 325.00 Return calls to Dave Bowers and Loren Mathis re: various restructure/refinance matters. Higgins 11/07/2012 2.50 325.00 812.50 Attend meeting of the City Council Finance Committee re: restructure/refinance. Higgins 11/07/2012 1.50 325.00 487.50 Calls with Cindy Sheeks and Mike Lee re: 2008 TIF Debt Service Reserve Fund and related matters; follow-ups (message)with Loren Matthes re: same. Additional conversation with Mike Lee re: December 2012-February 2013 TIF dollars (assuming that the refunding/restructuring occurs. Higgins 11/07/2012 1.00 325.00 325.00 Prepare for meeting of the City Council Finance Committee re: restructuring/refinance. Higgins 11/08/2012 1.00 325.00 325.00 Meeting with CRC staff, Jim Rush and representatives of Marine Bank re: LOC extension and related matters. Higgins 11/09/2012 0.50 325.00 162.50 Follow-up with Tom Perkins(FBT) re: outstanding matters-restructure/refinance. Higgins 11/12/2012 0.50 325.00 162.50 Follow-up with email train re: restructure and refinancing. Higgins 11/13/2012 0.25 325.00 81.25 Follow-up email trail re: refinance/restructure. Carney 11/13/2012 0.25 70.00 17.50 Printed e-mail schedules from Jim. Higgins 11/14/2012 0.50 325.00 162.50 Restructure/refinance-follow-ups with Mike, Loren and Bruce re: open and outstanding matters. Higgins 11/19/2012 0.75 325.00 243.75 Preparation for City Council meeting re: restructure/refinance. Higgins 11/19/2012 2.00 325.00 650.00 Attend meeting of the City Council re: items related to the restructure/refinance of the CRC obligations. Higgins 11/19/2012 0.25 325.00 81.25 Follow-up email to Tom Perkins re: outstanding issues with the restructure/refinance. Higgins 11/19/2012 0.75 325.00 243.75 Retrieve messages and return call to Luci Snyder re: restructure/refinance and year end transition. Additional text follow-up to question about the PAC lease payment amounts. Retrieve message from Bill Hammer re: year end transition. Higgins 11/21/2012 0.50 325.00 162.50 Emails from Mike Lee re: restructuring/refinance and related year end matters. Higgins 11/26/2012 0.25 325.00 81.25 Follow-up email to Curt(copies to Loren,Andy and the Mayor) re: CRC operating revenues and expenses-2013 in preparation for the call with S&P. Higgins 11/27/2012 0.50 325.00 162.50 Review and respond to email from Jerimi Ullom re: underwriters'due diligence for restructure/refinance; follow-up re: same. Schedule and confirm conference call availability on 11/28. London Witte Group, LLC November 2012 Billing Detail 2 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 11/28/2012 1.00 325.00 325.00 Prepare for due diligence conference call re: restructure/refunding. Higgins 11/28/2012 0.25 325.00 81.25 Review calendar and follow-up with Mike Lee re: additional days available for a meeting of the CRC Finance Committee. Higgins 11/28/2012 0.50 325.00 162.50 Phone call with Loren Mathis (Umbaugh) re: due diligence questions from Mesirow(Todd K.); review Umbaugh report and Loren's e-mail response. Response to group re: remaining open issues. Higgins 11/28/2012 1.00 325.00 325.00 Prepare for and participate in the due diligence conference call for the refinance/restructure issue. Higgins 11/30/2012 0.50 325.00 162.50 Follow-up with Mike Lee re: need to get information regarding payoffs and additional information on obligations to be refunded and related matters. Higgins 11/30/2012 0.50 325.00 162.50 Follow-ups with Mike Lee, Loren, Andrew, Curt and Rich re: various end of year matters. Subtotal -Financial Advisory-Finance 18.50 5,948.75 Committee Higgins 11/15/2012 0.50 325.00 162.50 Retrieve message, return call(message)and subsequent conversation with Curt Coonrod re: various 4CDC and CRC matters. Higgins 11/16/2012 0.25 325.00 81.25 Retrieve message and return call to Curt Coonrod re: 4CDC and CRC matters. Higgins 11/28/2012 0.25 325.00 81.25 Follow-up call with Mike Lee re: coordination with Ben and Curt re: CRC/4CDC accounting overview -grants. 1.00 325.00 Subtotal- Financial Advisory-4CDC Reynolds 11/06/2012 2.50 80.00 200.00 Financial Dashboard. Reynolds 11/09/2012 2.50 80.00 200.00 Financial Dashboard-Reviewed Mike Lee's Forecast and Revenue and Expenditure analysis for the Financial Forecast. Also, finalized the Dashboard for the upcoming Commission meeting. Subtotal -Financial Advisory-Financial 5.00 400.00 Dashboard Higgins 11/01/2012 0.25 325.00 81.25 Follow-up with emails from Rick Sharp and Mike Lee re: various meeting and various CRC matters. Higgins 11/02/2012 0.25 325.00 81.25 Call with Les Olds re: various CRC matters. Higgins 11/05/2012 0.25 325.00 81.25 Retrieve, scan and forward the October Star Bank Statement to Mike Lee; set-up a$50,000 transfer to the Regions Account. Notify Mike and Bob Reynolds re: same. • London Witte Group, LLC November 2012 Billing Detail 3 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 11/05/2012 0.50 80.00 40.00 Email Jim H a copy of the CTAR and answered a question for Mike Lee about the Dashboard.Also emailed Mike a copy of the October bank statement. Higgins 11/08/2012 1.00 325.00 325.00 Conversations with Les, Mike and Matt re: various CRC matters. Reynolds 11/08/2012 0.75 80.00 60.00 Jim Rush -Created the Fal TIF Coverage document for Jim Rush. Higgins 11/09/2012 0.25 325.00 81.25 Follow-ups with Bruce Donaldson re: outstanding invoice and related matters; follow-up with Mike Lee re: same. Higgins 11/14/2012 1.25 325.00 406.25 Prepare for and attend CRC regular meeting. Higgins 11/14/2012 1.50 325.00 487.50 Attend CRC Executive Session. Higgins 11/14/2012 0.50 325.00 162.50 Follow-up conversations with Mike re: meeting preparation and year end accounting matters. Higgins 11/14/2012 0.50 325.00 162.50 Meeting with Mike to review claims and sign checks. Higgins 11/15/2012 0.50 325.00 162.50 Follow-up calls with Mike Lee re:various CRC matters. Higgins 11/27/2012 0.25 325.00 81.25 Follow-up with Mike Lee re: availability to sign checks being sent in the mail and related matters. Reynolds 11/27/2012 1.00 80.00 80.00 Updated General ledger for the month of November. Reynolds 11/28/2012 1.00 80.00 80.00 Updated the listing of outstanding checks. Higgins 11/29/2012 0.25 325.00 81.25 Review/approve claims and sign checks as provided by Mike Lee. Reynolds 11/29/2012 0.50 80.00 40.00 Organized Files. Hancock 11/29/2012 0.65 Postage. 10.50 2,494.40 Subtotal -Financial Advisory-General Higgins 11/07/2012 2.00 325.00 650.00 Follow-ups with Mike Lee and Loren Mathes re: projected uses of the Fall 2012 TIF Distribution- post restructure/refinancing. Draft spreadsheet and circulate for review and comment. Higgins 11/08/2012 1.00 325.00 325.00 Follow-up with Mike Lee in preparing information and additional detail for Tom Perkins re: restructure/refinance matters. Higgins 11/08/2012 0.25 325.00 81.25 Follow-up conversation with Jim Rush re: analysis of the June TIF distribution and related matters. Higgins 11/13/2012 0.25 325.00 81.25 Follow-up with Mike Lee and Jim Rush re: questions from financial institutions re: extensions of the expiring lines of credit and related matters. Higgins 11/14/2012 0.50 325.00 162.50 Meeting with Mike, Matt and Les to review Keystone Note and Sophia Square financing matters. Reynolds 11/28/2012 1.00 80.00 80.00 TIF Ledger- Updated the October and November information into the ledger. 5.00 1,380.00 Subtotal -Financial Advisory-TIF London Witte Group, LLC • November 2012 Billing Detail 4 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 11/08/2012 1.50 325.00 487.50 Prepare for and attend a meeting with Rick Sharp, Luci Snyder, Diana Cordray and Cindy Sheeks, re: CRC records and transition related matters. 1.50 487.50 Subtotal -Financial Advisory-City Council Higgins 11/16/2012 0.50 325.00 162.50 Follow-ups with items from the Clerk-Treasurer re: transition, refinance/restructure, CRC staff and related matters. Higgins 11/16/2012 1.00 325.00 325.00 Additional follow-up with the Clerk-Treasurer re: transition letter and related matters. Follow-up with Rick Sharp and Luci Snyder, Bill Hammer and Karl and the Mayor re: same. Higgins 11/29/2012 0.50 325.00 162.50 Return call(voicemail) and subsequent conversation with Rick Sharp re: transition. Conversation with Diana Cordray re: emailing dates for meeting. Follow-up email to Rick, Luci, Diana, Cindy and the Mayor re:same. Higgins 11/30/2012 0.25 325.00 81.25 Retrieve message and return call to Luci Snyder re: transition with the Clerk-Treasurer and related matters. Higgins 11/30/2012 0.25 325.00 81.25 Emails with Diana Cordray re: availability and scheduling of a meeting to review transition related matters. 2.50 812.50 Subtotal-Financial Advisory-Clerk-Treasurer 44.00 11,848.15 Total Invoice Summary: 10,468.15 Operating 1,380.00 Non-Operating 11,848.15 Total Prescribes by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. // Payee L.oa�o� Z-1-70e=' - -1 Purchase Order No.. I 776 ,(/,p1rN�o%vim, % S�i''/r SGT Terms //lQ174/do//,, /,) 17/62 ,G Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) ///0/2 2 ss '/ ��d�,41•71; X,A Total ///5"-- ?-4-5--- I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have • :• same in accor- dance with IC 5-11-10-1.6. (.2. -243 , 2017-- -Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 / 77 �/ /i��,�/t,,> Sf, 5�. � ,-9=e) IN SUM OF $ / /v yG?oz $ �/ 5-l-/k, ON ACCOUNT OF APPROPRIATION FOR .. . gat Board Members PO#or INVOICE NO. ACCT TITLE AMOUNT DEPT.# #/ I hereby certify that the attached invoice(s), 2s5y/ g3C ll, yaar or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except • - /2 —5-20/2. • ignature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund