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Home My WebLink About221646 07/02/2013 CITY OF CARMEL, INDIANA VENDOR: 365957 Page 1 of 1 ONE CIVIC SQUARE ONPEAK CHECK AMOUNT: $3,740.00 yR �a CARMEL, INDIANA 46032 GFOA 106TH ANNUAL CONFERENCE 350 N CLARK ST STE 200 CHECK NUMBER: 221646 CHICAGO IL 60654 CHECK DATE: 712/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4359000 3 , 740 . 00 SPECIAL PROJECTS HOTEL ROOM CALCULATIONS - FOR CPSE ACCREDITATION HEARINGS Hoffman, Snyder, Hensley, Haboush, Junker, Harrington, Avery Hoffman TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/13/2013 189.00 16.400% 30.995 $220.00 $ 220.000 ". ' '`° :� •' . $ 220.000 8/14/2013 - .. R, _ .y` u u�' ' 220.00 .: t $220.00 $ 220.000 8/15/2013 "�«=^„�._�:�t� rs s.:`. . � ��=.:;��,-i„�g,��: ..:�'�,� TOTAL STAY NUMBERS WERE 660.0000�`,' �� _ •Sxs, Ct.�'�. :+ik�d..'.-_-.^','' •'.+ =..',�^Z."�.."`�a is :�+. :,£:<`- ., _ r ��',:;ts,. ��s...,•A '�:"pF.:""&`max'-:,.: .'.=.r'•.`c.Y`3;• Snydert .t. .i- f '!;''. ,: X14 �2'•' ..�y�;d,`;L�' ,�` a;, :;•';„ y� ,,. "aw4 g : ., L ROOM PER ADDT'L FEES HT W/TAX RESORT TOTAL „DATES $ 220.000 8/13/2013 220.00", ,. � �'k`s'"�•3. � j » y �'i rn xa N �t�*5 s- 3°m ' '1f.'x'.H $ 220.000 8/14/2013 $220.00 $ 220.000 8/15/2013 $220.00 TOTAL STAY- NUMBERS WERE ROUNDED IN FORMULAS $660.0000 Hensley - Unknown Roommate TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/13/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 8/14/2013 $189.00 16.400% $ 30.995 $220.00 1 $220.00 8/15/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS I $660.0000 Haboush - Dufek TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/13/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 8/14/2013 $189.00 16.400% $ 30.995 1 $220.001 1 $220.00 8/15/2013 $189.00 16.400% $ 30.995 1 $220.00 020.00 I HOTEL ROOM CALCULATIONS - FOR CPSE ACCREDITATION HEARINGS Hoffman, Snyder, Hensley, Haboush, Junker, Harrington, Avery TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $660.0000 Junker - Bowles TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/13/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 8/14/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $440.0000 Harrington - Frye TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/14/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 TOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $220.0000 Scott Avery - CPSE Required to Pay TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 8/14/2013 $189.00 16.400% $ 30.995 $220.00 $220.00 8/15/2013 $189.001 16.400% $ 30.995 $220.00 $220.00 ITOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $440.0000 TOTAL DUE TO ONPEAK $ 3,740.00 Snyder, Denise W From: fri @onpeak.co Sent: Thursday, June 27, 2013 12:40 PM To: Snyder, Denise W Subject: FRI 2013 - Fire Rescue International 2013 Hotel Confirmation WC'a A"Udl CdEPiMI1G€a fY�C FRI 201 FIRE-RESCUE INTERNATIONAL Your reservation for FRI 2013 - Fire Rescue International 2013 1 Access your reservation online » FRI 2013 - Fire Rescue International 2013 Aug 13 - Aug 17, 2013 McCormick Place Convention Center • Chicago IL Denise Snyder, ®' r Thank you for booking with onPeak, the official hotel and travel partner of FRI 2013 - Fire Rescue International 2013. Contact Details Hotel Reservation Info onPeak i Swissotel Chicago (800) 688-3472 (toll free) **-6r*:'' (312) 527-7300 (local) @.onpeak.co 323 E Wacker Dr fri i Chicago, IL 60601 ® — Your Account — — -- Email Address dsnyder carmel.in.gov Shuttle service between the hotel and the event is provided. Password onPeak Group ID: 595077 ', PROMO Modify reservation » • 1 Complimentary Cocktail in Amuse Lounge to FRI guests. (password required) • Complimentary Wi-Fi in all FRI guest rooms. Hotel Policies CPSE Deposit Policy: Please provide a valid credit card to hold your reservation. Credit card MUST expire after the date of the event. Approximately 30 days prior to start of event, the HOTEL, NOT ONPEAK will charge your credit card a deposit equal to one night's room charge plus tax. First night's room and tax is also payable by check. Please make checks payable to onPeak. Reservation(s) not guaranteed are subject to cancellation. Cancellation Policy: Guests must cancel reservations 24 hours prior to arrival to avoid loss of deposit. Changes Policy: If you need to make any changes or cancellations to your reservation on or before 08/04/2013, make your changes online or call (800) 688-3472. Changes or cancellations to your reservation after this date must be made directly with Swissotel Chicago at 312-565-0565. All changes are based on availability. Special Policy: An early departure fee may apply if hotel is not notified of an early departure prior to or at check in. Failure to check-in on your scheduled arrival date will result in a no-show charge of one night's room and tax. Reservations 7 Reservations (17 Room Nights) $189.00 USD I average nightly rate Nightly Breakdown 08/13 08/14 08/15 Total Reservations 5 7 5 2 Swissotel Chicago 5 7 5 Payment Information American Express ( Ending in 6007) NAME : Matthew F Hoffman Swissotel Chicago NAME ARRIVE DEPART DEPOSIT REFUNDED CANCEL FEE TOTAL Avery,Scott 08/14 08/16 220.00** n/a n/a 220.00** Haboush,Dave 08/13 08/16 220.00** n/a n/a 220.00** Harrington,Adam 08/14 08/15 220.00** n/a n/a 220.00** Hensley,Robert 08/13 08/16 220.00** n/a n/a 220.00** Hoffman,Matthew 08/13 08/16 220.00** n/a n/a 220.00** Junker,Jean 08/13 08/15 220.00** n/a n/a 220.00** Snyder,Denise 08/13 08/16 220.00** n/a n/a 220.00** TOTALS FOR American Express(Ending in 6007)DEPOSIT REFUNDED CANCEL FEE TOTAL 1,540.00**n 1a n/a 1,540.00** "* indicates credit card will be charged by hotel at a later date. Special Offers Available Make the most of your stay and be sure to advantage of these special offers. B1E Save 22%on tickets to see the critically acclaimed Blue Man Group performance in Chicago. Use code _ ONPEAK when booking. Book via Ticketmaster MAN GROUP Save 46%on must-see Chicago attractions. onPeak's deal with CityPASS lets you soak up culture at a deep discount. Click here u You received this transactional email based on a recent booking with onPeak, the official housing partner of FRI 2013 -Fire Rescue International 2013. We respect your privacy and do not share your information with others. View our privacy policy onPeak / 350 N Clark St. Ste 200 /Chicago, IL 60654/ UNITED STATES 3 Snyder, Denise W From: Karl Ristow[kristow @publicsafetyexcellence.org] Sent: Wednesday, June 26, 2013 10:13 AM Subject: FRI Commission Hearings Attachments: August 14, 2013 Commission Meeting Agenda- FRI.docx; August 15, 2013 Commission Meeting Agenda - FRI.docx Good Morning All and Congratulations! We are fast approaching this year's Fire Rescue International in Chicago and want to make you aware of a few things as it relates to the Center for Public Safety Excellence. Agency Images:All agencies planning to go in front of the commission for accreditation and re-accreditation (this includes the agencies that met the commission in March) are being asked to supply electronic pictures of their departments to be displayed at the Annual CPSE Awards Banquet on Thursday 15 June 2013. Photos suggested are: Peer Team visits, action photos(non-graphical), agency events, etc. We need these photos by 28 June. Hotel Information:CPSE has a block of rooms reserved for all agencies, commissioners, and individuals attending or supporting our events. We are at the Swissotel in downtown Chicago (on the Chicago River).You can sign up through the link on the IAFC website under FRI. You do not have to sign up for the convention to get the hotel;there will be a drop down box for CPSE; free Expo passes are also available on the website.This gets you in to the expo and the general sessions Friday and Saturday. Sign up quickly as rooms are going extremely fast. UPDATE: Room rates have just dropped from$199.00 per night to$189.00 per night.These prices will only be available for 2 more weeks. CPSE Awards Banquet: Our annual awards banquet will be on Thursday, 15 August 2013.Agency photos will be accomplished starting at 1630 hours. Social hour starts at 1730 hours (cash bar), doors will open for seating at 1800 hours with the program starting at 1830 hours. We will be scheduling agencies for photo opportunities in July should you wish to accomplish. Please contact me if you will be attending the banquet so I can coordinate with you for scheduling purposes. Banquet Tickets can be purchased at our online store at https://netforum avectra.com/eweb/DynamicPage.aspx?Site=CPSE&WebCode=EventDetaiI&evt key=7ab61125-bedd- 417f-95b4-34182b0958e2 Each accredited agency for 2013 will be able to purchase the first 2 tickets at$45.00. Remaining agency members can purchase tickets at a cost of$85 per person. If you wish to purchase a table please contact Jess at JYankovitz @publicsafetyexcellence.orp, Commissioner tickets are paid for. Contact Jess if you are attending and if you will have a guest. CFAI Commission Hearings: Commission hearings will be 14 and 15 August 2013. We will be starting each day at 0800 hours with the first day going until 1700 hours and the second day until 1200 hours. Re-accredited agencies will be scheduled first and we will finish with the newly accredited. You are strongly encouraged to have some of your members attend a couple of the hearings to acclimate them to the process and prepare them for future.The schedule for commission hearings is attached to this email.The commission hearings are located within the Swissotel. Peer Assessor Training: We will hold peer assessor training on Thursday, 15 August 2013 from 1330-1530 hours.The training will be conducted in the Swissotel and in the same room as the commission hearings.All team leaders and peer assessors are encouraged to attend. i Should you have any questions or need assistance please feel free to contact me at any time.See you soon and have a great day. Karl E. Ristow, CFO, MlFireE CFAI Program Manager Email:kristow @publicsafetyexcellence.org Toll Free: 866.866.2324 ext. 204 WP: 703.691.4620 ext. 204 Fax: 703.961.0113 CP: 301.575.4187 Like us on Facebook! Commission Fire Accreditation International PROPRIETARY PROTECTION STATEMENT ATTENTION: All program and substantive information contained in this message and any attachments constitute the proprietary work product and exclusive property of the CPSE.Any use, reproduction or dissemination of this message or the content thereof other than as provided in this message is strictly prohibited, and may constitute a copyright and/or trademark violation. If you are not a designated addressee (or an authorized agent),you have received this message in error,and any further use by you, including review,dissemination, distribution,copying,or disclosure, is strictly prohibited. If you are not a designated addressee (or an authorized agent),we request that you immediately notify us of this error by reply e-mail and then delete it from your system. 2 Commission o, Fire Accreditation International Commissioners Accreditation Meeting - Agenda August 14, 2013 Chicago, IL 8:00 AM to 5:00 PM I. Call to Order II. Approval of Minutes III. Announcements IV. New Business a. Consider Candidates for Re-Accreditation NOTE: All times are in Central Standard Time 0815 - 0915 Hours (8:15 —9:15 AM) • Columbus Department of Fire and Emergency Medical Services Columbus, Georgia Agency Head: Jeffery Meyer, Fire Chief Accreditation Manager: Mike Higgins Team Leader: Jim White • Bellevue Fire Department Bellevue, WA Agency Head: Michael Eisner, Fire Chief Accreditation Manager: Bruce Kroon Team Leader: Jerry Nulliner ® Countryside Fire Protection District Vernon Hills, IL Agency Head: Jeff Steingart, Fire Chief Accreditation Manager: Ron Grant Team Leader: Travis Halstead 1 Commission on , Fire Accreditation International Commissioners Accreditation Meeting - Agenda August 14, 2013 Chicago, IL 8:00 AM to 5:00 PM 0915 - 1015 Hours (9:15 AM— 10:15 AM) • Henrico County Fire Department Henrico County, VA Agency Head: Tony McDowell, Fire Chief Accreditation Manager: Jeff Powell Team Leader: Ruth Obadal • Iowa City Fire Department Iowa City, IA Agency Head: Roger Jensen, Acting Fire Chief Accreditation Manager: Team Leader: Gary Aleshire • Jacksonville Fire Department Jacksonville, NC Agency Head: Spencer Lee, Fire Chief Accreditation Manager: Jerry Hardison Team Leader: Chris Phelps 1030 - 1130 Hours (10:30 AM— 11:30 AM) • Key Biscayne Fire Rescue Key Biscayne, FL Agency Head: Eric Lang, Fire Chief Accreditation Manager: Mike Haring Team Leader: Tim Sandstrom • Montgomery County Fire & Rescue Montgomery County, MD Agency Head: Steve Lohr, Fire Chief Accreditation Manager: Anthony Derrick 2 Commission m Fire Accreditation International Commissioners Accreditation Meeting - Agenda August 14, 2013 Chicago, IL 8:00 AM to 5:00 PM Team Leader: Jeff Farris • Newport News Fire Department Newport News, VA Agency Head: Scott Liebold, Fire Chief Accreditation Manager: Robert Lee Team Leader: Mike Stallings Break for Lunch 1230 - 1330 Hours (12:30 PM— 1:30 PM) • Pueblo Fire Department Pueblo, CO Agency Head: Christopher Riley, Fire Chief Accreditation Manager: Will Gray Team Leader: Joe Clow o Rocky Mount Fire Department Rocky Mount, NC Agency Head: William Mayo, Fire Chief Accreditation Manager: Ronnie Raper Team Leader: Steve Locke ® Washington Township Fire Department Dayton, OH Agency Head: William Gaul, Fire Chief Accreditation Manager: Roger Jensen Team Leader: Gary Aleshire 3 Commission o, Fire Accreditation International Commissioners Accreditation Meeting - Agenda August 14, 2013 Chicago, IL 8:00 AM to 5:00 PM 1330 — 1430 Hours (1:30 —2:30 PM) • Yuma Fire Department ` Yuma, AZ Agency Head: Jack McArthur, Fire Chief Accreditation Manager: Mike Walton Team Leader: Neil Rosenberger b. Consider Candidates for Accreditation • Addison Fire Department Addison, TX Agency Head: John O'Neal, Fire Chief Accreditation Manager: Will Hamilton Team Leader: Tim Sandstrom • Buckley AFB Fire & Emergency Services Agency Head: Tim Ruperto, Deputy Fire Chief Accreditation Manager: Steve Zigan, Team Leader: Gary Curmode 1445 — 1545 Hours (2:45 —3:45 PM) • City of Carmel Fire Department Agency Head: Keith Smith, Fire Chief Accreditation Manager: Denise Snyder Team Leader: Scott Avery • Cheyenne Mountain AFS Fire & Emergency Services Agency Head: Chris Miller, Fire Chief Accreditation Manager: David Arcilla Team Leader: Gary Curmode 4 Commission .. Fire Accreditation International Commissioners Accreditation Meeting - Agenda August 14, 2013 Chicago, IL 8:00 AM to 5:00 PM • Fort Bragg Fire & Emergency Services Fort Bragg, NC Agency Head: Mark Melvin, Fire Chief Accreditation Manager: Thomas Hines Team Leader: Mike Arena V. Adjourn for the day (hearings to reconvene at 0800 hours on Thursday, 15 August) 5 Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Lodging for Accreditation Conference $3,740.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 OnPeak IN SUM OF $ 350 North Clark Street, Ste. 200 Chicago, IL 60654 $3,740.00 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. ACCT#/TITLE I AMOUNT Board Members 1120 I I 43-590.00 I $3,740.00 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except JUL.. 1 2013 Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund