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Home My WebLink About221757 07/02/2013 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1 ONE CIVIC SQUARE VICTORY SUN INC CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $3,017.50 INDIANAPOLIS IN 46219 CHECK NUMBER: 221757 CHECK DATE: 7/2/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 26813 2013044 3 , 017 . 50 EVENT PLANNING PR ADVERTISING EVENTS INVOICE NO. 2013044 INVOICE DATE: 6/27/2013 Victory Sun Inc. Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Appropriation#1203-43559003 PO#26813 INVOICE TO: Megan McVicker City of Carmel One Civic Square Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION COST Event Management and Public See detailed activity sheet May Relations for description $3,017.50 INVOICE TOTALI $3,017.50 Thank you for choosing Victory Sun. Winning relationships make you THE star. 2013044 Activity Description Victory Sun, Inc. Date Activity Hours Total Contact party rental supply for bid;Phone call with Easley Winery;Send band address and W9 for PO to MM;Follow-up with band on check paperwork and process for contract,Coordinate Actors Theater stage time with SM;Confirm IREF for set-up volunteer shift with MM and SM; Confirm$2K StorAmerica sponsorship with 5/1/2013 MM 1.5 $127 50 Develop agenda for client meeting;Direct client meeting, Phone call with MM re:band confirmation of information 5/2/2013 for check and apply changes to band confirmation form 3.75 $318.75 Phone call with Artomobilia committee member re: liability naming for Le Mans car;Confirm with SM 5/3/2013 Bedazzling Boutique placement in festival footprint 0 25 $21.25 Start logistics placement of wineries for AOW on master plan map,Complete StorAmerica agreement for representative signature and sponsorship,Request and coordinate air time on WFYI as per remaining 5 run of station spots(part of Winefest sponsorship)to feature Gallery Walk, review Dept.of Homeland Security 5/6/2013 permitting status 2.75 $233 75 Phone call with MM re e-verify needed for band;Meeting with Yelp representative re.Carmel event promotions and send Yelp representative AOW fact sheet;Review Current in Carmel media proposal and re-negotiate cost on JOTM and send edits to sales rep;Art direction to designers for Celebration Series ad in Current publications;Coordinate the logistics of the Current contract as per new billing process and obtain new specs for full page ad;Create invoice for StorAmerica and send 5/7/2013 for payment and request their logo for promotions 275 $233.75 Write copy and art direction for graphic designer for pocket calendar copy and include suggested photos for use on cover,Volunteer descriptions to PRSSA for teardown;Follow-up with Easely Winery; remind team 5/8/2013 about Shiraz 2 $170.00 Phone call with organizer of Palladium writers event on same day as AOW; Brief MM on the event and discuss possibilities to cross promote and logistics solutions, Send Kopecky Family Band representatives pictures from 2012 event to provide them with information on the nature of the event,how the band will be set up etc. ; Review radio rental bid and send to MM for review;Sign StorAmerica agreement and return to StorAmerica for 5/9/2013 their records 1.5 $127.50 Provide MM full Current contract breakdown so she can create PO;Confirm with band that all paperwork on their 5/10/2013 end was received via their web portal 0.5 $42 50 Prepare logistics map for review at 5/17 client meeting; Send updated winery list to web designer to update AOW website'Review and proof Celebration Series ad for Current in Carmel and email feedback to MM and designer;Review and proof pocket calendar and send 5113/2013 edits to MM and designer 2 $170.00 Call Hubbard&Cravens and schedule a time to meet re' 5/14/2013 AOW 0.25 $21.25 Email and call Grey Bull Wines re:AOW; Phone call with MM to review HCCVB logos,StorAmerica sponsorship, Current in Carmel ad status, Send designer StorAmerica and HCCVB logos,Email with Derek at Grey Bull as per VIP area vs.working with Crush&Brew,Confirm logos to be on AOW site with web designer,Work with MM to confirm who will obtain which logos and send to web 5/15/2013 designer 1.25 $106 25 Contact and confirm Tonos Triad for AOW performance; 5/1612013 Send Daniels Vineyard information on AOW 0.75 $63.75 Develop agenda for client meeting and prepare maps for all to review;Direct client meeting,Meeting with Hibbard 5/17/2013 &Cravens re:AOW and how they could be involved 4.5 $382 50 Follow-up with Lara from Current re.status of ad due on 5 5/19/2013 21 0.25 $21.25 Meeting with Artomobilia committee member re:logistics needs from the committee for the event,Follow-up with 5/21/2013 Lara at Current re:ad approved and coming her way 1 5 $127.50 Create 2 question survey on Survey Monkey to assist in establishing economic impact per visitor,Obtain web banners for JOTM and AOW for WITS TTD page and send to Amy to be posted;Confirm with band it is ok they are booked for late August gig in Indy area,Write StorAmerica Wine Check copy for website; Respond to Harmony Winery email to advise on crowd size and 5/23/2013 amounts of wine to bring for sale and for tasting 1.5 $127.50 Confirm with Ertel Cellars that we will save them a spot in 5/28/2013 the festival and request they send in paperwork by 6/14 0.25 $21.25 Start sending wineries reminder with info packet(via email)that deadline for registration for AOW is 6/14, Write script for WTTS on air spot to run starting in June; As approved send StorAmerica Wine Check area copy to web designers for posting;Confirm with WITS that we will not be doing a give away in conjunction with our buy and confirm banners on TTD page will all be posted and pulled after events expire;Confirm that Hubbard& 5/29/2013 Cravens is unable to participate in AOW 2.75 $233.75 Develop agenda for client meeting on 5/31;Phone call with Ryan at Summit Realty re:VIP vouchers for 2013; 5/30/2013 Add copy to WITS script specific to 1 st JOTM on 6/15 1.5 $127.50 Client meeting;Send links to evaluator information to MM;Work with Amy at WITS re:need for new credit application with new billing entity; Review on air spot from 5/31/2013 WTTS and request edits 4 $340.00 $0.00 TOTAL $3,017.50 Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 06/27/13 2013044 $3,017.50 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Victory Sun, Inc. IN SUM OF $ Vanessa Stiles P. O. Box 199114 Indianapolis, IN 46219 $3,017.50 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members 26813 I 2013044 I 43-590.03 I $3,017.50 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday,June 28,v2013 Director, Community Rela,ions/Economic D velopment Title Cost distribution ledger classification if claim paid motor vehicle highway fund