221757 07/02/2013 CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1
ONE CIVIC SQUARE VICTORY SUN INC
CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $3,017.50
INDIANAPOLIS IN 46219
CHECK NUMBER: 221757
CHECK DATE: 7/2/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359003 26813 2013044 3 , 017 . 50 EVENT PLANNING
PR ADVERTISING EVENTS
INVOICE NO. 2013044 INVOICE DATE: 6/27/2013
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Appropriation#1203-43559003
PO#26813
INVOICE TO: Megan McVicker
City of Carmel
One Civic Square
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION COST
Event Management and Public See detailed activity sheet
May Relations for description $3,017.50
INVOICE TOTALI $3,017.50
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
2013044
Activity Description Victory Sun, Inc.
Date Activity Hours Total
Contact party rental supply for bid;Phone call with
Easley Winery;Send band address and W9 for PO to
MM;Follow-up with band on check paperwork and
process for contract,Coordinate Actors Theater stage
time with SM;Confirm IREF for set-up volunteer shift with
MM and SM; Confirm$2K StorAmerica sponsorship with
5/1/2013 MM 1.5 $127 50
Develop agenda for client meeting;Direct client meeting,
Phone call with MM re:band confirmation of information
5/2/2013 for check and apply changes to band confirmation form 3.75 $318.75
Phone call with Artomobilia committee member re:
liability naming for Le Mans car;Confirm with SM
5/3/2013 Bedazzling Boutique placement in festival footprint 0 25 $21.25
Start logistics placement of wineries for AOW on master
plan map,Complete StorAmerica agreement for
representative signature and sponsorship,Request and
coordinate air time on WFYI as per remaining 5 run of
station spots(part of Winefest sponsorship)to feature
Gallery Walk, review Dept.of Homeland Security
5/6/2013 permitting status 2.75 $233 75
Phone call with MM re e-verify needed for band;Meeting
with Yelp representative re.Carmel event promotions and
send Yelp representative AOW fact sheet;Review
Current in Carmel media proposal and re-negotiate cost
on JOTM and send edits to sales rep;Art direction to
designers for Celebration Series ad in Current
publications;Coordinate the logistics of the Current
contract as per new billing process and obtain new specs
for full page ad;Create invoice for StorAmerica and send
5/7/2013 for payment and request their logo for promotions 275 $233.75
Write copy and art direction for graphic designer for
pocket calendar copy and include suggested photos for
use on cover,Volunteer descriptions to PRSSA for
teardown;Follow-up with Easely Winery; remind team
5/8/2013 about Shiraz 2 $170.00
Phone call with organizer of Palladium writers event on
same day as AOW; Brief MM on the event and discuss
possibilities to cross promote and logistics solutions,
Send Kopecky Family Band representatives pictures from
2012 event to provide them with information on the nature
of the event,how the band will be set up etc. ; Review
radio rental bid and send to MM for review;Sign
StorAmerica agreement and return to StorAmerica for
5/9/2013 their records 1.5 $127.50
Provide MM full Current contract breakdown so she can
create PO;Confirm with band that all paperwork on their
5/10/2013 end was received via their web portal 0.5 $42 50
Prepare logistics map for review at 5/17 client meeting;
Send updated winery list to web designer to update AOW
website'Review and proof Celebration Series ad for
Current in Carmel and email feedback to MM and
designer;Review and proof pocket calendar and send
5113/2013 edits to MM and designer 2 $170.00
Call Hubbard&Cravens and schedule a time to meet re'
5/14/2013 AOW 0.25 $21.25
Email and call Grey Bull Wines re:AOW; Phone call with
MM to review HCCVB logos,StorAmerica sponsorship,
Current in Carmel ad status, Send designer StorAmerica
and HCCVB logos,Email with Derek at Grey Bull as per
VIP area vs.working with Crush&Brew,Confirm logos to
be on AOW site with web designer,Work with MM to
confirm who will obtain which logos and send to web
5/15/2013 designer 1.25 $106 25
Contact and confirm Tonos Triad for AOW performance;
5/1612013 Send Daniels Vineyard information on AOW 0.75 $63.75
Develop agenda for client meeting and prepare maps for
all to review;Direct client meeting,Meeting with Hibbard
5/17/2013 &Cravens re:AOW and how they could be involved 4.5 $382 50
Follow-up with Lara from Current re.status of ad due on 5
5/19/2013 21 0.25 $21.25
Meeting with Artomobilia committee member re:logistics
needs from the committee for the event,Follow-up with
5/21/2013 Lara at Current re:ad approved and coming her way 1 5 $127.50
Create 2 question survey on Survey Monkey to assist in
establishing economic impact per visitor,Obtain web
banners for JOTM and AOW for WITS TTD page and
send to Amy to be posted;Confirm with band it is ok
they are booked for late August gig in Indy area,Write
StorAmerica Wine Check copy for website; Respond to
Harmony Winery email to advise on crowd size and
5/23/2013 amounts of wine to bring for sale and for tasting 1.5 $127.50
Confirm with Ertel Cellars that we will save them a spot in
5/28/2013 the festival and request they send in paperwork by 6/14 0.25 $21.25
Start sending wineries reminder with info packet(via
email)that deadline for registration for AOW is 6/14,
Write script for WTTS on air spot to run starting in June;
As approved send StorAmerica Wine Check area copy to
web designers for posting;Confirm with WITS that we
will not be doing a give away in conjunction with our buy
and confirm banners on TTD page will all be posted and
pulled after events expire;Confirm that Hubbard&
5/29/2013 Cravens is unable to participate in AOW 2.75 $233.75
Develop agenda for client meeting on 5/31;Phone call
with Ryan at Summit Realty re:VIP vouchers for 2013;
5/30/2013 Add copy to WITS script specific to 1 st JOTM on 6/15 1.5 $127.50
Client meeting;Send links to evaluator information to
MM;Work with Amy at WITS re:need for new credit
application with new billing entity; Review on air spot from
5/31/2013 WTTS and request edits 4 $340.00
$0.00
TOTAL $3,017.50
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
06/27/13 2013044 $3,017.50
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Victory Sun, Inc.
IN SUM OF $
Vanessa Stiles
P. O. Box 199114
Indianapolis, IN 46219
$3,017.50
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members
26813 I 2013044 I 43-590.03 I $3,017.50 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Friday,June 28,v2013
Director, Community Rela,ions/Economic D velopment
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund