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Home My WebLink About07-01-2013 1. . City of Carmel ■ 10 i ,0 Office of the Clerk-Treasurer COMMON COUNCIL MEETING AGENDA MONDAY, JULY 1, 2013 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. June 17, 2013 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll b. General Claims c. Retirement 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Council Appointee to the Redevelopment Commission ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 1 10. OLD BUSINESS a. Fifth Reading of Ordinance D-2137-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending and Restating Certain City Code Sections Relating to Bicycle Use Within the City's Corporate Limits (6-63 Regulation of Vehicular Use on Sidewalks, Multi-Use Paths, and Bicycle Lanes; 8-29 One-Way Streets and Alleys; 8-40 Operation of Vehicles in Roadways Where Bicycles are Present; 8-41 Operation of Vehicles in Roadways with Bicycle Lanes; 8-46 General Parking Restrictions); Sponsor: Councilor Carter. Remains in the Parks, Recreation and Arts Committee. b. Resolution CC-09-17-12-01; A Resolution of the Common Council of the City of Cannel, Indiana, Amending the Cannel Clay Comprehensive Plan"C3 Plan 2009" Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee (7/23/13). c. Resolution CC-04-15-13-02; A Resolution of the Common Council of the City of Cannel, Indiana, Disbursing Arts Fund Monies ($707,756); Sponsor: Councilor Sharp. Tabled. d. Fifth Reading of Ordinance Z-574-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending the Procedures and Development Requirements for Planned Unit Developments (PUD's); Sponsor: Councilor Rider. 11. PUBLIC HEARINGS a. First Reading of Ordinance D-2139-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing the Vacation of Right-of-Ways for Humber Court and Liverpool Drive; Sponsor: Councilor Schleif. 12. NEW BUSINESS a. First Reading of Ordinance D-2141-13; An Ordinance of the Common Council of the City of Cannel, Indiana, Amending Cannel City Code Chapter 8, Article 5, Section 8- 47(a)(38)(a) (No Parking Areas) To Address Parking Issues In Grey Oaks Subdivision; Sponsor: Councilor Finkam b. Resolution CC-07-O1-13-01; A Resolution of the Common Council of the City of Cannel, Indiana, Regarding An Office Lease For Cannel Utilities Department; Sponsor: Councilor Snyder. 13. OTHER BUSINESS a. Property Abatements/Compliance with Statement of Benefits—Deadline was May 15, 2013: 1. Allegient, LLC —Compliant 2. Allete Automotive Services— Compliant 2 3. Baldwin & Lyons, Inc. (NEW — CF-1 not required) 4. Belden, Inc. - Compliant 5. Capital Bank and Trust Co. — Compliant 6. Dealer Services Corporation— Compliant 7. Flywheel Healthcare, LLC— Compliant 8. GEMMS, Inc. - Compliant 9. KAR Auction Services, Inc. — Compliant 10. Meridian Medical Partners, LLC—Compliant 11. Midwest Independent Transmission System Operator(MISO)— Compliant 12. The Capital Group Companies—Compliant b. Council Approval of Carmel Redevelopment Commission Professional Service Contracts exceeding $25,000 (Total- $495,000— Wallack Somers &Haas $300,000; Umbaugh & Associates $95,000;American StructurePoint$40,000; LS/Olds Consulting$60,000) 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENT 16. ADJOURNMENT 07/01/I 3 CC Meeting Agenda 3 COMMON COUNCIL MEETING MINUTES MONDAY, JULY 1, 2013 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members W. Eric Seidensticker, Sue Finkam (arrived at 6:08 p.m.), Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk-Treasurer Diana L. Cordray and Deputy Clerk Treasurer Lois Craig. Councilor Schleif was not in attendance. Mayor Brainard called the meeting to order at 6:00 p.m. Pastor Steve Wallen, Genesis Church, pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Seidensticker made a motion to approve minutes from the June 17, 2013 Regular Meeting. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Minutes were approved 5-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Mo Merhoff—representing the Carmel Chamber of Commerce, addressed the Council opposed to Ordinance Z-574-13 (PUD Requirements). Zeff Weiss—representing Valley Development, addressed the Council in favor of Ordinance D-2139-13 (Vacation of R-O-W). COUNCIL,MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Clerk-Treasurer Diana L. Cordray addressed the Council regarding the CarmelFest Spark Buttons and Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Councilor Sharp addressed the Council regarding the carjacking in Carmel on June 29th and Mayor Brainard addressed the Council regarding the burglary in Carmel today at 12:45 p.m. 1 ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Seidensticker made a motion to approve claims in the amount of$3,870,272.26. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved 6-0. COMMITTEE REPORTS: Councilor Snyder reported that the Finance, Administration and Rules Committee had met and discussed Carmel's Tax Abatements. The next meeting will be held on Thursday, July 18, 2013 at 5:30 p.m. Councilor Seidensticker reported that the Land Use, Annexation and Economic Development Committee had met and discussed Resolution CC-09-17-12-01 which remains in committee. The committee also discussed Ordinance Z-574-13. The Committee report will be given when the item appears on the agenda. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee had not met. Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for questions of the Council regarding the financial activities of the Carmel Redevelopment Commission. There was brief Council discussion. OLD BUSINESS Council President Sharp announced the Fifth Reading of Ordinance D-2137-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending and Restating Certain City Code Sections Relating to Bicycle Use Within the City's Corporate Limits (6-63 Regulation of Vehicular Use on Sidewalks, Multi-Use Paths, and Bicycle Lanes; 8-29 One-Way Streets and Alleys; 8-40 Operation of Vehicles in Roadways Where Bicycles are Present; 8-41 Operation of Vehicles in Roadways with Bicycle Lanes; 8-46 General Parking Restrictions); Sponsor: Councilor Carter. Remains in the Parks, Recreation and Arts Committee. This item was not discussed. Council President Sharp announced Resolution CC-09-17-12-01; A Resolution of the Common Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009"Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation and Economic Development Committee (7/23/13). This item was not discussed. Council President Sharp announced Resolution CC-04-15-13-02; A Resolution of the Common Council of the City of Carmel, Indiana, Disbursing Arts Fund Monies ($707,756); Sponsor: Councilor Sharp. Tabled. This item remains Tabled. 2 Council President Sharp announced the Fifth Reading of Ordinance Z-574-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending the Procedures and Development Requirements for Planned Unit Developments (PUD's). Councilor Seidensticker presented the Land Use, Annexation and Economic Development Committee report to the Council. This item was referred back to the Council with a 3-0 unfavorable recommendation. Councilor Seidensticker made a motion to approve Ordinance Z-574-13. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance Z-574-13 FAILED 0-6. PUBLIC HEARINGS Council President Sharp announced the First Reading of Ordinance D-2139-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing the Vacation of Right-of-Ways for Humber Court and Liverpool Drive. Councilor Seidensticker made a motion to introduce this item in the absence of the sponsor. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Seidensticker referred to Zeff Weiss, Attorney, representing Valley Development to present this item to the Council. There was no Council discussion. Councilor Seidensticker made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Seidensticker made a motion to approve Ordinance D-2139-13. Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D-2139-13 was adopted 6-0. NEW BUSINESS Council President Sharp announced the First Reading of Ordinance D-2141-13; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 8, Article 5, Section 8-47(a)(38)(a) (No Parking Areas) To Address Parking Issues In Gray Oaks Subdivision. Councilor Seidensticker made a motion to move this item into business. Councilor Finkam seconded and presented this item to the Council. Councilor Finkam made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 6-0. Councilor Finkam made a motion to approve Ordinance D-2141-13. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D-2141-13 was adopted 6-0. Ordinance D-2139-13. Council President Sharp informed the Council that he failed to open the Public Hearing on Ordinance D-2139-13. Council President Sharp opened the Public Hearing at 6:24 p.m. Seeing no one who wished to speak, Council President Sharp closed the Public Hearing at 6:24:15 p.m. Council President Sharp announced Resolution CC-07-O1-13-01; A Resolution of the Common Council of the City of Carmel, Indiana, Regarding An Office Lease For Carmel Utilities Department. Councilor Seidensticker made a motion to move this item into business. Councilor Snyder seconded and presented this item to the Council. Councilor Snyder referred to John Duffy, Director of Carmel Utilities Department to address the Council. There was brief Council discussion. Councilor Snyder made a motion to approve Resolution CC-07-01-13-01. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Resolution CC-07-O1-13-01 was adopted 6-0. 3 OTHER BUSINESS a. Property Abatements/Compliance with Statement of Benefits—Deadline was May 15, 2013: 1. Allegient, LLC— Compliant 2. Allete Automotive Services—Compliant 3. Baldwin & Lyons, Inc. (NEW —CF-1 not required) 4. Belden, Inc. - Compliant 5. Capital Bank and Trust Co. —Compliant 6. Dealer Services Corporation—Compliant 7. Flywheel Healthcare, LLC —Compliant 8. GEMMS, Inc. - Compliant 9. KAR Auction Services, Inc. —Compliant 10. Meridian Medical Partners, LLC—Compliant 11. Midwest Independent Transmission System Operator(MISO)— Compliant 12. The Capital Group Companies— Compliant Council President Sharp informed the Council that all companies are compliant. b. Council Approval of Cannel Redevelopment Commission Professional Service Contracts exceeding $25,000 (Total- $495,000— Wallack Somers &Haas $300,000; Umbaugh & Associates $95,000; American StructurePoint$40,000; LS/Olds Consulting$60,000). Council President Sharp referred this item to the Finance, Administration and Rules Committee for further review and consideration. ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENT ADJOURNMENT Mayor Brainard adjourned the meeting at 6:37 p.m. Respectfully submitted, /1 / / P Clerk-Treasurer Diana L. Cordray, Approved, �. I�/ Jamfes Brainard, Mayor ATTE • _ ) t 1 Diana L. Cordray, IAMC, Clerk-Treasurer 07/01/13 CC Meeting Minutes 4 dt (I' CARMEL REDEVELOPMENT COMMISSION July 1, 2013 CITY COUNCIL REPORT (Prepared for David Bowers and Brad Meyer 6/20/13) CRC Meetings • Upcoming Meetings: o The CRC meeting will be rescheduled for the week of July 22"d Financial Matters: • The end of month May CRC Cash balance is $2,225,157 • The end of month May CRC Cash and Restricted Funds balance is $4,925,157 • The CRC's June 2013 TIF distribution came in 6.66%higher than the December 2012 TIF distribution. • The actual June net TIF after developer pass-through is approximately 1.81% higher than the forecasted June net TIF after developer pass—through. CRC Public/Private Partnerships: 1. City Center(Parcel#2) a. Pedeor Development is preparing design concepts for a project that will be located on the west side of 3rd Ave, directly across from the Anderson/Birkla project. The architectural concepts will be submitted to the City and the CRC. 2. City Center—CRC/Pedcor LLC (Parcel#5) NASH BUILDING a. The Nash Building utility work is moving along smoothly and should be done by the end of the month. b. Garage bids were received and opened at the March 20, 2013 CRC public meeting. The CRC executed the contracts on 5/23/13. The City of Carmel's BPW approved the Escrow Agreement which allows the funds to be distributed through the Clerk Treasurer's office, to the contractors, as work is completed and invoices are sent. Contractors will mobilize on the site as soon as the utility work above is complete. 3. Parcel#7-C a. Anderson Birkla ("AB") has closed. The work plan is being developed. This includes, safety for the Monon Trail and the rest of the Center for the Performing Arts Center, material delivery, construction schedule, and other pre-construction details. b. The City Engineer will be receiving bids for utility work on the south side of the 7C parking garage. These bids will be opened at the June 19`h BPW meeting. 1 f' 4. Shapiro's(Parcel #10) a. Shapiro's has formally closed and has vacated the building. 5. Party Time (Parcel#9-28) a. The CRC received and opened one bid, from Flaherty & Collins, on 6/19/13 at the CRC's public meeting. In addition to the proposed land price, it also includes other significant City contributions and the proposal is being reviewed by CRC staff and attorneys. 6. Miscellaneous Projects a. The Grain Tower—This job is closed with IDEM and meets all of their criteria. The Street Department has moved the barricades closer to the Grain Tower and away from the Monon Trail. This has helped open the site up. b. Reflecting Pool—the CRC is working with American Structure Point to put together a bid package to replace all of the coping around the pool edges. We are looking into the possibility of adding a perimeter drain that could be installed at the same time to relieve some of the pressure from high ground water in the area. The CRC has been working with the Street Department and Utility Department in order to have all of the necessary groups involved in the fix and long term viability of the pool. 2