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Home My WebLink AboutCCpr-B-2013-001 2014 General Fund Budget RESOLUTION B-2013-001 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE PROPOSED 2014 GENERAL FUND (101) BUDGET FOR CONSIDERATION BY ITS FISCAL BODIES WHEREAS, the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of the Carmel Clay park and recreation system and recommends its approval. NOW,THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the proposed 2014 General Fund (101) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference for consideration by the Common Council of the City of Carmel and the Clay Township Board pursuant to the terms of the Interlocal Cooperation Agreement and State law. APPROVED AND ADOPTED this 9th day of July 2013. CARMEL/CLAY BOARD OF PARKS AND RECREATION James L. ngledow, President Wend Franklin, Vice President Richard F. Taylo III, Tr asurer Richard Leirer, Secretary L-eGt 3-ALhi DOn.. -ih... ansen aki„hie Freed �� .. � 1 LIB Jo ua A. Kirsh Jenn Kri. T Fay 7 w inus Rude ATTEST: C ---1 , Secretary Richard Leirer CARMEL CLAY PARKS&RECREATION 2014 PROPOSED BUDGET 101: GENERAL FUND - CHANGE FROM ACCOUNT TITLE 2012 ACTUAL' 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES PERSONAL SERVICES 4110000 Full Time Regular $1,106,982.60 $1,078,480.00 $1,118,845.00 $40,365.00 4% 20 FT employees(no change from 2013);based on current salaries with 2.5%allowance for merit increases 4111000 Part Time $102,326.94 $152,175.00 $169,925.00 $17,750.00 12% 2 new seasonal maintenance workers to keep variable hour employees under 30 hours per week due to Affordable Care Act&opening of Central Park North,Founders Pavilion& sports fields,Hazel Landing disc golf course;includes 2% allowance for merit increases 4112000 Overtime $2,303.60 $12,500.00 $4,100.00 ($8,400.00) -67% Implemented maximum 28 hour average work week for variable time employees due to Affordable Care Act;typically used for snow removal or park clean-ups due to weather or vandalism 4120000 Deferred Compensation $43,214.66 $46,265.00 $56,930.00 $10,665.00 23% Based on current participation with employer match tied to years of service;witnessed increase in participation when switched to OneAmerica 4121000 Employer's Share of FICA $70,968.71 $77,085.00 $80,160.00 $3,075.00 4% 6.2%of FT,PT&OT 4122000 Employer's Share of H-Ins $267,544.00 $298,075.00 $255,330.00 ($42,745.00) -14% Based on current enrollment with no premium increases per City HR;incorporates PCORI&Transitional Reinsurance Program fees dictated by Affordable Care Act 4122100 Disability Insurance $3,544.03 $4,485.00 $4,650.00 $165.00 4% Based on formula provided by City HR(no rate increase from 2013) 4122200 Life Insurance $1,550.00 $1,800.00 $1,800.00 $0.00 0% 20 FT employees @$90 each(no rate increase from 2013) 4123002 Civilian PERF $113,246.74 $130,920.00 $151,600.00 $20,680.00 16% 13.5%of FT&OT(10.5%pension+3%annuity);rate established by INPRS;up from 12%in 2013 4124000 Employer's Share of Medicare $16,598.14 $18,035.00 $18,750.00 $715.00 4% 1.45%of FT,PT&OT 4127000 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00 - Contributions remain suspended per City HR 4128000 Tuition Reimbursement $0.00 $0.00 $0.00 $0.00 - Program remains suspended in 2014 TOTAL PERSONAL SERVICES $1,728,279.42 $1,819,820.00 $1,862,090.00 $42,270.00 2% SUPPLIES 4230100 Stationary& Printed Materials $155.00 $1,000.00 $1,000.00 $0.00 0% 4230200 Office Supplies $14,396.12 $6,000.00 $6,000.00 $0.00 0% Resolution B-2013-001,Exhibit"A"(7/9/2013) Fund 101-Page 1 CARMEL CLAY PARKS& RECREATION 2014 PROPOSED BUDGET 101: GENERAL FUND - CHANGE FROM ACCOUNT TITLE 2012 ACTUAL' 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4231300 Diesel Fuel $1,314.42 $2,500.00 $2,500.00 $0.00 0% 4231400 Gasoline $23,582.24 $32,500.00 $30,900.00 ($1,600.00) -5% Based on historical&current-year trending 4232100 Garage&Motor Supplies $264.58 $2,000.00 $2,000.00 $0.00 0% 4235000 Building Materials $666.39 $6,000.00 $6,000.00 $0.00 0% 4236000 Gravel $0.00 $1,750.00 $1,750.00 $0.00 0% 4236500 Salt&Calcium $8,856.26 $8,500.00 $8,500.00 $0.00 0% 4237000 Repair Parts $5,117.40 $10,000.00 $10,000.00 $0.00 0% 4238000 Small Tools&Minor Equip. $13,851.25 $1,600.00 $1,600.00 $0.00 0% 4238900 Cleaning& Maint.Supplies $14,484.99 $13,000.00 $17,100.00 $4,100.00 32% Based on historical&current-year trending;allowance for opening of Central Park North&Founders Pavilion 4239000 Landscape Supplies $26,294.53 $9,000.00 $9,000.00 $0.00 0% 4239012 Safety Supplies $102.05 $1,200.00 $1,200.00 $0.00 0% 4239031 Street Signs $2,256.90 $500.00 $500.00 $0.00 0% 4239032 Posts& Hardware $0.00 $500.00 $500.00 $0.00 0% 4239039 General Program Supplies $87.16 $1,000.00 $1,000.00 $0.00 0% 4239099 Other Miscellaneous $4,232.98 $0.00 $0.00 $0.00 - TOTAL SUPPLIES $115,662.27 $97,050.00 $99,550.00 $2,500.00 3% OTHER SERVICES&CHARGES 4340000 Legal Fees $104,093.00 $100,000.00 $80,000.00 ($20,000.00) -20% Transferred ESE&MCC legal fees previously paid from General Fund to respective budgets 4340100 Engineering Fees $3,897.82 $3,800.00 $3,800.00 $0.00 0% 4340400 Consulting Fees $2,450.00 $10,000.00 $10,000.00 $0.00 0% 4340600 Recording Fees $0.00 $100.00 $100.00 $0.00 0% 4340700 Medical Fees(Drug Tests) $1,367.75 $2,000.00 $2,000.00 $0.00 0% 4341955 Info Sys Maint/Contracts $43,308.20 $60,000.00 $60,000.00 $0.00 0% 4341990 Criminal Background Checks $4,421.50 $4,700.00 $4,700.00 $0.00 0% 4341992 Security Services $349.96 $0.00 $0.00 $0.00 - 4341993 Catering Services $95.10 $0.00 $0.00 $0.00 - 4341999 Other Professional Fees $31,847.88 $13,000.00 $21,100.00 $8,100.00 62% Omni Centre prep costs to rebroadcast Board meetings on Channel 16 as requested by City 4342100 Postage $207.77 $16,500.00 $500.00 ($16,000.00) -97% Transferred postage for Escape Guide brochures&postcards to MCC; previously paid 2 of 3 seasons from General Fund Resolution B-2013-001,Exhibit"A"(7/9/2013) Fund 101-Page 2 CARMEL CLAY PARKS& RECREATION 2014 PROPOSED BUDGET 101: GENERAL FUND - CHANGE FROM ACCOUNT TITLE 2012 ACTUAL' 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4343000 Travel Fees& Expenses $3,654.95 $5,000.00 $5,000.00 $0.00 0% 4344000 Telephone Line Charges $4,558.01 $5,500.00 $5,500.00 $0.00 0% 4344100 Cellular Phone Fees $4,408.60 $4,500.00 $4,500.00 $0.00 0% 4345000 Printing(Not Office Supplies) $382.66 $40,000.00 $5,000.00 ($35,000.00) -88% Transferred printing of Escape Guide brochures&postcards to MCC; previously paid 2 of 3 seasons from General Fund 4345500 Publication of Legal Ads $0.00 $500.00 $500.00 $0.00 0% 4346000 Classified Advertising $0.00 $1,500.00 $1,500.00 $0.00 0% 4347000 Worker's Compensation $22,000.00 $22,000.00 $22,000.00 $0.00 0% 4347500 General Insurance $14,592.00 $16,800.00 $17,400.00 $600.00 4% Rate for 2013 is$15,770;includes 10%allowance for premium increase per City guidelines 4348000 Electricity $48,663.42 $50,000.00 $62,500.00 $12,500.00 25% Based on historical&current-year trending;allowance for Monon-146th St bridge&opening of Central Park North& Founders Pavilion 4348500 Water&Sewer $26,004.86 $23,000.00 $29,300.00 $6,300.00 27% Based on historical&current-year trending;allowance for opening of Central Park North&Founders Pavilion 4349000 Gas $5,593.79 $8,300.00 $8,300.00 $0.00 0% 4350000 Equipment Repairs& Maint. $15,825.34 $12,000.00 $12,000.00 $0.00 0% 4350100 Building Repairs& Maint. $10,462.23 $15,600.00 $15,600.00 $0.00 0% 4350101 Trash Collection $2,220.96 $7,800.00 $4,200.00 ($3,600.00) -46% Based on existing contract with allowance for opening of Founders Pavilion 4350400 Grounds Maintenance $247,976.96 $301,000.00 $350,600.00 $49,600.00 16% Based on existing contracts with allowance for Founders sports fields,Central Park North&landscaping around Founders Pavilion 4350600 Cleaning Services $4,356.50 $3,200.00 $5,000.00 $1,800.00 56% Based on existing contract with allowance for opening of Founders Pavilion 4350900 Other Cont.Services $4,473.05 $4,000.00 $4,250.00 $250.00 6% Water testing for Inlow spray park required by IN Pool Code 4351000 Auto Repair& Maintenance $5,658.20 $7,500.00 $7,500.00 $0.00 0% 4353003 Postage Meter $528.00 $600.00 $600.00 $0.00 0% 4353004 Copier $7,521.27 $6,900.00 $7,600.00 $700.00 10% Based on existing contract 4353099 Other Rental& Leases $366.45 $500.00 $500.00 $0.00 0% 4355200 Subscriptions $1,824.49 $2,900.00 $2,900.00 $0.00 0% 4355300 Organization & Membership Du $2,286.00 $2,500.00 $2,500.00 $0.00 0% 4356004 Staff Clothing $2,259.03 $1,500.00 $1,500.00 $0.00 0% 4356005 Participant Clothing $54.83 $0.00 $0.00 $0.00 - Resolution B-2013-001,Exhibit"A"(7/9/2013) Fund 101-Page 3 CARMEL CLAY PARKS& RECREATION 2014 PROPOSED BUDGET 101:GENERAL FUND CHANGE FROM ACCOUNT TITLE 2012 ACTUAL' 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4357004 External Instructional Fees $3,386.15 $7,000.00 $7,000.00 $0.00 0% 4358000 Assessment Fees $489.32 $550.00 $600.00 $50.00 9% 4358300 Other Fees&Licenses $2,130.00 $0.00 $100.00 $100.00 - IDEM permit for Flowing Well 4358400 Refunds,Awards&Indemnities $10,439.10 $0.00 $0.00 $0.00 - 4359000 Special Projects $1,653.10 $2,000.00 $2,000.00 $0.00 0% TOTAL OTHERS SERVICES&CHARGES $645,808.25 $762,750.00 $768,150.00 $5,400.00 1% CAPITAL OUTLAY 4463200 Computer Equipment $14,961.00 $2,500.00 $2,500.00 $0.00 0% 4463202 Software $0.00 $2,500.00 $2,500.00 $0.00 0% 4463600 Parks Equipment $0.00 $10,000.00 $10,000.00 $0.00 0% TOTAL CAPITAL OUTLAY $14,961.00 $15,000.00 $15,000.00 $0.00 0% TOTAL EXPENSES $2,504,710.94 $2,694,620.00 $2,744,790.00 $50,170.00. 2% 'Includes Year-End Encumbrances Resolution B-2013-001,Exhibit"A"(7/9/2013) Fund 101-Page 4