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Home My WebLink AboutCCPR-B-2013-002 2014 2014 School Enrichment Fund Budget 1_. RESOLUTION B-2013-002 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE 2014 EXTENDED SCHOOL ENRICHMENT FUND (108) BUDGET WHEREAS, the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Interlocal Cooperation Agreement and Indiana Code Section 36-10-3-11 grants the Park Board authority to engage in self supporting activities; and WHEREAS, the Indiana Code Section 36-10-3-22 grants the Park Board authority, when necessary, to charge a reasonable fee for the use of park and recreation facilities and programs; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of the Carmel Clay park and recreation system and recommends its approval. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the 2014 Extended School Enrichment Fund (108) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. APPROVED AND ADOPTED this 9th day of July 2013. CARMEL/CLAY BOARD OF PARKS AND RECREATION 4—'L., _ �� James L. E gledow, President endy Franklin Vice President Richard F.Taylor III, easur r Richard Leirer, Secretary %onn. Cihak a.,_ - ..thie Freed O' 11P Jos' ua A. Kirsh t • unas us Rude ATTEST: C v N. L-_ , Secretary Richard Leirer CARMEL CLAY PARKS&RECREATION 2014 BUDGET 108: EXTENDED SCHOOL ENRICHMENT CHANGE-FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES OPERATING REVENUES 0345040 Park Department Fees -Registration Fees Collected $3,315,924.57 $3,176,200.00 $3,388,700.00 $212,500.00 7% Reflects 2013/14 fee increase per contract with school district;reflects increased participation based on historical trends -Fee Waiver Registrations $301,468.00 $250,000.00 $250,000.00 $0.00 0% Adjusted financial aid eligibility/award amounts in 2012/13 to contain exponential growth of fee waivers 0360010 Miscellaneous Revenues $5,918.31 $5,900.00 $4,900.00 ($1,000.00) -17% Includes late fees;based on historical 0361020 Interest on Sweep Acct $927.07 $1,000.00 $1,000.00 $0.00 0% 0367000 Contributions&Gifts $36,000.00 $25,000.00 $25,000.00 $0.00 0% St.V sponsorship dedicated for summer camp scholarships; based on 2013 amount TOTAL OPERATING REVENUES $3,660,237.95 $3,458,100.00 $3,669,600.00 $211,500.00 6% FEE WAIVERS Fee Waivers Granted ($301,468.00) ($250,000.00) ($250,000.00) $0.00 0% TOTAL FEE WAIVERS ($301,468.00) ($250,000.00) ($250,000.00) $0.00 ON it#0■14REVENUES _.__�.._._ � . �`:,' „,t$3,358;769 95 t ,$3 208,"100'00 '�$3;4�1�9,;600 00°,x �$�211,SUO�OU�_ t7�'`-a. � _ ._ PERSONAL SERVICES 4110000 Full Time Regular $797,653.33 $853,255.00 $903,775.00 $50,520.00 6% 26 FT employees(+1);includes new Assistant Inclusion Supervisor due to high volume of ADA requests;based on current salaries with 2.5%allowance for merit increases 4111000 Part Time $915,780.61 $1,007,605.00 $1,074,840.00 $67,235.00 7% Added Head Facilitators in 2013(not included in 2013 budget)due to new security procedures in schools; adjustment to pay schedule to retain&attract staff due to max 28 hour average work week implemented due to Affordable Care Act 4112000 Overtime $40,733.85 $27,500.00 $23,000.00 ($4,500.00) -16% Implemented max 28 hour average work week for variable time employees due to Affordable Care Act 4120000 Deferred Compensation $8,701.94 $10,740.00 $14,690.00 $3,950.00 37% Based on current participation with increased employer match based on years of service 4121000 Employer's Share of FICA $104,782.05 $117,120.00 $124,110.00 $6,990.00 6% 6.2%of FT,PT&OT Resolution B-2013-002,Exhibit"A"(7/9/2013) Fund 108-Page 1 CARMEL CLAY PARKS& RECREATION 2014 BUDGET CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4122000 Employer's Share of H-Ins $252,606.85 $283,740.00 $255,520.00 ($28,220.00) -10% Based on current enrollment with no premium increases per City HR;incorporates PCORI&Transitional Reinsurance Program fees dictated by Affordable Care Act 4122100 Disability Insurance $2,586.68 $3,570.00 $3,760.00 $190.00 5% Based on formula provided by City HR(no rate increase from 2013) 4122200 Life Insurance $1,804.20 $2,250.00 $2,250.00 $0.00 0% 25 FT employees @$90 each(no rate increase from 2013) 4123002 Civilian PERF $87,511.24 $105,165.00 $125,120.00 $19,955.00 19% 13.5%of FT&OT(10.5%pension+3%annuity);rate established by INPRS;up from 12%in 2013 4124000 Employer's Share of Medicare $24,505.99 $27,420.00 $29,040.00 $1,620.00 6% 1.45%of FT,PT&OT TOTAL PERSONAL SERVICES $2,236,666.74 $2,438,365.00 $2,556,105.00 $117,740.00 5% SUPPLIES 4230100 Stationary&Printed Materials $325.00 $1,500.00 $1,500.00 $0.00 0% 4230200 Office Supplies $6,211.40 $7,000.00 $7,000.00 $0.00 0% 4239012 Safety Supplies $1,035.63 $500.00 $500.00 $0.00 0% 4239039 General Program Supplies $124,562.84 $112,000.00 $116,100.00 $4,100.00. 4% Consistent with 2013 trending;with allowance for increased participation&inflation 4239040 Food&Beverages $119,037.24 $115,000.00 $136,000.00 $21,000.00 18% Consistent with 2013 trending;with allowance for increased participation&rising food prices 4239099 Other Miscellaneous $9.99 $50.00 $50.00 $0.00 0% TOTAL SUPPLIES $251,182.10 $236,050.00 $261,150.00 $25,100.00 11% OTHER SERVICES&CHARGES 4340000 Legal Fees $250.00 $0.00 $2,500.00 $2,500.00 - Previously charged ESE legal fees to General Fund 4340700 Medical Fees(Drug Tests) $7,925.00 $6,400.00 $6,400.00 $0.00 0% 4340800 Program Contractors $35,260.75 $30,000.00 $36,600.00 $6,600.00 22% Based on historical&current-year trending 4341955 Info Sys Maint/Contracts $12,060.00 $10,000.00 $12,000.00 $2,000.00 20% Based on historical expenses 4341990 Criminal Background Checks $3,626.00 $3,300.00 $3,300.00 $0.00 0% 4341991 Marketing&Promotions $9,552.51 $7,500.00 $10,000.00 $2,500.00 33% Promotion of summer camps;based on historical&current- year trending 4341999 Other Professional Fees $66,415.28 $58,000.00 $67,500.00 $9,500.00 16% Credit card&payroll processing fees;based on historical& current-year trending 4343000 Travel Fees&Expenses $19,471.50 $22,500.00 $22,500.00 $0.00 0% 4343006 Bus Trips $112,951.71 $128,750.00 $81,100.00 ($47,650.00) -37% Savings realized by improved scheduling practices 4343007 Field Trips $87,684.72 $87,650.00 $99,500.00 $11,850.00 14% Based on increased participation&current-year trending 4344100 Cellular Phone Fees $6,266.80 $7,100.00 $7,100.00 $0.00 0% 4345000 Printing(Not Office Supplies) $1,152.45 $2,000.00 $2,250.00 $250.00 13% Based on historical&current-year trending Resolution B-2013-002,Exhibit"A"(7/9/2013) Fund 108-Page 2 1 CARMEL CLAY PARKS& RECREATION 2014 BUDGET CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4346000 Classified Advertising $3,803.73 $1,500.00 $4,000.00 $2,500.00 167% Based on historical&current-year trending;anticipate increased need to recruit PT staff to ensure under 28 hours per week cap due to Affordable Care Act 4347500 General Insurance $15.00 $1,000.00 $50.00 ($950.00) -95% Based on historical expenses 4350000 Equipment Repairs& Maint. $5,913.60 $2,200.00 $2,000.00 ($200.00) -9% Predominately hand radio repairs;based on current-year trending 4352500 Building Rental $58,896.00 $60,000.00 $60,625.00 $625.00 1% Facility use fee for summer camps($375/day x 45 days x 3 (Previously charged to 4350900- sites);school district charging$351.67 per day in 2013; Other Cont.Services) $10,000 for use of Founders Pavilion 4355300 Organization& Membership Du $0.00 $1,050.00 $300.00 ($750.00) -71% NAA membership dues;based on current year expenses 4356004 Staff Clothing $12,941.37 $7,100.00 $11,500.00 $4,400.00 62% Based on historical&current-year trending 4356005 Participant Clothing $14,875.00 $5,500.00 $15,000.00 $9,500.00 173% Based on historical&current-year trending 4357003 Internal Instruction Fees $1,711.26 $3,000.00 $3,000.00 $0.00 0% 4357004 External Instructional Fees $10,668.73 $4,500.00 $5,500.00 $1,000.00 22% Reducing NAA conference participation to historical numbers;took advantage of Indy hosting conference in 2013 (with registration paid in 2012) 4358400 Refunds,Awards&Indemnities $11,093.75 $20,500.00 $20,500.00 $0.00 0% TOTAL OTHER SERVICES&CHARGES $483,188.02 $469,550.00 $473,225.00 $3,675.00 1% CAPITAL OUTLAY 4463000 Furniture&Fixtures $0.00 $0.00 $0.00 $0.00 - 4463200 Computer Equipment $179.07 $5,000.00 $5,000.00 $0.00 0% 4463202 Software $0.00 $0.00 $20,000.00 $20,000.00 - New,user-friendly registration&management software for ESE&summer camps TOTAL CAPITAL OUTLAY $179.07 $5,000.00 $25,000.00 $20,000.00 400% TOTAL EXPENSES `777, 7:77 '$2 971.A^,93 .$3;148;965 00 .;,;$3,3`151;480 OQ«_ ,I $1166,51L5 00 , 2-'5% ;, . T7' w,_ OPERATING NET REVENUE/(LOSS) $387,554.02 $59,135.00 $104,120.00 $44,985.00 76% Cost Recovery 113% 102% 103% Resolution B-2013-002,Exhibit"A"(7/9/2013) Fund 108-Page 3