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Home My WebLink AboutCCPR-B-2013-003 2014 Monon Community Center Fund Budget RESOLUTION B-2013-003 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE 2014 MONON COMMUNITY CENTER FUND (109) BUDGET WHEREAS,the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Interlocal Cooperation Agreement and Indiana Code Section 36-10-3-11 grants the Park Board authority to engage in self supporting activities; and WHEREAS, the Indiana Code Section 36-10-3-22 grants the Park Board authority, when necessary, to charge a reasonable fee for the use of park and recreation facilities and programs; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of the Carmel Clay park and recreation system and recommends its approval. NOW,THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the 2014 Monon Community Center Fund (109) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. APPROVED AND ADOPTED this 9th day of July 2013. CARMEL/CLAY BOARD OF PARKS AND RECREATION 4 0.4. %/ James L. ledow President g endy Franklin, ice President V Richard F. Taylor III, rea er Richard Leirer, Secretary JiLui t a Ciha Kathie Freed Al& F sj■I(AAMIL - Jos ua A. Kirsh Jelin Kris! s ••-cs Rude ATTEST: OZ , Secretary Richard Leirer CARMEL CLAY PARKS&RECREATION 2014 BUDGET - 109: MONON COMMUNITY CENTER - CHANGE FROM - - ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES OPERATING REVENUES 313000 Sales Tax Collected $20,240.77 $28,000.00 $23,000.00 ($5,000.00) -18% Reduction in facility rentals 346015 Custodial Fees $9,005.50 $6,500.00 $4,000.00 ($2,500.00) -38% Increased use of east bldg for rec programs(demand)& summer camps(reduction in space available from school district) 346020 Facility Rentals $112,997.06 $135,000.00 $71,600.00 ($63,400.00) -47% Increased use of east bldg for rec programs(demand)& summer camps(reduction in space available from school district) 346025 Shelter Rentals $14,508.36 $19,000.00 $46,685.00 $27,685.00 146% Addition of cabanas in Waterpark 346030 Food Service Revenue $329,685.35 $325,500.00 $259,500.00 ($66,000.00) -20% Eliminated indoor concessions during non-profitable times 346040 Aquatics Programs $234,004.10 $255,000.00 $255,000.00 $0.00 0% 346050 Fitness Programs $168,139.28 $165,000.00 $171,500.00 $6,500.00 4% Based on historical&current-year trends 346075 Preschool Programs $130,024.00 $136,850.00 $136,850.00 $0.00 0% 346080 Youth Programs -Registration Fees Collected $167,340.01 $129,000.00 $165,000.00 $36,000.00 28% Based on historical&current-year trends - Fee Waiver Program Registrations $109.13 $1,961.09 $500.00 ($1,461.09) -75% 346085 KidZone Fees $3,393.00 $4,000.00 $4,000.00 $0.00 0% 346090 Adult Programs $69,603.45 $100,500.00 $93,900.00 ($6,600.00) -7% Previous year budget too optimistic in growth;anticipate growth from 2012 with programming of Founders Park fields 346100 Special Events $17,544.00 $19,300.00 $24,275.00 $4,975.00 26% Based on current-year trends;increased emphasis on quality events with admission fees charged 346105 Hosted Events $72.00 $0.00 $0.00 $0.00 - 346110 Therapeutic Rec Programs $35,525.05 $34,000.00 $38,700.00 $4,700.00 14% Anticipated continued growth in adaptive programs 346115 Annual Passes - Pass Fees Collected $90,749.00 $97,000.00 $87,900.00 ($9,100.00) -9% Consistent with historical trend;witnessing transition to more monthly passes;assumes modest rate increase(1st since 1/1/10) - Fee Waiver Passes $97,704.00 $251,581.13 $129,950.00 ($121,631.13) -48% Based on historical trends;witnessed 33%increase in pass waivers from 2011 to 2012 346116 Corporate Annual Passes $5,295.80 $0.00 $6,300.00 $6,300.00 - Consistent with 2013 YTD sales;assumes modest rate increase(1st since 1/1/10) 346120 Season Passes $71,273.40 $91,150.00 $67,700.00 ($23,450.00) -26% Consistent with historical trend;witnessing transition to more monthly passes Resolution B-2013-003,Exhibit"A"(7/9/2013) Fund 109-Page 1 CARMEL CLAY PARKS&RECREATION 2014 BUDGET _ CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 346125 Monthly Passes $2,150,983.82 $2,025,000.00 $2,421,800.00 $396,800.00 20% Factors in 9%YTD increase from 2012 sales;assumes modest rate increase(1st since 1/1/10) 346130 Corporate Monthly Passes $328,243.42 $295,000.00 $386,900.00 $91,900.00 31% Factors in 14%YTD increase from 2012 sales;assumes modest rate increase(1st since 1/1/10) 346135 Value Passes $101,070.00 $98,500.00 $75,800.00 ($22,700.00) -23% Based on 2013 YTD sales,which reflects unfavorable weather during summer season 346140 Daily Passes $861,725.20 $697,000.00 $646,300.00 ($50,700.00) -7% Based on 2013 YTD sales,which reflects unfavorable weather during summer season 346145 Contractor Commissions $68,240.96 $65,000.00 $15,000.00 ($50,000.00) -77% Reduction in facility rentals 346150 Merchandise Sales $1,681.18 $2,200.00 $2,200.00 $0.00 0% 360010 Miscellaneous Revenues $23,900.99 $26,500.00 $23,900.00 ($2,600.00) -10% Based on historical&current-year trends;includes locker rentals 361030 Interest on Sweep Account $1,005.20 $500.00 $1,000.00 $500.00 100% Based on historical&current-year trends 367000 Contributions,Gifts&Grants $40,727.30 $200,000.00 $50,000.00 ($150,000.00) -75% Based on historical&current-year trends;need to revamp sponsorship program TOTAL OPERATING REVENUES $5,154,791.33 $5,209,042.22 $5,209,260.00 $217.78 0% OTHER REVENUES 330000 Intergovernmental Revenue $0.00 $0.00 $0.00 $0.00 - Need for subsidy not anticipated TOTAL OTHER REVENUES $0.00 $0.00 $0.00 $0.00 - FEE WAIVERS Pass Waivers Granted ($97,704.00) ($251,581.13) ($129,950.00) $121,631.13 -48% Based on historical trends;witnessed 33%increase in pass waivers from 2011 to 2012 Program Waivers Granted ($109.13) ($1,961.09) ($500.00) $1,461.09 -75% TOTAL FEE WAIVERS ($97,813.13) ($253,542.22) ($130,450.00) $123,092.22 -49% !TOTAL REVENUES $5,056,978.20 $4,955,500.00 $5,078,810.00 $123,310.00 2% I PERSONAL SERVICES 4110000 Full Time Regular $595,140.22 $693,480.00 $726,040.00 $32,560.00 5% 18 FT employees(+1);incorporates 2013 organization adjustment adding 2 Assistant Managers(Aquatics& Recreation)&elimination of Food Services Manager;based on current salaries with 2.5%allowance for merit increases 4111000 Part Time $1,069,950.31 $1,269,010.00 $1,279,055.00 $10,045.00 1% Based on historical&current-year trending;includes 2% allowance for merit increases Resolution B-2013-003,Exhibit"A"(7/9/2013) Fund 109-Page 2 CARMEL CLAY PARKS& RECREATION 2014 BUDGET . CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4112000 Overtime $14,179.58 $6,370.00 $5,600.00 ($770.00) -12% Implemented maximum 28 hour average work week for variable time employees due to Affordable Care Act 4120000 Deferred Compensation $3,874.24 $4,730.00 $5,370.00 $640.00 14% Based on current participation with increased employer match based on years of service 4121000 Employer's Share of FICA $103,203.01 $123,935.00 $124,670.00 $735.00 1% 6.2%of FT,PT&OT 4122000 Employer's Share of H-Ins $176,707.80 $247,510.00 $187,300.00 ($60,210.00) -24% Based on current enrollment with no premium increases per City HR;incorporates PCORI&Transitional Reinsurance Program fees dictated by Affordable Care Act 4122100 Disability Insurance $2,024.03 $2,900.00 $3,025.00 $125.00 4% Based on formula provided by City HR(no rate increase from 2013) 4122200 Life Insurance $1,153.20 $1,530.00 $1,620.00 $90.00 6% 18 FT employees @$90 each(no rate increase from 2013) 4123002 Civilian PERF $63,129.97 $83,985.00 $98,765.00 $14,780.00 18% 13.5%of FT&OT(10.5%pension+3%annuity);rate established by INPRS;up from 12%in 2013 4124000 Employer's Share of Medicare $23,549.43 $29,010.00 $29,165.00 $155.00 1% 1.45%of FT,PT&OT TOTAL PERSONAL SERVICES $2,052,911.79 $2,462,460.00 $2,460,610.00 ($1,850.00) 0% SUPPLIES 4230100 Stationary& Printed Materials $762.00 $1,000.00 $1,000.00 $0.00 0% 4230200 Office Supplies $10,953.56 $17,500.00 $12,000.00 ($5,500.00) -31% 4235000 Building Materials $7,553.66 $5,500.00 $8,250.00 $2,750.00 50% Based on historical&current-year trending;represents$696 increase from 2012 4237000 Repair Parts $5,908.06 $29,500.00 $10,850.00 ($18,650.00) -63% 4238000 Small Tools& Minor Equip. $17,808.07 $26,900.00 $25,550.00 ($1,350.00) -5% 4238900 Cleaning& Maint. Supplies $145,713.63 $176,900.00 $169,700.00 ($7,200.00) -4% 4239001 Linens &Blankets $5,661.00 $7,800.00 $6,500.00 ($1,300.00) -17% 4239012 Safety Supplies $5,046.73 $6,400.00 $7,700.00 $1,300.00 20% Based on current-year trending;includes first aid,AED& lifeguard rescue supplies 4239039 General Program Supplies $53,348.72 $57,950.00 $58,000.00 $50.00 0% 4239040 Food & Beverages $156,985.05 $150,000.00 $135,000.00 ($15,000.00) -10% Eliminated indoor concessions during non-profitable times 4239045 Retail Goods $2,448.97 $1,500.00 $1,500.00 $0.00 0% 4239099 Other $8,455.81 $13,100.00 $10,400.00 ($2,700.00) -21% TOTAL SUPPLIES $420,645.26 $494,050.00 $446,450.00 ($47,600.00) -10% Resolution B-2013-003,Exhibit"A"(7/9/2013) Fund 109-Page 3 CARMEL CLAY PARKS& RECREATION 2014 BUDGET CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES OTHER SERVICES&CHARGES 4340000 Legal Fees $1,062.50 $0.00 $30,000.00 $30,000.00 - Previously charged MCC-related legal fees to General Fund 4340400 Consulting Fees $0.00 $15,000.00 $0.00 ($15,000.00) -100% 4340700 Medical Fees(Drug Tests) $882.00 $2,000.00 $2,000.00 $0.00 0% 4340800 Program Contractors $230,197.48 $165,700.00 $205,110.00 $39,410.00 24% Based on historical&current-year trending;represents decrease from 2012 costs as transition program leaders to paid variable time staff 4341955 Info Sys Maint/Contracts $53,981.72 $63,350.00 $71,420.00 $8,070.00 13% Based on historical&current-year trending 4341990 Criminal Background Checks $3,459.50 $4,500.00 $4,500.00 $0.00 0% 4341991 Marketing&Promotions $263,432.88 $170,000.00 $230,000.00 $60,000.00 35°% 4341992 Security Services $3,953.25 $0.00 $20,500.00 $20,500.00 - Added security guards in 2012 not incorporated into 2012 or 2013 budgets 4341993 Catering Services $6,150.97 $6,350.00 $8,600.00 $2,250.00 35% Increase in cost of b-day party pizzas purchased from Papa Johns 4341999 Other Professional Fees $111,071.32 $97,600.00 $117,600.00 $20,000.00 20% Credit card&payroll processing fees;based on historical& current-year trending 4342100 Postage $17,057.10 $12,500.00 $33,700.00 $21,200.00 170% Includes postage for Escape Guide brochures&postcards(3 seasons); previously paid 2 of 3 seasons from General Fund 4343000 Travel Fees&Expenses $6,535.20 $6,500.00 $7,000.00 $500.00 8% Travel for continuing education for certified professional 4344000 Telephone Line Charges $7,753.72 $7,900.00 $8,100.00 $200.00 3% Allowance for rate increase 4344100 Cellular Phone Fees $750.00 $600.00 $2,100.00 $1,500.00 250% Reimbursement for Division Manager,3 Managers&2 Asst. Managers in lieu of providing department-issued phones 4345000 Printing(Not Office Supplies) $41,371.07 $64,500.00 $85,000.00 $20,500.00 32% Escape Guide brochures&postcards(3 seasons); previously paid 2 of 3 seasons from General Fund 4346000 Classified Advertising $399.00 $1,000.00 $1,000.00 $0.00 0% 4347500 General Insurance $49,262.00 $58,500.00 $58,600.00 $100.00 0% Rate for 2013 is$53,249;includes 10%allowance for premium increase per City guidelines 4348000 Electricity $447,790.14 $469,200.00 $469,200.00 $0.00 0% 4348500 Water&Sewer $53,867.51 $46,000.00 $58,600.00 $12,600.00 27% Based on historical&current-year trending 4349000 Gas $83,080.98 $135,600.00 $125,400.00 ($10,200.00) -8% 4349500 Cable Service $2,445.66 $2,700.00 $2,700.00 $0.00 0% 4350000 Equipment Repairs& Maint. $85,477.94 $71,950.00 $91,500.00 $19,550.00 27% Less reliance on COIT for capital maintenance;based on historical&current-year trending 4350100 Building Repairs&Maint. $117,994.27 $144,800.00 $147,300.00 $2,500.00 2% Less reliance on COIT for capital maintenance;based on historical&current-year trending 4350101 Trash Collection $6,784.37 $8,000.00 $8,000.00 $0.00 0% Resolution B-2013-003,Exhibit"A"(7/9/2013) Fund 109-Page 4 CARMEL CLAY PARKS&RECREATION 2014 BUDGET CHANGE FROM ACCOUNT TITLE 2012 ACTUAL 2013 BUDGET 2014 BUDGET 2013 BUDGET NOTES 4350600 Cleaning Services $242,740.63 $258,700.00 $258,700.00 $0.00 0% 4350900 Other Cont.Services $96,056.79 $39,360.00 $18,890.00 ($20,470.00) -52% Elimination of contracted rental coordinator;paid Central Park landscape expenses in 2012(transferring FT maintenance salaries to GF);includes secret shopper program,armored car service for summer,water testing 4353004 Copier $15,120.64 $14,000.00 $16,000.00 $2,000.00 14% Based on historical&current-year trending;represents$879 from 2012 costs 4353099 Other Rental &Leases $1,250.00 $2,050.00 $1,800.00 ($250.00) -12% Semi-trailers to store Waterpark furniture 4355200 Subscriptions $2,033.94 $800.00 $6,950.00 $6,150.00 769% Subscription to electronic requisition service 4355300 Organization&Membership Du, $3,238.12 $3,000.00 $4,600.00 $1,600.00 53% Chamber membership;NRPA memberships for 6 add'I certified professionals(to support agency accreditation efforts) 4356004 Staff Clothing $3,891.33 $15,450.00 $15,155.00 ($295.00) -2% 4356005 Participant Clothing $5,251.93 $7,300.00 $4,900.00 ($2,400.00) -33% 4357003 Internal Instruction Fees $820.00 $2,500.00 $4,000.00 $1,500.00 60% Training to enhance customer service 4357004 External Instructional Fees $5,011.00 $6,300.00 $6,500.00 $200.00 3% Continuing education for certified professionals 4358300 Other Fees& Licenses $10,469.00 $15,100.00 $10,370.00 ($4,730.00) -31% 4358400 Refunds,Awards& Indemnities $8,137.62 $12,150.00 $11,350.00 ($800.00) -7% 4359000 Special Projects $1,293.52 $1,250.00 $1,250.00 $0.00 0% 4359200 Sales Tax Paid $22,467.01 $28,000.00 $23,000.00 ($5,000.00) -18% TOTAL OTHERS SERVICES&CHARGES $2,012,542.11 $1,960,210.00 $2,171,395.00 $211,185.00 11% CAPITAL OUTLAY 4463000 Furniture& Fixtures $3,430.09 $0.00 $0.00 $0.00 - 4463200 Computer Equipment $129.98 $0.00 $0.00 $0.00 - 4463202 Software $812.50 $0.00 $0.00 $0.00 - TOTAL CAPITAL OUTLAY $4,372.57 $0.00- $0.00 $0.00 - (TOTAL EXPENSES $4,490,471.73 $4,916,720.00 $5,078,455.00 $161,735.00' 3% . , . OPERATING NET REVENUE/(LOSS) $566,506.47 $38,780.00 $355.00 ($38,425.00) "99% Cost Recovery 113% 101% 100% Resolution B-2013-003,Exhibit"A"(7/9/2013) Fund 109-Page 5