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Home My WebLink AboutBPW 07-03-13 00y °F.CAA 111'1 is `o City of Carmel 3 I(TpN 00 Office of the Clerk-Treasurer MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JULY 3, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JULY 3, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 e n JFC . 0 6 � .- City of Carmel 13/4. Car QJ/4TON G0. Office of the Board of Public Works and Safety Meeting Clerk-Treasurer AGENDA Wednesday, July 3, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a Minutes from the June 19, 2013 Regular Meeting 2. BID/QUOTE OPENING AND AWARDS a. Bid Opening for 2013 Paving Project; Dave Huffman, Street Commissioner b. Bid Award for the Sewer Rehab Project; Layne In-Liner; (5446,550.00); this was the lowest most responsive bid received; John Duffy. Director of the Department of Utilities 3. CONTRACTS a Request for Purchase of Goods and Services; XC@ Software; (57,000.00); John Duffy, Director of the Department of Utilities b Request for Purchase of Goods and Services; License Agreement; 12156 Meridian Associates; Jazz on the Monon property; Nancy Heck, Director of the Department of Community Relations c Request for Purchase of Goods and Services; Enfront, Inc.; (S2,250.00); Economic Development Campaign Planning; Nancy Heck, Director of the Department of Community Relations d Request for Purchase of Goods and Services; Kopecky Family Band; (55,000.00); Art of Wine —Carmel Art and Design District; Nancy 1-leek, Director of the Department of Community Relations e Request for Purchase of Goods and Services; CORE Planning Strategies; (57,500.00); Condition Assessment Service for Sophia Square Parking Garage; Mike Hollibaugh, Director of the Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 4. CITY FACILITIES/STREETS/USE a Request to Use City Streets; Race; Saturday, September 21, 2013; 7:30 a.m. to 11:30 a.m.; John Corcoran b Request to Use City Streets; Race; Saturday, September 28, 2013; 8:30 a.m. to 10:30 a.m.; Northview Church c Request to Use Council Chambers; Meeting; August 5, 2013 1:00 p.m. to 3:00 p.m. and August 6, 2013; 9:00 a.m. to 1:00 p.m.; Committee on Homeland Security, US House of Representatives d Request to Use Gazebo and Common Area; Revival; August 23rd and 24th, 2013; Turning Point Ministries e Request to Use Gazebo and Common Ground; Presentation; Sunday, July 21, 2013; 6:30 p.m. to 8:30 p.m.; Carmel Clay Historical Society f Request to Use City Streets; Homecoming Parade; Friday, September 20, 2013; 1:50 p.m. to 2:30 p.m.; Carmel High School —Amy Skeens-Benton 5. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b Request for Consent to Encroach; Installation of decorative street signs & posts; decorative stop sings; etc.; Alexandria Apartments; Gary Duncan, Assistant City Engineer c Request for Replat of Block L — The Cottages at Carmel; Troy Terew, True North Surveying d Request for Replat of Lot 11; Woodland Golf Club Subdivision, Section 4; Mr./Mrs. James Eibel e Request for Variance; Driveway in Easement; 3250 Whispering Pines Lane; Mr. Kai Yu, Kai Yu Home Builders f Request for Stormwater Technical Variances; Ed Martin Buick GMC Parking Lot Expansion; Brian Cross, CivilSite Group g Request for Stormwater Technical Variances; Tom Wood Subaru; Roger Ward, Roger Ward Engineering 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY,JULY 3,2013 —10:00 A.M. COUNCIL CHAMBERS/ CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10;00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson MINUTES Minutes for the June 19, 2013 Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS 1 Bid Opening for 2013 Paving Program; Mayor Brainard opened and read the quotes aloud: Company Amount E&B Paving $1,691,069.53 Milestone Contracting $1,778,145.85 Calumet $1,707,800.50 Rieth Riley $1,691,446.64 The quotes were given to Dave Huffman, Street Commissioner for review and recommendation. Request to Award Paving Bid to E&B Paving; (51,691069.53); this was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. Request to award the Bid for Sewer Rehab Project to Layne In-Liner; ($446,550.00); this was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services;XC@ Software: (57,000.00); Board Member Burke 1 moved to approve. Board Member Watson seconded. Request approved 3-0. • Request for Purchase of Goods and Services; License Agreement; 12156 Meridian Associates; Jazz on the Monon property; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Enfront, Inc., (52,250.00); Economic Development Campaign Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Kopecky Family Band; (55,000.00); Art of Wine— Carmel Art and Design District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CORE Planning Strategies; (57,500.00): Condition Assessment Service for Sophia Square Parking Garage; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets; Race; Saturday, September 21, 2013; 7:30 a.m. to 11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race; Saturday, September 28, 2013; 8:30 a.m. to 10:30 am.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Meeting: August 5, 2013 1:00 p.m. to 3:00 p.m. and August 6, 2013; 9:00 a.m. to 1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Revival; August 23t and 24th, 2013; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Ground; Presentation; Sunday, July 21, 2013; 6:30 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Homecoming Parade; Friday, September 20, 2013; 1:50 p.m. to 2:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication ofStreets; Traditions on the Monon Request for Consent to Encroach: Installation of decorative street signs &posts: decorative stop sings; etc.; Alexandria Apartments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat of Block L- The Cottages at Carmel; Troy Threw, True North Surveying Request for Replat of Lot 11; Woodland Golf Club Subdivision, Section 4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance: Driveway in Easement; 3250 Whispering Pines Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variances; Ed Martin Buick GMC Parking Lot Expansion; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variances; Toni Wood Subaru; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD-ON Request to add item to the agenda; Board Member Burke moved to approve. Board Member Watson seconded. Add-On Approved 3-0. Resolution No. BPW-07-03-13-01; PRIF Credit for Anderson Birkla Project; Ashley Ulbricht, Assistant City Attorney; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meetiny at 10:18 a.n NgOr D. ma L. Cordray, 1A ' lerk-Treasurer Approved 1` / !/-c- r ryor James Brainard ATTEST: Ilf XJ ana L. Cordray, AMC- Clerk-Treasurer • rn