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Home My WebLink About222008 07/17/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $8,203.00 �o CARMEL, INDIANA 46032 922 E GREYHOUND PASS CARMEL IN 46032 CHECK NUMBER: 222008 CHECK DATE: 7/17/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 6-13 65 . 00 OTHER EXPENSES 1082 4340000 6-13 156 . 00 LEGAL FEES 1091 4340000 6-13 598 . 00 LEGAL FEES 1125 4340000 6-13 7, 384 . 00 LEGAL FEES Professional services Invoice FOR SERVICES RENDERED Date: 7/1/13 FROM 6/1/13 THROUGH 6/30/13 Provider: Debra M. Grisham, Attorney at Law Address: 922 East Greyhound Pass Carmel, Indiana 46032 Telephone : 317-690-1597 Email: dgrishamlaw @gmail.com Project Name: General Park Legal and Business Services Invoice.No:: 6 7-13 Hourly Hours Amount Service Description of Service Rate Worked Due Date $130 6-3-13 Discussed with M Klitzing park rules violation by .2 $ 26.00 to t private boot camp use of West Park. Continued work on Purchasing Rules and 2.6 $ 338.00 to memorandum. Discussed park board acquisition process with M 2.0 $260.00 tot Westermeier and otherwise prepared for and attended agenda setting and project status report meeting with senior management staff and Park Board President. 6-4-13 Worked on General filing and organization. .5 $ 65.00 lot Checked Impact Fee timeline and reported the .4 $ 52.00 tot same to M Westermeier, M Klitzing and J Engledow. Met with M Westermeier and M Klitzing regarding .8 $ 104.00 t o t various issues including project timelines, budgets, programming needs, cost recovery Issues and board governance. Continued work on Purchasing Rules and 1.3 $ 169.00 t v I memorandum. V// t , Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 6-5-13 Continued work on Purchasing Rules and 2.8 $ 364.00 1O memorandum. Met with M Westermeier regarding the Central .7 $ 91.00 17,115-- 4 60, Park Drainage and Overflow Parking Project and Involvement of a geologist to resolve the unforeseen soils issue. 6-6-13 • Met with M Westermeier regarding public .5 $ 65.00 �°Co Works projects. 124S-yD� 11a s y QQ Continued work on Purchasing Rules and 2.9 $ 377.00 to i memorandum. 6-7-13 Continued work on Purchasing Rules and 2.0 $ 260.00 to , memorandum. Met with L Russell regarding the conference call .2 $ 26.00 10, Summary prepared after the conference call with J Hamilton on The Patient Protection and Affordable Care Act (the "PPACA"). . Addressed personnel matter with L .3 $ 39.00 I ogZ Russell. 6-10-13 Met with M Westermeier regarding various park 1.0 $ 130.00 lot matters including board governance, real estate acquisition and legal issues arising from park foundation marketing. Continued work on Purchasing Rules-and 3.0 $ 390.00 101 memorandum. 6-11-13 . Worked on the Purchasing Rules Manual. 1.2 $ 156.00 to , Updated attorney report and otherwise prepared 2.0 $ 260.00 lot or and attended the Regular Park Board meeting. Met with M Westermeier regarding status of the 1.0 $ 130.00 to(, the "DOPP"), the Founders Park Sports Field 1tIS'-' DT- Improvements Project (the "SFIP") and the Water Park Cabana Project (the "WCP"). .Addressed personnel issue with L Russell and M .5 $ 65.00 loBL- Westermeier. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 6-12-13 Continued work on the Purchasing Rules Manual. 3.0 $ 390.00 Iv► • Addressed personnel issue with L Russell and M .4 $ 52.00 ►cOZ Westermeier. 6-13-13 Continued work on the Purchasing Rules Manual. 1.3 $ 169.00 101 Started short summary of ACA conference call. .3 $ 39.00 to I Met with M Westermeier regarding various park 1.2 $ 156.00 matters including the upcoming Board retreat, the drainage assessment notice on multiple parks including Cherry Tree Park, Inlow Park and Carey Grove Park and communications to the Board regarding the same. 6-14-13 Confirmed drainage assessment on correct 1.0 $ 130.00 lot parcel and otherwise prepared to attend the Board workshop meeting on 6-15-13. Worked on Purchasing Rules Manual. 2.9 $ 377.00 I., j 6-15-13 Addressed drainage assessment update process .2 $ 26.00 101 with J Engledow. Attended Park Board meeting regarding a 2.5 $ 325.00 to t new 5 year comprehensive Master Plan. 6-17-13 Met with M Westermeier and M Klitzing regarding 1.7 $ 221.00 10 t the comprehensive Master Plan meeting outcomes and prepared meeting memoranda/minutes and distributed the same for review. Updated the file. Continued work on PPACA summary. 2.4 $ 312.00 tot 6-18-13 Finalized and distributed PPACA summary and 3.1 $ 403.00 l0 t updated file. Met with M Westermeier and M Klitzing regarding .3 $ 39.00 j oq MCC roof unit issues. 6-19-13 Continued work on Purchasing Rules and 1.5 $ 195.00 �� t communications with J Woods regarding 2013 law impacting small business preferences. Received, reviewed and communications .5 $ 65.00 10°1 t regarding sale of ProLiance Energy, LLC to M Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Westermeier, M Klitzing and J Engledow. 6-24-13 Met with M Westermeier and briefly discussed .3 $ 39.00 lot legal issues highlighted at seminar. • Met with M Westermeier, M Klitzing and L 1.0 $120.00 logl Russell regarding personnel matters. Received, reviewed and responded to .8 $104.00 to, communications regarding sale of ProLiance with M Westermeier, M Klitzing and D Murphy. Worked on Purchasing Rules. 2.0 $ 260.00 fit _ 6-25-13 Communications regarding ProLiance contract .8 $ 104.00 1 051 Changes. • Met with M Westermeier regarding various .7 $ 91.00 t Oct 1 matters including personnel matters and legal compliance matters. Worked on Purchasing Rules. 2.3 $ 299.00 lot Prepared for and attended Park Board meeting. 5 $ 65.00 1 o t 6-26-13 Communications with L Russell regarding .2 $ 26.00 (o l PPACA requirements. Started research of Indiana law regarding use of 1.0 $ 130.00 10011 incentive pay for public employee compensation. Reviewed latest draft of Purchasing Rules and 3.5 $455.00 l o t compared to personnel handbook. 6-27-13 Communications to L Russell, M Westermeier .2 $ 26.00 1 0 and M Klitzing regarding the PPACA. Met with M Westermeier regarding various park .3 $ 39.00 loq matters including incentive program research. Finalized Purchasing Memo and Rules Manual 3.0 $ 390.00 l o t drafts and distributed to A Kostrzewa. NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS BILLED: 64.8 TOTAL DUE: $--8;424:00° A Service Description of Se ire Hourly Hours Amount Date Rate $130 Worked Due Signature o� CITY =- C-o►- 43L�0000 = 7, M4,DO Purchase Leo aY LCeS \�Un'�3 Description P or F P.O.# ral� �,�r� G.L.# _ 5.00 t �a-9q- q-34-0000 = IJam' ��0 Budget ; fir, _ � 5 DO l 0 l _ �II D�� _ �(�Qr n� Line Descr Da `t `�U (I Purchaser to=�� Ap ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO # Amount 7/1/13 6-13 Legal services Jun'13 $ 7,384.00 7/1/13 6-13 Legal services Jun'13 $ 65.00 7/1/13, 6-13 Legal services Jun'13 $ 156.00 7/1/13 6-13 d Legal services Jun'13 $ — 598:00- **'ado not,mail" Total $ 8,203.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20, Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 8,203.00 ON ACCOUNT OF APPROPRIATION FOR 101 General/106 Park Impact/108 ESE/109 MCC PO#or INVOICE NO. CCT#/TITLI AMOUNT Board Members Dept# 1125 6-13 4340000 $ 7,384.00 1 hereby certify that the attached invoice(s), or 106 6-13 5023990 $ 65.00 bill(s) is (are)true and correct and that the 1082-99 6-13 4340000 $ 156.00 materials or services itemized thereon for 1091 6-13 4340000 $ 598.00 which charge is made were ordered and received except 10-Jul 2013 op Signature $ 8,203.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund